Assistant Dean Job Description

Assistant Dean Job Description

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Assistant dean provides administrative leadership and oversight to operations in student life, student clubs and other co-curricular activities, residence life, student counseling services, student judicial affairs, spiritual life, student government, and recreation and athletic teams.

Assistant Dean Duties & Responsibilities

To write an effective assistant dean job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant dean job description templates that you can modify and use.

Sample responsibilities for this position include:

Responds to routine and non-routine inquiries regarding college matters, policies and procedures
Review, update, develop and implement policies and procedures for the admissions process from prospect through matriculation
Develop, implement, and monitor policies and procedures for processing and maintenance of student records
Assist Dean and provide support to chairs in academic review of promotion and tenure procedures and applications
Respond to inquiries regarding university policies and procedures requiring interpretation, provide recommendation for correction
Research and oversee data for public and private information and reports for distribution to the Faculty Senate (Annual Report), Consortium statistics, website content, supplementary application content, AAMC publications (Medical School Admissions Requirements book), and national reports (e.g., US News & World Report)
Supervise day to day operations of the Greek Affairs unit within the Dean of Students Office
Assist the Dean in development and implementation of an academic strategic plan, mission and vision for the School of Design
Assist the Dean and department chairpersons in curricular development in the School of Design
Assist the Dean and act as liaison with the department chairpersons and the Provost’s office regarding all academic program assessment and accreditation reviews

Assistant Dean Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant Dean

List any licenses or certifications required by the position: MD, AOA, SCCR, FEMA, MS, CPA, CRA, FNP, CEU, CEPS

Education for Assistant Dean

Typically a job would require a certain level of education.

Employers hiring for the assistant dean job most commonly would prefer for their future employee to have a relevant degree such as Doctorate and Master's Degree in Education, Business, Leadership, Communication, Counseling, Human Resources, Faculty, Management, Sound, Education Administration

Skills for Assistant Dean

Desired skills for assistant dean include:

Assessment strategies
Student Affairs/Student Life specialization
Advising and counseling techniques
Procedures
Difficult
Policies
University policies and procedures
Microsoft Office Suite
Requirements
Concepts

Desired experience for assistant dean includes:

Assist in the process for hiring department chairs day-to-day oversight and guidance
Assist Dean in spearheading initiatives related to Diversity as per the President’s 2014 initiative, including developing and executing strategies to recruit and retain a diverse faculty with perspectives of many cultures and a curriculum that reflects global perspectives and diverse cultural heritages
Assist Dean in development and management of special projects and events such as the annual Pratt Design show
Act as liaison to Student Government and Career Services
Assume all other related responsibilities as required
Liaises with other departments about cross-departmental collaborations, including regular opera and Dance Division performances, special events with Chamber Music, Historical Performance, Jazz, and Drama departments

Assistant Dean Examples

1

Assistant Dean Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant dean. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant dean
  • Supervises staff including hiring, performance management, training, discipline, merit and promotion recommendations
  • Meet regularly with clerkship directors and clerkship coordinators to review individual clerkships and prepare the annual Clerkship Evaluation Summary Report
  • Review Faculty Evaluations quarterly for all core teaching faculty
  • Review M4 students' program of study on a quarterly basis
  • Work closely with the Director of the Simulation Center at Troy CSC to develop, run, assess, and remediate the formative and summative gateway OSCE
  • Contribute to evaluation design, compile and analyze the data, develop a repository and dashboard for collected data and disseminate compiled reports
  • Partner with faculty and administration to develop and undertake overall curricular improvements based on sound adult educational pedagogy, current literature, best practices at other institutions, and identified outcomes
  • Coordinate the assessment elements of accreditation efforts as needed
  • Work in collaboration with the Center for Excellence in Medical Education to develop presentations, workshops, and other programs, as needed, for faculty and staff on effective feedback, assessment and teaching practices
  • Assist in development, delivery and assessment of the curriculum for the M3 Interdisciplinary Studies (IDS) Course
Qualifications for assistant dean
  • Ability and willingness to adjust to changing priorities on very short notice the ability to manage multiple projects with varying deadlines
  • Must have the ability to maintain confidentiality and use discretion
  • Review and evaluate the job performance for all clerkship and site coordinators
  • Participate in the delivery of the OUWB Summer Internship Program (SIP)
  • Manage the implementation of technology to enhance effectiveness, compliance, and business processes
  • Identify, negotiate with, and manage relationships with external and internal partners
2

Assistant Dean Job Description

Job Description Example
Our company is hiring for an assistant dean. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant dean
  • Manage the day to day workload to the Dean, assessing and prioritizing administrative tasks
  • Advises the Dean on policy, procedural, and operational issues of the University
  • Manages the Dean’s calendar by analyzing appointment requests and determining the most efficient use of their time
  • Schedules meetings, preparing briefing materials and ensures appropriate college staff are notified or attending meetings or events
  • Coordinates and assists with gathering resource information for meetings and presentations and prepares reports and presentation materials
  • Manages Dean's travel arrangements, including reservations, expense reporting, and reconciliation
  • Manages projects including table sponsorships, football suite, affiliation agreements, contracts and agreements, college emergency plan, and other Dean projects as assigned
  • Organizes events including college leadership luncheons and Dean's Office service awards
  • Tracks important college deadlines and assigned college leadership assignments
  • Independently provides research and analysis on information requested from Dean
Qualifications for assistant dean
  • Exercises sound judgment in decision-making, including ability to anticipate, recognize and resolve internal and/or constituent issues
  • Answers Dean's phone, screening incoming calls, taking detailed messages, and guiding caller to appropriate point of contact
  • Experience in providing executive leadership with administrative support in a fast-paced, dynamic environment
  • Experience using Microsoft Office applications (MS Word, Excel, Access, Outlook)
  • Demonstrated knowledge of university organizational structure
  • Experience in making administrative and procedural decisions and judgments on sensitive, confidential issues
3

Assistant Dean Job Description

Job Description Example
Our company is hiring for an assistant dean. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant dean
  • Responds to student inquiries about transcript adjustments, providing an understanding of the rationale of SAS academic policies
  • Oversee operations of the Office of MD Admissions
  • Develop outreach and recruitment strategies
  • Develop curricula and teaching materials for the full range of admissions activities, including file reviewer training courses, interviewer training courses, admissions committee training courses, and other educational activities
  • Write and/or edit new program proposals and grant applications to facilitate mission-based initiatives such as the development of a new post-baccalaureate program, new clinical education pathways, diversity enhancement programs
  • Oversee the Admissions group’s finances, including leading budget planning and management
  • Of Libraries' facilities through supervision of the Libraries Facilities Managers
  • 5% Supervises and directs the work of seven full time employees
  • Direct the daily and strategic operations of the school-wide Office of Student Affairs covering all campuses, including personnel development, annual evaluations, promotions and fiscal management
  • Oversee the implementation of a school-wide integrated strategic enrollment management process to include enrollment marketing, recruitment, admissions, matriculation and new student on-boarding
Qualifications for assistant dean
  • Strong verbal and written communication skills, solid interpersonal and presentation abilities are required
  • Experience in establishing priorities and organizing resources
  • Demonstrated knowledge using computer software (e.g., Excel, Outlook, Word PowerPoint)
  • A minimum of 8 years of successful fundraising experience or commensurate professional or volunteer experience
  • Familiarity with and a willingness to learn technology and data driven systems
  • Resourcefulness, initiative and motivation
4

Assistant Dean Job Description

Job Description Example
Our company is looking for an assistant dean. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant dean
  • Oversee the delivery of student career services and employer relations
  • Oversee the development and delivery of student-oriented events and activities, including orientation, service days, workshops, lectures and commencement
  • Serve as a resource for students in extracurricular activities to include student government and student organizations
  • Oversee the school’s delivery of services among target and specialty student populations including international students, dual-degree students, and veterans
  • In partnership with program/department/campus faculty, review student survey responses and drive continual improvements in the delivery of student services
  • Coordinate institutional offices to improve student service delivery, including the Graduate School, Bursar, Information Technology, Registrar, Office of Diversity Affairs, Office of International Affairs, and related units
  • Collaborate with faculty and university personnel to identify, refer and resolve issues of student conduct, behavioral and physical health, and related concerns
  • Assist students in obtaining academic assistance and support when needed, including maintenance of an active and effective tutoring program
  • Ensure student participation and representation in school governance across all campuses
  • Assists in establishing priorities and agendas, researches issues of importance and sensitivity, and produces briefing materials and information on all significant matters which require the Dean’s attention
Qualifications for assistant dean
  • Ability to work with senior officials including Chancellors/Presidents, Vice Chancellors/Vice Presidents, Associate/Assistant Deans, Department Chairs, Directors, and Administrators
  • Strong analytical, organizational, leadership, and communication skills
  • Ability to listen to students’ concerns and problems, and provide guidance and referrals as appropriate
  • Ability to create and manage a successful team working environment
  • Ability to facilitate discussions that allow all constituents a voice
  • Master’s degree in public health, higher education, academic administration or a related field (MPH/MSPH, MA, MS, MEd, MBA)
5

Assistant Dean Job Description

Job Description Example
Our company is looking to fill the role of assistant dean. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant dean
  • Lead the development, formulation, and implementation of Wisconsin School of Business personnel policies and procedures, in consultation with the Associate Dean for Academic Affairs and Administration and campus HR
  • In partnership with the schools' Assistant Dean of Diversity and Inclusion, develop policies for the recruitment, and retention of a diverse workforce and work with HR Coordinator to implement as part of recruitment processes
  • Supports the Dean in leading an effective senior management team
  • Submits Bi-weekly payroll, orders office supplies, coordinates maintenance for office equipment and serves as the primary liaison for facilities for any physical needs in the Rice Hall office and Welcome Center
  • Manages calendars of executive staff and must maintain confidentiality of written, electronic, and verbal information
  • Answers and screens calls for the Dean and routes calls to the appropriate stakeholders
  • Assists in planning, developing, and implementing special projects and programs
  • Assists with editing content when needed, such as briefings, memos, and presentations
  • Compiles data and performs research, collects and analyzes information along with benchmarking and editing content when needed
  • When appropriate, represents the Dean by attending meetings in the Dean’s absence
Qualifications for assistant dean
  • Ten years of experience in higher education or legal profession
  • Proven track record leading organizational operations
  • Demonstrated ability to work with diverse communities
  • Minimum of five years of professional experience in academic program management, including areas of student affairs, academic services, or a related field
  • Demonstrated potential for success in providing leadership in a collaborative, complex, multi-disciplinary environment
  • Minimum of two year of supervisory and budgetary experience

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