Advertising Coordinator Job Description

Advertising Coordinator Job Description

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Advertising coordinator provides PA support to the 2 x SVPs Creative Advertising, VP Creative Advertising, Creative Consultants and Creative Managers.

Advertising Coordinator Duties & Responsibilities

To write an effective advertising coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included advertising coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Work with assigned Account Executives on order fulfillment process that includes scheduling, processing, setting up accounts and contracts, and proofing advertising orders and spec ads, processing insertion orders, and work with Finance to resolve billing/credit issues to ensure customer satisfaction
Assisting in the uploading and approval of advertising material through Order Hub, APT, Ad Software, Media Math Dashboard, and ATOL Digital
Act as the liaison between advertising sales and internal resources to provide clients with effective sales solutions and recommendations on cross-platform approaches, thus generating revenue for USA TODAY
Implement (load and QA) advertising creative
Imports ads into publication templates daily and submits advertising pages for output
Routing advertising materials for necessary approvals
Enter jobs for advertising tactics in internal system
Monitors inventory availability for assigned advertising and newsletter products
Create/obtain proposals, RFPs, ad contracts and advertising instructions and enters them into the appropriate system(s) accurately and completely
Proficiency in Word, Excel, Power Point, Keynote and understanding of media math

Advertising Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Advertising Coordinator

List any licenses or certifications required by the position: PMP

Education for Advertising Coordinator

Typically a job would require a certain level of education.

Employers hiring for the advertising coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Advertising, Communications, Business, Education, Associates, Communication, Business/Administration, Economics, Graduate

Skills for Advertising Coordinator

Desired skills for advertising coordinator include:

Marketing
Advertising
Finance
HR
Merchandising and operations
Be extremely detail oriented
Have excellent written and verbal communication skills
Excel
Microsoft Office suite and proficiency with 10-key data entry is preferable
Adobe Photoshop and other creative packages

Desired experience for advertising coordinator includes:

Minimum 1 year of full-time media experience
Act as main contact/point person of department
Ability to learn things quickly
Minimum three years’ experience in the entertainment industry
Knowledge of Rich Media and video technology
Flexible, personable attitude

Advertising Coordinator Examples

1

Advertising Coordinator Job Description

Job Description Example
Our growing company is looking for an advertising coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for advertising coordinator
  • The advertising coordinator will handle all day to day administrative tasks such as answering phones, handle travel planning and reservations, generate expense reports, order office supplies, manage subscriptions
  • Assist with advertising operations requirements across Arrow brand, Indiegogo and Supplier campaigns – including but not limited to tracking, tagging, publisher/agency correspondence and media plan management
  • Manage advertising assets database, keep materials organized and up-to-date
  • Maintain and fulfill production and advertising schedules
  • Provide client support through content production and advertising fulfillment processes
  • Support marketing and new business development
  • Pull month end digital reports through OAR
  • Coordinate communications between G/O Digital, the account rep and the account
  • Provide clerical support to Sales Manager and Account Executives to include typing correspondence, phone duties, contracts, memos, proposals, expenses, credit and contract processing, prepare and distribute reports, filing, and other various projects.Provide support while Sales Manager and Account Executives are out of the office (i.e., on sales calls or vacation)
  • Help maintain a current database of all existing and potential advertisers for each Account Executive through salesforce in order to contact customers on a consistent basis with correspondence such as e-mails, letters, proposals, sample sections
Qualifications for advertising coordinator
  • Provide support and follow-up with internal and external customers
  • Provide support for department to include providing backup for the other support staff, distributing faxes, answering phones and taking complete messages, and other duties as required
  • SalesForce.com or other CRM preferred
  • Willingness to learn media platforms and products
  • Agency background and/or experience with multiple media platforms (with emphasis on traditional and digital
  • Knowledge of sales process and salesforce.com a plus
2

Advertising Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for an advertising coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for advertising coordinator
  • Required to handle straight forward information that would be sourced from clients in existing formats, such as product advertising, images and product specifications, product offers, legal information, rules and regulations
  • Communicate regularly with internal and external groups – merchandising, marketing, operations, facilities, and vendors
  • Proofreads all advertising for content and offers, working with the Production and Creative Managers to resolve any issues
  • Perform duties including entering ad orders, managing ad campaigns, processing materials, answering gate calls, setting up accounts and responding to billing inquiries
  • Monitor, read and file articles to create a library of articles relating to Showtime Original Series and assist in gathering and gaining approval on reviews/quotes
  • Take meeting notes and create episode summaries for Showtime Original Series
  • Conducts research and compiles information for reports
  • Reviews, analyzes, and recommends action from various reports or statistics
  • Year over year period reporting on preprint volumes identifying any major changes in zip codes and products
  • Administrative duties including expenses, managing and creating and maintaining up to date client contact lists for mailings, travel planning, and ongoing communication, filing and organization
Qualifications for advertising coordinator
  • Must be detail oriented, high energy, willing to learn, proactive
  • Must be able to work well in a fast paced/deadline driven environment
  • Ability to think creatively and independently, collaboratively
  • Strong skills in communication, customer service, organization and analysis
  • Ability to work well with others and to multitask in a deadline-driven environment
  • Ability to define problems, collect data, draw conclusions and present findings to clients
3

Advertising Coordinator Job Description

Job Description Example
Our company is looking for an advertising coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for advertising coordinator
  • Assist Marketing Director and Senior Marketing Manager/National Advertising with developing Advertising best practices, policies, and processes and sharing best practices
  • Work closely with Marketing Manager, Advertising to collaborate on advertising opportunities in new markets and contribute to the company’s overall growth strategy
  • Track and organize all advertising campaign materials across multiple channels and be the main source for all advertising collateral needs
  • Support the marketing & creative department by sourcing real estate editorial on market trends, tracking and reporting on campaign results, offering new advertising opportunities, and new product information
  • Assist Marketing Manager/Advertising with developing key target demographics, and desired reach and circulation goals
  • Track and manage all incoming advertising requests from agents, and process through to Creative following Traffic processes and utilizing Slack and Workfront channels
  • Track total spend by publication and agent contribution, and work with Finance to ensure invoicing and billing is properly tracked and processed
  • Document and showcase advertising campaigns (brand and agent) in order to ensure the initiatives are shared across the company
  • 15% Works in tandem with Production Artists to ensure print advertising materials contain timely and accurate product and pricing information
  • Work directly with various internal organizations Sourcing, Finance, Sales Ops external resources vendors, hotels/venues and associations
Qualifications for advertising coordinator
  • Ability to assume accountability for completing assignments accurately and in a timely manner
  • 2+ years experience in an account service professional environment preferred
  • Account Management, Customer Service and/or Sales skills
  • SalesForce.com or other CRM experience preferred
  • Proficient in using DFP and online ad serving
  • Experience with HTML, JavaScript, Flash and rich media a plus
4

Advertising Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of advertising coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for advertising coordinator
  • Ideal candidate will be enthusiastic, proactive, organized and self-motivated
  • Serve as a liaison with internal departments (Creative Services, PR, Digital, & On-Air ) to ensure that all media and promotional plans are executed in a timely and efficient manner
  • Lead credits, update profiles, log in information, changes to subscription, how to submit content
  • Take the lead to plan, execute and provide results for small scale media campaigns
  • Manage creative production and media timelines for large scale media campaigns, including timeline development, asset collection, and creative reviews/approvals, tagging process and measurement activities
  • Manage master digital campaign budgets and reports as needed
  • Regularly reporting on project process to all stakeholders within the team, incl
  • Coordinate and support new product launches
  • Anticipate clients’ needs and respond promptly to inquiries
  • Train clients to master our online content management system
Qualifications for advertising coordinator
  • Working knowledge of InDesign, Illustrator, Photoshop and Acrobat X Pro
  • Participates in monthly Creative Project Management postmortems to capture feedback and identify new processes
  • Helps initiate new wholesale digital requests based on company needs/demands
  • Assists Post Video Production with managing video reviews with creative and fashion office and delivering final assets to requestors
  • Assists with JetSet6 (wholesale 360 campaign) and all deliverables falling under this campaign in editorial, design and distribution of assets for various departments
  • Minimum 3-5 years experience in project management in a creative setting
5

Advertising Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of advertising coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for advertising coordinator
  • Maintain accurate client data
  • Co-ordinate with internal service providers – copywriting and translation to provide the required copy and translation for all materials
  • Work with the Production Manager to source, quote and co-ordinate pre-media requirements for all jobs with outside vendors
  • Work with the Production Manager to source, quote and co-ordinate print and distribution requirements for all jobs with outside vendors
  • Track approval process through the use of the online proofing tool ensuring all client changes are made
  • Proofread / compare French to English to ensure offers are consistent
  • Check Creo pdf’s to be posted to the ftp site for pick up from print vendor
  • Check colour proofs provided by print vendors working with the Production Manager to resolve any issues
  • Set up and archival of final docketed jobs
  • Plan and organize all approved special events, giveaways, promotions and tournaments
Qualifications for advertising coordinator
  • Knowledge and experience working with ad tags, basic HTML and rich media a plus
  • 0-1 year digital mediaexperience - will consider recent college grads with relevant internships
  • Proficient experience with Microsoft Office Suite (Excel, Word, Outlook)
  • Knowledge of the digital media space (including social media) and new technology platforms
  • 2+ years using Indesign, Illustrator and or Photoshop is desired
  • Embraces change and adjusts quickly to changing work demands

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