Entertainment Coordinator Job Description

Entertainment Coordinator Job Description

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Entertainment coordinator provides duties using Outlook, Word, Excel and Adobe, including calendar/scheduling, expenses, and covering phones.

Entertainment Coordinator Duties & Responsibilities

To write an effective entertainment coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included entertainment coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Must be proficient with Microsoft Office/Apple, especially Excel, PowerPoint/KeyNote and SharePoint
Generates, oversees, and tracks project schedules and timelines
Takes notes/disseminates details from production meetings and onsite visits
Generates documentation that captures the production process, including Standard Operating Procedures (SOPs), element lists, strike manifests, photo documentation
Track celebrity talent releases for Film, TV, Music, Broadway
Support with showroom visits with stylists, editors, managers, agents, publicists, for placement opportunities
Administrative duties to support Manager & Asst
Distribute dailies, call sheets script revisions
Write metadata, edit text and publish shortform content appearing on internal sites for E! & Esquire numerous external partner sites, focusing on news content which requires a quick turnaround
Some weekend and alternative hours will be needed during special events

Entertainment Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Entertainment Coordinator

List any licenses or certifications required by the position: HR, TSA

Education for Entertainment Coordinator

Typically a job would require a certain level of education.

Employers hiring for the entertainment coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Education, Communications, Business, Advertising, Sports Management, Hospitality, English, Digital Media, Journalism

Skills for Entertainment Coordinator

Desired skills for entertainment coordinator include:

Excel
Outlook
PowerPoint
Concur and Google suite
Doing power point presentations
Dropbox
Adobe
Current alternative programming
Final Draft
Carolina Hurricanes and the NHL

Desired experience for entertainment coordinator includes:

Collect reports from global offices and organize information into central database
Organize and maintain digital files for documents and assets
Research upcoming projects, compile reports and presentations
Monitor Trade Publications for pertinent news
Assist with developing and implementing systems to streamline information gathering, storage and accessibility
Provide full administrative support including fielding telephone calls, maintaining an updating busy and constantly shifting schedules

Entertainment Coordinator Examples

1

Entertainment Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of entertainment coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for entertainment coordinator
  • Manages day-to-day digital deliverables and activities, by interfacing with the digital team on the production side and the brand or digital agency
  • Develops and maintains all digital brand entertainment calendars
  • Captures all screen grabs and builds wrap decks showcasing the success of each digital campaign
  • Builds all pitch presentations
  • Tracks, measures, and reports on digital growth and campaign effectiveness
  • Constantly monitor trends in digital, mobile and social media tools, channels, strategy, and applications
  • Helps coordinate and communicate necessarily information to the media planner and the ad op teams
  • Develops and delivers all deliverables reports to the web teams, while cross-referencing to assure all have been fulfilled
  • Perform research including competitive market analyses
  • Handle exit interviews for employee terminations below the Manager level
Qualifications for entertainment coordinator
  • Must be a team player with ability to self-manage
  • Must be proactive, creative thinker and solution oriented
  • Knowledge of Television Production a plus
  • Experience with international travel a plus
  • This position is based in New York
  • Bachelor’s degree with 1-3 years work experience in an ad-agency/digital production company or brand-direct environment
2

Entertainment Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an entertainment coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for entertainment coordinator
  • Support the Fact Ent Commercial Manager with inputting programme data and submitting programme offers onto CILS
  • Liaise with sales teams to ensure that programme projections are submitted in a timely manner, output projections and prepare dcf’s ready for the acquisitions team to review within the given time frames
  • Attend debriefs with sales teams and produce detailed feedback reports for in-house and indie producers
  • Log and ensure that screening materials are digitised and can be accessed by the team international sales teams
  • Maintain a production database – providing a source of key available producing and presenting talent
  • Update programme deal trackers and pipelines as required
  • Liaise with Events teams on the organisation of any special events involving the team, for instance at programme markets such as Mipcom and Showcase
  • Support the Fact Ent Programme Manager with the regular Factual Entertainer Update, sourcing and updating ratings, programme information and images
  • Act as a first point of contact for programme queries
  • Generates, tracks, and maintains log of all in-process and completed central requests (accounts payable, contracting, etc)
Qualifications for entertainment coordinator
  • Experience working on a cohesive brand and a solid understanding of brand management
  • Experience in executing digital campaigns a plus!
  • A passion for television a plus!
  • Knowledge of Business Objects and SAP preferred
  • Strong understanding of and passion for sports (all sports or category specific), entertainment and pop culture
  • Research analytics knowledge is a must
3

Entertainment Coordinator Job Description

Job Description Example
Our growing company is looking for an entertainment coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for entertainment coordinator
  • Providing efficient support services to all members of the entertainment department
  • Coordinating various aspects of the daily operations of the department
  • Providing timely ongoing efficient client service at the direction of Account Executives
  • Maintaining live and lapsed filing system including the creation of files
  • Processing medical letters and dealing with medical issues for cast insurance coverage
  • Inputting documents and invoices on Xpress and Ruben
  • Reporting claims and managing claims files
  • Processing renewal letters and following up with clients for renewal instructions as required
  • Providing day to day servicing on assigned accounts
  • Receiving policy contracts from Insurers and reviewing to ensure apparent client needs have been met
Qualifications for entertainment coordinator
  • Must have extensive knowledge in social and digital media trends/platforms
  • Previous experience in public relations, communications, marketing, or related field preferred
  • One year related experience and/or training required
  • Willing to contribute creatively on an administrative level
  • Receiving and processing client certificates and automobile liability card requests
  • Assisting department with general correspondence, underwriting reports and client proposals/presentations
4

Entertainment Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an entertainment coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for entertainment coordinator
  • Perform basic office manager related duties including ordering office and kitchen supplies, acting as New York office point person
  • Compile and distribute weekly Point of Sale (POS) reports for theatrically-released package media titles
  • Track top selling titles for major direct sales accounts and provide year-over-year comparisons and analysis
  • Complete various ad hoc reports as needed
  • Create sales and marketing materials featuring upcoming releases for major retail pitch meetings
  • Review internal Home Entertainment trend report and produce presentations for annual trade shows and industry events including CES and Los Angeles Entertainment Summit
  • Manage the schedule of in-store and field promotions for new releases and catalogues
  • Build market share tracking reports for each retail account and assist sales team in providing latest market information to clients
  • This position is a critical part of the Digital Distribution Team, which generates revenue via Electronic Sell Thru, and supports all of the Turner Networks
  • This position will focus specifically on Cartoon Network and Adult Swim content and will be responsible for scheduling, developing promotions and leveraging support from our partners
Qualifications for entertainment coordinator
  • Project management and organization skills a must
  • Travel and weekend hours
  • Ideal candidate should be passionate and knowledgeable in mobile games and apps sector and also have understanding of including VR and subscription services/video platforms
  • Collects, manages and distributes team priorities and performance to objectives
  • Monitors incoming meeting requests and manages attendance and preparation for external meetings
  • Tracks and communicates team leadership whereabouts and manages time reporting
5

Entertainment Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an entertainment coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for entertainment coordinator
  • Developing and maintaining relationships with the programming groups at each of the networks
  • Developing rollout schedule for each new season/volume launch and communicating that rollout to internal groups and partners
  • Coordinating marketing support materials for each launch and ensuring all materials meet partner specifications
  • Understanding network priorities and positioning of each show and determining how to align launches to support those initiatives
  • Developing and maintaining relationships with key partners
  • Understanding partner priorities and motivations in order to maximize the potential of our launches
  • Coordinating and directing internal operations group to ensure timely delivery of all video files and XML
  • Auditing partner sites to confirm content is live and assets are used appropriately
  • Consult with corporate sponsors on how to best align their allotted contractual elements (media, signage, print materials, hospitality, ) to achieve designated sponsor goal objectives
  • Prepare all event recap documents and support proposal creation in a timely manner following each event
Qualifications for entertainment coordinator
  • Previous Location Based Entertainment experience in a Creative or Production role required
  • Strong digital skills, including social media and mobile
  • Technical writing, team or event management
  • Business or technical discipline (degree or diploma)
  • Manage & Curate the format marketing folders ensuring there is a central format promo folder, updating ratings information, pitching materials and collating industry research reports
  • Familiarity with Concur preferred

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