Promotion Coordinator Resume Samples

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DG
D Gutkowski
Dayna
Gutkowski
9145 Elaina Hills
Phoenix
AZ
+1 (555) 356 4289
9145 Elaina Hills
Phoenix
AZ
Phone
p +1 (555) 356 4289
Experience Experience
12/2014 present
Los Angeles, CA
Promotion Coordinator for Wbz-am
Los Angeles, CA
Promotion Coordinator for Wbz-am
12/2014 present
Los Angeles, CA
Promotion Coordinator for Wbz-am
12/2014 present
  • Assists management with scheduling and training of the Street Team
  • Provides station event recaps
  • Creates proposals for station prizes i.e. movie screenings, loyal listener program prizes, some concerts and on air prizing
  • Other marketing/promotional dept duties as assigned by the Promotions Manager
  • Attends stations events and supervises event set-up and station visibility
  • Enters all in-house prize information in Promo Suite Prize Closet
  • Maintains and tracks all in-house prizing
01/2012 11/2014
Houston, TX
Field Promotion Coordinator
Houston, TX
Field Promotion Coordinator
01/2012 11/2014
Houston, TX
Field Promotion Coordinator
01/2012 11/2014
  • Works with Programming, Digital and Sales departments to ensure station events are being maximized for programming and sales
  • Works with Promotions Director to solidify execution details of all station events and every sales event
  • Responsible for station vehicle maintenance and management
  • Manages event listings on web
  • Responsible for inventory and management of station equipment and signage
  • Manages posting photos of all sales promotions and station events/promotions on web
  • Manages and distributes events calendar
02/2008 11/2011
Phoenix, AZ
Promotion Coordinator
Phoenix, AZ
Promotion Coordinator
02/2008 11/2011
Phoenix, AZ
Promotion Coordinator
02/2008 11/2011
  • Assisting with artist performances including loading and gathering of backline materials
  • Manage projects with Creative department through Base Camp (project management software)
  • Works closely with the KZOK and KFNQ Disc Jockeys to manage their station events and appearances
  • Collaborates with multiple departments to create and execute promotions such as remotes, events, van hits and other street team activities from start to finish
  • Work with 99.5 The Mountain Promotions Director in planning, developing and executing station events and promotions
  • Create and send all Play MPE releases (single distribution service to radio), manage distribution lists
  • Other marketing/promotional dept duties as assigned by the Promotions Manager & Director of Marketing
Education Education
Bachelor’s Degree in Marketing Preferred
Bachelor’s Degree in Marketing Preferred
Northwestern University
Bachelor’s Degree in Marketing Preferred
Skills Skills
  • Possess a valid driver’s license and be in good standings
  • Proficiency in MS Word, Excel, Outlook, PowerPoint. Experience with Triton Digital promotion management and V-Creative systems
  • Ability to take direction
  • Ability to shine during live remotes and appearances
  • Ability to interact well with listeners, clients, and management and to represent the stations well
  • Strong verbal and written communication skills
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate for KJAQ & KZOK
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate for KJAQ & KMPS
  • Ability to communicate with individuals at all levels, including artists, managers, staff, and fans
  • Handles all listener inquiries in a friendly, professional manner
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1

Promotion Coordinator Resume Examples & Samples

  • Assists management with scheduling and training of the Street Team
  • Manages station calendar and maintains a manageable schedule that fulfills programming and sales needs
  • Works closely with Program Director to ensure the KZOK and KFNQ brand standards are constantly being met
  • Collects information for promotional announcements and ensures they are produced and run on air
  • Works closely with the KZOK and KFNQ Disc Jockeys to manage their station events and appearances
  • Manages will call lists and all winner prize fulfillment
  • Blogs about station related topics
  • Manage and coordinate integrated programs that include mobile, on-air and on-line
  • Creates proposals for station prizes i.e. movie screenings, concerts and on air prizing
  • Handles all listener inquiries in a friendly, professional manner
  • Provides station event recaps
  • Other marketing/promotional dept duties as assigned by the Director of Marketing and/or the Program Director
2

Promotion Coordinator Resume Examples & Samples

  • Coordinates and implements all station appearances, Street Team activities
  • Maintains and tracks all in-house prizing in accordance with Sarbanes Oxley
  • Other marketing/promotional dept duties as assigned by the Promotions Manager
  • Must be an ambitious, energetic and proactive self-starter who possesses excellent organizational skills with ability to multi-task in a fast-paced work environment
  • General knowledge of compliance and event coordination
  • Valid driver’s license and excellent driving record required
  • Basic knowledge of PromoSuite
  • 4 year degree in marketing
  • Related experience in events a plus
3

E-commerce Promotion Coordinator Resume Examples & Samples

  • 70% - Performs set up, testing and deployment of onsite promotions and pages using html code and a web content management system. Manages marketing programs, campaign set-up and testing. Collaborates with Partnership team to develop landing pages for their programs. Manages TPO (third party orders) set up with Interactive Manager. Coordinates testing on Core tests as appropriate
  • 20% - Coordinates with Consumer Marketing with online migration initiatives. Meets with title teams to understand their online strategy and collaborates with the site directions to employ best practices and team ideas
  • 10% - Participates in strategic planning and best practices of onsite properties and provides recommendations
4

Promotion Coordinator Resume Examples & Samples

  • Must be a professional and a proven team player with customer focus
  • Must be available to work days/evenings/weekends/holidays
  • Valid driver license and a clean driving record is required
  • Must be able to lift equipment up to 50 lbs
  • Must be proficient in Microsoft Office
5

Promotion Coordinator Resume Examples & Samples

  • Act as executive assistant to SVP of Dept.: Book travel, submit expense reports, schedule meetings
  • Assist in servicing country radio stations and maintaining station database
  • Support regional promotion managers
  • Maintain artist travel and itineraries
  • Distribute weekly charts and tracking
  • Answer phones, maintain files, fax, e-mail for department
  • Order office supplies for department
  • Prepare expense reports
  • Organize and distribute promotional mailings
  • Maintain bi-weekly time sheets for department and submit to h.r
  • Coordinate intern program for department and assign intern responsibilities
  • Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor
  • Maintain departments artist promotion plans and internal budget sheets
  • Book occasional travel for staff, artists, and radio winners
  • Assist with outside promotion staff: booking travel for artists, maintaining budgets, scheduling singles
  • Self-starter – able to perform tasks successfully with limited supervision
  • Ability to handle multiple tasks in a fast paced environment
  • Ability to communicate with individuals at all levels, including artists, managers, staff, and fans
  • 0-2 years music business/marketing/sales background preferred
  • Some college a plus
  • Proficiency in Word, Excel and Outlook
6

Promotion Coordinator Resume Examples & Samples

  • Create and distribute weekly radio reports on all active singles
  • Maintain single schedule and communicate internal deadlines to brand management/A&R
  • Attend and prepare materials for all necessary radio/marketing meetings
  • Pull radio charts, competitive comparisons, and other data as needed
  • Track pertinent radio data for annual reports
  • Supplement and analyze weekly Reactive sales chart, share highlights and points of interest with team
  • Work with A&R and Production departments to complete submission of PWO, Master Approval and other needed forms to appropriate parties prior to a single release
  • Create and send all Play MPE releases (single distribution service to radio), manage distribution lists
  • Acquire and oversee production of all assets for single releases including Story Behind the Song and imaging
  • Compliance liaison with WMG NYC offices including tracking of promotions, contests, travel, etc.
  • Coordinate all product requests with production team in a timely manner, including compiling and submitting compliance forms for approval prior to sending
  • Book Travel: including pricing, booking, creating TAs
  • Plan promotional junkets including securing venues, travel, coordinating scheduling with artists/managers
  • Itinerary creation (point person for all details for promotional events including CMB Momentum conference, KLOVE Fan Awards, etc…)
  • Coordinate life event gifts for radio clients (including compliance approval)
  • Update and maintain radio contact databases
  • Assist in coordination of artist interviews/station visits
  • Process invoices, P.O. requests, vendor setup/maintenance (including indie promoters)
  • Select and supervise department interns
  • Manage projects with Creative department through Base Camp (project management software)
  • Organize and execute promotion department mailings
  • Manage all WORD Promo Team social media accounts (Facebook, Twitter, Instagram)
  • Respond to email inquiries and phone calls from reporting/non-reporting radio stations
  • Assist VP, National Promotion with meeting scheduling and other administrative tasks
7

Promotion Coordinator Resume Examples & Samples

  • Works with PD to drive strategic direction of the station’s brand based on music position through on-air promotions and onsite activations
  • Work directly with Sales Department to acquire all elements needed for sales promotions i.e. approval forms, copy, prizes, etc
  • Meticulous record keeping for all KJAQ & KMPS prize folders in accordance with CBS Radio Promotions Policy
  • Write all on-air contest and promotional copy for recorded spots on KJAQ & KMPS
  • Oversees cluster street team scheduling
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate for KJAQ & KMPS
  • In-house VIBES & Triton expert, oversees cluster text and online campaigns
  • Develop community outreach strategy for cluster, evaluate media sponsorship opportunities
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate
  • Blogs and posts about station related topics, manage and coordinate integrated programs that include mobile, on-air and on-line
  • Enters all in-house prize information in Promo Suite Prize Closet, maintains and tracks all in-house prizing
  • Creates proposals for station sponsored events, prize acquisition
  • Other marketing/promotional dept duties as assigned by the Promotions Manager & Director of Marketing
8

Promotion Coordinator Resume Examples & Samples

  • Studying for a career in communications, media or marketing
  • Clean driving record
  • Available to work nights, weekend and holidays
  • Able to lift up to 50 pounds
  • Outgoing and great team player
9

Promotion Coordinator Resume Examples & Samples

  • Work with 99.5 The Mountain Promotions Director in planning, developing and executing station events and promotions
  • Coordinate and execute on-site promotions, including station remote broadcasts, making sure that the station has a strong street level presence,
  • Working with Account Executives in collecting recap elements for promotions
  • Creating proposals for events, concerts and more
  • Handling prize execution and fulfillment
  • Assisting with artist performances including loading and gathering of backline materials
  • Pre-planning events and remotes and preparing and gathering equipment, giveaways, developing action plans, prepping register to win boxes and more
  • Scheduling and maintain 99.5 The Mountain social media sites including Facebook, Twitter, Instagram, and Vine
  • Must be available to work weekends, evenings and holiday hours depending on the promotion and/or event
10

Appointment & Promotion Coordinator Resume Examples & Samples

  • Coordinates recruitment efforts for School or Department. Arranges travel schedules, hotel accommodations, etc. for faculty recruiters. May represent School or Department at recruitment functions on an as-needed basis
  • Coordinates Faculty Appointment meetings subsequent to candidate interviews. Serves as staff to meetings; takes notes and provides follow-up information or action as necessary. Produces offer/rejection letters to be signed by faculty member
  • Serves as staff for Tenure and Promotion Committee. Schedules Committee meetings; takes and distributes minutes and provides Committee members with relevant documentation for consideration. Takes action on items as necessary
  • Serves as internal resource to faculty for administrative matters. Coordinates new faculty orientation. Arranges for benefits representative to make individual and group presentations. Arranges services for new faculty such as location of housing, schools, etc
  • Maintains personnel files for all full and part-time faculty members. Ensures that files are complete with documentation such as student and peer evaluations, annual employment contracts and performance evaluations
  • Coordinates all faculty evaluations. Maintains personnel files for all full and part time faculty members. Ensures that files are complete with documentation such as student and peer evaluations, annual employment contracts and performance evaluations
  • Recruits part-time faculty on an as-needed basis. Negotiates salary, according to guidelines
  • Administrative support for the institutional research group, assisting faculty with coordination and planning of events; contacting guest speakers, calendar scheduling, and communication of events. 1-2 large events per year
  • Digital Measures administration
  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time
11

Promotion Coordinator Resume Examples & Samples

  • Conducts on-site promotions, and handles clients and listeners
  • Prepares contest rules, waivers, and release forms for on air, digital, social media and other contests
  • May be responsible for all winner prize fulfillment and release forms
  • 1-3 years’ experience in outdoor promotions and/or marketing and/or customer service
12

Global Promotion Coordinator Resume Examples & Samples

  • Bachelor or master degree
  • Has previous relevant experience in a Marketing role
  • Sound knowledge of Office package (Excel, Word & PowerPoint)
  • Organization & efficiency
  • Aware of fashion/ beauty trends
  • Is passionate, enthusiastic and has fun in work achievement
  • Is resilient and flexible, adapts to new challenges
  • Remains focused on priorities while tackling obstacles
  • Escalates issues before they become problems
13

Promotion Coordinator / Street Team Resume Examples & Samples

  • Collaborates with multiple departments to create and execute promotions such as remotes, events, van hits and other street team activities from start to finish
  • Sets up, breaks down and transports promotional event equipment as required
  • High work standards and degree of attention to detail
  • Actively listens; clearly and effectively conveys information; demonstrates effective business writing skills; shows excellent grasp of grammar
  • Excellent driving record
14

Promotion Coordinator for Wbz-am Resume Examples & Samples

  • Attends stations events and supervises event set-up and station visibility
  • Enters all in-house prize information in Promo Suite Prize Closet
  • Creates proposals for station prizes i.e. movie screenings, loyal listener program prizes, some concerts and on air prizing
  • Works directly with sales department to acquire all elements needed for sales promotions i.e. copy, prizes, all complete event information etc
15

Promotion Coordinator Resume Examples & Samples

  • Meticulous record keeping for all KJAQ & KZOK prize folders in accordance with CBS Radio Promotions Policy
  • Write all on-air contest and promotional copy for recorded spots on KJAQ & KZOK
  • Coordinate social media functions, including Facebook and Twitter, Instagram and any other social media and community web-based outlets deemed appropriate for KJAQ & KZOK
16

Field Promotion Coordinator Resume Examples & Samples

  • Manages and distributes events calendar
  • Works with Promotions Director to solidify execution details of all station events and every sales event
  • Contacts location/contacts in a timely manner to finalize details of execution
  • Produces & distributes event detail to various department for events
  • Manages event listings on web
  • Coordinates distribution of client-event photos to AE’s, and to Photo archives (docshare)
  • Manages posting photos of all sales promotions and station events/promotions on web
  • Manages distribution of completed Event Recap Forms and After Action Reports from event staff after every appearance
  • Responsible for cleanliness of the promotions office, including storage of sales-event materials and all station supplies
  • Responsible for inventory and management of station equipment and signage
  • Responsible for implementing Street Team “training” and communicating results
  • Works with Promotions Director to develop and implement increased street presence in the community (schools, community events, malls, etc.)
  • Responsible for station vehicle maintenance and management
  • Attend Sales & Programming events with team members on a monthly basis
  • Lead Sales & Programming events
  • Works with Programming, Digital and Sales departments to ensure station events are being maximized for programming and sales
  • Communicates event info to Street Team staff
  • Manages and communicates all promotional logistics of major station events
  • Bachelor’s Degree. Will consider candidate currently enrolled in higher-education program
  • Experience or strong interest in radio/entertainment/music or marketing / advertising fields
  • Understanding of promotion, brand marketing, media / mediums, and how it relates to radio a must
  • Exceptional attention to detail and time management
  • Excellent common sense and judgment
  • Ability to multi-task a must
  • Ability to work evenings, weekends, and long, varied hours
  • High level of energy and commitment
  • Strong interpersonal / communication skills
  • 2-4 year’s experience
  • Valid driver’s license with a clean driving record
  • Computer proficient in Word, Excel, PowerPoint and other standard business interactive software
  • PromoSuite, Time Pro, Digital Phone System
17

Promotion Coordinator Resume Examples & Samples

  • Must be able to adapt and quickly “change hats” to address our variety of brands
  • Must be organized, detail oriented and take ownership of projects and tasks
  • Needs to be able to execute the basics while looking for fresh opportunities to brand our stations and activate our clients at events
  • Working knowledge or Microsoft programs and Word Press
  • Must be able to brainstorm ideas to enhance promotions (which increases ratings/revenue)
18

Promotion Coordinator Resume Examples & Samples

  • Institute relationships between Frost & Sullivan and recipient companies
  • Support the Award recipients in the completion of a number of promotional package deliverables accompanying an Award, specifically press releases, multimedia releases, social media campaigns, logos, etc
  • Create an Awards Promotions Strategy for each Award recipient
  • Plan and execute Awards ceremonies that both honor Award recipients and continue to distinguish the Frost & Sullivan name
  • Complete and/or work with the analyst or Corporate Communications team to finalize all PR and Award publicity
  • Work with Summits & GIL Teams on preparation for Awards ceremonies
  • Research, compare, and place orders for vendors i.e. florists, photographers, linen rental companies and musical entertainment; confirm services
  • Create and order signage and Award plaques
  • Create all promotional and banquet related print collateral
  • Work with global Promotions Team on Award ceremonies and promotion strategy
  • Bachelor’s degree in Marketing, Public Relations, Communications, Advertising, and/or equivalent field
  • General understanding and knowledge of promotional branding
  • Experience with Microsoft Office, Quark, Photoshop, Adobe Illustrator, and Indesign
19

Promotion Coordinator Resume Examples & Samples

  • Prepare programming support packages for assigned requests
  • Execution of promotional campaigns
  • Communicate campaign mechanics to announcers
  • Lead programming driven social media strategy for all stations
  • Update station websites
  • Live liner scripting for all stations
  • In kind sponsorships with strategic community partners
  • Execution of major station events
  • 1-2 years of marketing and/or broadcasting experience
  • Demonstrated ability to work within a team and independantly
  • Valid Ontario Drivers licence
  • Ability to work flexible hours including evenings and weekends
20

Promotion Coordinator Resume Examples & Samples

  • Manage all of the department’s invoicing, which encompasses maintaining communication with all vendors, representing the Radio Promotion department in finance meetings, and working closely with SVP of Promotion, VP of Global Marketing, Disney Business Analyst, and Senior Manager of Finance to keep track of budgetary needs and spending
  • Coordinate and supervise special projects, such as the execution of actual radio promotions across all formats, inclusive of coordinating station lists, coordinating logistics with Disney Warehouse and Mail Center, coordinating supply orders with outside vendors, and coordinating any extra assistance needed to fulfill promotion
  • Coordinate with artist management teams, Project Managers, Director of Touring & Development, and Disney Global Travel to manage talent and crew travel for radio promotion tours
  • Coordinate radio contests, which includes interfacing with radio stations, Radio Promotion Staff, and Director of Finance to manage contest winner travel
  • Coordinate radio partner travel for artist showcases and appearances
  • Coordinate travel for all Radio Promotion VPs
  • Coordinate ticket buy information and guest lists from Radio Promotion staff for Touring department
  • Preparing and compiling Monday morning radio and sales data
  • Manage weekly radio charts for company-wide distribution, and department verbatims for Radio Promotion VPs
  • Manage Disney park pass requests from the entire Radio Promotion department
  • Process urgent and timely radio promotion issues
  • Field general radio promotion inquiries from inside and outside the company
  • Manage expectations/needs of a VP staff of four (4), and the Radio Promotion department’s SVP
  • Answer phones for SVP, three VPs, and Director as needed
  • Train temporary personnel as needed
  • Provide expertise and support to a Radio Promotion field staff of nine (9)
  • Maintain SVP calendar and department calendar, track vacation schedules and coordinate staff meetings and travel
  • Manages expenses and books travel for SVP and VPs
  • Ability to multi-task and prioritize in fast paced environment
  • Stellar interpersonal skills; internal and external relationships are crucial
  • Energetic, highly organized, efficient, proactive, and adaptable
  • Previous experience supporting a VP or above in a music or entertainment environment
  • Customer service background
  • Prior knowledge of Mediabase and Nielsen Soundscan is preferred
  • Experience in the music industry
  • Interest in Radio Promotions
  • Disney - SAP and expense report/travel experience
  • BA/BS Degree or equivalent work experience
21

Promotion Coordinator Resume Examples & Samples

  • Drives promotional vehicles as required
  • Sets up and runs audio and other types of equipment; hangs banners and other staging elements as required
  • Advanced skills in Microsoft Office, Powerpoint, Excel, Photoshop and social media platforms
22

Promotion Coordinator Resume Examples & Samples

  • Understand, through first-hand experience, the fundamentals and nuances of the successful execution of effective campaigns
  • Manage promotional campaigns from start to finish. Work with Sales, Programming, and Production departments to guarantee flawless execution including contesting, prize fulfillment and tax documentation when applicable
  • Connect with consumers through both traditional and digital assets including promo scheduling, database marketing, social media, text, website, and impactful guerilla marketing techniques
  • Maintain a high level of customer service through phone, email, social media, and in-person interactions
  • Contribute to the supervision and workload of interns
23

Promotion Coordinator Resume Examples & Samples

  • High level of organization and planning skills
  • Aptitude to make decisions and work independently without immediate direction or supervision
  • Ability to interact well with listeners, clients, and management and to represent the stations well
  • Ability to shine during live remotes and appearances
  • Proficiency in MS Word, Excel, Outlook, PowerPoint. Experience with Triton Digital promotion management and V-Creative systems
  • May occasionally be required to lift up to 50 lbs