Assistant Coordinator Job Description

Assistant Coordinator Job Description

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Assistant coordinator provides the Field Science Manager and Science Project Manager with regular updates of the current and future status of schedules and related activities.

Assistant Coordinator Duties & Responsibilities

To write an effective assistant coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Conduct monthly floor moves and weekly edits to make certain deliveries look fresh, new, and exciting
Monitor best and worst sellers and check stockroom levels weekly for focus on pieces that may need an extra push
Touch base with specialists and co-ops early to get feedback on sales
Maintain relationships and open communication with all managers in weekly or daily touch basis
Train stock specialist and associates on how items should be represented
Ensure specialist and sales team have necessary tools
Build relationships with teams in order to answer questions and concerns
Track stores month-to-date performance and set attainable weekly and daily goals to help achieve plans
Stay informed of current state of business for accounts
Run Financial and HR reports for teams and provide initial analysis as necessary

Assistant Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant Coordinator

List any licenses or certifications required by the position: HUC, CPO, LGI, WSI, BLS, TR, BAT, UDS, PFT, CPR

Education for Assistant Coordinator

Typically a job would require a certain level of education.

Employers hiring for the assistant coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Education, Science, Behavioral Science, Communication, Associates, Marketing, Business, Communications, Educational Psychology, Special Education

Skills for Assistant Coordinator

Desired skills for assistant coordinator include:

Behavioral Science
Related field as normally acquired through the completion of Bachelor’s Degree
Science
Excel
Experience with student support programs
Additional applications used at Paramount
Macess EXP
Microsoft Word and Excel
Planning
Experience with design

Desired experience for assistant coordinator includes:

Must be organized in order to effectively manage multiple tasks simultaneously
Must have 0-1 years of administrative experience
Schedule candidates for interviews with the Senior HR team
Book and prepare comprehensive travel arrangements
Take accurate, timely phone messages
Collaborate, coordinate, organize and compile information from all teams across Northern America for the leadership team

Assistant Coordinator Examples

1

Assistant Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of assistant coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant coordinator
  • Ensure the delivery of the Accounts Payables
  • Handle Accounts Receivables for the subscriptions
  • Make responsible decisions and perform many functions independently, and be able to deal with highly sensitive information in a confidential manner
  • Process all department paperwork including invoicing, shoot schedules, delivery specs and field production information
  • Coordinate all manpower schedules, air travel, rental cars, hotel accommodations and other details for department shoots
  • Arrange show logistics for department shoots including equipment, logistics and crew needs
  • Maintain department budget spreadsheets including monthly accounting, accruals and vendor invoicing
  • Provide onsite Coordination for remote shoots when needed
  • Support and input workflow in SchedulAll system for the Original Productions department
  • Creation and distribution of shoot information for all Original Productions shoots
Qualifications for assistant coordinator
  • Should possess a strong interest in the academic, personal, and career development of NSU student-athletes sensitivity to their social and educational needs
  • Should be willing to work nights and weekends as needed
  • Plan all travel and travel related details as assigned
  • Creating and maintain general correspondence
  • Creating and maintain various reports
  • Organize and schedule meetings for VP and other department managers
2

Assistant Coordinator Job Description

Job Description Example
Our company is looking to fill the role of assistant coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant coordinator
  • Provide administrative support for special studies by monitoring several tracking lists, faxing forms and collating lab reports from reference laboratories for Genetic Coordinator review
  • Learn multiple laboratory based computer applications
  • Troubleshoot issues with reporting IT interfaces
  • Contact clients for urgent resolution of missing information
  • Identify cases that must be escalated to a Genetic Coordinator
  • Work an occasional Saturday to provide vacation coverage for co-worker
  • Wear appropriate personal protective equipment when working within the accessioning department
  • Assist with scholarship fundraising events, various conferences, receptions and dinners where alumni are honorees and guest speakers
  • Manage email inbox, calendar, travel and expense reporting
  • Assist in preparing for off-site meetings such as prospect or client meetings, conferences, webinars, and conventions
Qualifications for assistant coordinator
  • 1+ year of working experience assisting in coordinating events
  • Normal business hours are Monday - Friday 0800-1700
  • Provide event project and event logistics management to corporate clients
  • A Bachelor’s degree in Marketing, Communications, Journalism or related discipline
  • The ability to think outside the box, multi-task and meet tight deadlines
  • A willingness to learn and work above and beyond
3

Assistant Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant coordinator
  • Assist with the capture, uploading and updating of project data and the creation of new project case study sheets as required
  • Assists in the preparation of information and materials for submittals, presentations and proposals
  • Maintains photographic, proposal, and firm credential files
  • Participates in development of brochure materials and preparation for team presentations
  • Assist in the coordination of marketing functions/special events
  • May act as client contact for current project and new business accounts
  • Answers telephones, takes messages and/or redirects calls
  • Coordinates and schedules department meetings
  • Working with calendar management, requiring interaction with both internal and external executives, assists vendors to coordinate meetings
  • Coordinate and organize various company events and department functions including, meetings, conference calls
Qualifications for assistant coordinator
  • Experience and passion for colors
  • Must be fluent in at least one of the following languages
  • Current or past California resident with working knowledge of state geography - cities, regions
  • Strong multi-tasking ability with excellent attention to detail
  • Ability to quickly learn new tasks
  • Strong interpersonal skills to relate to different people with a variety of skill sets
4

Assistant Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of assistant coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant coordinator
  • Accurately sets up new accounts profiles, contracts
  • Accurately inputs broadcast and digital orders
  • Collaborates with Account Managers to provide acceptable make-good packages, posts, and facilitate accurate trafficking of orders
  • Works with Marketing Specialist, Account Executive, Account Manager, and Research Director to build PowerPoint presentation shells or to customize corporate sales decks
  • Fills-in on front reception desk during lunch breaks
  • Fills-in for ogther Sales Assistants when needed
  • Provides additional administrative duties as requested
  • Responsible for using all station provided sales tools & software, including WideOrbit Traffic, WideOrbit Sales, Kantar, Stowell, Admall, Wiki, Clickfuel, Snapstream, MassLogger, CoreFTP Lite and any other company tools provided
  • Assist with the operations and maintenance of all facilities for the athletic department
  • Preparation of qualifications and annual pre-qualification packages
Qualifications for assistant coordinator
  • Ability to work well under pressure with little direction
  • Ability to meet deadlines, while maintaining professional composure when dealing with common problems that occur in event management
  • Excellent communication and written skills and ability to project a positive, upbeat, professional attitude with internal clients and prospective clients both in person and on the telephone
  • Experience with Global Business, Time Zone and Cultural differences
  • Attention to detail and high degree of confidentiality required
  • Ability to set priorities and manage a variety of tasks successfully
5

Assistant Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of assistant coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant coordinator
  • Coordinate the entire pursuit process from early strategy through proposal and pursuit interview while working closely with other members of the marketing team while upholding the standards set forth in the Brasfield & Gorrie brand manual, and debriefing of efforts and sharing lessons learned with marketing team
  • Maintain project, employee information and project photography utilizing Deltek and Open Asset with careful attention to accuracy
  • Identify editing suggestions for non-technical sections of client deliverables such as brochures, proposals, and presentations
  • Assist in creation of internal presentations for regions, divisions, and/or departments
  • Inform Corporate Communications on public relations events and/or milestones involving assigned division(s), provide them with background information, and assist with approval process with project teams and clients, if necessary
  • Work with graphic designers to create graphics that support pursuit strategy or business development initiative, and division or department requests
  • Proactively engage with operations and office personnel to increase knowledge of company and build relationships
  • Continually seek out ways to enhance and strengthen your professional development, increase your knowledge about the construction industry, and proficiency in our department programs and processes
  • Attend or support the efforts of annual trade shows and recruiting events
  • Dropping rated ages in files
Qualifications for assistant coordinator
  • Human Resources policies and procedures such as employment/placement, salary administration, benefits administration, processing systems such as payroll/personnel and applicant flow, and business clerical practices and procedures
  • Verbal and written communication skills for frequent contact with all levels of office associates
  • Ability to set work priorities and recommend solutions to recruiting/administration issues
  • Operate personal computer and work related work software, including the internet
  • Ability to perform intermediate mathematics and operate calculator
  • Adobe InDesign, Illustrator, and Photoshop experience preferred

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