Alumni Relations Coordinator Job Description

Alumni Relations Coordinator Job Description

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Alumni relations coordinator provides ad hoc analysis and reporting using Microsoft Excel and Access as well as Oracle reporting tools.

Alumni Relations Coordinator Duties & Responsibilities

To write an effective alumni relations coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included alumni relations coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinates and summarizes background information, logistics, and secures input from appropriate Institute and alumni sources to support these activities
Identifies vendors for needed equipment and supplies and manages payment
Manage the team of student employees, including hiring, approving time sheets, and providing work/projects to be completed
Manage the engineering@jhu.edu email inbox, to include sending and coordinating mass emails and tracking all event RSVPs
As part of the team of administrative office staff, answer the main phone line and answer emails to the office email address
Take meeting minutes when required
Assist with other WSE DAR programs and projects as assigned
Provide excellent customer service to alumni and staff in response to phone, email inquiries and requests for information
Coordinate operations and logistical planning of alumni events
Set up and manage event registration, as needed, for Alumni Community events and volunteer-led events, and manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries and/or account transfers

Alumni Relations Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Alumni Relations Coordinator

Typically a job would require a certain level of education.

Employers hiring for the alumni relations coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Communication, Communications, Management, Technical, Public Administration, Marketing, Foundation, Computer, Faculty

Skills for Alumni Relations Coordinator

Desired skills for alumni relations coordinator include:

E-mail
Internet browsers
Microsoft Access
Microsoft Excel
Microsoft Office suite and other online documents
Microsoft Word
Office practices and procedures
Postgrads desirable
Preferably Internet Explorer
Rules and regulations related to Education and Fellowship

Desired experience for alumni relations coordinator includes:

Provide program and administrative support for department colleagues who may require assistance with trip planning, meeting preparations, responding to alumni requests and other tasks
Assist with event marketing by writing and editing promotional emails and newsletters
Coordinate department-wide efforts on projects, which may include tracking program participation and department deadlines sending reminders
Project manage club the collection of club paperwork, including analysis, documentation and systems to track new volunteers, as required
Familiarity with Microsoft Office, database management, web content management
Ability to work independently, seeking counsel as needed

Alumni Relations Coordinator Examples

1

Alumni Relations Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an alumni relations coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for alumni relations coordinator
  • Create programming and events to introduce students to alumni relations
  • Work with members of the Development and Alumni Relations team to plan and execute an Eller Executive in Residence experience
  • Serve as the administrator of the Eller Alumni LinkedIn group
  • Capture contact, biographical and career information about alumni via LinkedIn, surveys, incoming emails, event rosters, and update alumni database accordingly
  • Run queries and reports in RaisersEdge, as necessary
  • Update the Alumni Relations project timeline on an annual basis and monitor deadlines
  • Attend local and regional alumni relations events and assist where needed
  • Assist with other basic office duties as needed
  • Occasional travel to large alumni events may be required
  • Execute on marketing and communications for alumni programs produce and distribute promotional materials in print and online, including invitations, web postings, social media, and communications calendars
Qualifications for alumni relations coordinator
  • Spatial reasoning and visual literacy skills
  • Supervision and delegation skills
  • Commitment to work across the entire academic community and collaborate with the External Relations team
  • An understanding of and commitment to Carleton’s liberal arts mission, understanding of how alumni engagement supports the overall advancement goals of the College
  • Proven written and oral skills
  • Bachelor’s Degree in English, Journalism, Public Relations/Marketing, Hospitality Management or a similar field
2

Alumni Relations Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of alumni relations coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for alumni relations coordinator
  • Manage smaller alumni communities
  • Plan and execute a series of young alumni-focused events in local counties outside of metropolitan Baltimore and Washington D.C
  • Create digital engagement strategies for young alumni
  • Manage the Blue Jay Bulletin, a monthly email newsletter to young alumni
  • Assist colleagues with venue research for events
  • Serve as a backup for event management processes, which could include the creation of event numbers, requests for e-forms, registration of guests, or preparation of event websites and email invitations
  • Manage inventory of host/speaker gifts and alumni giveaways
  • Support the Alumni Journeys Travel Program as needed
  • Recruit students to the Doctor of Pharmacy program and the Pre-Pharmacy program, including the Direct Admit Program
  • Coordinate the offering of FSOP Tours to prospective students
Qualifications for alumni relations coordinator
  • Strong project management and consultative skills, including the ability to work independently and collaboratively, manage multiple projects, and prioritize based on business impact
  • Fluency with web-based communication and management tools essential
  • Ability to work with flexibility, efficiency, enthusiasm, and diplomacy both individually and as part of a complex team
  • Demonstrated abilities in effective oral and written communications, with excellent presentation and consensus-building skills
  • Ability to be flexible in working independently collaboratively with co-workers, students, and departmental faculty and staff to achieve defined goals
  • Multicultural awareness and competence
3

Alumni Relations Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of alumni relations coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for alumni relations coordinator
  • Assists with the management of PharmCAS/Webadmit/Banner administration and communications with prospective students, applicants, and accepted students for the School of Pharmacy
  • E-mails, calls and follows up with prospective students throughout the admission cycle
  • Assists in other student recruitment and admissions activities such as open house events, interview days, orientation
  • Maintaining confidential student records
  • Develop and implement a plan to engage alumni
  • Track alumni and provide statistical information as required by leadership
  • Develop and maintain a social media presence for FSOP that engages prospective students through alumni
  • Assists in planning, writing, and packaging grant proposals and budgets to foundations and to other funding sources, as needed
  • Helps with preparation and submission of proposals in accordance with funder's policies, legal requirements, and deadlines
  • Contributes to developing resources, evaluating funding sources, and have knowledge of standard concepts and procedures for activities related to grant proposals
Qualifications for alumni relations coordinator
  • Must have excellent oral and written communication skills (heavy interaction with high level executives)
  • Must be detail oriented with a proven ability to prioritize multiple tasks
  • Bachelor's degree in Communications, Natural Resources or other related field
  • Two years' experience in alumni relations, outreach, advancement or related
  • Progressive experience in communications or marketing
  • Ability to work independently and cooperatively in a team environment requiring frequent communication with professional staff, alumni, students
4

Alumni Relations Coordinator Job Description

Job Description Example
Our company is hiring for an alumni relations coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for alumni relations coordinator
  • Participates in update meetings to discuss funding strategies and efforts
  • Tracks and provides updates on gifts generated by the Foundation Giving Program
  • Supports the tracking, writing, and submission of donor progress reports
  • Supports development communication efforts, including, but not limited to, writing donor stories for various publications, developing and maintaining website contents, and creating e-newsletters
  • Maintain alumni records through the use of AMA database, Salesforce, surveys, event registrations
  • Directs, analyzes, coordinates, and evaluates program operation and procedures
  • Develops and/or oversees development of budget for program
  • Recommends new policies and procedures for improvement of program activities
  • Plans and coordinates special events and participates in conferences
  • Responsible for design, execution, and effectiveness of system of internal controls, which provide reasonable assurance that operations are effective and efficient, assets are safe-guarded, and financial information is reliable
Qualifications for alumni relations coordinator
  • Experience in handling multiple projects and setting appropriate production schedules
  • Significant experience working with alumni and corporate human resource managers and recruiting representatives
  • Excellent writing and editing skills, with experience in technical writing
  • Detailed knowledge of marketing and communications principles
  • Flexibility is a must, as the needs for this position will rapidly evolve and change over time
  • Experience using major social media platforms, especially Facebook, Twitter and LinkedIn, and high level of comfort interacting in a social web environment is required
5

Alumni Relations Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for an alumni relations coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for alumni relations coordinator
  • Works with other alumni staff to assure coordination and development of alumni relations programs
  • Seeks to develop and establish new alumni chapters, regional centers and/or programs and services, as assigned
  • Analyzes alumni demographics and recommends creation of new alumni chapters throughout the country based on current alumni interest and established chapter guidelines
  • Plans, coordinates and schedules all logistical details and makes necessary arrangements for programs and/or services in assigned area of responsibility
  • Provides campus tours on request
  • Represents the Alumni Relations department at university events as needed to connect with alumni, collect information, which may occur on weekends, holidays and evenings
  • Assists in tracking participation or membership in programs, benefits, rewards
  • Records and processes scholarship data, enrollment data, survey data to ensure department ability to track metrics and effectiveness of alumni outreach
  • Ensures all activities and communication complies with GCU policies and procedures and is aligned with overall strategic vision of GCU alumni operations
  • Assists with answering phones and being the department greeter
Qualifications for alumni relations coordinator
  • Computer literacy, particularly MS Word and Excel, is required
  • Excellent follow through and assessment skills
  • Bachelor’s degree in communications or related field and/or related training and significant related experience
  • Broad background in communications and evidence of superior writing and editing skills
  • Strong interpersonal, presentation, and marketing skills understanding of effective graphic design and proficiency with standard office software
  • Ability to accurately complete work independently in a dynamic environment under pressure with multiple and competing priorities

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