Director, Alumni Relations Job Description

Director, Alumni Relations Job Description

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Director, alumni relations provides primary staff leadership for major programs and organizations including Alumni Weekend, Alumni Awards ceremonies, Trinity University Alumni Association Board, Alumni Chapter and network cities development, student/alumni programs, alumni life-long education, volunteer opportunities, alumni information management, directory and communications.

Director, Alumni Relations Duties & Responsibilities

To write an effective director, alumni relations job description, begin by listing detailed duties, responsibilities and expectations. We have included director, alumni relations job description templates that you can modify and use.

Sample responsibilities for this position include:

As a member of the major gifts team, work with all prospect managers to create, execute and track highly personalized solicitation and stewardship strategies and schedules for all Leadership Society prospects and donors who are also in the major gifts pipeline
Develop stewardship and engagement opportunities for board members throughout the year, including the University’s largest annual event – Meliora Weekend
Establish and maintain meaningful relationships with alumni to advance EAA mission and vision through ongoing cultivation and strategic stewardship
Conduct 10-15 visits per month with at least 7-10 to include a Leadership Society solicitation of $1,000 or greater
Provide guidance and support to a newly formed Leadership Society Committee
Lead all fundraising activity related to 50th class reunion including goal setting and monitoring
With an eye to cultivating future Leadership Society members, supervise one Senior Alumni Outreach Officer in their work to engage and solicit reunion classes, graduating students, and recent alumni
Plan, implement and promote alumni programs that support the School’s strategic plan the goals of the Campaign
Partner with Director of Admissions to spearhead the introduction of alumni involvement in the admissions process
Oversee and balance the budget for Alumni Relations

Director, Alumni Relations Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Director, Alumni Relations

List any licenses or certifications required by the position: CVM

Education for Director, Alumni Relations

Typically a job would require a certain level of education.

Employers hiring for the director, alumni relations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Management, Communication, Marketing, Communications, Business, Faculty, Public Relations, History, Project Management

Skills for Director, Alumni Relations

Desired skills for director, alumni relations include:

Assigned area of responsibility
Donor recognition
Internal and external constituencies
Practices and procedures associated with building and maintaining effective working relationships with all levels of alumni
Stewardship
High level boards
Issues of concern in higher education
Volunteer groups and administration
Administrative structure and academic programs of a major university
Campus scientific community

Desired experience for director, alumni relations includes:

Manages, plans, organizes and conducts specific alumni programs or specialized development projects
Assesses, analyzes and evaluates alumni programs and projects
Manages program or event budgets
Writes, edits and produces marketing materials for alumni events or initiatives
Provide guidance and support to the leadership of the School, volunteers
Provide strategic oversight for USCAA Signature Events which include Alumni Awards

Director, Alumni Relations Examples

1

Director, Alumni Relations Job Description

Job Description Example
Our company is hiring for a director, alumni relations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for director, alumni relations
  • Act as consultant, liaison, and lead advisor to assigned US and interest networks regarding all aspects of their management
  • Reporting to the Director of Medical Alumni Relations, the Assistant Director is a member of the alumni team and will contribute to the overall strategy while ensuring effective project management, program execution and service to the alumni population
  • Recruit, train, and oversee class volunteers for annual Alumni Day Reunion
  • Plan and execute large scale and/or high level alumni programs and events
  • Collaborate and coordinate with other departments and schools to achieve the goals of Stanford alumni programs
  • Interface with student populations as they participate in sponsored events, mentoring activities, or celebrations that will positively influence their future status as alumni
  • Collaborate and coordinate with School of Medicine Student Services for sponsored events and programs
  • Identify and evaluate potential donors
  • Designs, organizes, and implements targeted and cost effective special alumni events and board meetings to advance alumni relations and fundraising engagement opportunities
  • Manage the Office Alumni Relations team to ensure all goals, objectives and operations are achieved
Qualifications for director, alumni relations
  • Strong technical skills including proficiency in Microsoft Office suite database management systems
  • Experience with nonprofits, membership organizations, healthcare organizations and/or university settings
  • Proven record of leadership, planning, and execution
  • Ability to engage with high-powered alumni and faculty with poise and confidence
  • Demonstrated success in building and cultivating relationships
  • Proven ability to manage multiple constituencies & multiple initiatives simultaneously
2

Director, Alumni Relations Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of director, alumni relations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for director, alumni relations
  • Provide strategic partnerships with the Virginia State University Alumni Association
  • Assist with special projects within the Office of Development & Alumni Relations
  • Develop a comprehensive strategy for building and managing new identity-based affinity groups, with the explicit goal of increasing engagement across underrepresented populations within the University community
  • Independently identify, recruit and engage a diverse group of volunteers to support diversity and inclusivity engagement efforts
  • Increase the percentage of alumni of color who are engaged with the university through event attendance, volunteerism, philanthropy, and digital engagement
  • Determine which populations and locations should be targeted for creating new affinity groups, in which sequence
  • Identify key campus partners (staff, faculty, and administrators) and Advancement colleagues who should be engaged in developing or supporting these affinity groups, and work to ensure positive interactions and outcomes across everyone
  • Develop goals and desired outcomes for each identity-based affinity group, comprehensive overall goals and desired outcomes for all identity-based affinity groups
  • Ensure coordination between identity-based affinity programs and other regional alumni groups and activities, and the national Diversity Advisory Council
  • Develop and manage a comprehensive constituent engagement plan in collaboration with the Gwen M
Qualifications for director, alumni relations
  • Proven ability supervise and motivate volunteers
  • HBS knowledge a plus
  • Ability to work across multiple databases and CRM systems
  • Excellent written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies
  • Proven ability to engage constituents through newsletters, social media, events
  • Ability to work as part of a team, independently with minimal supervision
3

Director, Alumni Relations Job Description

Job Description Example
Our company is growing rapidly and is hiring for a director, alumni relations. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for director, alumni relations
  • Coordinate with the executive director of Presidential Advancement to develop and execute programs bringing together board members and selected students for career networking and educational opportunities 2-3 time each year with a goal of 4-5 board members each season
  • Develop creative mentoring and network opportunities for alumni
  • Ensure strong collaboration and engagement with gift officers and engagement of prospects
  • Develop processes to ensure data integrity of alumni contact and employment information in order to expand our outreach opportunities Oversee process with Advancement partners to ensure accuracy
  • Identify and implement career networking opportunities in the regions and Meliora Weekend
  • Develop and implement a plan for alumni to alumni professional development events and programs
  • Organizes and coordinates programming for quinquennial reunion classes with a particular focus on integrating College priorities
  • Recruits, organizes, trains, and motivates reunion class volunteers
  • Works with staff to develop an annual operating plan for college-based events and activities that help engage alumni current and potential donors
  • Build relationships with elected officials, other decision makers, and potential employers, promoting the work of the School and the quality of our graduates
Qualifications for director, alumni relations
  • Computer proficiency, internet savvy and the ability to learn new systems
  • Ability to build and maintain strong relationships with diverse staff, demonstrate inter-cultural competence
  • 2-3 years of successful experience in volunteer management and fundraising or comparable activity, and be comfortable personally soliciting individuals for four and five figure gifts
  • Must have excellent knowledge of Microsoft Office Suite software applications, particularly Word and Excel and some experience with complex databases
  • This position requires travel night and weekend work
  • Must have superior writing and communication skills
4

Director, Alumni Relations Job Description

Job Description Example
Our company is growing rapidly and is looking for a director, alumni relations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for director, alumni relations
  • Working closely with colleagues throughout the School, play a role in ensuring external messages are consistent and reflect the strategic goals of the Dean
  • Represent the Dean and the School on local, regional, and national organizations/committees within professional organizations as requested by the Dean
  • Lead national and regional conference planning and organization as directed by the Dean, including coordinating materials, sessions, panels, ads, receptions, and exhibition tables
  • Lead process for award nominations to expand and distinguish the School and its brand
  • Serve as a front-line officer for the university, representing Emory, Development and Alumni Relations (DAR), the EAA, and alumni interests to alumni, donors, parents, and friends of the university within a designated portfolio of volunteers
  • In conjunction with the Global Alumni Relations team, set goals and execute strategies to engage alumni locally and globally and to develop a strong and diverse network of volunteer leaders
  • Oversee volunteer leadership boards
  • Develop and conduct individual and group training programs, orientations, and written materials to establish self-sustaining volunteer groups
  • Travel as required to meet volunteer management goals and assist with program/event management
  • Work with all EAA programs to establish an annual calendar of volunteer activity
Qualifications for director, alumni relations
  • Demonstrated experience providing service to internal and/or external constituencies
  • Must be responsive and service oriented to internal (Faculty, Administrators, Staff, ) external constituents (alumni, donors)
  • Experience in fundraising is highly desirable
  • Experience with Advance or similar Donor and Alumni Relations Information Management systems
  • Should have ability to juggle multiple priorities with initiative, proficiency, good humor and diplomacy
  • Working knowledge of current academic issues
5

Director, Alumni Relations Job Description

Job Description Example
Our company is growing rapidly and is hiring for a director, alumni relations. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for director, alumni relations
  • Manage technology/information and master database software and applications with the ability to assess data used to determine the use of resources
  • Provide high-level attention to detail and program/project management from design to implementation
  • Meet department standards for contact reports, visits, and accurate coding using the university database system
  • Represent EAA within DAR
  • Develop relationships with school and unit alumni relations and fundraising officers to increase successful integration of alumni relations within assigned territory
  • Serve on committees within the university, division, department, and team
  • Perform additional duties as assigned by supervisors
  • Participate in strategic and long-term planning
  • Work with other departments to identify and implement new markets and develop program strategies
  • Negotiate high level contracts with vendors and oversee the quality of delivered products and services
Qualifications for director, alumni relations
  • At least two years full time experience implementing an annual fund campaign
  • Experience working with university alumni and planning alumni events preferred
  • Expertise with Blackboard, Raiser's Edge and NetCommunity preferred
  • Demonstrated success in alumni relations and the use of a membership database for developing
  • Master’s degree in Communications, Public Affairs, Public Administration or related field AND two years of senior level experience working with donors, volunteers, elected officials and/or executives
  • Demonstrated experience working with highly confidential materials and subjects

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