Advertising Sales Assistant Job Description

Advertising Sales Assistant Job Description

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Advertising sales assistant provides support for the Advertising Sales Manager, Content & Publications Business Manager, and Network and Audio Services Business Manager.

Advertising Sales Assistant Duties & Responsibilities

To write an effective advertising sales assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included advertising sales assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Knowledge of sales research tools, Media Radar, Ipsos Mendelsohn, Media Audit, Ad Database is a plus
Knowledge of sales research tools, Media Radar, Media Audit, Ad Database
Knowledge of sales research tools, Media Radar, Ipsos Mendelsohn, Media Audit, ACT Database is a plus
Must have experience with Microsoft Excel, PowerPoint and Word Salesforce
Create PowerPoint slides for sales packages, network programming, special events and promotions
Responsibilities include answering busy Avaya Multi-Line Telephone Systems, and directing to appropriate person, and forwarding voicemails to appropriate person for the mainline
Various clerical duties include greeting visitors, supporting the Human Resources department with admin tasks including updating policies, procedures, and job postings, updating and making copies of Full-time/Intern/Part-time policies, forms, and packets, assisting in HR projects such as creating and formatting Policies handbook, updating intern orientation ppt, and any other misc
Maintaining reception appearance and locking doors at 5pm
Maintaining conference room bookings
Updating Senior VP black binder

Advertising Sales Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Advertising Sales Assistant

Typically a job would require a certain level of education.

Employers hiring for the advertising sales assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Business, Advertising, Management, Administration, High School Education, Business/Administration, Communications, Education

Skills for Advertising Sales Assistant

Desired skills for advertising sales assistant include:

Media Audit
Media Radar
Sales research tools
Ad Database
Excel
Ipsos Mendelsohn
Keynote
Magazine business and have a keen interest in learning advertising sales
Microsoft Office Applications
PowerPoint

Desired experience for advertising sales assistant includes:

Assisting in personal projects, such as researching Broadway tickets, looking up tour hours, photo projects
Receive all incoming mail (UPS, Fedex, DHL, ) throughout the daily
Direct delivery personnel to appropriate employee when receiving large number of packages, such as monthly issues & office supplies
Retrieve and sort all USPS mail daily
General organization of the mail bins and packages in the mailroom
Create monthly mailing labels for AIA Advertising & sending to appropriate person in different departments

Advertising Sales Assistant Examples

1

Advertising Sales Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of advertising sales assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for advertising sales assistant
  • Answering the dept phone and fielding calls to the appropriate rep/department
  • Assisting West Coast Manager with magazine mailings to specific advertisers or for business trips
  • Circulating insertion orders & contracts
  • Preparing and sending out magazines via UPS/SDS
  • Produce & maintain sales collateral materials, including media kit folders, sell sheets
  • Ensure the office is kept tidy and the magazine displays are kept up to date
  • Manage the stationary orders
  • Update and file all magazine issues by country weekly
  • Look after the distribution of post
  • Oversee the diary management for the international publisher and overall responsibility for the smooth running of the department
Qualifications for advertising sales assistant
  • 2-3 years account service or customer service in a professional environment
  • Account service and/or customer service experience in media industry is preferred
  • Internship to two years of administrative office experience, magazine or print ad agency experience preferred, with a strong interest in print magazine sales
  • Book meetings, calls, lunches and holidays for the international publisher
  • Organising travel (itineraries, flights, taxis), expenses, notes during the fortnightly sales call
  • Update the leads spreadsheet weekly and distribute to the appropriate sales executives
2

Advertising Sales Assistant Job Description

Job Description Example
Our company is looking for an advertising sales assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for advertising sales assistant
  • Send voucher copies of the magazine to agencies and clients
  • Manage and update print and digital sales estimates on the sales plan
  • Distribute the weekly sales report
  • Book advertisements and inserts onto boss and liaising with production on positioning and copy
  • Manage the barter ads and take responsibility for organising department events
  • Oversee the courier deliveries of issues
  • Help collate the social media mentions/buzz after big campaigns
  • Answer circulation queries from other offices
  • Serve as the administrative assistant to the advertising managers
  • Serve as primary contact with sales software programs and processes, directory listings and perform ad order entry for our marketing department
Qualifications for advertising sales assistant
  • Serve as backup for advertising ad order entry system
  • Responsible for notarizing all legal affidavits for the classified team
  • Process contracts for the department including scanning and uploading into system
  • Serve as the primary contact for new hire setup
  • Organize and maintain all departmental supplies
  • Coordinates weekly departmental meetings
3

Advertising Sales Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for an advertising sales assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for advertising sales assistant
  • Product knowledge and the ability to convey product and section details, rates and deadlines to advertisers as needed
  • Makes a professional contribution to team success
  • Make all travel arrangements (hotel, air, car service, ) & submit expense reports
  • Administrative support for Ad Sales Department
  • Compile competitive reporting and share-of-market information
  • Support calendaring appointments
  • Execute monthly issue and advertiser mailings
  • Maintain updated client account information and database and complimentary subscription lists
  • Submit T&E expense reports
  • Enter digital media plans in sales force and track progress
Qualifications for advertising sales assistant
  • Minimum 2 years experience in administrative positions preferred
  • Internship to two years of administrative experience in a corporate office
  • The successful candidate should also have MS Office Suite experience
  • Candidates should be able to multi-task, and have great communication skills
  • Candidates must have at least 1 internship experience within a media company with exposure to ad sales, marketing, digital, or ad agency experience with a strong interest in print magazine sales
  • Must have excellent communication skills, especially written
4

Advertising Sales Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for an advertising sales assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for advertising sales assistant
  • Perform duties as assigned by the Ad Director and Sales Manager
  • Performs all administrative functions for the Sales Department
  • Enters orders, traffic and accounting data using computers, ledgers, orders and other resources in a timely manner
  • Establish strong business relationships and act as liaison with advertising agency counterparts and internal departments, including Traffic, Marketing, Accounting and Research
  • Assist Account Executive son gathering details, organizing information, and producing proof-of-performance campaign recaps
  • Work closely with the traffic hub to schedule promotional assets
  • Fill in and provide station reception support
  • Help organize and execute client entertainment
  • Enter and maintain spot orders in Strata / TIM, process revisions, fixed programming and make goods, compare Traffic confirmations to AE’s / client’s original order instructions
  • Update Salesforce account teams, create Opportunities, submit Requests, maintain pitched pending and provide information for AE’s and Sales Managers as requested
Qualifications for advertising sales assistant
  • Knowledge of advertising industry and digital advertising preferred
  • Internships in related fields
  • Over 3 years of professional work experience
  • Previous assistant or internship experience in a publishing or sales organization is a plus
  • Represent the Men’s Health brand with a polished, professional approach
  • Bachelor’s degree in advertising, marketing, or business related degree preferred
5

Advertising Sales Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for an advertising sales assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for advertising sales assistant
  • Monitor Yangaroo site uploads, review order details, verify naming conventions, notify the AE’s when client orders are received and prepare ad copy instructions for Traffic
  • Assist AE’s with client credit card payments, check processing, logging and forwarding checks to lock box according to office and AMS Credit & Collection Policy
  • Assist AE’s by sending client airtimes as requested, apply for a Notary Public commission in order to notarize monthly client invoices, and prepare for mailing to clients or agencies
  • Answer phones according to phone policy, take and distribute messages, communicate with clients and agencies, interact, correspond with clients on AE’s behalf as requested
  • Maintain AE’s supply of media kits, market profiles, zone maps, network descriptions and programming information
  • Handle special projects and perform other duties as assigned by Sales Support Supervisor or Sales Managers
  • Participate in and successfully complete all assigned training and development courses within course assignment deadlines
  • Develop a solid and trusting relationship with Key Accounts team and top clients
  • Resolve key issues and complaints
  • Develop a complete understanding of key account needs
Qualifications for advertising sales assistant
  • Able to clearly communicate when prioritizing work flow and managing timely assignments
  • Candidate with experience and/or interest in the media industry is preferred
  • Have a high school diploma or GED equivalent (required)
  • Must be friendly, positive and articulate
  • Required computer skills include proficiency in MS Office suite and the flexibility to learn in-house specific software applications
  • Must have access to vehicle during working hours and a clean driving record

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