HR Coordinator Job Description

HR Coordinator Job Description

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HR coordinator provides staff support to the Office of the Dean of Students staff by assisting in the development of policies and procedures related to the office operations.

HR Coordinator Duties & Responsibilities

To write an effective HR coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included HR coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Create and analyze reports, produce PowerPoint presentations and manipulate data in an Excel format
Performing data reporting and budget reconciliation
Supporting human resources with the planning, communicating and tracking of company-wide initiatives and objectives throughout the year
Providing administrative and project support on the set-up and roll-out of SilkRoad – Employee Onboarding software and processes
Handling and support additional projects as needed
Process critical centralized HR programs including new hire surveys and benefits administration (employee/alumni referral and tuition reimbursement programs, corporate gift match, wellness stipends)
Initiate ad hoc background checks, provide timely employment verifications and audit unemployment claims, as needed
Create and submit time entry reports for nonexempt employees for payroll processing
Process various time-sensitive data entry, uploads, exports and transactional requests from HR and employees related to status changes (supervisor changes, address changes, name changes, extensions, ) in HRIS and a variety of other systems
Provide support for domestic immigration, including owning the company I-9 process, working with our recruiting team and employees to ensure timely processing

HR Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Coordinator

List any licenses or certifications required by the position: PHR, SHRM, HR, CP, SPHR, CIPD, HRCI, UI

Education for HR Coordinator

Typically a job would require a certain level of education.

Employers hiring for the HR coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business/Administration, Education, Associates, Business, Management, Psychology, Communication, Administration, Technical

Skills for HR Coordinator

Desired skills for HR coordinator include:

Excel
Basic office software necessary
Microsoft Word
PowerPoint
Procedures
SAP
MS Office
Policies and procedures
Outlook
Microsoft Office

Desired experience for HR coordinator includes:

Prior hands-on experience with HR systems preferred (Workday, applicant tracking systems)
Ability to establish credibility and engender trust with employees
Ability to effectively manage multiple tasks, meet deadlines, analyze data, and complete projects and assignments with minimal supervision
Monitor HR and systems processes to ensure accuracy and data integrity
Two or more years of HR coordination or related experience (e.g., human resources, finance, banking, auditing)
Ability to interact effectively in a team environment/strong team building skills ability to work independently, problem solve, and take ownership of projects

HR Coordinator Examples

1

HR Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR coordinator
  • Create and ensure that employee files and records are maintained in accordance with legal requirements and Company policies and procedures
  • First point of contact for company visitors in reception area
  • Maintain companywide org chart updates and report to CFO on a monthly basis
  • Ordering weekly company lunches and beverages for multiple locations
  • Create new hire packets for employees first day
  • Research and prepare reports and presentations on a variety of employment matters including headcount, exit data, and compliance, individual reporting requests
  • Prepare, maintain and conduct new hire orientations, processing paperwork
  • Process employee transactions using PeopleSoft and other HR systems as required
  • Responsible for position management
  • Administers Time and Attendance process to provision accounts and make updates and changes to system
Qualifications for HR coordinator
  • Able to exhibit a high level of confidentiality and discretion
  • Excellent organizational and follow through skills a must, with high level of attention to detail and accuracy
  • Must be proficient with the following software
  • Ability to work with various personalities within department
  • Demonstrated interest in and exposure to the Human Resources field via work, internships, or academic experience
  • Must have working knowledge of employment law, recruitment, selection and retention initiatives, EEP, benefits administration, labor relations, affirmative action
2

HR Coordinator Job Description

Job Description Example
Our company is looking to fill the role of HR coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR coordinator
  • Coordinates programs including performance reviews, OTR, Merit and VCP
  • Point of contact for employee transactions (Personnel Transaction Records or PTRs), team & department reorganizations
  • Assists in the transition of new clients in conjunction with Corporate Human Resources
  • Reviews and processes all personnel transaction forms for employees using PeopleSoft
  • Assists in the transition of new account employees in conjunction with Corporate Human Resources
  • Assists in the onboarding of new employees in conjunction with Corporate Human Resources
  • Assist Financial Manager with payroll activities
  • Put together recruitment materials and post jobs to job boards, LinkedIn
  • Create/manage offer letter templates
  • Keep up with onboarding checklists and create onboarding packages for new hires
Qualifications for HR coordinator
  • Post-secondary education specializing HR preferred
  • Ability to multi-task, prioritize, and be proactive in a fast-paced environment
  • Ability to maintain confidentiality and establish a high level of trust and credibility
  • Capacity to be flexible and collaborative, while staying focused to deliver results, even as the business and organization changes
  • Bachelor’s degree in Human Resources or related field, HR Certification, or equivalent HR experience preferred
  • Bilingual English and Spanish fluency preferred
3

HR Coordinator Job Description

Job Description Example
Our growing company is hiring for a HR coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR coordinator
  • Investigate, provide advice and council regarding concerns about policies, procedures, practices, or issues
  • You will be the smilingfirst point of contact for Human Resources BusinessPartners and will liaise with Finance and Payroll regarding plan benefits, benefitsenrollment, claims procedures, and invoices
  • Assists department in carrying out various human resources programs, processes and procedures for all company employees such as severance, LOA
  • Facilitates the on boarding process for new hires and transfers new
  • Manage calendar, arrange and schedule multiple meetings involving many high-level executives (often in different divisions and geographic time zones) at once
  • With direction, oversee basic HR programs and events
  • Assist with the preparation of the performance review process
  • Assist with recruitment and interview process
  • Assist with processing of terminations
  • Ensure that system records are accurately recorded and cross-checked
Qualifications for HR coordinator
  • Ability to plan, organise and follow up on own KPIs and projects
  • Minimum of four years relevant experience working in an administrative function, providing customer service supporting a team
  • Accomplished in follow up and follow through abilities
  • Ability to quickly shift from project to project in a positive and professional manner
  • Experience in data entry, reporting and review of HRIS and Payroll systems, preferred
  • Requires one to three years of Human Resources experience within the last five years
4

HR Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a HR coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR coordinator
  • Work with our talent management system to generate reports and run queries
  • Help source and generate a vibrant talent pool for roles across the organization
  • Support the recruitment, onboarding and logistical efforts of the summer internship program
  • Conduct candidate reference checks for recruiters
  • Process expense reports on a monthly basis
  • Work on ad hoc projects throughout the entire department as necessary
  • Processing all starters and leavers for the business
  • Managing all correspondence between HR and employees on various communications, including producing offer letters to new starters
  • Liaising with Payroll when needed
  • Taking charge of administration for the HR team
Qualifications for HR coordinator
  • Must be service oriented and maintain a good relationship with Associates and visitors
  • Maintains the confidentiality of Company & Associate information
  • Continual sitting at a computer terminal
  • Must be able to sit, listen, talk, and write
  • Light lifting of 6-25 pounds
  • Must possess eye/hand coordination and the ability to work with fingers and have steady hands
5

HR Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of HR coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR coordinator
  • You will act asliaison with brokers andinsurance companies who provide benefit services to HomeAway
  • You will also providesupport to the Compensation and Benefits Team on ad hoc C&B topics andprojects
  • Processes Personnel Change Notices “PCNs” timely with consistent accuracy
  • Handles new hire paperwork
  • Maintains the HR email box and 800 phone line, responding to inquiries and escalating as needed
  • Run and create Ad-Hoc HR reports (turnover, attrition, etc)
  • Ensure all Bulletin Boards are updated with Federal/State/EEO required posters
  • Accurately process HR entry transactions (profiles) including new hires, terminations, transfers, promotions, equity
  • Preparing employment contracts
  • Checking and following on Payroll matters ( times sheet, booking, payment of ESB)
Qualifications for HR coordinator
  • Proficiency with Workday and Excel
  • Act as the primary liaison between several HR departments including Payroll & Benefits, in order to manage & resolve day to day employee issues
  • Minimum of two years of basic human resource and administrative experience preferred, preferably in real estate or financial services
  • Must be willing to work in Newton, MA
  • Working knowledge of Workday or similar HRIS system
  • 2 yr+ in Operations preferred

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