Buyers Assistant Job Description

Buyers Assistant Job Description

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Buyers assistant provides advanced level support in the full Microsoft Office Suite; specifically Excel, PowerPoint, Word and Outlook.

Buyers Assistant Duties & Responsibilities

To write an effective buyers assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included buyers assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

To be Computer literate - strong user of Microsoft Office applications and reporting tools
Undertake competitive shops and be aware of market trends
Key orders onto the systems coordinating with market vendors, the design & sourcing teams and directly with factories
Responsible for administrative duties within the buying process, including order entries and managing deliveries assisting with sales analysis and in-season management of stock
Follow through production & communicate late deliveries and short shipment to relevant departments - Logistic, Marketing, VM, Online, CRM & Wholesale
Attend industry markets and trade shows to find new products and vendor-partners, to develop relationships with existing vendor-partners
Works with the PCA to analyze returns and improving return rate suggest corrective actions
Personnel Reviews​
Contributes towards decision making across the product team and provides effective administration
Proactively maintains the critical path and places orders on the system

Buyers Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Buyers Assistant

List any licenses or certifications required by the position: CITES

Education for Buyers Assistant

Typically a job would require a certain level of education.

Employers hiring for the buyers assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Fashion, Graduate, Communication, Education, Merchandising, Design, Business, Computer, Associates, Marketing

Skills for Buyers Assistant

Desired skills for buyers assistant include:

Microsoft Office
Brands and trends in the industry​
Business principles and core values
Competitors and customer needs
Market
Market place
Retail market and brands
Various manufacturing processes for appropriate lines of business
Whole Microsoft Office suite
Current market place

Desired experience for buyers assistant includes:

Builds effective relationships and liaises with suppliers and the merchandising team to ensure effective communication at all times
Maintains the sample library, ready for product reviews, trading updates and liaises with press regarding samples
Assists with fit sessions, recording fit comments and actions communication from these
Ensuring quality control process is applied
Visits our Wallis stores, those of our competitors and more aspirational stores and provides key information on new trends to the rest of the team
To be Numerate and articulate - with strong interpersonal and influencing skills

Buyers Assistant Examples

1

Buyers Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of buyers assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for buyers assistant
  • A keen interest in Category Management/buying
  • Monitors open purchase orders to ensure that all merchandise ordered is received
  • Provides administrative support by maintaining and processing the related paperwork for the buying function and other various duties as needed
  • Effectively supports the Buying team, delivering great service to Buying team and stakeholders
  • Data integrity (regarding product, promotional set up, range management)
  • Tasks and information delivered in timely manner to achieve critical path
  • High degree of accuracy for all tasks assigned
  • Demonstrates strong organisational skills efficiently managing workload
  • Admin excellence
  • Demonstrates the Sainsbury’s values
Qualifications for buyers assistant
  • Ability to present and maintain a professional image and relationship with customers, vendors, and other departmental staff
  • Images/Content Amends
  • Commercially astute, ambitious and highly intelligent individuals who are hungy for succes and genuine responsibility
  • Administrative experience in a retail environment preferable or experience in a clothing manufacturing environment
  • Demonstrated taste level and flair
  • Results driven and proactive
2

Buyers Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a buyers assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for buyers assistant
  • Continually develop knowledge by regularly visiting stores, competitive shopping, reviewing customer insight information
  • Ability to manage, mentor and lead others in the performance of their duties
  • Interact with financial institutions, customers and vendors in a friendly, timely and quality manner
  • Assist staff with questions they have regarding their daily activities
  • Management of department systems
  • Daily contact with suppliers to maintain sales performance and delivery procedures
  • Administration of order management
  • Manage department critical path
  • Work closely with the DC, Supplier and Accounts team on all queries
  • Support Assistant Buyer and Senior Buyer in day to day tasks on the department
Qualifications for buyers assistant
  • Input on departmental processes and team meetings
  • In time there is potential to buy and manage own category
  • Work closely with MAA to track stock intake
  • Sample management for web shoots & press days
  • Fashion degree graduate
  • Previous experience in a Head Office environment preferred but not essential
3

Buyers Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a buyers assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for buyers assistant
  • Create and follow-up on purchase orders
  • Corresponding with vendors by email and phone
  • Organizing office and sample room
  • Coordinate and organize import order documentation for multiple overseas vendors
  • Correspond directly with overseas vendor on product packaging detail
  • Responsible for record keeping related to CPSIA Federal and State regulations specific to product category
  • Provide administration support to the buying team covering all departmental issues/queries
  • Manage orders through to TOP approval
  • Manage samples, coordinate fit process and communicate with related parties
  • Critical path management of product, sample receipt, lab dip/trim/fit approvals, TOP receipt and approval, ensuring vendors receipt of tickets for labelling
Qualifications for buyers assistant
  • Ability to coordinate multiple tasks in various environments
  • Ability to multitask in our fast-paced buying office
  • Must be organized and extremely detail oriented
  • Must be self-motivated and work well without direct supervision
  • Ability to communicate effectively via email with international vendors
  • Ability to work well with a team alone
4

Buyers Assistant Job Description

Job Description Example
Our company is looking for a buyers assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for buyers assistant
  • Ensure we maintain the highest of product quality
  • Maintenance of MTS
  • Weekly reporting generation
  • Managing samples for Press and Web Stories
  • Liaising with EU and North American teams to facilitate transfer of information on ranges
  • Manage communication of orders between both hubs of the business
  • Keeping our North American head office informed of any changes made to orders
  • Work with multi functions to ensure smooth transfer of stock
  • Manages samples in an effective way to satisfy both sides
  • Provide administrative support to Buyer and Assistant Buyer in all areas of the buying department
Qualifications for buyers assistant
  • Off-Price experience will be an advantage
  • Education to degree level preferred but not essential
  • 1-3 years previous experience in a purchasing/merchandising department helpful
  • Ability to travel to off-site meetings
  • Ability to track and meet deadlines
  • New Line Forms - sending to the Content team, requesting images from brands, adding to order requests
5

Buyers Assistant Job Description

Job Description Example
Our company is hiring for a buyers assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for buyers assistant
  • Close and accurate management of purchase orders and the critical path
  • Raising all accessories orders on the system
  • Run Monday reports for the buying team
  • Sample management for production, catalogue shoots and press days
  • Key involvement in chasing relevant samples and communicating comments with vendors
  • Work closely with other functions of the business to achieve smooth sunning of the department
  • Preparation of Buyer presentations and range reviews
  • Regular interaction and communication with stores
  • Will be trained to cover for other Buyers Assistants
  • Responsible for entering (and revising) purchase orders on a timely basis and maintaining data integrity across multiple internal systems
Qualifications for buyers assistant
  • Degree educated preferred (or equivalent)
  • Commercially astute, ambitious and highly intelligent individual who is hungry for success and genuine responsibility
  • Previous experience in a buying office preferred but not essential
  • Commercial awareness and a keen interest in the fashion retail industry
  • To have a creative flair
  • Relevant retail qualification

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