AP Coordinator Job Description

AP Coordinator Job Description

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AP coordinator provides formatting assistance for MS Word, Excel, Project, and Adobe Acrobat.

AP Coordinator Duties & Responsibilities

To write an effective AP coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included AP coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Journal entries/Quick Books entry
Generate checks & pay vendors
Purchasing orders/order entry
Vendor interaction/servicing
Diligent posting of month end information
Processes receipts, invoices, time sheets, by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
Maintains integrity of database accounting systems by regularly updating files, reports and spreadsheets
Performs other accounting clerical and administrative tasks which may include word processing, emails, preparing bank deposits, fund transfer checks, answering phones, handling the mail
Reviews and follows up on monthly AR report
Participate in AP month end close to include such responsibilities as successfully meeting established deadlines

AP Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for AP Coordinator

List any licenses or certifications required by the position: IBCLC, NRP, BLS, MA

Education for AP Coordinator

Typically a job would require a certain level of education.

Employers hiring for the AP coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Associates, Education, Finance, Business, Management, Business/Administration, Social Work, Public Health, Performance

Skills for AP Coordinator

Desired skills for AP coordinator include:

Capacity building for local stakeholders/partners
Excel
Excel Ability to use a 10-key adding machine by touch
Outlook
MS Word
MS Excel
Oracle 12 and OnBase System will be an advantage
Accounting principles
SAP
AP accounting processes

Desired experience for AP coordinator includes:

Assure that proper documentation is provided before processing Concur access forms to set up new Concur users
Follow HMH policies to review and evaluate payment requests
Process purchase order related invoices according to established procedures
Provide customer service to internal and external customers using knowledge of T&E and A/P processes assuring timely resolution of inquiries
Assure that proper documentation is provided before initiating vendor maintenance and/or set up
Bachelor degree in Finance, Business or other relevant area, or working towards

AP Coordinator Examples

1

AP Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of AP coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP coordinator
  • Receives and reviews payroll records ensuring compliance with Audible policies, procedures, and regulations
  • Coordinates the daily operation of Audible’s payroll system, ADP Workforce Now
  • Receives Stark II and W9 information and completes required review and documentation required for vendor set up
  • Sort the mails daily, stamp date on the invoice
  • Manage accounts payable invoices, purchase orders, and check requests
  • Key in the entire invoice to system
  • Process the weekly accounts payable check run, release checks
  • Answer the phone call from the vendors
  • File and maintain all AP invoice
  • Backup for cashier, make deposit preparation and run to bank
Qualifications for AP coordinator
  • Minimum two years experience in Accounting, Billing or Receivables
  • Associates degree or above in accounting or a related business field
  • Bilingual in English and Spanish and/or Portuguese required
  • A minimum 4 years previous accounts payable experience
  • Demonstrated process expertise in the Purchase to Pay area, especially in Accounts Payable
  • Experience in customer/vendor facing roles, including resolution of complex issues and deep investigation needs
2

AP Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of AP coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP coordinator
  • Prepare employee expense reports
  • Collection and review of employee punch correction forms and/or manual timesheets
  • Maintain purchase cards and distribute as needed
  • As applicable, report lost or stolen Purchase cards
  • Receive consumer trust fund requests
  • Complete month-end tasks
  • Responsible for scanning invoices and credit memos with complete supporting documentation for both the Overhead and Merchandise Accounts Payable Teams
  • Reconcile payment tissues on a weekly basis
  • Process approved invoices containing all appropriate signatures and cost centers for entry into JD Edwards system as required
  • Ensure fax machine, printers and copy machines are working properly
Qualifications for AP coordinator
  • Follow prioritization guidelines provided by the Team Lead and SR AP Coordinator
  • One to two years of accounts payable experience preferred
  • High school diploma or general education degree (GED) and/or one to three months related experience and/or training
  • Strong detail orientation and ability to follow through
  • Deadline driven with strong desire for accuracy
  • Willing to get the job done
3

AP Coordinator Job Description

Job Description Example
Our company is hiring for an AP coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP coordinator
  • Perform the day to day processing of accounts receivable and accounts payable transactions
  • Reflect payments in the accounting records in an accurate and timely manner
  • Maintain a listing of all accounts payable
  • Research open items/vendor and customer disputes as needed
  • Assist with preparing other reports and other corporate accounting tasks as needed
  • Maintain W-9 file ensuring that a current W-9 is on file for all vendors receiving payment
  • Assist capitation coordinator with check runs serve as the primary backup to the position in their absence
  • Prepares monthly check registers
  • Prepares monthly AIDS invoice to Cal Optima
  • Generates monthly recurring journal entries
Qualifications for AP coordinator
  • Strong customer service desires
  • Experience in the construction industry (preferred)
  • 2-6 years of experience in a Non-Profit
  • Experience working in an ERP System
  • Must be detail oriented and have good customer service
  • Ability to create effective working relationships with employees and other departments
4

AP Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of AP coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP coordinator
  • Prepare annual 1099’s for all companies
  • Process weekly check runs and manual checks as needed
  • Build and maintain our database of Educators
  • Conduct PBS LearningMedia training at local schools, education workshops, and conferences
  • Assist Engage Education Committee on various community projects
  • Point of contact for LearningMedia inquiries
  • Assist with budget preparations, spreadsheets and other financial and accounting preparations, processing and procedures as requested for Education Department Budget
  • Maintain current curriculum standards knowledge classroom techniques
  • Must be willing to be on air during AM, FM, TV Membership Drives
  • Willingness to work nights, holidays, and weekends as needed
Qualifications for AP coordinator
  • Bachelor's degree in a related field, or college level course work in accounting and/or equivalent related experience
  • Must be at least 21 years of age and have or be able to obtain a AZ Fingerprint clearance card
  • Must have excellent written and oral communication skills, as this position requires interaction with professional of all levels inside and outside of the company
  • Must have excellent PC skills required
  • Experience with accounts receivable and accounts payable preferred
  • 1 year of A/P experience or Associates Degree required
5

AP Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of AP coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for AP coordinator
  • Provides care to antepartum, postpartum patient and newborn
  • Daily responsibilities will be to input vendor invoices
  • Other responsibilities could include, but not limited to, reconciling and entering vendor credits
  • 20% Coordinates invoice review
  • Code invoices and disbursements to have a consistent basis for financial statement preparation
  • Any reasonable request made by your supervisor or any management personnel
  • Run weekly payment cycle in Accounts Payable system
  • Process vendor invoices assigned to Accounts Payable system
  • Departmental service objectives
  • Participate in development of correspondence/communications for distribution to
Qualifications for AP coordinator
  • Accounts Receivable experienced or willingness to learn
  • Norad and Oracle experience, a huge plus
  • Support programs for identifying major business opportunities for selected Accounts
  • Responsible for direct selling of DHL’s services with a focus on CSI services and Express Logistics, Distribution Services and Advantage Solutions
  • Develop relationships with other DHL regions to ensure we receive the required support for customer acquisition initiatives
  • Degree holder in Business/Logistics-related field

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