Coordinator, HR Job Description

Coordinator, HR Job Description

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Coordinator, HR provides local benefits administration support while maintaining compliance to global, local and legal standards, laws and regulations.

Coordinator, HR Duties & Responsibilities

To write an effective coordinator, HR job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, HR job description templates that you can modify and use.

Sample responsibilities for this position include:

Run standard and ad hoc reports utilizing a variety of reporting tools (HRIS, Excel)
Serve as the subject matter expert on the HR team for all HR systems, such as SAP, ADP
To contribute to an inspiring working environment, strong performance culture and elevate the group to become employer of choice
Conduct exit interviews for employee terminations below the Manager level
Coordinate and support recruitment processes
Support the candidate experience with travel preparations, itineraries, recommendations, , including greeting and hosting candidates on-site
Provide administrative support to the HR Generalist with employee and organizational changes, , processing and tracking job and compensation changes, immigration and work authorization efforts, leaves of absence, employee terminations, promotions, reporting changes, and other employee/organizational actions
Large meeting coordination (scheduling, catering arrangements)
Provides analysis and data to stakeholders on key people-related issues
Assisting with employee lifecycle processes related, but not limited, to, new employee onboarding, conducting reference and background checks, and making E-Verify submissions

Coordinator, HR Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, HR

List any licenses or certifications required by the position: PHR, SHRM, HR, CP, SPHR, CIPD, HRCI, UI

Education for Coordinator, HR

Typically a job would require a certain level of education.

Employers hiring for the coordinator, HR job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business/Administration, Education, Associates, Business, Management, Psychology, Communication, Administration, Technical

Skills for Coordinator, HR

Desired skills for coordinator, HR include:

Applicable regulations and legal requirements which affect department operations
Health care and health care environment
SAP
HRIS systems
Contract administration
Excel
Kmart’s employment policies and practices and ensures awareness and compliance throughout store
Master data and compensation & benefits
Mobility
PeopleSoft HR system would be an advantage

Desired experience for coordinator, HR includes:

Proficiency with project management skills
Collecting and monitoring employee forms and documents to ensure accurate and timely entry for payroll, benefits and other coordinating departments and systems
Preparing and maintaining various human resources records, including employee files, assuring accuracy, compliance and confidentially of information (i.e., new hire paperwork, I-9s, tax forms)
Conducting periodic audits of employee records and files and workplace poster requirements to ensure federal and state compliance
Drive process excellence by continuously looking for opportunities to operate more efficiently and effectively
Tracking and maintaining HR inventory (i.e., employee forms, orientation materials, employee welcome bag)

Coordinator, HR Examples

1

Coordinator, HR Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of coordinator, HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, HR
  • Assumes other special projects/assignments as directed by the Finance Manager and Managing Director
  • Attending HR team conferences abroad, some travel required
  • To support driving all recruitment requirements of positions in Jordan, jointly with the superior and the respective functional manager keeping specific focus towards consumer direct business channel
  • Administration of People Changes
  • The ability to handle multiple priorities at once
  • Intuitive, able to anticipate needs and develop options
  • Ability to quickly learn and navigate new systems
  • Experience with Visio org chart program is a plus
  • Experience with a performance management system a plus
  • Experience interacting with clients/executives
Qualifications for coordinator, HR
  • Experience in administration of benefits and other HR programs
  • Bachelor's Degree in a related field or a combination of education and experience that would approximate this level of professionalism
  • At least 6 years as a HR Generalist in a MNC fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
  • Ability to demonstrate a high level of professionalism, confidentiality and maturity in interacting and communicating effectively with an international team, including all levels of staff
  • Strong communication, interpersonal and influencing skills coupled with maturity and impact to establish good working relationships across the organization is critical to the success of this role
  • Must be very people oriented, but yet able to strike a good balance between meeting the objectives of the organization and those of the employees
2

Coordinator, HR Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of coordinator, HR. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, HR
  • Assist with the temp process and usage
  • Oversee contractor approval and onboarding process
  • Coordinate new hire orientation and on-boarding with other departments on such items as building and systems access
  • HR Receptionist duties – greet and direct visitors
  • Ensure process compliance and adherence to the guidelines
  • Special projects such as 9-Box talent review
  • Assist Product & Technology (P&T) HR team with generalist support
  • Conduct exit interviews and follow up on the exit process with managers
  • Coordinate with Recruiting/Business operations on job IDs and descriptions
  • Manage the intern program for Product & Technology
Qualifications for coordinator, HR
  • At least 2-3 years experience of HR administration or assistant
  • 2 yr+ in HR Operations preferred
  • Graduated in a Bachelor Degree specialized in Human Resources
  • Knowledge of Retail
  • Pronounced taste for Fashion and Luxury industry
  • 2 years’ experience working in an HR administration or admin assistant capacity
3

Coordinator, HR Job Description

Job Description Example
Our company is looking for a coordinator, HR. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, HR
  • Manage all on boarding activities
  • Ensure all new hires experience a consistent induction process
  • Track and capture all visa and immigration related documentation
  • Prepare the system to post new roles, prepare job descriptions and work closely with the Talent Acquisition team to ensure the system accurately reflects the role being posted
  • Partner with employees to review and complete all relevant paperwork and refer to other HR staff as needed regarding our drug and alcohol screening, background check, Form I9, and required state posting programs
  • Oversee execution of all HR administrative tasks including communication with business unit employees and managers, intake of paperwork, data entry and record retention
  • Trouble-shooting, reporting, and tracking regarding our drug and alcohol screening, background checks, Form I9, and require state posting programs
  • Support execution of HR programs through coordination of logistics, communication and materials
  • Develop training materials, forms and implement these strategies for HR compliance processes
  • Provide all aspects of HR administrative support as required by HR Business Partners, HR Services Manager or the Head of HR, to include all on-boarding administration (offers/ probationary periods/making up files/inductions), variations in contract, leavers’ administration, plus general support for the overall department (eg, maintaining the HR intranet site, amending and updating documents/information as required)
Qualifications for coordinator, HR
  • Must be a self-starter, able to work independently, prioritize with changing or conflicting priorities
  • Must have strong business acumen with excellent follow-through skills
  • Must demonstrate excellent time management to effectively perform in a fast-paced, high-volume work environment
  • Able to apply logic and integrity to issues in addition to referencing procedure, solution-oriented approach
  • Must be able to communicate and interact with all levels of employees in a tactful manner
  • Must be detail-oriented, organized, and able to manage multiple projects simultaneously while anticipating future needs of the business and HR department
4

Coordinator, HR Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of coordinator, HR. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, HR
  • Help answer employees questions with regards to benefits and policies
  • Liaise with Payroll and Benefits departments for benefits and payroll issues
  • Utilize HRIS database to generate reports and access employee information
  • Perform management reporting tracking
  • Assist with relocations, temporary housing and Visa process
  • Assist with miscellaneous HR tasks and projects- including research and charts
  • Provide administrative departmental support to the Human Resources Department on all personnel matters
  • Manage calendar, answer phone calls, arrange meetings, book and actively coordinate travel arrangements for the SVP, HR
  • Process department invoices and expense reports
  • Manage recruiter calendars and coordinate internal and external meetings
Qualifications for coordinator, HR
  • Requires HRIS (PeopleSoft preferred) experience
  • Ability to read and understand computerized reports
  • Must have good organization skills to plan and maintain an orderly flow of detailed forms and records
  • Handles pressure and demonstrate flexibility
  • Demonstrates good interpersonal skills and take initiative on specific issues
  • Prioritizes handling of situations
5

Coordinator, HR Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of coordinator, HR. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, HR
  • Respond to all inbound emails from both employees and external sources with comprehensive and clear communication in an effective and timely manner
  • Process employee verifications, unemployment requests, termination documentation, disability claims
  • Support the creation and development and HR systems, technologies, processes
  • Provide administrative support by entering, formatting, and printing information
  • Process plant payroll any associated tasks to ensure timely and accurate completion on a weekly basis
  • Provide support for probationary reviews, job design, staffing, compensation and organizational change
  • Coordinate the internal and external job posting process assist in developing sources of qualified candidates, screening, testing, and selection of applicants
  • Coordinate the hiring process for hourly associates
  • Coordinate plant activities and community events such as birthday roundtables, employee luncheons, family day
  • Create and maintain employee personnel files
Qualifications for coordinator, HR
  • 2+ years Human Resources or Administrative Support related experience
  • Bachelor's degree in Human Resources or Business Management, or related
  • High degree of professionalism and ability to use good judgment and make sound decisions in confidential situations
  • HR information system user experience preferred but not required
  • Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, mortgage, employee reference requests or redirect clients to appropriate contacts
  • Support employees to self-serve using HR technology

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