Advertising Assistant Job Description

Advertising Assistant Job Description

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Advertising assistant provides correction to errors in type, format, grammar,punctuation and spelling (notes corrections electronically and on paper using standard proofreader's marks).

Advertising Assistant Duties & Responsibilities

To write an effective advertising assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included advertising assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Consistent maintenance and updating of new repertoire in department's digital music library
Maintaining an up to date edit whilst taking into account changing EDLs from clients per shot versions from VFX departments
Answering the dept phone and fielding calls to the appropriate rep or department
Managing requests from advertisers
Assist West Coast Manager with magazine mailings to specific advertisers or for business trips
General office/admin duties as requested
Circulating insertion orders and contracts
Preparing and sending out magazines via UPS or SDS
The implementation, testing, and optimisation of certain campaigns in line with bookings and with site specifications
Providing screenshots and end of campaign reports for every campaign you manage

Advertising Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Advertising Assistant

Typically a job would require a certain level of education.

Employers hiring for the advertising assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Advertising, Marketing, Communication, Education, Teaching, Graduate, Public Relations, Business, Communications, Faculty

Skills for Advertising Assistant

Desired skills for advertising assistant include:

Basic math
File set-up
Filing procedures
Grammar
Maintenance
Punctuation
Report and letter formats
Spelling
Linux and Unix
Analytics reporting across multiple platforms and systems

Desired experience for advertising assistant includes:

Complete understanding of Search Marketing, Digital Display Advertising (network, behavioral, contextual) and Social Media
Complete understanding of, and experience with, marketing industry, processes and terminology
Ambitious, energetic and self-driven
Ability to exercise creativity and sound judgment, from concept to completion of projects
Ability to compose business correspondence
Ability to acquire basic knowledge of college policies and procedures

Advertising Assistant Examples

1

Advertising Assistant Job Description

Job Description Example
Our company is hiring for an advertising assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for advertising assistant
  • Being a point of contact for technical and specification queries and providing a very high level of client service in this capacity
  • Chasing for assets before campaigns are due to go live
  • Managing inventory and suggesting alternatives to the Sales team where certain inventory may not be available
  • Interact with the Sales team to support pre- and post- sale activity, while campaigns are live in order to optimise performance and upselling opportunities
  • Assist with assessing customer needs and present multiple pricing packages based on those needs or resolve questions/concerns over billing
  • Performs desktop publishing (creating and developing visual presentations) for the EVP, including typing and designing general correspondences, memos, charts, graphs
  • Provide administrative assistance for the Sr
  • Assist with delivery of pitches to brand, advertising and music supervisor clients (including uploading music to Sony ftp sites, mp3 conversions, messenger, fedex delivery, etc)
  • Acquiring materials/music/instrumentals from labels, AOMA, Promo Tool
  • Create and deliver weekly newsletters and e-cards with new music, updates and artist stats to brand, advertising and music supervisor clients
Qualifications for advertising assistant
  • College degree/recent college grad
  • Relevant degree or equivalent commercial work experience in the sector
  • Strong and demonstrable IT skills and interest in technology - basic knowledge of HTML and Javascript preferable
  • Analytical – you will need to be great with spread sheets, manipulating data and reviewing results
  • Methodical, organised and efficient
  • Self-starter with high energy who is willing to take initiative
2

Advertising Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of advertising assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for advertising assistant
  • Create and maintain footage of historical commercial licensing uses in a digital archive
  • Direct general master licensing inquiries received via phone and general inbox as needed
  • Manage and maintain the department's pitch log by artist, song and project
  • Data entry of master licensing requests into licensing database - FTD and GCLS
  • Manage and distribute release schedules, new music and label update/changes to the whole sync department as needed
  • Managing the onboarding of new employees in Advertising for the Ad Platforms
  • Review integrated marketing submissions and promotions across all channels within his/her assigned categories, online advertisements
  • Facilitate departmental communication on policies and procedures, use of forms
  • Carries out all job duties incorporating safe work habits and using proper equipment
  • Scheduling meetings both internally and with clients
Qualifications for advertising assistant
  • Where needs and priorities are subject to much revision
  • Minimum of 1 year of music licensing experience and at least 1 year of experience within the music industry
  • Strong interest in music industry and music licensing
  • General knowledge of copyright as it relates to the music industry
  • Strong proficiency working with digital music files
  • Strong Outlook, Word and PowerPoint skills are required
3

Advertising Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of advertising assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for advertising assistant
  • Liaise with MCR and Despatch to keep on top of their progress and pass on details to Producers
  • Stay aware of operators - their whereabouts when not in sessions and their availability to complete tests
  • Organise useful material to be uploaded to Front when jobs are completed
  • Provide day-before view of the calendar in order to allow both executives to be will prepared for the next day's requirements & deliverables
  • Handle timely submission & tracking of expenses on each executive's Corporate credit card with Accounts Payable
  • Coordinate all travel arrangements with careful oversight of internal Travel department who may not always spot errors or issues in an itinerary
  • Meeting management support for SVP and his/her direct reports – VP and Director level
  • Organise international travel arrangements and manage and submit business expense claims for the SVP and his/her direct reports – VP and Director level
  • Coordinate internal and agency partner meetings and video conference arrangements, including scheduling presentations, submitting AV requests, greeting external partners and room set-up (book meeting rooms and refreshments)
  • Manage database of all agency partnerships (key contact information) and assist with on-boarding and support relationship management activities, eg
Qualifications for advertising assistant
  • Microsoft Office applications including Word, PowerPoint and Excel
  • The successful candidate should have MS Office Suite experience-- (especially Excel and PowerPoint)
  • Must have strong technical skills, including Microsoft Excel, PowerPoint and Word
  • Candidates must have at least 1 internship experience in a corporate environment within a media company with exposure to ad sales or marketing (magazine or ad agency experience preferred)
  • Bachelor’s degree significant experience in both print and A/V creative advertising
  • Provide legal contract processing support for key agency partners, new submissions, CRS tracking, maintaining records and seeking GMS/IAS/USAS Executive approvals
4

Advertising Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of advertising assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for advertising assistant
  • Coordinate meetings with other GMS Executives through their assistants (in San Mateo, CA)
  • Prepare agendas, action points and presentation material for bi-annual all-GABE meetings and GABE Leadership Team planning sessions (PowerPoint)
  • Input to agendas, action points and presentation material for monthly Regional Marketing Representative (RMR) meetings
  • Arrange key creative and media agency presentations (in person or via video conference), attending where necessary, taking notes and managing follow-up items
  • Provide brand and advertising project support on an ad-hoc basis
  • Management of team-wide subscriptions to industry partners (eg
  • Act as team coordinator for the Business Continuity Plan and Business Impact Analysis
  • Provide assistance, when required, to support GMS Executives when visiting the UK
  • Keep staff headcount reports and team organisational charts up-to-date
  • Assist with office space planning and floorplan management across various GABE sites
Qualifications for advertising assistant
  • New hire support and on-boarding (organising staff numbers, FTI hardware, site and systems access)
  • Provide occasional budget management support and invoice processing
  • Maintain an accurate and up-to-date paper and electronic filing systems and managing follow-up itemsa agency presentations (in person or via video conference), attending where necessary, taking noteseg
  • Maintain team holiday and sickness logs
  • Calendar management, will work closely with his Deputy
  • Execellent communication skills – written and oral
5

Advertising Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for an advertising assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for advertising assistant
  • Create and execute cost effective, detailed global travel itineraries
  • Headcount and space management for a growing team
  • Event coordination (including all hands, off-sites, and morale events)
  • Help with special newspaper events
  • Answering the phone, directing callers to proper people or departments as needed
  • Waiting on customers during customer service hours
  • Forwarding legal notices to our Decatur office
  • Subscription questions and minor delivery problems that are handled locally
  • Picking up and sorting mail from post office
  • Sorting office copies of newspapers
Qualifications for advertising assistant
  • Proven ability to multi-task in a deadline-driven environment and the ability to work effectively as part of a team
  • Sets a high bar for self and team
  • The successful candidate also should have MS Office Suite experience-- (especially Excel)
  • Customer service oriented by nature
  • Set up campaigns and monitor all campaign delivery on an on-going basis and act accordingly to any changes
  • Must be proactive and a problem solver

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