Assistant, HR Job Description

Assistant, HR Job Description

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Assistant, HR provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.

Assistant, HR Duties & Responsibilities

To write an effective assistant, HR job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant, HR job description templates that you can modify and use.

Sample responsibilities for this position include:

Support with administration on restructuring activities following acquisitions including TUPE transfers, harmonisation of terms and aligning policy and procedures
Assist with the needs of the Human Resources Employee Relations team
Perform day-to-day administrative functions
Create, run, audit and administer various routine or adhoc reports
Handle on-boarding and exit survey administration
Schedule meetings, appointments, conferences and make travel arrangements, as necessary
Liaison with various business units to achieve desired outcomes
Liaison and partner with building management on various initiatives impacting our employees
Other duties and projects as assigned by management and the Generalist team
Facilitates the welcome experience to all candidates, new hires, and associates as they interact with the Human Resources operation

Assistant, HR Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant, HR

List any licenses or certifications required by the position: HR, PHR, SHRM, CPR, BLS, SPHR, CP, ACLS, BCLS, ENG1

Education for Assistant, HR

Typically a job would require a certain level of education.

Employers hiring for the assistant, HR job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Management, Business/Administration, General Education, Graduate, Administration, Human Resources Management

Skills for Assistant, HR

Desired skills for assistant, HR include:

Outlook
Procedures
Automated job application systems and procedures
Calendaring and Word
Computer software applications and data input
Documentation
General office etiquette to maintain a professional environment
Human resources processes
Excel
Federal

Desired experience for assistant, HR includes:

Schedules appointments for HR executives
Partners with Senior Director of Human Resources, Director of Human Resources, and Human Resources Manager on the completion of special projects as assigned
Responsible for all in-store communication channels (upkeep of communication boards, storewide email communications, special correspondence regularly sent to associates)
Maintains and organizes the management of supplies inventory for the store
Supports store executives on special projects as assigned by HR executives
Absence administration

Assistant, HR Examples

1

Assistant, HR Job Description

Job Description Example
Our growing company is hiring for an assistant, HR. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant, HR
  • To ensure that the company values are intrinsic in every part of your role
  • Use appropriate judgment and be resourceful in filtering requests from various internal and external inquiries main contact for internal and external visitors
  • Assist in general HR admin tasks such as creating orientation folders, replenishing Employee Benefits Center info
  • Responsiblefor general HR admin tasks such as creating orientation folders, replenishingEmployee Benefits Center info
  • Provide timely & accurate first level HR & Employee Relations advice & guidance to managers & employees
  • Assist as required with performance management, disciplinary, grievance & appeal meetings including note-taking
  • Assist with the co-ordination of recruitment, posting jobs on the intranet and internet and liaising with external recruitment agencies ensuring competitive rates are secured
  • Support with interviews as required
  • Co-ordinate induction plans for new hires
  • Follow up probation reviews to ensure completed on time
Qualifications for assistant, HR
  • Understand written and verbal instructions to accomplish tasks
  • Experience of providing first line employee relations advice
  • Ability to work independently and multi-task in a fast-paced environment, without constant direction
  • Proactively planning and managing recruitment for all positions including
  • Minimum of 3-5 years of previous experience from Multi-National Companies
  • Collaborative, team player and integrity
2

Assistant, HR Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of assistant, HR. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant, HR
  • Co-ordinate and support the annual flexible benefits fair, liaising with external vendors and internal stakeholders
  • Act as expert for the administrative IT systems whenever needed and as well authorize orders, invoices in line with authorization policies and routines
  • Independently approves and/or denies leave cases based on relevant medical information
  • Acting as co-ordinator for all temporary and permanent recruitment campaigns, liaising with line managers and agencies as necessary
  • Oversea the process of recruitment across the board for the business
  • Managing all correspondence to candidates within the process of interviewing
  • Ensure all new starters are on boarded and all relevant paperwork and checks have been completed ahead of start dates
  • General HR administration support to the team
  • Organize meetings, telephone conferences, reservations for rooms and resources
  • Update systems as applicable during the New Hire Process, Termination Process, Employee Status Change
Qualifications for assistant, HR
  • Must be willing to work in 30 Rockefeller Plaza, NY
  • Perform daily administrative activities that may include filing, typing, photocopying, answering telephones, sending faxes, updating communication boards, preparing presentation
  • Liaise with the Graduate Resourcing department to source candidates
  • Plan, facilitate and conduct interviews
  • Liaise with candidates and Line Managers to arrange 1st and 2nd interviews
  • Conduct 1st interviews and carry out speculative recruitment to prevent gaps
3

Assistant, HR Job Description

Job Description Example
Our growing company is hiring for an assistant, HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant, HR
  • Screen applications for minimum qualifications
  • Conduct phone interviews with applicants and check references on applicants
  • Submit hiring proposals for approval to hire applicants
  • Enter HR data into the people soft system
  • Interact with Dining Management and supervisors on a regular basis regarding applications and backgrounds
  • Keep tracking systems updated for applications and applicants in process
  • Interact with applicants to follow up on applications and background checks
  • Complete department orientation with each new employee
  • Assist in Workers Compensation paperwork completion
  • Assist with wage verification and unemployment requests
Qualifications for assistant, HR
  • Opportunity to work in a market leading organisation
  • Review Student Applications and make updates to system
  • Assist with filing and other administrative tasks
  • Participate as a member of the team to accomplish goals
  • Manage the new joiner process from offer letter through to joining instructions and induction
  • Manage HR Direct inbox and phone line with other HR Assistants to respond to all queries in a timely manner, escalating sensitive issues where necessary
4

Assistant, HR Job Description

Job Description Example
Our growing company is hiring for an assistant, HR. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant, HR
  • Ensures that payroll functions are performed in accordance with established policies and procedures
  • Assisting with general administrative tasks and participating in projects as needed
  • Start date of training, place
  • Utilize tracking spreadsheets to track and submit hiring paperwork for new employees
  • Send out payroll packets, follow-up, schedule appointments and meet with new employees to receive paperwork and verify employment eligibility
  • Assisting HR with administrating applications, posting jobs and
  • Record vacations on SG, all other administration duties
  • Process and track time off
  • Communicates proactively and works with departmental managers to resolve employee concerns and issues
  • Communicates effectively and productively with other departments, employees, applicants, managers
Qualifications for assistant, HR
  • Accurately perceives what is being communicated
  • Minimum of one year of experience in an administrative support position
  • The right to work in the UK without visa sponsorship
  • Decision making / complex problem solving - demonstrates problem solving and analytical capability
  • Be able to prioritise workload, multi-task and manage conflicting priorities of daily tasks, those that support the HR Business Partners
  • Experience within an international and very technology driven environment
5

Assistant, HR Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of assistant, HR. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant, HR
  • Lots of scanning and filing
  • Maintains/updates employee information
  • Assists with recruitment, interviewing, and the hiring process
  • Post jobs
  • Assist with payroll on a weekly basis
  • Assist HR Manager with special projects
  • Recruitment of hourly paid employees for production – approximately 60 pro year
  • Assists HR Generalist with various administrative tasks, as needed, such as follow up of Leave of Absence forms, Worker’s Compensation Wage Statement requests
  • Assists with payroll administrative tasks, as needed
  • Ensure all training records are up to date
Qualifications for assistant, HR
  • Hard worker, ready to work with confidential information able to work with large volumes of information
  • Prior experience in highly matrixed, global environments
  • Minimum 1-2 years’ experience within a HR Administrative / support capacity
  • Fantastic inter-personal skills, approachable, helpful, enthusiastic and responsive
  • Presentable, smart, professional, a good ambassador who builds credibility quickly
  • Excellent IT skills across the Microsoft suite

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