Assistant Coordinator Resume Samples

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E Ortiz

Edyth

Ortiz

160 Reinhold Estate

Phoenix

+1 (555) 948 4220

160 Reinhold Estate

Phoenix

Phone

p +1 (555) 948 4220

Experience Experience

Philadelphia, PA

Assistant Coordinator

Philadelphia, PA

Vandervort-Lang

Philadelphia, PA

Assistant Coordinator

Provides assistance to the Associate Athletic Director for Development to plan city, county, and area meetings with Bulldog Club members to solicit new members
Work with relevant campus departments to develop an annual Transitions Programs calendar
Analyze weekly campaign performance and provide insights to the broader marketing team on areas of opportunity
Provides customer assistance daily to Bulldog Club members, ticket holders, and donor prospects
Performs related duties as assigned
Monitor compliance with executed contractual agreement
Assist with confirmation of upcoming events/educational seminars

Boston, MA

Marketing Assistant / Coordinator

Boston, MA

Langworth, Prosacco and Bergstrom

Boston, MA

Marketing Assistant / Coordinator

Aiding in the management of a robust experiential marketing program
Functioning as day-to-day point of contact for multiple client project accounts
Representing marketing as a member of a broader, integrated project team
Managing assigned budget items and timekeeping
Monitoring, tracking, and reporting key internal and external metrics
Creating client facing materials such as presentations and reports
Management of Marketing file structure

present

Boston, MA

Administrative Assistant / Coordinator

Boston, MA

Dickinson Inc

present

Boston, MA

Administrative Assistant / Coordinator

present

Reading and analyzing submissions, letters, agendas, memos
Know the advantages and services offered by CAC, Continucare Medical Centers and MetCare Medical Centers
Vendor Management: Evaluate and ensure that vendor performance meets or exceeds defined performance standards and adheres to overall company policies and procedures
Support the business development process by organizing business development leads, both client and strategic partners and tracking ongoing relationship management, setting up introductory calls/meetings
Coordinate and track all CAC, Continucare and MetCare advertising and promotions to include: print, direct mail, outdoor and any other medium, as well as events, in conjunction with CAC, Continucare’s and MetCare’s advertising agencies
Calendar management for team Vice President, including scheduling meetings and conference calls Meeting coordination for larger team meetings (governance and steering committees, town halls, e.g.), market visits, etc. for the broader team
Working in conjunction with a web designer to oversee all website maintenance for Continucare and MetCare website by implementing graphic content, photography, and copy

Education Education

Bachelor’s Degree in Organization

Adelphi University

Bachelor’s Degree in Organization

Skills Skills

Ability to prioritize, work on multiple tasks simultaneously, use good judgment, and think critically
Attention to detail and ability to prioritize tasks on a short and long term basis
Consistently displays accuracy and attention to detail
Ability to communicate effectively, both verbally and in writing, in the English language
Ability to handle multiple tasks and prioritize effectively
Excellent organization and coronation skills
Basic understanding of office equipment (computers, phones, copy machines, mail room, etc.)
Ability to create positive program results and assess program effectiveness
Ability to maintain the confidentiality of academic records
Ability to collaborate on projects with students and stakeholders of all academic levels and disciplines

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15 Assistant Coordinator resume templates

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Marketing Assistant / Coordinator Resume Examples & Samples

Provides assistance and support on Director and Associate Director’s marketing campaigns
Handles title marketing as assigned, helping to develop author platforms and execute marketing campaigns
Performs general administrative duties including mailings, ordering books and supplies, invoicing, and other departmental processes
Schedules and books online/social media advertising campaigns
Books and executes blog tours and monthly blog outreach
Contributes content and helps manage imprint facebook, twitter and blog accounts
Creates sell sheets, ecards, and promotional materials
Publishing internship experience required, marketing experience preferred (at least 1 year of publishing experience required at Coordinator level)
Proficient in basic computer applications including Word, Excel, Powerpoint, and Outlook
Knowledgeable and proficient in social media platforms
Must be detail oriented and able to multi-task
Knowledge of basic HTML, CMS and Photoshop a plus

Assistant Coordinator Resume Examples & Samples

Work with cross-functional partners to discuss document adds, removals, and changes daily
Partner with VMS Support to resolve VMS publishing/printing issues
Schedule and input updates, floorsets, and forms to publish using the correct parameters
Manage AIRS Ticketing System process for the Brand Senses Call Center
Input and maintain system data in VMS
Pull and track information in Crystal Reports System on a weekly basis
Analytical and detail-oriented with a focus on quality results
Ability to multi-task in a dynamic, fast-paced environment
High degree of organization and attention to detail
Possesses analytical and problem solving skills

Assistant Coordinator Resume Examples & Samples

Manage campaign asset coordination & organization between creative team and marketing agency to ensure all launch dates are met
Act as liaison with promotions team to communicate & maintain promotional calendar for internal and external counterparts
Partner with copywriters for requests on campaign assets and social media posts, as well as submission & tracking of foreign language translations for international markets
Ensure 100% accuracy of display and social creative with overall business standards and creative direction
Analyze weekly campaign performance and provide insights to the broader marketing team on areas of opportunity
Partner with Analytics team and/or marketing agency to perform ad hoc seasonal and project hindsight for distribution to leadership
Conduct ongoing competitor analysis and tracking
Proactively identify new capabilities and market trends, and facilitate the evaluation of vendor proposals with key stakeholders
Bachelor’s degree in Marketing, Advertising or related field required
Digital marketing experience in a fast paced, multi-channel, retail environment a plus
Familiar with display marketing platforms, tactics and vendors
Familiar with social media advertising products
Proven track record of working across and within a matrixed structure - creative, analytics, and CRM
Highly organized with strong problem solving capabilities
Strong project management and inter-departmental coordination skills
Highly motivated with ability to thrive in a fluid and demanding environment

Assistant Coordinator Document Management Resume Examples & Samples

Schedule printing of VMS documents to all chain and flagship stores, review all print jobs
Train new hires in document schedules and use of VMS
BS/BA in Business, Operations, Logistics, or related field
Self-motivated and focused on process improvement and job efficiency
Energetic and positive outlook
Occasional after-hours support required
Experience with Adobe Creative Suite (InDesign/Photoshop/Illustrator) preferred
Epitomizes the Company’s cultural values, demonstrating an ability to put the goals of the brands ahead of individual considerations

Administrative Assistant / Coordinator Resume Examples & Samples

Keep CAC, Continucare and MetCare/HPG promotional materials tracked and ready by coordinating requirements with Director of Marketing & Community Relations and Marketing Services leader inventorying stock; placing orders; verifying receipt
Responsible for designing, creating, and delivering marketing programs to support the growth and expansion of company products and services
Meets financial objectives by tracking costs and analyzing/entering marketing expenses within iProcurement for both CAC, Continucare and MetCare; verifying all expenses to an approved annual budget; providing monthly accruals to Humana corporate; analyzing variances; initiating corrective actions
Vendor Management: Evaluate and ensure that vendor performance meets or exceeds defined performance standards and adheres to overall company policies and procedures
Display professionalism and assistance to the marketing department staff and all internal and external customers
Coordinate and track all CAC, Continucare and MetCare advertising and promotions to include: print, direct mail, outdoor and any other medium, as well as events, in conjunction with CAC, Continucare’s and MetCare’s advertising agencies
Coordinate photography projects for any CAC, Continucare and MetCare organization related collateral material
Working in conjunction with a web designer to oversee all website maintenance for Continucare and MetCare website by implementing graphic content, photography, and copy
Other duties as assigned by the Marketing Analyst
Update on-going marketing reports by inputting current data; compiling, consolidating, formatting, and summarizing information, graphs, and presentations; distributing reports
Have the ability to speak professionally, clearly, effectively and accurately with potential new patients or existing patients
Know the advantages and services offered by CAC, Continucare Medical Centers and MetCare Medical Centers

Senior Administrative Assistant / Coordinator Resume Examples & Samples

Ability to work in an environment where individual initiative and accountability to the team is expected
Strong organizational and multi-tasking skills
Solutions-oriented approach to work with a high level of problem solving capability
Ability to interact professionally with all colleagues and external contacts
Strong PC experience including ability to work in Outlook, Microsoft Word, Excel, and Power Point

Assistant Coordinator, Digital Marketing Resume Examples & Samples

Ecommerce content testing and validation for the brand
Coordination of daily/weekly web marketing task and projects
Delivery of digital experience and functionality
Execution of analytical tagging and providing updates on performance metrics
Monitor and review websites looking for possible edits, corrections or enhancements
Conduct on-going analysis of competitive landscape with in digital
Provide digital trend feedback and recommendations to team
Highly motivated/self-starter with a sense of ownership, a willingness to learn, and a strong desire to improve processes!
Logical, organized, and problem solver mindset
Must perform well in high pressure situations and balance competing priorities
Previous experience or strong interest in E-Commerce and marketing a plus
Proficient in Excel, Adobe Creative Suite & Adobe Site Catalyst a plus

Marketing Assistant / Coordinator Resume Examples & Samples

Assists in writing trade marketing materials, including advertising, website, video, and catalogue copy, social media messaging, sell sheets, etc
Coordinates team’s production schedule, including keeping track of deadlines, submitting materials to design, and routing projects through editorial
Completes seasonal projects in a timely manner
Compiles and distributes support materials for sales purposes
Brainstorms, plans, and executes various title-specific and group marketing campaigns over the course of a fiscal year in conjunction with the Director
Supports management of various title-specific social media profiles/online communities, including drafting/scheduling messaging and responding to reader queries
Attends various marketing meetings with the responsibility to take minutes, review them with other managers, and circulate them throughout the company
Performs all administrative duties for titles and general administrative functions, as necessary
Relevant internship experience required; at least one year of relevant experience required at Coordinator level. Children’s Publishing background and/or knowledgeable about children's books and YA genre a plus
The ideal candidate should be a quick learner who thrives in a fast-paced, dynamic environment
Excellent communication skills (oral & written), good judgment, and excellent interpersonal skills
Must be extremely organized, detail-oriented, and have the ability to multi-task with all administrative duties
The ability to work both independently as well as with a team
Proficiency with Microsoft Word, Excel, and PowerPoint
Internet savvy with experience in html, Photoshop, social media platforms
Possesses a love of publishing, particularly children's books

Guidance Center Assistant Coordinator Resume Examples & Samples

Prior community outreach experience
Event Planning
Experience with Outlook, internet research and proof-reading/editing

Administrative Assistant / Coordinator Resume Examples & Samples

3-5 years of previous Administrative Assistant experience working with executives
Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
Demonstrated discretion due to exposure of highly confidential client information
Prior experience supporting Executives

Administrative Assistant / Coordinator Resume Examples & Samples

3+ years of previous Administrative experience working with Executives
Microsoft Office/Suite proficient (Word, Excel and PowerPoint)
Prior experience working with Executives

Marketing Assistant / Coordinator Resume Examples & Samples

1+ year of related business experience
Bachelor’s Degree in Communication, Marketing, or related field
Working knowledge of Salesforce.com

Marketing Assistant / Coordinator Resume Examples & Samples

Assisting with the development of innovative customer engagement programs to increase awareness and understanding of energy conservation and technology and its benefits
Aiding in the management of a robust experiential marketing program
Functioning as day-to-day point of contact for multiple client project accounts
Representing marketing as a member of a broader, integrated project team
Collaborating with ICF in-house Creative and Digital Interactive teams to produce external marketing materials such as: web sites, direct mail, brochures, fact sheets, application forms, email campaigns, display materials, etc
Creating client facing materials such as presentations and reports
Monitoring, tracking, and reporting key internal and external metrics
Managing assigned budget items and timekeeping
3 + years of relevant communications experience
Willingness to roll-up sleeves and take on work
Exceptional communication (written and oral), interpersonal and organization skills
Positive attitude and creative thinker who enjoys a challenge and finding solutions
Detail oriented and able to manage multiple projects, deadlines and priorities
Ability to work independently, seek help as needed and contribute to team and company culture
Microsoft Outlook Suite -- Word, Excel, PowerPoint
Working knowledge of Google Analytics, email marketing tools such as Constant Contact, and social networking sites such as Facebook, Twitter, Flickr, and YouTube
At least two years of energy efficiency or utility communications experience preferred
Experience with retail/event marketing
PR Agency experience
Experience with clients within any of the following sectors: energy efficiency; utility; and engineering industries
Experience working with providers of energy efficiency services for commercial and residential markets
Current or past California resident with working knowledge of state geography - cities, regions, etc

Assistant Coordinator Resume Examples & Samples

Utilize internal systems to process visitors (Guidance Center Manager tool)
Put appropriate codes/buckets into GCM tool to track upcoming visitors to guidance center
Coordinate monthly calendar of events
Set-up coffee & refreshments in café’ area and maintain throughout day
Crete using template, organize/order/copy/display collaterals/handouts for events
Audit Guidance Center Manger tool for accuracy in reporting of data
Engage with members and associates developing deeper and more meaningful relationships
Be able to work a maximum of 15 hours a week that will require schedule flexibility

Assistant Coordinator Resume Examples & Samples

Assist in coordinating monthly calendar of events
Set-up coffee/healthy snacks & refreshments in café’ area and maintain throughout day
Cover for the Guidance Center Coordinator as needed flexing hours

Digital Ad Operations Assistant Coordinator Resume Examples & Samples

Receive creative materials for all ads from clients and agencies
Review creative for compliance and correct site and newsletter specs
Run campaign reporting by client, as needed daily, and work with Ad Ops Manager to meet goals
Partner with Ad Ops Manager and sales team to troubleshoot delivery issues
Organize and maintain all communication pertaining to clients and contracts
Produce weekly advertiser tracking reports across all brands
Take screenshots of all campaigns and archive
Frequently check all sites to ensure campaigns running correctly

Partner Services Assistant Coordinator Resume Examples & Samples

Understand and implement all of the Pac-12 partners’ contractual elements as relevant to assigned accounts. Assist with fulfilment of each partner brand and its associated assets as it relates to the Director and Account Specialist’s portfolio of assigned accounts
Assist in event planning and preparation for large scale events, including on-site execution
Monitor digital placements and organize metrics to deliver to partners
Ability to provide added value to the partnership through researching and identifying new co-branded business opportunities and activations which achieve partner objectives and return on investment annually
Assist in the creation, accuracy, presentation and delivery of all business collateral to include: Renewal Presentations & Sales Worksheets, Seasonal Business Plan and Implementation Guide, Mid-Season Reviews, Annual Reports, and Ancillary Partner Communication
Organize, distribute, and inventory tickets for various events. Inventory and manage premium items
Facilitate tours of Pac-12 Studios for clients and guests
Various other duties and projects as assigned

Executive Assistant / Coordinator Resume Examples & Samples

Provides a wide range of complex office administration and support to the Vice Provost for International Affairs and, when required, the Assistant Provost for International Affairs
Manages complex calendars, arranges meetings, appointments, and travel for the VPIA. Staffs meetings for the VPIA when needed
Develops, implements, and administers office systems and procedures. Serves as office manager, preparing financial reports, purchasing and maintaining supplies. Oversees work of students and/or temps as necessary
Establishes office procedures, policies, and operations. Interprets and communicates policies and processes
Serves as principal administrative contact and liaison with all University constituents and external contacts, including government and media agencies, domestic and foreign
Serves as principal contact and source of information for visitors to the office, including faculty, students, staff, and guests of the University. Arranges for suitable, gracious reception of guest delegations to the office
Drafts, edits and routes (as appropriate) incoming calls, emails and correspondence. Composes and edits letters, memoranda, reports, lectures, presentations, and emails. Develops tracking systems and monitors to ensure appropriate follow-up action steps
Assists VPIA with academic business, to include: scheduling appointments, office hours, classes, and meetings; creating and distributing invitation lists; and drafting letters
Gathers and maintains data for and assists in the development and submission of reports. Prepares copy for publication. May research issues related to work of VPIA
Coordinates logistical support for events, including conferences, seminars, receptions, and dinners
Contributes to unit effort by performing related duties as required

Assistant Coordinator Resume Examples & Samples

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a STEM field; OR appropriate combination of education and experience
2-3 years work experience in an education setting or service agency; examples include schools, community service or outreach centers, psych or social services setting, or colleges/universities
Consistently displays accuracy and attention to detail
Has demonstrated or expresses an interest in learning about the field, by reading, attending conferences, making presentations, etc

Assistant Coordinator Resume Examples & Samples

Inventorying and organizing drawings in the drawing archive flat files
Minimum 2 years of college
Experience reading construction documents

Senior Administrative Assistant & Coordinator Resume Examples & Samples

Expert knowledge of SAP shopping carts, limit PO’s, expense reports, check requests, time administration, meeting and conference room coordination, employee on-boarding, facilities requests, distribution list management, systems permissions, org charts, travel arrangements, and space planning is required
Assist with budget planning and tracking capital expenditures and depreciation
Maintain DAE list of chargeable IO numbers
Create high quality communications for the DAE organization
Plan and help facilitate large meeting events and group activities
Provide data analysis, metrics and reporting using Excel, Analysis for Office and other tools
Develop and improve DAE group SharePoint sites
Provide project management help for new project work (gather engineering assignments & resource estimates, track sample delivery dates, enter project and test information into Integrity system, etc.)
Help with resource and budget planning and tracking
Help with Quality system management and support
Manage updates and submittals of DAE documents to Windchill
Assist with Lean Enterprise visual management activities
Contribute to process improvement activities
Excellent oral and written communication skills and impeccable attention to detail
Positive, energetic and flexible with the ability to multitask
Expert with SAP and basic Office Suite tools (Excel, Outlook, PowerPoint, Word, OneNote)
Ability to create pivot tables, metrics, reports, charts and other visuals with Excel
Ability to create and improve SharePoint web sites
Experience with Windchill, Visio, Analysis for Office, and Access database tools a plus
Experience with lean tools and visual management a plus
Budget planning and tracking experience is a plus
5+ years of administrative and operational support experience

Administrative Assistant, Coordinator Resume Examples & Samples

Maintains current records and forms related to market research project administration, and assists members of the market research team in initiating and tracking projects
Oversees organization and maintenance of files including potentially confidential data
Assists with initiation of market research projects, including approval forms, contracts and POs
Coordinates training of vendors and maintains related documentation
Maintains team records (contact information, distribution lists etc.) and manages access to central storage of shared documents
Manages and updates team planning calendar and supports operation of team meetings
Coordinates and consolidates team budget and project tracking
Provides daily proactive administrative support to department head. Provides general administrative support including (but not limited to) calendar management, meeting scheduling, travel arrangements, expense reporting, obtaining approvals, and general clerical support (including filing, faxing, copying, scanning, mailing, and some data entry. May generate and format basic presentations, documents or spreadsheets
Regularly interfaces with internal management and staff to complete tasks
Professionally interacts with external and internal parties
Prepares grammatically correct correspondence and documents
Understands and adheres to relevant company policies and SOPs
Assists additional team members with administrative duties as needed
Minimum 5 years experience using computer technology including the Microsoft Suite of tools (Outlook, Excel, PowerPoint, Word and others)
Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks
Associates Degree and 5+ years experience supporting senior-level business leaders in a pharma or biotech environment

Ad / Promo Assistant / Coordinator Resume Examples & Samples

Works with Marketing, Managing Editorial, Editorial and Design departments to schedule and traffic back of book ads promote our backlist titles within our frontlist and reprints
Works with Manager of Integrated Marketing Operations to traffic advertising creative amongst relevant teams
Supports Coordinator on creating and maintaining the 3-season digital catalog: oversees schedule, routes catalog content, and upload/edits copy on an ongoing basis
Coordinates with outside storage vendor to manage our sales materials, promotional items and displays that are kept at third party location
Provides administrative support: process invoices, digital asset management and ordering office supplies
Must be proactive and love to keep information organized
Must thrive on working closely with different teams and satisfying multiple stakeholders
Prior administrative or publishing internship experience required; 1 year of related experience preferred at the Coordinator level
Excellent communication, organizational skills and attention to detail
Knowledge of Adobe Creative Suite programs a plus
Keen interest in the mechanics of publishing is a huge plus

Administrative Assistant / Coordinator Resume Examples & Samples

Greeting visitors and determining access to appropriate parties
Maintain organization and cleanliness of all meeting space rooms, equipment and storage space by cleaning and organizing on a daily basis
Maintain kitchen area clean and stocked
Order and restock kitchen supplies

Assistant & Coordinator Resume Examples & Samples

Support the team in day to day management of schedules by
Establishing and co-ordinating calendars
Arranging /scheduling appointments on behalf of the team
Anticipating scheduling conflicts / problems and providing alternatives
Organize meeting / conference facilities by
Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees
Arranging bookings for boardrooms / conference rooms (internal)
Arranging for equipment and materials for meetings as appropriate
Meeting with outside providers of service (conference Centre / hotels / caterers)
Recommending on facility alternatives
Overseeing arrangements, ensuring smooth execution and assessing outcomes for future reference
Tracking responses of meeting attendees, following up as appropriate
Booking travel arrangements as necessary
Support the team with correspondence by
Sorting and organizing incoming and outgoing mail
Producing material from written copy / rough notes
Proofreading work /output against source documents
Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records
Setting up / maintaining filing systems
Provide administrative support by
Verifying telephone bills/expense statements
Ordering and managing stationery
Preparing and submitting reports
Maintaining records and information to ensure and control security access
Assist in maintaining the department’s expense and other budgets by
Preparing entries/transactions and supporting documents to process payments
Recording /inputting / documenting data to track, monitor and control expenses
Providing supporting information reports to management to support decisions
Producing statistical reports to assist in the budget processes

Assistant Coordinator Resume Examples & Samples

First responsibility is to help trouble shoot and help operate the Audio visual setups or the center including our telepresence rooms. This requires just the basic knowledge
Assist in daily facility activities to include booking meeting and event reservations via reservation system, obtain final meeting and event details such as; room set-up, AV/IT, catering, and floor plans and conduct daily operational meetings
Assist in Maintaining and distributing weekly reports as the POC for coordinating and communicating between the Global Operations staff, visitors and various departments and vendors to manage information flow and efficiency
Serve as the backup Focal Point and Administrator for MRM (meeting room manager) system. Responsible for ensuring proper access is assigned and update as needed. Initiate software changes and enhancements to improve efficiency, accuracy and reduce follow up required
Assist in daily meetings with Housekeeping & Facilities regarding site needs and room preparation for specific meetings & events
Manage Supplies for Room usage and Office Space
Assist with Event Planning & Execution
Back up Focal Point for coordination and scheduling with third party vendors….ie Carpet Cleaning. Assist Customer Relations team as required to support Executive team and Customer events
Basic Audio visual knowledge
2+ years of administrative experience in a small-to-large organization
Technically savvy and eager to learn new digital tools and skills
Knowledge of project planning methodologies and processes
Works with a sense of urgency…..very fast turnaround time
4 years experience with Microsoft office tools (Word, Excel, PowerPoint, Outlook, etc.)

Assistant Coordinator Resume Examples & Samples

Develop and implement strategies to support transfer students
Work collaboratively with other relevant departments to develop programming specific to transfer student needs
Hire, mentor, coordinate and support the activities of staff and student assistants supporting Orientation and Transition Programs
Serve on University committees as appropriate
Participate in outreach activities (Seawolf Decision Day, etc.)
Assist in oversite of Orientation, SYE and FYE budgets
Work with relevant campus departments to develop an annual Transitions Programs calendar
Create and utilize new and appropriate CMS reports

Assistant Coordinator, Academic Programs Resume Examples & Samples

Assist U-Track Director and Assistant Director of Curriculum Articulation & Academic Programs (ADCAAP) in developing and expanding course offerings in levels 1-9 at CESL
Maintain and update website for CESL Academic Programs
Assist with course set-up and placement, including dynamically dated courses in the University Track
Assist ADCAAP with scheduling of classes in levels 1-9
Assist with student recruitment and advising
Assist with accreditation requirements
Teach each session in a CESL program
Doctorate or Doctoral Candidacy in TESL or related field
Demonstrated administrative record in a post-secondary setting
Experience supervising teachers
Experience teaching and/or developing ESP or Content-Based curricula
Experience with program coordination

IT Administrative Assistant / Coordinator, IT Resume Examples & Samples

Assist with creating and maintaining project documentation, departmental policies and procedures, and audit-related documents
Process and keep track of IT contracts and contract renewals working with Legal, Finance, and other appropriate departments and functions as needed
Manage and track IT Allocation budgets and allocate costs across business departments as required. Manage, consolidate and prepare project status reports and other key deliverables
Assist in meeting coordination, logistics planning and catering needs for key project, department and cross-site meetings
Support departmental needs related to purchase orders, invoicing, travel management and expense reporting, and other critical business processes
Assist with general support duties including meeting minutes and follow-up items
Provide occasional back-up coordination assistance to other departments and functions as requested
Experience working as an Administrative Assistant to support our IT department
Exceptional organizational, interpersonal, and communication skills as well as sensitivity for handling confidential information are required
Understanding of budget processing and allocation of costs across departments
Strong office computing skills with demonstrated proficiency in MS Office (including Word, Outlook, Excel, and PowerPoint)
Assistance in updating SOP's
Experience with the following IT applications is a plus: Concur Expense, Oracle eBusiness Suite, Veeva Vault, Learning Management Systems
Must be extremely detail-oriented and possess the ability to work under pressure
Highly motivated, flexible, and efficient, with a focus on process improvement
Must be a quick learner. Able to set and juggle priorities in a demanding, rapidly changing work environment
Excellent listening, oral, and written communications skills
Ability to manage upwards to ensure daily meeting schedule is maintained and stays on track
Collaborative team player, with ability to be very flexible
Customer service centric, with a focus on being service oriented and a problem solver

IE Administrative Assistant / Coordinator Resume Examples & Samples

Assisting department members in the following areas: Product Costing, Plant Layout, Direct Headcount/Capacity/OEE/Incentive, Process Development, Capital Equipment Requisitions, Purchase Requisitions, Department Measurables, and general clerical support
Assist the Department Manager by scheduling and coordinating meetings, preparing technical presentations, business reports, and arranging travel activities
Plantwide office layout drafting using AutoCAD and office furniture coordination
Maintain weekly direct head incentive reports
Knows and understands the current specifications of the Quality Policy and Procedures and contributes to the achievement of the quality objectives
Associates Degree or 3 - 5 years experience in an administrative function or Bachelor's degree
Ability to sit at a work station for extended periods
Technical skill in MS Office Products and AutoCAD
Strong communication skills, driven ambitious
Conceptual skills, problem solving and multi-tasking ability

Administrative Assistant / Coordinator Resume Examples & Samples

Organize the office of the executive using judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions
Coordinate and prioritize the daily activities of the executive, identify potential problems and shift priorities
Provide briefings to the executive before appointments or meetings with appropriate background
Telephone coverage for team members
Receive visitors
Maintain team calendar and schedules
Book meetings (initiating/reserving conference room/update security /order lunch)
Book travel/lodging plans for senior members of the team
Expense reporting/reimbursement tracking
Faxing/photocopying/scanning/filing/archiving data
Prepare correspondence and maintain files
Basic support for the client service team/Boston office
Update and create client mailing lists including e-mail distribution lists, Advisor, quarterly letters, holiday card lists etc
Use of office resource calendar
UPS/Certified mail coordination for the team
Assist with compiling information for account opening
Good facility with creating and working with Excel spreadsheets and PowerPoint
Knowledge of Atlantic Trust’s business activities and organization structure
Strong client service orientation
Interest in investments and capital markets

Assistant Coordinator for Austin Guidance Ctr Resume Examples & Samples

Ensure physical location is maintained according to established standards
Assist with interactive programs and classes, including physical set-up and clean-up
Proficiency in Microsoft Office Word, Outlook and Excel

Administrative Assistant / Coordinator Resume Examples & Samples

Provide wide variety of administrative support to the SVP, VP and Directors
Strategically manage and coordinate the Executive/Directors’ calendars and day-to-day activities in a timely and organized fashion
Assist the tax team members with tax reporting and compliance duties as needed
Organize and plan daily meetings and departmental special events when required including conference room bookings, ordering catering and arranging audio visual
Screen and distribute incoming email and mail where appropriate
Receive and screen incoming telephone calls, take messages as appropriate and elicit necessary information to allow timely and accurate responses
Exercise discretion and diplomacy when liaising on behalf of the Executives with key internal and external stakeholders
Provide accurate word processing support by composing and/or editing a variety of documents including highly confidential correspondence
Assist with editing/formatting PowerPoint presentations
Preparation of monthly reports for group – such as consulting fee
Assistance with Sharepoint
Manage renewal/new request of passcards for new hires, CRA auditors, KPMG auditors, contractors, etc
Mail collection and distribution to team members
Manage keys/access to drawers and security approvals
Manage the laptop/phone/network/system requirements for new hires/co-op students
Conduct research and monitoring of issues in a timely manner as required
Arrange all travel including air, hotel, and car reservations and prepare both itineraries and travel expense reports
Process and submit all business expense reports and paying invoices as required including reconciliation, coding and submission online through Oracle
Provide assistance to additional Executives and/or Directors as necessary
Manage Timekeeper program including assistance to teams with any issues, training & questions
Other office management and administrative duties/support as assigned
Completion of secondary education; university degree or college diploma preferred
Minimum of 5 years’ experience in similar role
Previous experience at Rogers would be an asset
Proven ability to work effectively under pressure in a fast-paced environment both independently and within a team environment with minimal supervision
Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
Solid organizational capability, ability to multi-task and excellent attention to detail
Flexible, responsive and ability to exercise good judgment
Tact, diplomacy and discretion when dealing with stakeholders
Superior software skills e.g. Power Point, Excel and Word

Administrative Assistant / Coordinator Resume Examples & Samples

High School Degree/GED
Experience providing administrative support for multiple individuals
Proficient in Microsoft applications (Outlook, Word, Power Point, Excel, Access), Internet Explorer
Proficient in the use of database applications (data management and data entry)
Able to type fifty (50) words per minute (wpm)
Ability to manage multiple priorities and set appropriate trace systems to track projects and work
Complete assignments on time, or advise in advance of any delays
Hospitality industry experience

Project Executive Assistant / Coordinator Resume Examples & Samples

Provide technical support services and Administrative functions in the area of computing devices to Human Resources Application Tracking Project Team
Ability to work and communicate effectively with people to focus resources (both human and financial) to the achievement of District expected results
Ability to work as part of a team with the staff or other departments
Ability to use effective interview techniques, coaching procedures, and evaluation procedures
Knowledge of current technologies and research
Ability to identify important issues or problems in area of responsibility
Ability to share ideas with others in a clear and informative manner
Ability to analyze data and effectively use problem-solving skills
Analytical skills to review information and formulate alternative solutions to problems
Knowledge of database management and data communications
In depth knowledge of a large mainframe data center
Knowledge of a client server environment
Ability to interpret and enforce State Board Rules and School Board policy as they relate to technology
Very good at juggling a wide variety of project related tasks
Ability to analyze information for the purpose of detailed note taking and coordinating project activities
Very strong PC skills, particularly with MS Office
Individual must be professional, organized
Ability to work independently with little direction
Experience working in Human Resources a plus
History of success in fast paced and demanding administrative roles
Bachelor’s degree in computer science, information systems or technology-related field from an accredited institution or an equivalent combination of education and experience
Having or working toward attaining Project Management Institute Certification i.e. PMP (Project Management Professional) status
Demonstrated success managing, working with and through people in establishing goals, objectives and action plans to produce expected results

Assistant Coordinator Resume Examples & Samples

Keep things running: Ensure interview results are reflected in the appropriate systems
Take the lead: Facilitate the interview process (notifying interviewers and managing candidates)
Support the team: Support the completion of drug tests, background checks, and other pre-employment criteria
Represent Sutherland: Engage selected candidates between selection and New Hire Orientation

Administrative Assistant / Coordinator Resume Examples & Samples

Calendar management for team Vice President, including scheduling meetings and conference calls Meeting coordination for larger team meetings (governance and steering committees, town halls, e.g.), market visits, etc. for the broader team
Travel planning, including itineraries, visas and expense management
Handling correspondence, including email and voicemail Research and resolve issues where applicable
Manage payroll system for team including more complex arrangement for flexible resource unit including contract extensions and documentation requirements for third party vendors; tracking holiday and sick days for team, including bank reporting line teams
Request/Change payroll codes
Manage job posting process and coordinate the on-boarding process for selected candidates (ordering laptops, system access, etc.)
Supply ordering and inventory maintenance
Manage key team files, contact lists and organizational charts
Manage reconciliation, approvals and processing of partner invoices
Assistance with creation and preparation of presentations needed for senior management
Resolving IT matters and other administrative functions as may be required
Assistance with special projects and initiatives as requested
Follow-up on mandatory compliance training, ensuring that all employees complete on-time
Strong administrative experience with the ability to interact effectively at all levels of the organization as well as with external partners
Ability to work effectively with minimal supervision, self-disciplined and able to prioritize workload Excellent organizational and time management skills
Energetic with outstanding interpersonal skills
Highly articulate with excellent written and verbal communication skills
High level of integrity required for handling of confidential information
Knowledge of MS Office (Word, Excel, PowerPoint and Outlook) MS Visio, Adobe Professional, ServiceNow
Experience with web-based systems (Ariba Buyer, People-Track, Concur, etc.)
Flexibility to go above and beyond planned tasks in support of the team's success
The ability to work both independently and within a team structure and willing to step outside the scope of normal responsibilities
Highly motivated, results oriented, able to build strong working relationships with both internal and external partners
Well-developed multi-task management and prioritization skills with the ability to make informed judgments

Senior Administrative Assistant / Coordinator Resume Examples & Samples

Provide administrative support to the head office and field based Market Access & External Affairs team
Support the Head of Market Access & External Affairs with administrative and organizational support
Ensure adherence to Shire SOPs at all times
100%
2 years secretarial experience
Evidence of successful working with internal / external customers
Word processing skills equivalent to RSE level 2 or above
Ability to operate Microsoft Office tools to “proficient user” level (Outlook / Word / Powerpoint / Excel)
Adaptable and capable of working autonomously
Flexible attitude to working hours as there will be occasional need to attend sales conferences / off site meetings
Attention to detail and ability to complete and finish tasks
Good level of familiarity and understanding of MS Excel, Word, PowerPoint
Ability to prioritise and schedule workload
Good communication skills (written and telephone) with internal / external contacts
Good collaboration and team working skills
Project working skills
Ability to work on own initiative
High level of accuracy in terms of written / verbal / numerical data checking skills
Define own work priorities
Refer expenditure decisions, out with standard travel and accommodation requirements, to the relevant budget holder

Bid Assistant / Coordinator Resume Examples & Samples

Information Management – Proposals
Ensure all best-in-class and exemplar proposals and proposals information is identified and captured to our central repository systems
Help maintain effective control over the quality and accuracy of FAQs and bid-related Q&As
Assist with the capture, uploading and updating of project data and the creation of new project case study sheets as required. This will include identifying, obtaining, selecting and/or creating suitable high quality graphics and imagery
Ideally possess a Degree in Marketing or a related discipline
2 years proven experience in Bids and Tender production

Administrative Assistant / Coordinator Resume Examples & Samples

Arranges meetings and conferences, including WebEx, and catering
Receives, refers and answers mail
Creates letters and templates and ensure drafts and finished documents for grammar usage and accuracy
Update website content
Supports the Training organization with setting up classrooms, preparing materials, extending invitations and tracking participation
Acts as the receptionist for the HR department directing employees to the appropriate person or resource
5+ years of experience as an Administrative Assistant or HR Coordinator required
High School Graduate or GED required
Experience with WebEx
Experience with SharePoint helpful
Advanced MS Office skills (Word, Excel, PowerPoint) required
Candidates must be local to the Houston area and willing to take pre-employment testing on Excel, PowerPoint and Word
This opportunity has the potential to become a regular FT role

Senior Administrative Assistant / Coordinator Resume Examples & Samples

For several GBPO functional leaders (including VP and directors) manage complex calendars to schedule meetings, conference calls, videoconferences and special events; prioritize calendar conflicts
Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
Effectively coordinate and collaborate with other Administrative Assistants within MedImmune and AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones
Establish and maintain a robust professional network across administrative teams in the US and Cambridge to facilitate effective working
Develop and maintain databases and paper/e-filing systems to ensure organization of data and information critical to the organization
Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints
Track and support assigned external obligations including the WuXi & MedImmune Joint Venture Board
Track FTE hiring / departure, temp hiring / departure against approved budget targets
Manage/Have ownership of team website to update content on a regular basis
Prepare and edit correspondence and general communications for supervisor review
Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, Powerpoint)
Effectively manage special projects and other duties as assigned
Simplify onboarding procedures for new hires and recruitment
Coordinate department trainings, offsite events for leadership teams, and all hands meetings
LI-MEDI

Assistant / Coordinator Resume Examples & Samples

Administrative support – Performs complex administrative activities and takes responsibility for delivering specific department processes / programs
Documentation - Researches, compiles and issues special reports, presentations, organization charts, correspondence, etc
Communication – Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date
Processes – Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
Confidential support – Acts as a point of contact for internal / external inquiries by phone and email, initiates action and makes judgment about urgency of issues. Provides confidential support to individual executives and / or management team members
Events – Arranges business critical internal / external events, including for example travel arrangements, itineraries, accommodations, conference registration, visiting speakers, etc
Financial support – Provides financial support on a department / project level, monitoring budget spend, raising and approving requisitions / invoices, etc

Executive Assistant / Coordinator Resume Examples & Samples

Coordinate schedules and travel
Prepare, manage, and proofread documents and correspondence
Prepare and maintain files
Work in collaboration with members of the team of executive assistants that support the senior executive department, including by providing general support to all senior executives and the executive department
Provide scheduling and special project support
Assist in arranging special events, functions, meetings, lunches, and projects, including the coordination of all logistics
Perform administrative tasks, such as filing, photocopying, and telephone coverage
Act as host to guests of the executives
Associates or Bachelor’s Degree
Excellent academic record
Must possess at least two of the following
Experience in an office setting
Experience communicating by e-mail, phone and in person with Senior Leaders
1 year experience supporting an executive in an office setting
Experience developing personal organization tactics to meet business goals
Proven experience managing multiple, competing priorities
Ability to take initiative on projects
Effective written communication
Ability to provide objective upward feedback to managers
Proven experience handling confidential information
Discretion with sensitive materials
Ability to work and make decisions independently and autonomously
Ability to successfully overcome challenges or obstacles

Admistrative Assistant / Coordinator Resume Examples & Samples

4 year bachelors degree or 2 year associates degree + 2 years related experience or 6 years related experience
Scheduling and planning experience (required)
High proficiency in the English language (required)
Structured and organized and able to multitask (required)
Reliability and conscientiousness (required)
Time management and planning skills (required)
Provide comprehensive and diligent phone support
Guaranteeing every incoming customer call is answered the first time in a polite,

Assistant Coordinator, CTD Resume Examples & Samples

Works with CTD's marketing and outreach staff to develop promotional pieces, including both print and digital materials. Provides direct input to admissions and advising personnel to ensure that team consistently has and provides accurate information about programs and pathways to students and their families. Promotes the program and the Center through outreach and development efforts, with a focus on creating a diverse and inclusive community. Participates in outreach planning and activities which may include manning booths at conferences and fairs, identifying topics and speakers for parent education, and giving presentations
Directs the provision of customer support and maintains good relations with all people and groups associated with the program and the Center assuring a welcoming environment for families, visitors, and community partners. Responds in a timely and professional manner to inquiries related to the program and the Center from internal and external sources. Is client-focused: understands the Center's and program's clients, and recognizes the value the client adds to accomplishing the goals of the Center and the program
3+ years work experience in an education setting or service agency; examples include schools, community service or outreach centers, psych or social services setting, or colleges/universities
Demonstrated experience working with a clientele similar to CTD's: children, parents, teachers
Efficiency
Organization skills
Master's degree. Preferred fields of study, at undergraduate and graduate level, include education, psychology, and child and adolescent development
Interest in gifted education: has demonstated or expresses an interest in learning about the field, by reading, attending conferences, making presentations, etc
Experience in curriculum development and instruction, including teaching
Experience or education in STEM, specifically in Science
Experience working with middle school or upper elementary grades
GIFTED

Administrative Assistant / Coordinator Resume Examples & Samples

6+ months of work experience
High School Diploma / GED
Customer Service background

AS Womens Center Assistant Coordinator Resume Examples & Samples

Why are you interested in working for the Associated Students?
What specific skills, knowledge, and/or experience (paid and volunteer) do you have that would help you be successful in this position?
Will you be available for all mandatory AS Staff Development events (this will not conflict with school) Fall Training between September 05th – September 15th?

Administrative Assistant / Coordinator Resume Examples & Samples

Proficient in Microsoft applications (Outlook, Word, PowerPoint, Excel, Access), and Internet Explorer
Excellent time management, organizational, coordination and communication (verbal and written) skills
Effectively handle multiple, concurrent demands and appropriately prioritizes responsibilities

Senior Administrative Assistant & Coordinator Resume Examples & Samples

Provide administrative support to one or more executives - proactively manage executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
Perform general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Act as a point of contact for the Partner Resources department
Organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
Direct and execute complex administrative projects including coordinating, track or analyze budgets; research information to respond to questions; update databases and organizational charts; create monthly reports or analyses; organize large volumes of materials
Utilize advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Proactively address all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
Create and maintain secure and accurate physical and electronic partner files
Provide support and resources to hiring managers for new partner setup and immersion activities
Coordinate projects or phases of complex projects that support department or functional initiatives and ensure that expected results are achieved within the specified timeframe and on budget
Manage logistics and provide support for meetings, seminars and activities related to training and development across multiple business units
Perform administration and maintenance of enterprise learning systems
Maintain and update learning resources and communications

Assistant Coordinator of Open Door Project Resume Examples & Samples

Assist the Director with the development and administration of the project
Coordinate, implement, and evaluate all program activities to include the following: summer bridge, new student orientations, cultural development, college visits, and awards and recognition
Supervise assigned staff and student assistants
Maintain student records and manage an Access database that generates required annual performance reports
Communicate with internal and external stakeholders to convey the purpose, objectives, and performance outcomes of the grant (e.g., U.S. Department of Education, faculty, staff, students, Portsmouth Campus Provost, and state, regional, and national associations)
Coordinate the learning assistance component of the grant
Identify, recruit, and select eligible participants in accordance with federal TRiO guidelines
Provide academic and career advising to ensure students are progressing toward degree and/or certificate completion
Assist students in completing the FAFSA and provide financial aid and financial literacy information with the purpose of ensuring continued college attendance until the student’s educational goals are achieved
Assess and prescribe an education plan for each program participant and implement intervention strategies in response to student needs
Evening and weekend hours plus travel to various campuses and other locations, as needed
Other duties as assigned by the project Director
Extensive experience working with at-risk students in TRiO or similar program
Experience designing, managing, and implementing TRiO or similar program for at-risk students
Proven ability to work with diverse student population
Demonstrated ability to communicate effectively to both internal and external constituencies using both oral and written skills
Demonstrated ability to administer assessment instruments and evaluate their results
Demonstrated ability to use computer software to include database development and management, spreadsheets, word processing, presentation, surveys, and social media
Demonstrated awareness of the concepts of student development services in the “open door” comprehensive community college and the philosophy of programs for the disadvantaged
Ability to interpret and apply college policies and procedures
Master’s degree in guidance and counseling, education, social work, psychology or a closely related field from a regionally accredited college or university

Assistant Coordinator Resume Examples & Samples

Prioritize employee support requests and complete in a timely manner
Administer several travel related programs, many with detailed procedures
Update department databases, spreadsheets and calendars
Assist department manager in any tasks or projects that require detailed attention
Ensure tasks are resolved accurately
Understand and interpret company policies
Communicate professionally and constructively to effectively resolve issues
Use email, phone and interpersonal communication appropriately
Ensure compliance with sourcing policies and procedures, ethical practices, and adherence to relevant laws and regulations
Handle low dollar decisions according to department practices, and escalate large dollar decisions appropriately
Ability to communicate effectively with coworkers, management and field employees
Ability to communicate effectively, both verbally and in writing, in the English language
Ability to handle multiple tasks and prioritize effectively
Excellent organization and coronation skills
Basic understanding of office equipment (computers, phones, copy machines, mail room, etc.)
Intermediate or higher level of Excel software knowledge is preferred
Valid Driver’s license and safe driving habits
High School Diploma or equivalent, college experience strongly recommended
Computer skills, specifically Microsoft Office software (Excel, Word, Outlook, PowerPoint)
Prominent organization skills
Attention to detail and ability to prioritize tasks on a short and long term basis
Decision making, problem resolution and creative thinking skills
Previous travel/booking experience is a plus, along with using Concur or American Express travel tools

Consignment Assistant Coordinator Resume Examples & Samples

Uploading operational documents onto Sharepoint and Consignment Portal
Preparing contract addendums for review
Create, organize and distribute meeting materials
Oversee the organization, tracking and distribution of SOC materials
Work with consignment team and Operators in the collection and recording of needed consignment data

Executive Assistant / Coordinator Resume Examples & Samples

Minimum of 5 years with executive support experience at a talent agency or studio
College degree or equivalent experience required
Advanced proficiency in MS Outlook, PowerPoint, Excel, and Word
Extremely detail-oriented and organized with the ability to think ahead and anticipate needs of others
Experience interacting with high-level studio executives, agents, writers, and directors in a professional capacity
Patience, superior problem solving skills, and the ability to maintain composure in a high pressure, multi-tasking, deadline oriented environment
Available to work overtime, including weekends on occasion
Entertainment film industry knowledge is a decided plus
20th Century Fox Film is one of the world's largest producers and distributors of motion pictures. 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation

Administrative Assistant Coordinator Resume Examples & Samples

Support preparation, review and formatting of bids and proposals
Maintains all division contracts, subcontracts and proposal files and archives
Coordinates and prepares reports, and performs administrative duties to ensure the dissemination of data
Monitors and coordinates needed documentations between employee’s, supervisor and monitoring agency for Compliance. Ensure all documentation is properly controlled and filed
Ensures accuracy and compliance of all data (manual and electronic)
Help to schedule the logistics of site interviews with applicants and hiring managers and supervisors
May handle staff travel arrangements
May assist in marketing event planning, arrangements, and logistics
Assist as needed with the onboarding process of new and temporary hire employees (Hiring Manager, Local & Regional HR and Office Coordinators)
Other duties to be assigned as needed
4 years Relevant Experience as an Administrative Coordinator

Marketing Assistant / Coordinator Resume Examples & Samples

1-3 years' experience in a Marketing, Communications, or Administrative role
The ideal candidate will be highly organized, self-motivated, has information/database management experience and excellent written and verbal communication skills
Must be proficient in MS Word and PowerPoint. Familiarity with Adobe InDesign a plus

IRB Assistant Coordinator Resume Examples & Samples

Bachelor’s degree required, preferably in life, physical or social sciences
Proficiency with MS operations, including advanced skills in Word and Excel
A working knowledge of a significant body of scientific and medical concepts and terminology
Minimum two years’ experience within a research setting
Sufficient professional experience, adequate education, and sound judgment to comprehend, interpret, and analyze publications and reports concerning applicable policies, procedures and regulations on human subject research issues
Excellent oral and written communication, problem solving and analytical skills
Excellent organizational and interpersonal skills; ability to work with a wide-variety of customers, including faculty members, committee members and chair persons, committee staff, senior academic administrators, federal regulatory officials and funding agency auditors; strong customer service skills
Ability to quickly identify and synthesize salient features from a fast-paced discussion of highly technical broad-ranging information into a cohesive and well-written stipulations, based on this discussion and including individual analysis and research
Ability to exercise sound judgment and initiative in collecting technical information from a variety of sources; ability to investigate and analyze scientific topics on the internet and in biomedical journals
Ability to work in a high-volume, high-pressure and fast-paced environment
Ability to manage a large task list
Ability to work well with an electronic IRB review system; guide or provide assistance to others using the electronic system (iRIS) for IRB submission, review, and approval
Ability to maintain strict standards of confidentiality in dealing with protected information
Demonstrated ability to work both independently and with teams, manage and prioritize multiple tasks, and to work with shifting priorities, schedules and changes in management objectives
Advanced degree in science a plus
Relevant compliance certification (if applicable) preferred
Council for Certification of IRB Professionals (CCIP) certification a plus
Prior experience in human research protection, research procedures and/or institutional review board operations desired
Prior experience in an academic setting desired
Proven successful experience in training in this subject is preferred

Assistant Coordinator of Employment Resume Examples & Samples

To review program letters and related information from the federal government to determine the effects of federal mandates on local operations
To assist in the dissemination of instructions, procedures and information pertinent to specific employment service programs such as: employer services; Job Training Partnership Act (JTPA) and counseling; services to the handicapped, veterans, minorities, economically disadvantaged, rural residents, migrant and seasonal farm workers, youth, and older workers; The National Job Bank; occupational analysis; industrial services or other programs designed to place people in jobs or training programs
To liaison between data processing and local employment service offices incorporating the use of computer systems in the day-to-day functions of local offices; to implement and supervise the installation and operation of on-line computer systems in local employment service offices
To liaison between United States Department of Labor (USDOL) field service representatives and local offices for the purpose of securing data, validating reports and making studies to be used by management for monitoring and evaluating the effectiveness of various employment service programs
To assist in the development and conduct of training programs to insure staff is knowledgeable of new methods and procedures applied to the provision of employment and training services
As assigned, to prepare informational and instructional manuals and other materials for use in the administration of special employment service programs statewide
To provide technical advice to staff engaged in the administration of special purpose programs in local offices and/or other locations
To review local employment service records with the intent to monitor and evaluate adherence to laws and policies
To do related work as required

Assistant Coordinator Resume Examples & Samples

Work closely with the Dean for the School of Education informing and coordinating the oversight of charter school sponsorship responsibilities, laws, and compliance regulations
Plan and conduct site visits for purposes of compliance and oversight
Strong networking and customer service skills
Excellent written, communication, and public speaking skills
Highly developed analytical, organizational, creativity, and interpersonal skills
Ability to prioritize, work on multiple tasks simultaneously, use good judgment, and think critically
Working knowledge of federal and state laws pertaining to public school, and of K-12 program evaluation and assessment
Some travel to charter school locations and meetings in state and out of state; may require occasional Saturday meetings
Must be able to work effectively at a computer for extended periods
Must have own transportation to travel to the charter sites and on occasion meetings/conferences in and out of state

Administrative Assistant / Coordinator Resume Examples & Samples

Maintain Executive Staff members calendars, as well as the master calendar for the team
Schedule appointments for clients/business clientele with proactive and professional communication skills
Send out emails for general team announcements
Compile monthly expense forms
Research and book travel
Prepare conference rooms for meetings
Responsible for maintaining administrative oversight of Executive Team schedules and projects, proactively ensuring that all follow up and tasks are complete on time
Assist in researching and defining executional strategies the team as requested by the Executive Team
Generate great cross-functional relationships internally and externally for efficient and effective interdepartmental flow
Assist in development of an ongoing communication strategy and publish calendar/deliverables for Executive Team
Support the business development process by organizing business development leads, both client and strategic partners and tracking ongoing relationship management, setting up introductory calls/meetings
Prepares reports and proposals, which includes drafting, editing, formatting, desktop publishing, and coordination with office management team for production
Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and transcribing meeting minutes
Composes, types, and distributes professional correspondence, memos and e-mails
Orders and maintains supplies; coordinates equipment maintenance
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
Distributes daily internal/external mail and overnight packages; sends and distributes faxes
Associate's degree (AA) or equivalent, 1 to 3 years of related experience
Must balance high-priority, long-term projects with short-term, immediate deadlines
The ability to anticipate needs
Ability to work independently and with a team in a fast paced, rapidly changing entrepreneurial environment
Attention to detail, ability to multi-task and prioritize, and strong organizational skills
Must have previous experience as an Executive Assistant and/or Coordinator
Knowledgeable about principles and practices of organization, planning and records management
Confidence and skill handling clients in person and on the phone
Excellent proficiency with Microsoft Office, Office 365, Google, Adobe Products and other business tools like Slack, Asana or other communications platforms
Commitment to excellence and high standards (i.e., acute attention to detail)
Ability to deal effectively with a diversity of individuals at all organizational levels
Demonstrated ability to plan and organize projects
Strong knowledge of various social media networks

Assistant Coordinator Resume Examples & Samples

Communicates with patients and physicians to identify appropriate referral based on patient need
Assists department staff with visits to hospitalized patients and their family members as a representative of the Physician Access Center and provides materials for 24/7 access to assure advocacy throughout the NSLIJ experience
Assists with processing, tracking, and documenting patient care throughout the patient experience
Identifies and secures appropriate referrals based on patient need in collaboration with Physician Access Center staff
Ascertains demographics, insurance information, and pertinent details from patients and physicians to promote efficiency and enhance the referral process
Distributes marketing material and communicates the mission of the Physician Access Center to professionals, patients, families, and general population
High School Diploma or equivalent, required. Associates Degree, preferred
Minimum of three (3) years customer service or clinically-related experience, required
Strong customer relationship skills, interpersonal and problem solving skills, required
Organized, good judgment, positive, warm, and optimistic manner
Computer proficient with Microsoft Office, Excel, Power Point

Program Assistant / Coordinator Resume Examples & Samples

BA/BS degree in related area (Education, Epidemiology, Public Health, Health Administration) and one to three years of relevant work experience, or an equivalent combination of education and experience
Experience working with MS Office Suite (Word, Excel, PowerPoint), Google Docs, Box, Dropbox and EndNote
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program
Ability to use discretion and maintain confidentiality
Ability to use sound judgment in responding to issues and concerns
Ability to work independently with minimal supervision as well as part of a team
Ability to work in an “open workspace”
One to two years of experience working in an academic environment
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems
Familiarity with UCSF’s various administrative systems, such as BearBuy, MyExpense, AMP, and the Graduate Division’s Student Information System online registration program

Assistant Coordinator Resume Examples & Samples

Provides customer assistance daily to Bulldog Club members, ticket holders, and donor prospects
Provides assistance to the Associate Athletic Director for Development to plan city, county, and area meetings with Bulldog Club members to solicit new members
Coordinates department sponsored booster outings (i.e. golf, tennis, Super Bulldog Weekend, and other related Bulldog Club events)
Assist Associate Athletic Director for Development in daily fundraising and Bulldog Club operations (i.e. proposal preparation, gift processing, and gift acknowledgement). Stewardship activities, and other related activities assigned by the Associate Athletic Director for Development and the Senior Associate Athletic Director for Development
Ability to communicate with various constituents
Project management and leadership skills
Ability to work long hours including nights and weekends

Ypqi Assistant Coordinator Resume Examples & Samples

Bachelor’s degree preferred (preference in Education, Public Administration or Social Work) or 3-5 years of project management experience
Experience coordinating and working in direct youth programming and youth development
Program management skills, ability to prioritize, organize multiple tasks and work independently
Ability and experience working with schools, nonprofit organizations and youth programs
Customer service experience, public speaking skills, and ability to work in a fast-paced environment
Interpersonal skills with an appreciation for diversity
Experience providing, designing or coordinating training and/or technical assistance
Experience with collecting individual and program level data and reporting outcomes
Knowledge and proficiency with Microsoft Office, especially Excel, and social media tools
Experience with online communication systems (web, database, social media)

Assistant Coordinator for Guidance Center Resume Examples & Samples

Assist with events/educational seminars
Cover for the Guidance Center Coordinator as needed
Must be bilingual in English and Spanish
Able to work independently
Ability to deal with ambiguity and be flexible in a changing environment

Assistant Coordinator Resume Examples & Samples

Knowledge of learning theories and of instructional design in an academic setting
Skills with the use of personal computers
Skills with Microsoft Office applications and other software applications specific to academic tutoring
Skills in coordinating promotional events and activities and market various tutoring programs to student groups as appropriate
Must demonstrate good interpersonal and written communications skills
Ability to manage program budgets
Ability to work independently and manage projects under minimal supervision
Ability to solve problems and communicate effectively with co-workers, supervisors, and students
Ability to collaborate on projects with students and stakeholders of all academic levels and disciplines
Ability to maintain the confidentiality of academic records
Ability to create positive program results and assess program effectiveness

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Marketing Assistant / Coordinator Resume Examples & Samples

Assistant Coordinator Resume Examples & Samples

Assistant Coordinator Resume Examples & Samples

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Assistant Coordinator Resume Examples & Samples

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Administrative Assistant, Coordinator Resume Examples & Samples

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Assistant Coordinator Resume Examples & Samples

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Administrative Assistant / Coordinator Resume Examples & Samples

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