Bid Coordinator Job Description

Bid Coordinator Job Description

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187 votes for Bid Coordinator
Bid coordinator provides advice and assistance to Function and Industry Teams during project evaluation phase and project implementation phase.

Bid Coordinator Duties & Responsibilities

To write an effective bid coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included bid coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Brand awareness / corporate identity – implement style guides, visuals and templates that will support high quality proposals
Working with principals, senior staff, and other marketing team members to design, write, and produce proposals, presentations, and other marketing collateral in alignment with brand standards
Participating in strategy and planning sessions
Developing new materials as needed to support business development activities
Writing case stories and resumes
Coordinating other responsibilities as assigned
Runs Actuate Reports
Assists in finding, entering, editing and managing critical data on Opportunities
Preparation of non-technical content, figures, diagrams, tables, graphs, etc
Coordination of opportunity and key prospect reviews with capture leaders

Bid Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Bid Coordinator

List any licenses or certifications required by the position: APMP, ISO

Education for Bid Coordinator

Typically a job would require a certain level of education.

Employers hiring for the bid coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Marketing, Business, Education, Engineering, Communications, Technical, Journalism, Business/Administration, English, Architecture

Skills for Bid Coordinator

Desired skills for bid coordinator include:

Best practice bid/project management tools/methodologies
Learning and development
Related industry would be beneficial
Construction industry
Microsoft Office
Microsoft PowerPoint
Low/medium voltage products
To analyze project needs and compile cost estimates
Beckman Coulter products and Services over time
Engineering

Desired experience for bid coordinator includes:

Coordinate and minute all capture reviews, opportunity reviews, bid gates and reviews
Maintain bid calendar and bid status reports
Bachelor degree in Law, Business Administration, Economics or related fields
Minimum three years of experience in project preparation technical support, especially large and structured bids in public sector
Experience with tendering process and rules of International Donor Institutions operating in Kosovo (USAID, EU, World Bank Group, and UNDP) is a plus
Prior work for consulting companies, especially professional services firms, is a plus

Bid Coordinator Examples

1

Bid Coordinator Job Description

Job Description Example
Our growing company is looking for a bid coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for bid coordinator
  • Answers all incoming telephone calls
  • Processes invoices to be mailed and files copies
  • Posts labor hours
  • Composes and types memos, letters, and other routine correspondence
  • Organizes meetings by making arrangements and distributing related materials
  • Distributes incoming and inter-office mail
  • Responsible for handling confidential information
  • Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports
  • Gathers and records information to assist with process compliance monitoring
  • Enters Opportunities in CRM as requests for proposals come in
Qualifications for bid coordinator
  • Receives requests from customers and links them to the Opportunity
  • Maintains Opportunity/proposal files
  • Education level Degree or equivalent, preferably in Architecture or technical discipline
  • Minimum required level of previous experience of 5 years’ experience, preferably within a bidding environment
  • People leadership, facilitation, motivation and communication skills
  • Quickly able to grasp overall client hot buttons / requirements and apply technical skills to create a winning solution
2

Bid Coordinator Job Description

Job Description Example
Our company is hiring for a bid coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bid coordinator
  • Map out a chronology of ongoing, lost, won and pending tenders and RFPs to provide Sales leaders with oversight of the key risks and opportunities
  • Track the likelihood of invitations to submit, and provide an assessment framework to feed into the ‘bid/no bid’ planning
  • Management & administration of the tender preparation process
  • Production of the Tender document
  • Submission of completed approved tender by due date
  • Ensure that the Gated Process controls are carried out and documented
  • Completion within tender budget
  • Allocation of all contract deliverables to Tender team members
  • Establishing the Tender data storage location file / directory
  • Establishing the change control process
Qualifications for bid coordinator
  • Advanced skills in Word and Adobe Acrobat InDesign an advantage
  • Previous role with a global organisation in professional services would be an advantage
  • You will have excellent verbal and written communication skills along with experience of co-coordinating multi-disciplinary bids
  • You will have experience with excel, word and powerpoint
  • You will have a flexible approach to supporting bids and business development activities across UK and Europe
  • You will be able to produce neat and accurate reports
3

Bid Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of bid coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for bid coordinator
  • Establishing the Lessons Learnt register
  • Logging and maintaining information on EFACS
  • Supporting other Bid Leads on Major opportunities
  • Implement and control processes for the development of systems document filing
  • Liaise with colleagues to ensure best practice and continual improvement in delivery of service and profitability to the business
  • Work with our group companies to ensure style guide, brand and collateral is maintained and relevant
  • Evaluate / assign complexity levels to RFP / RFI and Proposals
  • Maintain accurate reporting of RFI / RFP and proposal activity within CRM
  • Maintain sales & service documentation in support of all departmental activities
  • Provide timely reporting on all proposals to include CRM status, timing, current state
Qualifications for bid coordinator
  • Works well in a fast-paced, high-energy environment
  • You will be able to think in a methodical way to assist in the administration and production of bids and maintaining the bid library
  • You will be highly motivated and personable
  • APMP Foundation qualification (desired)
  • 1-2 years’ experience in a similar role, overseeing tender submissions for multi-national organizations
  • Understanding of bid processes, project management, and new business strategy and acquisition
4

Bid Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of bid coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for bid coordinator
  • To undertake any other work related request as specified by management and meet all departmental objectives
  • Ensure that the appropriate procurement sites are being searched and that correct search parameters are being used
  • Ensure listing of bids / opportunities is available / shared with all business units
  • Ensure that packages and addenda are obtained and shared in an efficient manner
  • Ensure good document management
  • Manage Opportunities budget and procurement system invoicing
  • Ensure that opportunities are circulated to appropriate decision makers (list of whom will be drawn up in consultation with business unit leaders and the Business Development Committee)
  • Troubleshoots and handles urgent inquiries as needed
  • Keep Enterprise Business Development Manager apprised of activity
  • Manage and provide direction to the Enterprise Business Development Assistants
Qualifications for bid coordinator
  • Is able to use technology to communicate efficiently and effectively (e-mail, telecommunications)
  • Sets goals, and develops strategies and plans for meeting those
  • Is able to break down complex problems/tasks into manageable parts, and allocates own time efficiently
  • Understands and utilizes project management tools and techniques to meet project deadlines
  • Processes paperwork and other information in a timely manner
  • Follows-up in an efficient manner
5

Bid Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of bid coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bid coordinator
  • Monitor key account pursuit activity and results
  • Facilitate e submission process
  • Coordinate distribution of bid information for opportunities involving more than one business unit
  • Coordinate review of multidisciplinary opportunities
  • Manage watch list of key pursuits and collaborate with business line leaders and the Business Development Committee on pre-release positioning as appropriate
  • Co-ordinate submission of standing offers and registrations – particularly the multidiscipline ones
  • Manage the completion of non-disclosure agreements and other documentation needed to obtain bid documents
  • Carry out competitive analysis based on said information
  • Attend BD Committee meetings, if required
  • Coordinate involvement of business units for large, complex, multidiscipline RFPs
Qualifications for bid coordinator
  • Degree in Journalism, Business, Architecture, Interior Design, Graphic Design, Communications or Marketing
  • Self-motivator with intra-personal skills, and a great collaborator
  • Degree in Journalism, Business, Architecture, Interior Design, Communications, Graphic Design or Marketing
  • Writes clear, well-organized reports and memos using appropriate style, grammar and tons
  • Informs people of decisions, changes, and other relevant information on a timely basis
  • Demonstrates active listening by conveying an accurate understanding of other’s messages

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