Leasing Assistant Job Description

Leasing Assistant Job Description

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Leasing assistant provides administrative support for the Tax department including the use of Microsoft Suite (Outlook, Word, Excel, Power Point, SharePoint and Visio), Adobe Pro, database administration, and calendar coordination.

Leasing Assistant Duties & Responsibilities

To write an effective leasing assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included leasing assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Excellent administration skills including working knowledge of Microsoft Office (Lotus Notes preferred)
Establish appropriate records management and maintain general and confidential departmental files, including corporate policies and procedures
Ensure that input to the loan system is complete and that all related fields are accurately and consistently entered, and reliable, executed completely, according to procedures at all times (no arbitrary deviations without advance approval)
Creation and maintenance of MS Excel reports and checklists
Develops and implements procedures and policies to retain residents while maintaining revenue
Edit and format documents for pitches, proposals and various other projects
Update and maintain company Client First database to track prospects, clients and deal information
Prepare property marketing materials including flyers, presentations, direct mail, tour books and other documents requiring a high level of accuracy
Provide interface for brokers on IT issues, including computer needs, email, voicemail, smart phone and other related technology and equipment
Perform administrative duties specific to business units and maintain a high level of professionalism and integrity as a team player across the organization and possess the ability to work for and communicate in various forms with peers, multiple level managers, supervisors, external clients and vendors with minimal daily supervision

Leasing Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Leasing Assistant

List any licenses or certifications required by the position: LL

Education for Leasing Assistant

Typically a job would require a certain level of education.

Employers hiring for the leasing assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Project Management, Business, Associates, Real Estate, Technical, Management, Business/Administration, Economics, Accounting

Skills for Leasing Assistant

Desired skills for leasing assistant include:

Microsoft Office
Adobe and
Calendar and Internet
Excel
Loan documentation
Lotus Notes
Market economic analysis
Microsoft Word and Excel
Outlook Email
Procedures

Desired experience for leasing assistant includes:

Serve as internal contact for group members on the road at conferences, meetings and other events
Copy, scan, fax and mail correspondence, many of which are highly time-sensitive documents
Assist in management of email and other correspondence, including the creation and maintenance of electronic and paper filing systems for business development leads, events, operations, industry organizations, projects and vendors
Assist in managing department budgets, processing invoices/payments and completing expense reports
Participate in regular administrative and business unit meetings as requested to understand and facilitate client goals
Degree holder in business or commerce related discipline preferably with MBA

Leasing Assistant Examples

1

Leasing Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of leasing assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for leasing assistant
  • Organize
  • Cash Postings
  • Prepare conference call minutes, staff meeting minutes, ​
  • Assist in the production of proposals, ranging from standard pitches to larger, more intensive proposals on behalf of external clients
  • Prepare and distribute marketing materials and packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts and tour books
  • Active liaison with marketing department – engage marketing resources when necessary to create marketing deliverables
  • You will ideally have previous experience in property/retail or in a similar position
  • Performing departments administrative functions including maintaining department files, performing phone coverage as needed, assisting in travel arrangements, meeting planning
  • Ensure the leasing team is focused and highly productive in an effort to meet or exceed leasing goals of new development
  • Responsible for weekly reporting to leasing manager tracking traffic, sources, appointments, and leases daily
Qualifications for leasing assistant
  • Minimum of 12 years' experience in sizable organization in retail landlord sector, including 8 years in managerial capacity
  • Sound knowledge and ability to understand and initiate planning proposals for expansion projects with attention to details
  • With excellent communication and interpersonal skills to liaise with various internal and external parties, such as to build up and maintain close rapport with retailers
  • Workplace experience, minimum of 2 years in an administrative support role or marketing role
  • Proficient in InDesign/Illustrator/Photoshop and HTML (Squarespace familiarity)
  • Ability to learn new mapping, graphics and industry specific software
2

Leasing Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a leasing assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for leasing assistant
  • Responsible for reviewing the leasing files to ensure accuracy
  • Maintain a positive customer relations attitude
  • Ensure compliance of policies
  • Contact prospective residents, create guest cards, and input their information into database
  • Conduct presentations of the building and show apartments to prospective residents
  • Assist prospective residents with the application process
  • Conduct lease signing and ensure accuracy of all lease documents
  • Ensure approved applicants’ move-in process is smooth and flawless by providing and explaining the lease agreement and move-in package
  • Working within the local brokerage community to develop prospects and to accumulate pertinent market data
  • Entering all Specialty Leasing (SL) lease agreements into the SalesForce system and tracking of said agreements
Qualifications for leasing assistant
  • Learning on the fly, learn quickly when facing new problems, open to change and enjoys the challenge of unfamiliar tasks
  • Self-starter, able to start and complete project independently
  • Attention to detail, thorough in accomplishing a task with concern for all the areas involved, will not overlook what needs to be done
  • Can effectively cope with change and shift gears comfortably
  • Dedicated to meeting the expectations and requirements of the external and internal customer, establishes and maintains effective relationships with customers to gain their trust and respect
  • 5 years banking experience, including managerial experience, related operational experience
3

Leasing Assistant Job Description

Job Description Example
Our company is looking to fill the role of leasing assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for leasing assistant
  • Coordinate all tenant-related functions in order to maintain a quality program
  • Preparation of lease proposals for Tenants which include Letters of Intent, various brochures/marketing materials, lease plans, and detailed space drawings
  • Preparation of complex reports or data requests used in strategy and operational meetings
  • Prepares professional presentations and/or reports used by internal and external stakeholders
  • General administrative/office management tasks – filing, order/distribution of office supplies, incoming/outgoing mail, answering general leasing phone calls calls for specific leasing executives, and edit internal and external correspondence containing highly confidential and sensitive information
  • Deals with a diverse group of important external callers and visitors internal contacts at all levels of the organization
  • To interact diplomatically and professionally with corporate/center management staff and tenants
  • Perform processing of invoices and postage requests reconciliations on open account balances
  • Complete tasks within SMS system to maintain organization
  • Assist in the completion of monthly AMEX reports for the Leasing and Marketing Departments
Qualifications for leasing assistant
  • Minimally four years of Corporate Office Administrative, preferably in retail or real estate environment
  • Ability to navigate internet for location addresses and mapping
  • Strong attention to detail, grammatical skills and proof-reading ability
  • Schedules and organizes activities such as meetings, conferences and department activities for all members of the department as needed
  • Order/Process gift cards for property portfolio complete monthly gift card audits
  • Assist with Weekly Marketing call schedules and creation of information packets
4

Leasing Assistant Job Description

Job Description Example
Our growing company is looking for a leasing assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for leasing assistant
  • Perform other basic administrative tasks such as calendar management, phone duty, travel arrangements, faxing, copies
  • Maintains and updates filing system for the departments
  • Sorts and distributes mail for the Marketing and Leasing departments
  • Works in cooperation with other system development assistants to cover phones
  • Works within a team on special nonrecurring and ongoing projects
  • Organizes and prepares correspondence relating to the homeowner's association business
  • Receives and responds to incoming calls from homeowners, Board members
  • Prepares and assists Community Manager with monthly board packages and in house mailings
  • Updates homeowner and association information in shared files
  • Arranges for delivery and pick up of documents from storage when necessary
Qualifications for leasing assistant
  • Builds and fosters strong relationships with clients throughout the on boarding phase
  • Effectively communicates expectations and deadlines to clients by acting as liaison between clients and interdepartmental teams
  • Plans, directs and coordinates activities in order to ensure project goals are accomplished within defined scope and on time
  • Identifies and schedules deliverables, milestones and required tasks
  • Identifies resources needed and assigns individual tasks under direction of the immediate supervisor
  • Manages day-to-day operational aspects of the transition and leasing related items
5

Leasing Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of leasing assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for leasing assistant
  • Facilitates interdepartmental team and client meetings effectively including Transition Meeting
  • Effectively communicates relevant project information to executive team
  • Resolves and/or escalates transition issues in a timely fashion
  • Advised Interdepartmental team of any unique items relevant to the transitioning client
  • Facilitate all aspects in the apartment leasing process, including touring and leasing apartments
  • Advanced bookkeeping and clerical work
  • Respond to internet leads, answer prospect calls and conduct property tours following the guidelines
  • Planning and executing onsite marketing and advertising directives
  • Support a Commercial Leasing Relationship Manager and their portfolio of approximately 30-50 applications per month
  • Receive and review applications and supporting documentation from the Relationship Manager
Qualifications for leasing assistant
  • 2+ years of directly related community management, HOA or property management administrative or closely related administrative experience
  • Input applications into the bank system and track progress
  • Coordinate preparing documents and scheduling the closing date with the Relationship Manager and clients
  • Answer phone calls and emails from Relationship Managers and clients
  • Perform basic service transactions such as address changes, accept loan payments, give account balances, and other banking tasks
  • Partner with management and other bank departments to research client issues and ensure timely resolution

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