Buying Assistant Job Description

Buying Assistant Job Description

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Buying assistant provides creative ideas for new trends in marketing, Gen Z and fashion whilst working closely with Insights team to ensure we’re always on the pulse of what’s coming up in industry.

Buying Assistant Duties & Responsibilities

To write an effective buying assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included buying assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

2-3 years of Fashion Merchandising & Buying capacity in a related business or brands
Knowledgeable in women’s contemporary and high-end designer brands
Knowledge and up to date on current trends
Ability to balance multiple tasks and strategic thinking, attention to detail
Work experience as a assistant buyer is preferred
Strong analytical skills, good judgment, creativity, and enthusiasm are helpful
Must be team driven
A large part of the role is to manage the hectic schedule of the VP of Global Buying
Complex international travel arrangements will need to be booked on a monthly basis
Manage all correspondence

Buying Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Buying Assistant

List any licenses or certifications required by the position: UPC

Education for Buying Assistant

Typically a job would require a certain level of education.

Employers hiring for the buying assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Business, Fashion, Marketing, Merchandising, Management, Graduate, Communication, Advertising

Skills for Buying Assistant

Desired skills for buying assistant include:

Microsoft Office
Customer and competitor profiles
Market strategy
Fashion merchandising
Fashion trends and fashion industry as a whole
Microsoft programmes
Retail market and brands
Sports product/ industry is preferable
Databases
Fashion trends and the fashion industry as a whole

Desired experience for buying assistant includes:

Ability to make tight deadlines
Complete multi exchange rate expenses efficiently and in a timely manner
Coordinate runway show tickets for New York Fashion week for the VP of Global Buying and wider business
Perform adhoc and personal tasks as required
Maintain and manage filing systems and update records as required
Responsible for scheduling key seasonal meetings.To take responsibility of the Buying calendar, overseeing detailed buying appointment schedules for the VP of Global Buying for each season, and rescheduling where necessary

Buying Assistant Examples

1

Buying Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of buying assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buying assistant
  • Cover for the Senior Executive Assistant and the other assistant(s) when necessary
  • Organize team events and lunches (sourcing venues, catering etc…)
  • Greet guests and ensure meeting rooms are set up for the VP of Global Buying
  • Identify and register buyers for relevant trade fairs in Milan and Paris
  • Screen designer emails and report potential brands to the appropriate buyer on a seasonal basis
  • Prepare PowerPoint presentations, reports, agendas as requested by the VP of Global Buying
  • Take minutes at meetings, ensuring that minutes are prepared and distributed
  • Assist the Buying Director and Buying Managers in all aspects of special projects and designer collaborations, including production
  • Be a central point of contact for the buying team and other departments– for questions, assistance, and guidance
  • Knowledgeable in women’s contemporary brands, current trends
Qualifications for buying assistant
  • Fully fluent in spoken and business level written English
  • Confident user in MS Office software(Word, Outlook, Excel)
  • Ideal candidate will have a passion for fashion
  • Ability to balance multiple tasks, attention to detail
  • Provide support to the Merchandising/buying Team through seasonal/ Monthly/ weekly KPI’s reports and ad hoc analysis – Product / Inventory/ Distribution – in order to identify adequate actions and ensure constant market connectivity & reactivity
  • Based on seasonal performance, support the Team in preparing new seasonal strategies through effective insight analysis and Range Planning preparation
2

Buying Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of buying assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buying assistant
  • Manage Outlook calendar and set up meetings and appointments for the department head
  • Handle phone calls and messages and maintain call log for the department head
  • Secure and confirm conference room availability for large meetings
  • Create excel spreadsheets and manage projects
  • Work proactively with all internal and external departments
  • Organize paperwork and scan floor plans for department head as needed
  • Maintain office supplies – order new supplies as needed, along with mail distribution responsibilities
  • Plan team events (volunteer events, lunches, team meetings, holiday party)
  • Key purchase orders (New and reorders) in FEDBUY
  • Look up purchase orders in Order Receipt Management system
Qualifications for buying assistant
  • Enter attributes
  • Generate from internal systems and distribute
  • Enter RTV’s and transfers / track and manage (stores and online)
  • Support the assistant buyer for order tracking when Senior Assistant is not available
  • Time management and organisational skills, a talent for communicating and a team player are crucial to succeed in the role
  • Ability to manage multiple tasks under strict deadlines
3

Buying Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a buying assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for buying assistant
  • Serve as the liaison between Buying Team, internal staff and outside clients
  • Coordinate with internal departments and Buying team for various projects
  • Experience in luxury goods and fast retailing business
  • Strong analytical skills and comprehensive understanding of “retail maths”
  • Co-ordinate trend documents
  • Provide ad hoc support to the team in the delivery of duties and project milestones that support the overall Buying strategy
  • Send out initial project notification letter during enablement to identified suppliers
  • Answer questions from suppliers during enablement process
  • Track and report on progress of non-compliant suppliers
  • Gather and update supplier contact information and master data
Qualifications for buying assistant
  • Showroom experience
  • Motivated and willing to go above and beyond to support the buying director(s) and buyer
  • Capable self-starter ability to give constructive criticism, encourage teammates, and celebrate team successes
  • Some physical work required to pull press pieces from a large warehouse
  • Strong understanding of industry trends and market awareness
  • Work with Key business contacts to identify and confirm future processes and buying channels for any complex supplier services
4

Buying Assistant Job Description

Job Description Example
Our growing company is hiring for a buying assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for buying assistant
  • Building strong relationships with buyers, sales analyst, and vendors
  • Responsible for entering reorders for product in both selling channels
  • Ensure timely delivery of merchandise through consistent communication and follow-up with buying operations team
  • Develop strong communication skills
  • Ensure proper set up and maintenance of buy information in our merchandise tracking system (MTS) including sku, descriptions, PO information, delivery, retail cost
  • Work in synergy with Buying Operations Coordinators toward common goals for the merchandise area
  • Help Sr
  • Assist in the preparation and delivery of product presentations to field teams, ensuring clarity and accuracy are evident at all times
  • Cross-functional Collaboration Work closely with Allocation team to drive an optimal stock allocation strategy that supports the merchandising plans and drive actions where needed Partner with Marketing to ensure key initiatives or product ideas are supported through the various communication platforms
  • Collaborates with Retail Operations and Logistics to ensure programs, product placements and changes are clearly communicated
Qualifications for buying assistant
  • Proficient in Gmail, Word, Excel, and online navigation
  • Experienced in Outlook, Word, Excel, and some math required
  • Work with the corporate teams to provide material to local Retail Training & Development teams to execute quarterly product/new launch training
  • Regularly visit and communicate with stores, gaining valuable feedback on assortment and pricing opportunities from the field teams
  • People Development Monitor and review self-performance with manager and set clear development objectives
  • Experience in fashion/luxury goods is preferred
5

Buying Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a buying assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for buying assistant
  • Aids development of product from design inception to production
  • Collect and collate all information into the critical path management on a weekly basis, highlighting any issues to AB and Buyer
  • Raise purchase orders on a seasonal basis and product data input to the system
  • Conduct monthly competitor/market analysis
  • Attend Fit sessions and write comments given to be sent out to the factories
  • Work with Technical team to ensure both the technical superiority and the product quality/integrity and safety and liability of all products
  • Review development samples to prepare for fit sessions
  • Manage the product life cycle, and maintains all records, style files, and samples associated with the product
  • Review and approve factory submits
  • Working with Design and manufacturers to develop new fabrications and technically superior product each season
Qualifications for buying assistant
  • Systems experience or a clear demonstration of the ability to learn to use systems quickly, good communication skills
  • Maintaining the sample library, and the Press and PR sample management
  • Strong understanding of the business, the customer and the department
  • LIAISING with DC goods in, suppliers, buyers and freight companies to resolve all delivery discrepancies relating to goods being delivered
  • MAINTAIN a full system, spreadsheet and paper audit trail to ensure future queries can be tracked
  • Independent, requires minimal supervision

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