Financial Coordinator Job Description
Financial coordinator
provides support to the practice and the firm, serving as a “go-to” resource who can provide guidance on major players, sector trends, specific functions, terminology and coding.
Financial Coordinator Duties & Responsibilities
To write an effective financial coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included financial coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Handling and ensuring the monthly and yearly closings of the programs expenses in the accounting system
Working with Financial Managers to ensure that all programs expenses including personnel and consultant expense reports, RU bills and AMEX statements are processed in accordance with the organization's policies and procedures and within the period
Facilitating the closing of the organization's fiscal year
Managing and coordinating the timely submission of the monthly timesheets
Maintaining the current list of accounts
Maintaining up-to-date the grant and account records in the grant database and accounting system
Generating and distributing monthly expenditure reports to program staff
Assisting Financial Managers in monitoring different types of expenditures
Reviewing accounting records, resolve discrepancies with the program staff and prepare journal entries needed for corrections
Setting up and maintaining electronic and hard copies of program files to include new award notifications
Financial Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Financial Coordinator
List any licenses or certifications required by the position: SFA, CPA, CHAR, CHAM, ACAMS, CIA, LA, SCO, UT, CPAR
Education for Financial Coordinator
Typically a job would require a certain level of education.
Employers hiring for the financial coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Education, Business, Communication, Business/Administration, Administration, Computer, Management, Faculty
Skills for Financial Coordinator
Desired skills for financial coordinator include:
Experience with Medicare
Social Security and Medicaid systems
Medical terminology
Medical terminology and coding
Computers
Authorization
CPT and ICD9 coding
Consultation
Inpatient stay
Insurance Companies that referrals
Desired experience for financial coordinator includes:
Other financial coordination and reporting responsibilities, as assigned
Managing entire global Accounts Payable process, including full responsibility for accurate G/L account coding, recurring invoicing, corporate credit cards, periodic check runs/ACH/wire transfers, and managing vendor and employee communications
Assisting with the implementation of AP internal controls, streamlining processes, segregation of duties, and creating and maintaining training documentation
Managing full cycle accounts receivable, including customer account setup, invoicing, payment receipt and matching, relationship management and A/R aging reporting
Assisting in general accounting functions including, journal entries, general ledger maintenance and account reconciliations, and month end accrual preparation
Participating in all month-end close activities, including preparation of balance sheet reconciliations and substantiation
Financial Coordinator Examples
1
Financial Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of financial coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for financial coordinator
- Create and maintain all of the book and magazine projects
- Trouble shoot project interface issues from payables system to Oracle
- Manage licensing
- Address month end project status updates
- Publication management
- Advertising Rate cards
- Issue budget and forecast updates
- End user setup, access, and training
- Report reconciliation troubleshooting
- Responsible for meeting and staying well within established deadlines
Qualifications for financial coordinator
- Properly research cause of vendor discrepancies prior to initiating external dispute process
- Provide Supervisor and/or Manager with requested documentation in order to respond to any customer inquiry, dispute and/or request in a timely manner
- Compile all fuel documents and print consolidated barcode forms to ensure imaging department can archive the data correctly
- Bachelor’s Degree (BS, BA, ) Logistics, Inventory Management, Accounting or Business Administration
- Review/reconcile exception transactions related to an item’s retail or cost amounts
- Update Merchandise Test Classes and Giveaways for daily activities
2
Financial Coordinator Job Description
Job Description Example
Our growing company is hiring for a financial coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for financial coordinator
- Process returns of merchandise to vendors
- Fixed Asset system administration
- Provides programmatic support all UWBG program functions related to Financial Stability
- Serves as 2-1-1 Call Specialist as needed (including inclusion in the on-call rotation)
- Acts as staff lead on new projects as assigned
- Assists Community Investments System Coordinator with the maintenance, data collection, and reporting related to all Community Investments data systems
- Creative and innovative in development and implementation of programming
- Develop and maintain relationship with program partners and other stakeholder groups
- Prepares reports based on program data and activity
- Monitors grant and report deadlines and follows up with relevant parties to ensure compliance
Qualifications for financial coordinator
- Microsoft Office Program Experience – Preferably in Excel
- Ensures accurate record-keeping in regards to grantees and grant requirements
- Recruits among stakeholders for volunteer engagement and initiative participation
- Develops written program materials and correspondence as needed
- Provides support of all Community Investment functions
- Represents Community Investments at meetings, events, presentations, and other such activities as requested or required
3
Financial Coordinator Job Description
Job Description Example
Our company is looking for a financial coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for financial coordinator
- Support project leadership and project team members with administrative aspects of project deliverables
- Schedule meetings and conference calls, produce and circulate meeting agendas and other materials, attend meetings as assigned and coordinate production and distribution of meeting minutes
- Arrange meeting space and hospitality, provide on-site administrative support for in-person meetings
- Supports the SSC departments by providing timely delivery of scheduled reports
- Ensures appropriate distribution of scheduled reports to SSC Departments
- Completes ad hoc data requests across SSC operational units
- Maintains technical and process flow documentation for scheduled reports
- Performs quality reviews of scheduled reports for adherence to technical specifications
- Assist in master file maintenance as needed
- Provides updated budget estimates & account research
Qualifications for financial coordinator
- Personal leadership within a team environment multi-tasker, self-motivated and takes initiative, shares credit and takes responsibility for actions
- Perform at “meets” or “exceeds” levels in all areas of responsibility
- Exhibit confidence/maturity in interactions with all members of these organizations
- General Office Administration for a Technical R&D and IT Team
- Financial and budget oversite skills, management and organization of team expenses (OpEx and CapEx), Purchase Orders (POs)
- 5+ years of administrative/project experience in a professional office environment, large organization preferred, with 4+ years providing direct C-level support
4
Financial Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of financial coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for financial coordinator
- Provides expertise and monitors post- award administration and financial stewardship which includes a detailed monthly review and reconciliation of both non-sponsored and sponsored projects and working closely with OSR and ASRSP staff throughout the process
- Reviews and/or approves transactions, reconciles budget and payroll information
- Completes pre-award administration for grants and/or contracts for a wide variety of sponsors with complex requirements which involves reviewing the solicitation and determining and advising faculty on necessary components
- Oversee creation of nominations and prepare nominations for LCMS lab and sample storage kits
- Monitor and enter client invoice into client portals for invoice payment
- Add invoices to WIP at the end of the month
- Add POs to the WIP and track PO limits and expenditures
- Follow up on sample storage charges monthly
- Contacting patients via telephone prior to their scheduled Dr.’s appointment, and obtaining their demographic and financial information according to departmental documentation guidelines
- Generating Medical Record Numbers as requested by any clinical areas that may need tests reviewed
Qualifications for financial coordinator
- Financial and budget management skills
- Oversite and manage team training needs and requirements (tracking and administration)
- Self-motivated, takes initiative and pride in running a smooth office operation within a technical organization
- Emotional maturity, highly resourceful team-player, with the ability to also be extremely effective independently
- Ability to independently perform specialized administrative routines for a large, complex projects
- Able to build trust and consensus
5
Financial Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of financial coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for financial coordinator
- Using all system resources and completing thorough account analysis to respond to inquiries
- Informing patients about their financial responsibilities, options and actions to be taken
- Preparing, monitoring, and managing budgets fiscal year closings, which includes working with HRP directors on the management of the financial operations of the Program
- Coordinating monthly budget meetings for HRP directors, including setting agenda for meetings and preparing monthly financial reports (and other reports as necessary) for internal monitoring purposes
- Tracking and processing gifts and other income
- Working with HRP directors on grants management and reporting to donors
- Working with HRP directors on budget development for grant proposals
- Overseeing and approving financial transactions (reimbursements, purchasing cards, corporate cards, vendor orders, telephone charges, and journal voucher(s)
- Overseeing faculty budgets for HRP clinical faculty
- Documenting and communicating administrative and financial policies and procedures to HRP staff, including training clinical staff to prepare and manage budgets
Qualifications for financial coordinator
- Bachelor’s Degree with major study in accounting, business administration or related field and two years of work experience as a Fiscal Specialist or equivalent education/experience
- Bachelor's degree in Accounting, Finance, Human Resource Management or related field
- 1 year of related experience in HR, Finance, or Accounting
- Prior experience with CU system, including HRMS/HC, PeopleSoft, and Concur
- Master’s degree in HR or Business Administration, or related field
- Experience providing training and instruction