Clinic Coordinator Job Description

Clinic Coordinator Job Description

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Clinic coordinator provides administrative support for the predoctoral periodontics program director, including patient scheduling, scheduling of classes, monitoring of student grades and attendance and other duties as assigned.

Clinic Coordinator Duties & Responsibilities

To write an effective clinic coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included clinic coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Demonstrates thorough knowledge of the scheduling system as it relates to printing, viewing patient data, viewing itinerary, resource view, appointment dates and other pertinent data
Anticipates patient and guest needs, offers options for increased comfort, answers requests for directions, phone numbers, personal services, transportation
Through active monitoring, proactively assures an ideal waiting experience
Executing all tactical duties of product launches and rollout projects across the eScreen collection site network
Heavy phone work and email communications to collection sites
Direct contact for the National Accounts (Workplace Solutions) team to support new customer locations/store openings to ensure collection providers are set up and ready for testing events
Set up appointments, coordinate clinic visits, and any special arrangements such as transportation, interpreter services, specialty care
Assist the principal investigator with planning and implementation of protocols
Participate in study development to include interaction with the IRB & study sponsors
Recruit and evaluate patients for protocol eligibility

Clinic Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Clinic Coordinator

List any licenses or certifications required by the position: BLS, CPR, MA, ACRP, ACLS, PALS, AHA, II, CAC, ANCC

Education for Clinic Coordinator

Typically a job would require a certain level of education.

Employers hiring for the clinic coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Healthcare, Education, Health, Nursing, Technical, Business/Administration, Supervision, Computer, Business, Patient Care

Skills for Clinic Coordinator

Desired skills for clinic coordinator include:

Environment of care and infection control policies
Organization’s purpose and goals
Online scheduling and EMR training
Physical
Psychosocial and cognitive developmental needs of population served
Medical terminology
Computers and technology
Appointment dates and other pertinent data
Resource view
Scheduling system as it relates to printing

Desired experience for clinic coordinator includes:

Schedule studies and treatment
Completing all related documentation, attending research related meetings, preparing progress of the study reports
Minimum of 5 years nursing experience with 3 years direct research experience
Ability to perform all clinic based RN duties
Perform heavy phone work and email communication outreach to collection sites
Serve as direct contact for the National Accounts (Workplace Solutions) team to support new customer locations/store openings to ensure collection providers are set up and ready for testing events

Clinic Coordinator Examples

1

Clinic Coordinator Job Description

Job Description Example
Our growing company is looking for a clinic coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for clinic coordinator
  • Implement systems and provides service to reduce provider time spent on referral process and to increase time available for direct patient care
  • Obtain authorization from insurance companies in a timely manner for patient visits or procedures
  • Educate patients to be accountable for their benefit coverage and to choose a contracted specialist
  • Effective communication with patients, families, internal and external customers
  • Files treatment sheets in proper records
  • Develop the overall project management strategy for product implementation or project completion
  • Work collaboratively with the practice administration and outside representatives required to complete the project
  • Research and determine priorities needed to support the project to completion
  • Organize teaching sessions when applicable to staff members
  • Act as a resource to current supervisory personnel
Qualifications for clinic coordinator
  • EPIC knowledge
  • Ability to effectively communicate information verbally and in writing the ability to read and follow verbal and written instructions
  • Current registration or permit to practice professional nursing in appropriate state
  • Understand and organize practice expansion requirements
  • 1-2 years' experience with facilities management
  • 1-2 years' experience coordinating office space refresh/refurbish activities
2

Clinic Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of clinic coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clinic coordinator
  • Assists with student orientation and learning
  • Documents patient care using the electronic medical record system
  • Takes an active role in promoting and building the integrated health team
  • Takes on assigned projects as needed
  • Participates in community outreach events
  • Serves as a resource for Medical Assistants
  • Remain credentialed ensure credentialing materials stay current
  • Provide guidance, education, orientation, and mentorship for students on emergency block rotation through procedural oversight daily huddles and small group learning
  • Facilitate and resolve patient conflicts with students and/or treatment rendered
  • Prepare documentation for accreditation pertaining to emergency clinic
Qualifications for clinic coordinator
  • Identifies, defines and resolves problems as permitted by policies, practice, procedural, or supervisory constraints
  • Must be analytical and organized
  • Advanced Practice Nursing Degree
  • Two years of Advanced Practice RN experience preferred
  • Two years of work related Cardiology/Heart Failure/Structural Heart experience preferred
  • Two years Marketing and/or Business Development experience preferred
3

Clinic Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a clinic coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for clinic coordinator
  • Reviews the patient's itinerary and advises patient or staff of any questions or concerns
  • Reiterates the completion of the Electronic Patient Questionnaire (EPQ) on the Patient Portal and advises them to complete it prior their first scheduled appointment
  • Advises those patients without computers to plan on arriving 1 hour before scheduled appointment to complete the EPQ at the clinic prior to appointment
  • Contacts/transfers calls to PSS or assigned staff regarding patient scheduling issues, conflicts or changes
  • Checks daily schedules for add-ons and reviews the new patient checklist and manages them as required
  • Completes all reports and assignments regarding checklists and other duties
  • Works as part of the team to achieve results and shares equally in the department's successes and failures
  • Manage heavy phone volume and work queues while providing excellent service to patients
  • Obtain insurance authorizations for scheduled tests/procedures and work with patients, insurance providers, physicians, and labs to resolve issues
  • Create reports to assist in the development and implementation of program expansion and clinical trials
Qualifications for clinic coordinator
  • Communicates and works closely with Physicians
  • Colorado ARNP Licensure
  • Colorado RN Licensure
  • Current ACLS certification from American Heart Association
  • American Registry of Radiologic Technologists (ARRT) registered technologist
  • Current Radiologic Technologist license to practice in the state of Utah
4

Clinic Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of clinic coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for clinic coordinator
  • Of all aspects of the dental clinic
  • Provide a wide range of specialized routine to moderately complex administrative tasks, including confidential information, in support of at least one department of a major organization
  • Work with the department manager to assure that department staff adhere to Swedish’s customer service standards and to resolve problems impacting the patient, access, and revenue cycle
  • Assure that department staff are compliant with organization and department required competencies
  • Act as a professional liaison with patients, families, and other organization departments
  • Act as a resource person for other employees and the leadership team
  • May train or communicate instructions to other employees, perform scheduling, Kronos, and inspect work to separate acceptable work from unacceptable work
  • Participate in the planning, execution and finalization of the community outreach programs
  • Ensure proper workflow of the clinic
  • Provide training to students on the proper protocols at the front desk
Qualifications for clinic coordinator
  • Five or more years of radiology experience
  • Bachelor's degree in Radiologic Sciences, Business, or related field
  • Experience using GE RIS and/or Cerner solutions (iCentra)
  • Must have a valid driver's license and regular access to an insured vehicle
  • Standing or walking for extended periods
  • Ongoing continuing education directly related to the field of weight management and bariatric surgery
5

Clinic Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of clinic coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clinic coordinator
  • Perform related duties based on departmental needs of the dental hygiene faculty and staff
  • Responsible for patient payments and deposits
  • Assess, plan, implement and evaluate nursing care needs for patients are on anticoagulation medication and make dosage adjustments
  • Consult with other health care providers in making recommendations for care or providing direct patient care
  • Provide detailed education and in services to patients, family members, physician, nurses other health care professionals regarding drug therapy and anticoagulation management in order to assure high quality, cost effective and anti-coagulation drug therapy
  • Document in Epic
  • Oversees performance of tasks within function of clinic (patient phone calls, check-in, check-out, billing activities, scheduling)
  • Gives feedback to Clinic Staff Supervisor for performance reviews of CSA staff
  • Monitors bump list, handling of appointment cancellations, and overbooking approvals
  • Orders, stocks, and maintains variety of supplies, including office supplies and forms
Qualifications for clinic coordinator
  • Some Kronos experience helpful
  • Participation in basic bariatric surgery nursing courses (when available or presented)
  • Have a Bariatric Nurse Certification or attain Bariatric Nurse Certification within the next year
  • One year experience in a multi-physician practice setting
  • Demonstrated teaching and program development ability
  • Demonstrates positive team attitude and has interpersonal skills to effectively and appropriately communicate with clients, families, physicians, and other co-workers

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