Accounts Coordinator Job Description

Accounts Coordinator Job Description

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Accounts coordinator provides oversight to maintain compliance with all internal and external regulatory policies and procedures including a working knowledge of Federal, State and Institutional Policies governing the various student aid programs utilized by students, such as the programs provided by Title IV of the Higher Education Act of 1965.

Accounts Coordinator Duties & Responsibilities

To write an effective accounts coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain all refund checks returned by mail as per federal and internal regulations
Accurate entry of invoice and posting details into the SAP Accounting system, streamlining process where possible through utilization of upload files or templates
Reviewing invoices for adherence of expenses policy, coding of General Ledger and cost centers, and check requests
Fortnightly reviewing of vendor ageing reports and closely working with Home Office and Genpact in Hyderabad in resolving issues
Creating domestic and international wire transfers, ACH and cutting checks on a needed basis
Indexing and maintaining all vendor invoices in files for future reference (for tax filings )
Interaction with vendors, obtaining new vendor forms, W-9/W8BEN in case of new vendors, obtaining Bank information and responding to their inquiries and resolve invoice discrepancies
Managing the 1099 reporting
Closely working with Home Office and Genpact to close all pending items in BRS
Preparing monthly reports and assisting home office in month-end close provisioning of expenses

Accounts Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Coordinator

List any licenses or certifications required by the position: WCB, W9, VA, CRSP, ASPPA, LE

Education for Accounts Coordinator

Typically a job would require a certain level of education.

Employers hiring for the accounts coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Business, Education, Management, General Education, Technical, Business/Administration, Graduate

Skills for Accounts Coordinator

Desired skills for accounts coordinator include:

Federal
State and Institutional Policies governing Title IV student aid programs
SAP
Excel
CRM systems
Corporate policies
General and specialty merchandise items to assist customers and other company personnel
PowerPoint
Products and departmental procedures
Word

Desired experience for accounts coordinator includes:

Coordination with internal and external auditors and SOX compliance relating to payables function
Merchandise data entry, filing, apply wire payments
Assist with any additional duties and responsibilities assigned by supervisors
Manage and maintain updated vendor files, Respond to all vendor inquiries, and correspond with various vendor approvers in other offices
Prepare batches for payment entry, enter data into financial information tracking system, and generate backup reports after data entry
Send daily cash balances and activity reports to operations

Accounts Coordinator Examples

1

Accounts Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an accounts coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts coordinator
  • Matching, verifying and mailing of vendor/employee payments
  • Obtaining W-9 information from vendors
  • Enter account payable data into relevant media system
  • Work with employees and vendors to investigate vendor invoice payment inquiries
  • Review and resolve outstanding uncashed checks on a scheduled basis
  • Open mail and disperse
  • Provide clerical and administrative support to the Finance area
  • Match invoices to delivery receipts
  • Maintain, review, code and prepare American Express accounts for all business lines
  • Enter invoices and payments into Solomon
Qualifications for accounts coordinator
  • Concern for quality and accuracy cultural awareness
  • Experience working with 3rd party oversees AP processing vendors preferred
  • Process check requests to insure all appropriate approvals have been received in accordance with department policies and procedure
  • Run checks and post to Solomon
  • Scan, file, and organize all electronic storage records for the unit
  • Previous experience using microfilm equipment
2

Accounts Coordinator Job Description

Job Description Example
Our company is looking for an accounts coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts coordinator
  • Copy/send out invoices via interoffice mail
  • Maintain spreadsheet tracker of all invoices sent out for approval
  • Data entry of 500 invoices per month into our accounting software
  • Investigate and respond to inquiries (internal & external) regarding invoice/payment status
  • Examine all invoices/purchase orders for monthly accruals
  • Organize all incoming R&D contractors bi-weekly timesheets
  • Assist with obtaining and organizing audit support as needed
  • Update and file all vendor invoices and financial documents
  • Processing of invoices to validate coding, purchase order verification and data entry
  • Processing issues to help expedite accurate and timely payments
Qualifications for accounts coordinator
  • Three years minimum accounts payable experience required
  • Oracle and AP Workflow background
  • Knowledge of Colleague
  • Handling a high volume of invoices
  • Working with suppliers, internal departments and field personnel
  • Associate's Degree in Business and/or a related field
3

Accounts Coordinator Job Description

Job Description Example
Our growing company is looking for an accounts coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts coordinator
  • Oversee vendor submissions
  • Submit purchase orders
  • Communicate with outside vendors on a regular basis
  • Manage governance and control over process and provide a robust month end close process
  • Promote a positive Customer Service approach within the Team
  • Ensure payment processes and cut offs are agreed and followed
  • Undertake Vendor Statement reconciliations
  • Manage Amex applications, new cards & relating queries
  • Review aged ledger balances on a weekly basis & instigate actions to clear aged balances
  • Provide Management Reporting for FSS & relevant Brands
Qualifications for accounts coordinator
  • Prior experience in an accounts payable role
  • Prepare for & attend Vendor meetings as required
  • Help resolve any escalated issues from within the team or other areas
  • Assist with weekly payment runs & uploads to Internet Banking
  • Answer / acknowledge all queries from Vendors including Emails, phone calls & faxes within 24 hours of receipt
  • Review Approval Tables, Routing Rules & Vendor Email addresses to ensure they are up to date & take appropriate corrective action
4

Accounts Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounts coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts coordinator
  • Issue payments
  • Monitor and re-issue payment returns
  • Interpret banking instructions
  • Track and maintain organization of invoice copies
  • Disburse invoices for approval and follow up on approvals
  • Answers inquiries that come through the department's email and general telephone line
  • Coordinates regular Finance mailing
  • Provides support for all general administrative tasks
  • Assists with related Finance projects as assigned
  • Coding invoices to the proper General Ledger Coding
Qualifications for accounts coordinator
  • Working knowledge of Navision, Exflow, Concur
  • 1+ year of previous Accounts Payable experience
  • Construction or Real Estate experience
  • Working in high volume and at a fast pace
  • Ability to prioritize while being a team player
  • Two plus (2+) years of related Accounts Receivable (A/P) experience preferably in a large company
5

Accounts Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of accounts coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts coordinator
  • Communicate with co-workers, management, centers, and others in a courteous and professional manner
  • Perform all weekly filing and copying
  • Researching requests relating to invoice payments
  • Performing duties to assist others within and outside the department as directed by the Chief Financial Officer, Assistant Vice President of Accounting Operations, or the Controller
  • Adhering to the organization's policies, procedures, and standards
  • Compiling amounts owed by the company to vendors, suppliers, or other organizations / individuals
  • Maintain files for payment and execute check generation jobs through completion
  • Follow company procurement processes, controls and policies
  • Receive supplier invoices, perform necessary validations and execute transactions in a timely manner
  • Troubleshoot issues, serving as a resource for complex problems and helping resolve upcoming issues and insure that calls with queries or questions are responded to in a timely manner
Qualifications for accounts coordinator
  • Working knowledge of PeopleSoft, SAP, Lawson
  • Knowledge and understanding of fundamental Accounting principles (debit/credit) and General Ledger accounts
  • College Degree with emphasis in Accounting
  • 6+ months of Accounts Payable experience
  • Experience in the field of Telecom Invoices
  • Assist with document handling as needed

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