Schedule Coordinator Job Description
Schedule coordinator
provides medical transcriptions of certain procedures using appropriate medical terminology and knowledge.
Schedule Coordinator Duties & Responsibilities
To write an effective schedule coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included schedule coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Help RVPs determine the most travel effective loop rotations – may help redesign loops
Create room charts, posted so that unassigned spaces may be signed out for individual rehearsal use
Maintain and oversee the daily use and working conditions of the studios and classrooms
Identify caller's client and assistance needed for new issues or concern
Obtain key information for set up of new Advocacy issue in case management system
Set next step and follow up expectations
Advise updates on issue or concern when the assigned Advocate is not available
Documents updates and other information in case management system for the assigned advocate
Speak with customers/trainers to coordinate and schedule additional trainings
Process training authorizations
Schedule Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Schedule Coordinator
List any licenses or certifications required by the position: CPR, GOLD, FERPA, HUC, PMP, PMI, COC, CPC
Education for Schedule Coordinator
Typically a job would require a certain level of education.
Employers hiring for the schedule coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Education, Business, General Education, Technical, Business School, Medical, Graduate, Faculty, Engineering
Skills for Schedule Coordinator
Desired skills for schedule coordinator include:
Medical terminology and procedures
Medical Terminology
Functions
MS Office Suite
Microsoft Office Suite
Quality Management System principles
Relationships and terminology within a hospital / surgical environment
Software / system / equipment
Customer experience both internally and externallyRefer to a Friend
Desired experience for schedule coordinator includes:
Communicate training requests to trainers
Enter training assets into Siebel
Process additional training expense requests
Distribute training contracts for additional trainings
Follow up calls after trainings
Work cross-functionally with Software Implementations team, sales, and Field Training Managers
Schedule Coordinator Examples
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Schedule Coordinator Job Description
Job Description Example
Our growing company is hiring for a schedule coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for schedule coordinator
- Review additional/warranty training orders on a daily basis
- Maintain operations by following policies and procedure
- Confirms, encodes and distributes invoices for payment
- Review work orders for accuracy and specifications
- Schedule equipment
- Manage capacity
- Work closely with all departments in management of the Production and Mail schedules
- Date entry of the schedule data
- Record keeping/filing of information
- Planning equipment and staffing utilization
Qualifications for schedule coordinator
- Proficient with technology/software
- Thorough understanding of all departmental capabilities
- Mail experience required
- Assures that surgical information is accurate and complete and submitted via the computer system to all surgical areas and other department requiring notification, accepts and documents all special requests
- Verifies all request for specific anesthesiologists and monitors anesthesia schedule for any conflicts, assures effective utilization of the surgical suites and anesthesia time/procedures
- Utilizes and maintains the standby schedule to replace patient canceled from the daily schedule, communicates planned schedule changes and coordinates requested support services such as imaging
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Schedule Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of schedule coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for schedule coordinator
- May answer incoming and outgoing scheduling phone line(s)
- May assist supervisors and trainers in mentoring new team members
- Completes any additional job duties as assigned
- Serves as main liaison between surgeons, office staff, operating room and ancillary departments
- Oversees scheduling operations and schedules procedures and preadmission testing for Surgical Services, Heart Center and Special Procedures
- Answers phones, relays messages, runs errands
- Performs payroll clerical duties as assigned
- Checks records for completeness
- Monitors and reconciles charges as necessary
- Enters purchase order requisitions, processes new items for set up in SMART system, and assists with daily upkeep of the OR Module
Qualifications for schedule coordinator
- Medical scheduling experience preferred
- Must have experience with scheduling/billing systems and use of computer software
- Must have good communication and interactive skills to work with patients, physicians and peers
- 2-3 years of experience in medical or related field (Knowledge of diagnostic imaging strongly preferred)
- Strong organizational skills and the ability to multi-task successfully
- Must have demonstrated ability to handle a master schedule of 10-15 projects
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Schedule Coordinator Job Description
Job Description Example
Our company is looking to fill the role of schedule coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for schedule coordinator
- Fulfills departmental responsibilities with the long-range plan, mission, vision and values of Horizon
- Assist in gathering documentation of all pertinent patient information in accordance with site guidelines
- Contacts patients, physicians and clients to obtain incomplete and/or missing information
- May assist with incoming and outgoing scheduling, pre-registration and reminder calls based on business needs
- May provide coverage for assigned sites in the absence of a Schedule Coordinator II
- Work with the department supervisors to insure that all orders are purchased at the lowest possible cost in the appropriate timeline
- Review all new supplier orders
- Review all contracts presented with order, modify and signed
- Place orders to appropriate suppliers
- Expedite problems regarding order delivery, damaged shipments, shipping errors, ect
Qualifications for schedule coordinator
- Must have strong analytical ability and attention to detail
- Knowledge and experience with Microsoft Project or similar tools
- High School Diploma or General Education Degree (GED) is required for this role, 1-2 years experience in medical or related field
- Requires Bachelor's degree or equivalent, Master's degree strongly preferred
- Must provide work samples
- Must be an expert with MS Projects
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Schedule Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of schedule coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for schedule coordinator
- Oversee and follow up on pending and return orders to insure processing is accomplished in minimal timeframe
- Meet with suppliers
- Ensures compliance with applicable government regulations
- Confer with customers, supervisors, sub-contractors, and others to exchange information and resolve problems
- Inspect and test the operating quality of all returned equipment
- Inventory all communication based equipment for distribution to the fleet
- Build and inventory lock kits for fleet distribution
- Work directly with current and past fleet partners to recover equipment as needed
- Act as a collections agent to recover all outstanding equipment
- Assist Contractor Relations team as needed
Qualifications for schedule coordinator
- Planview or other enterprise planning tools nice to have
- Demonstrated an advanced understanding of the role of Schedule Coordinator, the associated tools and procedures
- Able to supervise work of others
- Knowledge of Federal and State guidelines and requirements
- HCF, Medicare, Medicaid, Champus and HRS
- Must possess moderate mechanical aptitude
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Schedule Coordinator Job Description
Job Description Example
Our growing company is hiring for a schedule coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for schedule coordinator
- Monitor supplier schedules and shipments to protect assembly plant production
- Review/analyze ADHOC reports
- Investigate supplier issues
- Report/issue PRRs and alarms
- Analyze plant counts and supplier shipments
- Review/Respond to LCM part mins/shortages
- Request/process counts accordingly
- Ability to monitor Supply Chain to meet customer requirements
- Participates in orienting, training, scheduling, and leading employees as appropriate
- Ensures a quality food service operation, including production and customer service
Qualifications for schedule coordinator
- University level education or technician with demonstrated experience in similar responsibility levels
- At least 2 years of experience in maintenance supervision and/or planning in manufacturing environments
- Desirable experience in food industry
- Desirable experience in Total Productive Maintenance (TPM) environments
- Experience in SAP PM required
- Knowledge in maintenance planning processes