Brokerage Coordinator Job Description

Brokerage Coordinator Job Description

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Brokerage coordinator provides support to team in required software and applications such as Adobe Creative Suite, Microsoft Office, CoStar, CRM, etc.

Brokerage Coordinator Duties & Responsibilities

To write an effective brokerage coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included brokerage coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations)
Graphic design services to include the production of marketing/related materials utilizing M&Ms proprietarysoftware (MNet-Offering) and standard software such as InDesign, Photoshop and Illustrator
Organizes transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, , to ensure that all parties have copies of required documents
Shows property
Organizes transaction documents, including confidentiality agreements, leases, and contracts, listings, closing documents, , to ensure that all parties have copies of required documents
Orders and maintains current supply inventory (supplies, stationery, covers)
Reviews calculations on RTDs for accuracy
Recommends improvements to current policies and procedures and training systems
Responds to client requests for routine property information
Assist in the onboarding of brokers some property transition and disposition tasks

Brokerage Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Brokerage Coordinator

Typically a job would require a certain level of education.

Employers hiring for the brokerage coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Marketing, Graphic Design, General Education, Real Estate, Finance, Communications, Engineering, Architecture, Education

Skills for Brokerage Coordinator

Desired skills for brokerage coordinator include:

Microsoft Office
PowerPoint
Appropriate software is mandatory for this – InDesign
Real estate
Microsoft Project
Adobe InDesign
Adobe InDesign and Photoshop
Illustrator
Adobe Creative Suite
Creative Suite 5

Desired experience for brokerage coordinator includes:

Must be detail oriented, have strong organizational skills
BA or BS in Business, Marketing or related field preferred
Facilitate bi-annual client events managing the expectations of broker and fellow co-hosts while coordinating venue, vendors, timeline, invitations
Perform business support function activities for four brokers
Establish and maintain record keeping
Work with Costar, Loopnet, other databases to maintain accurate listing/brokerage information

Brokerage Coordinator Examples

1

Brokerage Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of brokerage coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for brokerage coordinator
  • Utilizes office applications to collect, track, and analyze property/market data
  • Collects, summarizes, and prepares reports of property and market information
  • Basic transaction management knowledge
  • Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, qualifications booklets, case studies, email blasts, invitations
  • Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, marketing collateral, (emails, maps, flyers, tour/pitch books)
  • Create mass email campaigns via Eloqua, CRM
  • Prepare contracts (leases, subleases, addendums, and sale contracts)
  • Determine accurate tariff classification and value for U.S. Customs and Border Protection (CBP) entry and entry summary
  • Determine the applicability of other government agencies'' requirements to import shipments and collect the necessary information to make proper declarations
  • Coordinate additional billings and corrections to data, to correct CBP rejects, census warnings
Qualifications for brokerage coordinator
  • 5+ years in marketing and/or administrative support role, such as Assistant or Sr
  • Minimum of 3+ years of prior administrative office experience
  • Minimum of 3+ years of professional experience as an administrative assistant required
  • InDesign experience preferred
  • Experience with ACT and ESwift databases a plus
  • Determine documents for presentation to CBP, retention in our file, and for distribution to our client or others
2

Brokerage Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of brokerage coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for brokerage coordinator
  • Monitor Automated Broker Interface (ABI) transmissions and correct errors when required
  • Ensure prompt movement of cargo by obtaining freight release and communicating with carriers
  • Create mass email campaigns via Exact Target, CRM
  • Documents, , to ensure that all parties have copies of required documents
  • Develop carrier base for designated customer(s)
  • Establish customer and carrier relationships that go beyond dollars and cents
  • Implement planning and workload allocation, for the project management group
  • Reviews Deal Management calculations for accuracy
  • Coordinates marketing, design, research, reporting, financial analysis, as it relates to marketing packages
  • Prepares market surveys/tour books
Qualifications for brokerage coordinator
  • Strong working knowledge of product classification using the Harmonized Tariff Schedule
  • Strong working knowledge of other federal agency regulations and requirements for imports
  • Excellent data entry and organizational skills
  • This individual should be very organized and detail-oriented, able to prioritize and manage a large amount of work and documents
  • Should be very knowledgeable about customs entry assembly procedures and local practices, for obtaining carrier release and dispatching freight
  • Bachelor’s Degree or commensurate experience in a related field or setting is required
3

Brokerage Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of brokerage coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for brokerage coordinator
  • Handles client contact as requested by brokerage team, including database management
  • Marketing support, including the coordination of events, contests, advertising, press releases, and public relations
  • Brokerage administration and transactional tasks
  • Back-up phones/front office support
  • Learn M&M’s approved methods for generating and circulating press releases and other promotional materials utilizing the M&M editorial style guide and branding
  • Coordination of office events, client symposiums and recruiting events and sales contests
  • Become skilled in the production of materials using proprietary and standard software, to include proofreading
  • Create/maintain office Marketing Center with up to date and relevant materials
  • Liaise with firm’s Communication Department as necessary
  • The BA/MC will adequately acquire/refine these skills within 9 – 12 months of onboarding (or transferring into the role) at which time the BA/MC will solely utilize the Marketing Coordinator title
Qualifications for brokerage coordinator
  • Five or more years in marketing and / or administrative support role, such as Assistant or Sr
  • Work is sedentary in nature
  • 1 year of operations experience (account servicing, document review, data entry)
  • 1 year of Investment Services experience preferred
  • Associate/Bachelor's Degree (Business Related) preferred
  • MS Office Applications (Word, Excel and Access) experience
4

Brokerage Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of brokerage coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for brokerage coordinator
  • Become skilled in the use of our firm’s research, technology and marketing tools including (MNet-Offering, Salesforce, CoStar, LandVision, LexisNexis, MNet, MMweb, MapNet, VOIP, Advertising/Marketing/Branding Materials, WebEx, Constant Contact, Agent Profile Page Administration, Marketplace/Liaison)
  • Manage expenses and submit for reimbursement
  • Coordinates marketing, research, and financial analysis efforts, as it related to marketing packages
  • Coordinate with organization of transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, , to ensure that all parties have copies of required documents
  • Design marketing campaigns utilizing internal and external channels
  • Plan, execute and track marketing results and return on investment
  • Develop relationships with third party marketing vendors and technology providers
  • Create and manage the team website
  • Prepare team for industry events (regional and annual ICSC shows)
  • Manage post-closing tombstone branding activities
Qualifications for brokerage coordinator
  • Ability to work in a fast paced environment with production and quality demands
  • Enthusiastic leadership skills
  • At least 1 year of Brokerage industry experience
  • Your communications skills are very strong, both written and oral, and you have a knack for getting along with people at all levels of an organization
  • You have an eagle-eye
  • You thrive working in a team environment where you never know where your next assignment will lead
5

Brokerage Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of brokerage coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for brokerage coordinator
  • Coordinate and manage press releases
  • Manage marketing on third party websites (Loopnet, CoStar ect.)
  • Create team brochures and marketing collateral
  • Secure truckload freight for Roadrunner Leased Independent Contractors
  • Locate trucks for truckload freight utilizing Roadrunner independent contractors
  • Create and maintain internet postings and mass emails for Roadrunner loads and equipment
  • Maintain spreadsheets of various measurements as requested
  • Prepare general correspondence, memos, proposals, agreements, charts, tables, graphs
  • Drafting and developing custom proposal and presentation packages for the sale of commercial assets
  • Maintains Marcus & Millichap brand consistently by applying templates to produce marketing materials including flyers, proposals, presentations, maps and team resumes
Qualifications for brokerage coordinator
  • You not only organize your own work, but you help those around you stay organized - and can even anticipate their needs
  • You can keep a secret! Confidentiality is key in our group where we frequently deal with sensitive organizational information
  • You have a great attitude! Whether working on a routine task or a more creative one, you maintain a can-do attitude
  • What knowledge, skills, abilities and/or experience are needed to perform the job?
  • Minimum of 2 years of professional experience – or similar combination of education and experience
  • Bachelor’s degree, preferably in Business or Real Estate

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