Closing Coordinator Job Description
Closing coordinator
provides support to the Senior Closing Specialists during the construction loan closing and through all phases of the construction life cycle from the loan commitment stage through completion of construction, including but not limited to the following:.
Closing Coordinator Duties & Responsibilities
To write an effective closing coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included closing coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide third-party consultants with property information and request proposals/budgets
Maintain a critical dates schedule and monitor all parties involved to ensure deadlines are met
Maintain project files during the closing process and make sure files are completed post-closing
Maintain contact list with telephone numbers/addresses of all parties involved in transaction
Provide post-closing information to Accounting and Product Management for reporting purposes
Make sure all internal approvals are obtained during each phase of the process
Prepare loan documentation as may be necessary, including initial drafts of various documents for review by closing officer
Instruct Closing Assistant what curative matters need clearing
Set up Customer closing appointments with attorney's office and customer
Obtain expected closing dates from Construction management for all contracts
Closing Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Closing Coordinator
Typically a job would require a certain level of education.
Employers hiring for the closing coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, General Education, Communication, Business, Real Estate, Business/Administration, Paralegal, Graduate, Legal
Skills for Closing Coordinator
Desired skills for closing coordinator include:
Real estate titles
Accounting principles
Contract laws
Deed preparation and closing
Microsoft Office software
Entire loan life cycle in order to fully understand implication of the work of the closing function
HNB mainframe systems
Communicate and write effectively
Meet strict deadlines
Microsoft Office software Ability to prioritize
Desired experience for closing coordinator includes:
Ensures proper loan and collateral documentation by staying abreast of and interpreting various laws, regulations, policies and procedures of loan documentation
Strong written and verbal communication organizational skills
Minimum 3-5 years of due diligence and loan document preparation or analysis is required
Prepare files and delivers these to title agent for closing
Disburses loan funds
Request any corrections if loan was not properly executed and perform other miscellaneous tasks as a work unit
Closing Coordinator Examples
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Closing Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of closing coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for closing coordinator
- Assists with collection of documents needed for closing (e.g., building cards, Notice of Completions)
- Be able to recognize issues that may delay on time delivery of the appraisal to the branches
- Assist with the release of original titles and documents on paid in full loans
- Visually recognize and electronically classify each closing, credit, and collateral document image to the Electronic Document Management System
- Administrative duties include monitoring Iron Mountain and RCI, assist with mailing final documents, transfer the holding mortgage code in FHA Connection for all investor funded loans, clear USB exceptions report daily, clear Escrow Holdback Account, update county maintenance table in Empower, update insuring exceptions, pay invoices and order supplies
- Loan File Receiving/Imaging/Mail – Sort mail upon receipt and distribute in designated department mail bins
- Monitor MERS reports daily
- Create and Record documents as required to complete loan transaction
- Managing the data flows from R/3 and other legacy financial systems into the cluster boxes downstream feeds to GCAP
- Ensure that the design of inventory functionality and functional SAP process meets design requirements and is consistent with Corporate Accounting Policies and Practices and proper accounting controls are designed and maintained in these systems
Qualifications for closing coordinator
- Real Estate Salesperson’s license preferred
- Required Notary Public
- Familiar with Department of Real Estate policies and procedures
- Some experience within the banking industry is preferred
- Guide the workflow of the Post Close Support team
- Responsible for monitoring and updating team performance
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Closing Coordinator Job Description
Job Description Example
Our growing company is hiring for a closing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for closing coordinator
- Review and process the sales contract for accuracy
- Communicate with all needed parties to finalize the contract
- Work closely with the lender to prepare for and schedule the closing
- Work closely with Sales Counselors to ensure all sales documents are accurate and complete
- Request and process information, as needed, from the buyer
- May assist in the permitting process for house starts
- Process minimum of 8 files per day during normal business operations
- Accurately file documents and information in the system and ensure all information is complete and accurate
- Performs quality control review of closed loan file for accuracy and completeness, using a checklist as guide
- Updates information in mortgage software for each loan reviewed
Qualifications for closing coordinator
- Responsible for researching post-closing support issues to determine the validity of the issue and also to determine the correct course of resolution
- Monitor incoming mail and ensure delivery to the appropriate destination
- Assume additional responsibilities as requested by management for the purpose of facilitating corporate objectives
- Assist in other areas of the department as necessary
- Ensure all incoming signed packages are imaged and filed appropriately
- Provide coaching and feedback when necessary
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Closing Coordinator Job Description
Job Description Example
Our company is looking to fill the role of closing coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for closing coordinator
- Maintains list and follows up on any missing, incomplete or incorrect documentation
- Prioritizes workload to deliver files by target dates
- Work with all investors and HHMS personal to expedite the purchase of loans
- Managing and clearing suspensions in a timely manner
- Constant communication and follow up with all investors
- Meet with various investors to streamline the loan sales – develop best practices
- Oversee shipping of loans to ensure timely purchase by investor
- Manage Turn times for uploaded items sent to investor for review
- Meet with team members to trends and develop action plan for staff
- Meet with Operations manager weekly to review loan pipeline that have not been purchased and develop action plan
Qualifications for closing coordinator
- Ensure necessary maintenance is performed on scanners for optimal performance
- Work must show a high level of detail orientation
- Must be self-motivated, possess a strong level of initiative and have the ability to achieve results with minimal guidance
- Successful candidates will be adaptable and flexible in a team environment, working in a rapidly changing environment
- Enjoy working in a fast-paced environment and be adaptable to the peaks and valleys of a production environment
- Proficient skills with Microsoft Office applications
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Closing Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a closing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for closing coordinator
- Provide customer support with excellent communication to Vice Presidents, Branch Managers, Office Administrators, and Relocation Referral depts
- Review required documents and set up and maintain accurate records and files for new sales, lease and referral transactions
- Process earnest money deposits into interest bearing or non-interest bearing accounts, as applicable
- Prepare closing packages (includes closing statement and any checks necessary) as requested by sales associates and branch administrators
- Process closed transactions and properly pay agents, cooperating agents
- Process and review commission checks, including proper deductions
- Accurately enter information regarding mortgage and closing details
- Communicate and provide professional guidance to branch office administrators, sales associates, managers and others on a daily basis for problem solving, customer service and any other needed services
- Run and balance the escrow report and interest bearing report on a daily basis
- Maintain cooperating broker files and 1099 records
Qualifications for closing coordinator
- Minimum 2 years’ experience in administrative role
- Minimum 2 years college or work experience in same field with high school diploma
- Familiar with Good Faith Estimate and Truth in Lending parameters
- Detailed oriented with a sense of priority
- Position requires substantial data entry
- Homebuilding experience preferred
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Closing Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a closing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for closing coordinator
- Prepare miscellaneous documents
- Assists with the collection of documents needed for closing
- Open REO closing orders in Res.Net
- Monitor Res.Net closing tasks and assure vendor compliance
- Lennar Daily - Settlements & Projections
- Monthly Settlement Backlog Projections
- Answer phones, greet residents and vendors, distribute mail, accept packages, and coordinate all activities at the front reception desk
- Answer fundamental questions from homeowners, residents, and vendors
- Process all closing documents, to include but not limited to, coordinating with real estate agents and brokers, update payment logs and systems, process closing checks, send checks to lockboxes, and address any concerns or questions regarding the closing as it relates to the home owner's association
- Sort and file mail and accept packages and parcels
Qualifications for closing coordinator
- Requires the ability to work minimum of eight hours per day (overtime as needed) while functioning under the stress of problem solving and time sensitive responsibilities
- Ability to create support materials (i.e., databases, spreadsheets)
- Possession of a Six Sigma Green Belt certificate is preferred
- Completion of an associate degree in any field a plus
- Completion of an undergraduate degree in any field a plus
- Minimum of 2-5 years of experience in the title industry which includes experience in commercial transactions