Promotion Coordinator Job Description
Promotion coordinator
provides teaching and counseling in the areas of health promotion, maintenance, disease prevention, and management of acute/chronic illnesses.
Promotion Coordinator Duties & Responsibilities
To write an effective promotion coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included promotion coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist with database management (by updating our station email databases)
Creates proposals for station prizes movie screenings, concerts and on air prizing
Creates proposals for station prizes movie screenings, loyal listener program prizes, some concerts and on air prizing
Compliance liaison with WMG NYC offices including tracking of promotions, contests, travel
Process invoices, P.O
Work directly with Sales Department to acquire all elements needed for sales promotions approval forms, copy, prizes
Administration of all department paperwork inclusive of contest rules, contracts, purchase orders and invoices
Maintaining PromoSuite database with all contest winner and prize information
Coordination of all logistical aspects and ensures that station promotions are compliant as per legal, company policies and FCC requirements
Enter and maintain all loyal listener and in-house prizing prize programs
Promotion Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Promotion Coordinator
List any licenses or certifications required by the position: BLS, CPR, CHES, AED, NCHEC
Education for Promotion Coordinator
Typically a job would require a certain level of education.
Employers hiring for the promotion coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Health Promotion, Public Health, Marketing, Health Education, Education, Communications, Social Work, Counseling, Higher Education Leadership, Advertising
Skills for Promotion Coordinator
Desired skills for promotion coordinator include:
Chronic disease prevention issues
Promotional branding
ACHA Standards of Practice for Health Promotion in Higher Education
Behavior change
Best practices in advertising
Cultural change
DMDS
Database management
Environmental management
Environmental management strategies/socio-ecological model
Desired experience for promotion coordinator includes:
Write all on-air contest liners for on-air talent
Create proposals for station prizes movie screenings, some concerts and on air prizing
Provide station event recaps
Other duties as assigned by Promotion Director
Manage relationship with key promotional partners to achieve strategic cross-platform presence and engagement (eg
Handle tactical aspects of servicing the sponsorship and event production teams as it relates to on
Promotion Coordinator Examples
1
Promotion Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a promotion coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for promotion coordinator
- Assist in collecting assets from internal groups and sponsors in order to create video
- Coordinates and executes all aspects special event promotions
- Partners with station’s account executives to develop appealing promotional packages to their clients, including assisting the account executive in presenting the promotion to their clients
- Structures remote appearances and assesses all potential promotional locations to ensure feasibility and to optimize return on investment
- Assists in developing staff promotional ideas
- Coordinates photography of all special events
- Provides projects status updates to the Promotions Director
- Serves as a company ambassador for various community and charitable events
- Administrative and clerical work as assigned by PD
- Maintain the NHL Network “Penalty Box” spreadsheet to track promo production assignments and delivery expectations
Qualifications for promotion coordinator
- Spanish and English fluency required for KLZT and Latino 102.7 position
- Social media skills (FB, Twitter, blogging)
- 1-2 years professional experience in media or related field, admin experience is a plus
- 0-1 years of Digital Media, Research or Media Planning experience and an undergraduate degree in Media, Mathematics, Statistics, or Informatics preferred
- Years experience in delivery and coordination of corporate-based health promotion programs
- Attend NHL Network Promo Production meetings to plan deliverables and develop scheduling strategy
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Promotion Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of promotion coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for promotion coordinator
- Save snipe insert times from previous day (e-mails) into the master snipe schedule for the week
- Pull Grip It MLBN Promo As-Run Reports on a daily basis
- Responsible for email blasts and other communications to listeners and partners
- Responsible for inventory management and distribution of station prizes
- Input and maintenance of loyal listener prize programs
- Input, tracking, and maintenance of all in-house prizing
- Communicate weekly prize and contest information to key staff
- Create proposals for station prizes
- Handle all listener inquiries in a friendly, professional manner
- Work directly with sales department to acquire all elements needed for sales promotions
Qualifications for promotion coordinator
- Other marketing/promotional duties as assigned
- Provide support as needed in the coordination and implementation of station appearances and Street Team activities
- Schedule PT promo staff and interns for all station appearances including sending out weekly schedules through Asana (cloud based project system) to the team with current and new events
- Work with Promotion Directors to execute on site activation's at each event incorporating station branding and client objectives
- Create packing lists, table signage and one-sheets for each event, ensuring our messaging is prominent at each event and that all staff knows full details
- Manage PT hours through Workday
3
Promotion Coordinator Job Description
Job Description Example
Our growing company is hiring for a promotion coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for promotion coordinator
- Post content on station social network sites
- Develop promotional proposals for sponsors and community events as needed
- Respond to listener needs/requests/issues, including donation requests
- Keep inventory on promotional swag
- Station vehicle and equipment maintenance
- Support the Award recipients in the completion of a number of promotional package deliverables accompanying an Award, specifically press releases, multimedia releases, social media campaigns, logos
- Research, compare, and place orders for vendors florists, photographers, linen rental companies and musical entertainment
- Assist with all aspects of promotion administration for the Epic Urban Promotion department
- Communicate with the Finance department on behalf of the Epic Urban Promotion department
- Participate in discussions regarding budget spends and needs
Qualifications for promotion coordinator
- Must be able to work within a creative team environment
- Must be able to multi-task and delegate
- Obtain weekly expenditure reports from format heads and review to make sure we stay within budget
- Create and distribute PO numbers for all formats internally and to our outside vendors
- Process all expenses/invoices for all formats within the department and ensures payments are timely
- Keep records of departmental compliance paperwork
4
Promotion Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of promotion coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for promotion coordinator
- Assist with all trade advertising campaigns both print and online for all formats
- Attend trade conventions and support all logistic and budgets surrounding these events
- Review singles before they are digitally delivered to radio via in-house and third-party outlets
- Responsible for communicating with Business Affairs when approval is needed for commercial use of artist images, videos by radio for billboards and TV commercials
- Act as liaison for executive office and corresponding Epic Promotion department and all Urban staff
- Central point person for national field staff regarding day-to-day activities, the dissemination of strategic touch points from executive office and label, the sharing of promotional materials
- Control and maintain various departmental budget activities as requested
- Reviews all staff expense reports prior to EVP’s approval ensuring that the policies are being adhered to and that all proper documents are presented
- Tracks staff spending and budgets
- Establishing and maintaining relationships with DJs, PDs and MDs
Qualifications for promotion coordinator
- Promotion experience preferred
- Multi-tasking and good people skills are key for this position
- Remain flexible with ever-changing role
- Occasional attendance at trade conventions may be required
- Execute technical and physical set up and breakdown of remote broadcasts and station events
- Maintain and balance executive T&E spending
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Promotion Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of promotion coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for promotion coordinator
- Schedule appointments and calendar events
- Prepare and book travel
- Generate commitment numbers and process invoices in the PRS system
- Process and approve all employee travel requests
- Update and distribute weekly Label meeting agenda
- Monitor and approve employee expense reports
- Maintain staff vacation request/whereabouts calendar
- Track all incoming and outgoing materials to EVP’s office
- Open and upload requested MP3s and videos for review/approval process
- Ensure that budgets, press releases, and creative arts are approved in a timely fashion
Qualifications for promotion coordinator
- Alert EVP to time sensitive issues when he is away from the office
- Prepare and send dictated correspondences
- Coordinate ticket needs with Tour Marketing department
- Maintain and replenish CD product
- File documents as necessary
- Order office supplies for department as requested