Accounts Receivable Coordinator Job Description

Accounts Receivable Coordinator Job Description

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Accounts receivable coordinator provides excellent customer service by responding to account inquiries and researching account history for both internal and external customers.

Accounts Receivable Coordinator Duties & Responsibilities

To write an effective accounts receivable coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts receivable coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Preparing Excel schedules as needed/requested for analysis and/or reconciliation
Batch tenant receipts in MRI and Yardi software
Prepare monthly aged delinquency reports
Calculate late fees
Maintain schedule of tenant's Certificate of Insurance
Track security deposits (cash and Letters of Credit)
Make recommendations for tenants that need to be referred to collections
Maintain stipulation agreements and track payments for tenants in collections
Process monthly tenant service charges
Process, print, and send out monthly rent statements

Accounts Receivable Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Receivable Coordinator

List any licenses or certifications required by the position: LE

Education for Accounts Receivable Coordinator

Typically a job would require a certain level of education.

Employers hiring for the accounts receivable coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Business, Education, Management, Business/Administration, General Education, Technical, Graduate

Skills for Accounts Receivable Coordinator

Desired skills for accounts receivable coordinator include:

Excel
Customer service skills when responding to questions and other inquiries from internal and external customers
Medicaid
Medicare
Payor’s guidelines and criteria for reimbursement
EDI 837 formatting helpful but not essential
Microsoft Excel and Windows software
GRH
General accounting methods
SSI/RSDI and Medical Assistance

Desired experience for accounts receivable coordinator includes:

Follow-up with tenant/landlord requests as required
Invoicing of customer accounts
Processing of all customer payments
Creation & maintenance of customer information in the ERP system
Management of the entire A/R process
Setup of customer credit terms

Accounts Receivable Coordinator Examples

1

Accounts Receivable Coordinator Job Description

Job Description Example
Our company is looking for an accounts receivable coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable coordinator
  • Perform data-entry functions and other general administrative tasks
  • Provide support function for month-end reporting procedures
  • Invoicing all completed trips according to quotes or block agreement
  • Researching all extra trip expenses that need to be billed back to client
  • Emailing all invoices to clients daily
  • Invoicing all fuel uplifts to third party aircrafts
  • Invoice training of third party pilots
  • Applying cash payments to accounts
  • Running weekly open Accounts Receivable reports and sending to the CFO
  • Handle Bank Reconciliations
Qualifications for accounts receivable coordinator
  • Work with Accounts Receivable Reconciliation
  • Process high invoices
  • Work with Accounts Payable department
  • Complete back reconciliations
  • Oversee cash postings
  • Daily retrieval of electronic wire transfers from the bank and daily deposits from various clients
2

Accounts Receivable Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts receivable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable coordinator
  • Send daily collection status updates to Account Managers on all payments received
  • Prepare Month End Cash Report from daily cash posting activity data
  • Assist departmental Managers and other members of the department with special projects
  • Collect and account for all receivables in North America
  • Maintain thorough documentation ensuring that proper financial information is maintained for historical purposes and is in compliance with federal and state
  • Work with field office personnel and Accounts Receivable Management to identify process deficiencies and implement established best practices
  • Meet or exceed individual cash targets and call volume as assigned on a monthly and quarterly basis
  • Escalate accounts where financial instability is apparent
  • Assist in maintenance of files
  • Effectively research, track, and resolve accounting or documentation problems and discrepancies
Qualifications for accounts receivable coordinator
  • Prepare bank deposits and deposit funds in bank account
  • Perform daily bank reconciliations and verify all banking deposits
  • Establish and maintain regular contact with customers to ensure prompt payment of invoices
  • Oversee collections to resolve issues and discrepancies
  • Perform weekly receivables collections forecasting
  • Request medical records if needed to appeal
3

Accounts Receivable Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of accounts receivable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable coordinator
  • Complete payment and performance bond filings, line filings and contacting end user or general contractor
  • Complete payment and performance bond filings, line filings and contact end user or general contractor
  • Main point of contact for sellers, sponsors, collections and regional business managers
  • Troubleshoot all sponsor & seller requests and concerns
  • Create, review and generate all invoices including post season
  • Review and generate all credit memos
  • Set up customers as needed and maintains customer records by updating account information
  • Resolves product or service problems by clarifying the sales rep/customer's complaint
  • Maintains customer financial accounts by processing customer adjustments including coordination of reduction to contracts such as deactivation of contracts, chopping off contracts, opts out contracts, reduction of contracts and superseding contracts with sales and the contract review group
  • Coordinate billing restructures and adjustments to contracts with sales and the contract review group
Qualifications for accounts receivable coordinator
  • Process vendor forms and w9 requests
  • Ability to resolve contract questions or issues with the sales department by clarifying any complaints
  • Strong understanding of accounting theory and internal controls
  • Ability to research and reconcile accounts and transactions
  • Ensure all bills are raised
  • Collection of aged debtors
4

Accounts Receivable Coordinator Job Description

Job Description Example
Our company is hiring for an accounts receivable coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts receivable coordinator
  • Deal with all customer queries
  • Compilation of monthly Key Performance indicators
  • Reviewing and approving new accounts
  • Working on monthly statements
  • Ensuring that all cash is applied accurately and completely
  • Balancing daily bank deposits to Accounts Receivable receipts
  • Applying cash to all customer accounts and communicating customer remittance issues to Credit Department
  • Supporting Credit, Accounting, and Audit requests for customer payment information and cash application
  • Creating chargebacks for all unauthorized deductions clearing all approved deductions
  • Supporting SOX and Financial audit requirements related to Accounts Receviable processes
Qualifications for accounts receivable coordinator
  • Creating and maintaining Accounts Receivable card information
  • Controlling the daily parts order queue and contacting customers for pre-collecting
  • Making daily collection calls
  • Assisting customers with billing disputes
  • Processing customer refunds, credits and debits
  • Folding and mailing daily invoices and monthly statements
5

Accounts Receivable Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts receivable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable coordinator
  • Assisting the efforts of the Controller
  • Receipting daily checks into VPM (Time & Billing System) for all offices
  • Preparing payment history when needed for clients to forward to Collections Department
  • Answering all email requests regarding write offs, unapplied payments, and any inquiries related to Accounts Receivable
  • Informing Partners when receipting payments of any discrepancy or unpaid past due invoices
  • Assist with monthly, quarterly and annual closings and analysis
  • Manage donation process and all income from start to finish
  • Act as the primary banking contact person and manage banking for all regional offices
  • Review the recording and posting of accounting transactions and record journal entries
  • Help to develop controls and best practices
Qualifications for accounts receivable coordinator
  • Advise on operational and financial matters
  • Serve as back-up for payments processes
  • Assist with annual audit in regards to any accounts receivables and banking activities
  • Daily Transactions
  • Ensuring all daily revenue postings are accurate
  • Reconciliation of tips

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