Personnel Coordinator Job Description
Personnel coordinator
provides basic support for employee payroll and benefits questions, such as inquiries surrounding the administration of payroll/benefit policies and procedures, and appropriately escalate high-level questions to Benefits Specialist or Payroll Analyst.
Personnel Coordinator Duties & Responsibilities
To write an effective personnel coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included personnel coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Serves as liaison between the Human Resources, Payroll, and Benefits Departments
Coordinates employee communications associated with payroll and benefits issues
Maintain employee records including performance evaluations, appointment contracts, hiring paperwork, and other personnel documents
Coordinate and process graduate assistantship hiring and generate NOA for Grad students
Serves as an internal school or department contact in the research and resolution of payroll or personnel problems
Coordinates recruitment and placement activities for a home department
Works with University compensation to Conduct market analysis and evaluate new jobs, internal promotions and reclassification requests
Assist with special HR initiatives as needed
Prepare HR job postings
Ensure the timely and accurate information flow to and from the Office of the Senior Vice President for Health Sciences, via all types (correspondence, forums, speeches, conferences, retreats)
Personnel Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Personnel Coordinator
List any licenses or certifications required by the position: CPI, CPR, REACH, BLS, RIG, OCS, CV
Education for Personnel Coordinator
Typically a job would require a certain level of education.
Employers hiring for the personnel coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business/Administration, Human Resources, Business, Communications, Communication, Management, Graduate, Associates, Faculty
Skills for Personnel Coordinator
Desired skills for personnel coordinator include:
Benefits
Cash balancing
Cash handling
Company policies
Hiring
One and two step math calculations and basic computer skills
Payroll processing procedures
Scheduling tools
Training and new associate orientation
Payroll and personnel policies and procedures
Desired experience for personnel coordinator includes:
Coordinate correspondence tracking, research, retrieval and dissemination to the chief of staff and team
Assist in the day-to-day management of events/activities/initiatives/requested services related to advancing the Health Sciences and recruitment/onboarding of executives
Plan the logistics for SVP events/activities/initiatives/requested services including but not limited to schedules, space reservations, food service, audio-visual, technical, and other needs as requested
Communicate events/activities/initiatives/requested services information to participants in a warm, welcoming and professional manner regarding meetings and events, R.S.V.P.’s and reimbursement mechanisms
Follow-up with VIPs to ensure all needs are met in an expeditious and welcoming atmosphere
Participate in staff meetings, training and professional development activities and other events as required
Personnel Coordinator Examples
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Personnel Coordinator Job Description
Job Description Example
Our company is looking to fill the role of personnel coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for personnel coordinator
- Initiating HR actions in Workday for faculty, staff, contingents and student position management
- Monitors cashier accountability and researches and reports problems and shortages to the Service Operations/Customer Service Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities
- Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage and change (if applicable)
- Orders and assigns uniforms, nametags, and miscellaneous store supplies
- Coordinates, inputs and tracks leave paperwork including disability, military, General Leave, Worker’s Compensation, Family Medical Leave Act and other leaves of absence
- Maintains Associate HR Records securely and keeps medical files (doctor’s notes, worker’s compensation, FMLA and other medical leave documents ) separate from associate personnel files
- May coordinate all safety-related activities, including monthly safety meetings
- Assist with administrative duties such as answering phones, providing payroll support, maintaining databases, and creating client specific reports
- Works cooperatively with Networks, school, central office management, parents and other stakeholders to continually improve the programs
- Performs related duties and other tasks as assigned
Qualifications for personnel coordinator
- Interpret and apply a variety of complex policies, procedures, regulations and agreements
- Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently
- Strictly adheres to confidentiality requirements
- Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills
- Must possess good written and verbal communication skills and leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct
- Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors
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Personnel Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of personnel coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for personnel coordinator
- Consult with UAHS HR regarding ABOR and University policies and procedures related to human resource activities such as employment, employment visas, affirmative action, FLSA, FML, retirement, employer and employee relations, salary administration, training, and benefits
- Process personnel transactions such as hiring, promotion, raise, reclassifications, and termination , with input from the responsible managers and approval from Associate Director for Administration
- Advise employees on benefits enrollment procedures and coordinate with UAHS HR
- Maintain employee information that is accurate, meets the organization's legal obligations, and assists in human resource management and planning
- Performs analyses and makes recommendations for changes to personnel administration procedures
- Supervises maintenance of individual employee data records, ensuring the confidentiality of information contained in employee files
- Responsible for coordinating payroll process
- Performs cross check activities to assure the accuracy of information loaded in different systems
- Ensures that payroll accounts, withholdings and other necessary information are reported to federal, state and local agencies as required
- Prepares various reports on employees data
Qualifications for personnel coordinator
- Must utilize cleaning supplies
- Ability to read, analyzes, and interprets general business periodicals, professional journals, or governmental regulations in English language
- Skills to work in an area where there is constant traffic, noise, phone conversations, printers
- Experience compiling and preparing academic dossiers, appointments, merits, promotions, appraisals, recruitments, leaves
- Skills to prioritize workload, pay close attention to detail, produce quality work under constant demands of strict deadlines with may interruptions, quickly and efficiently
- Analytical and problem solving skills to identify/anticipate problems
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Personnel Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of personnel coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel coordinator
- Hands-on recruiting, interviewing, and selecting qualified personnel for key accounts
- Prepares standard and ad hoc reports for management
- Establishes, customizes and maintains electronic information systems
- Prepares reviews and processes a variety of payroll and personnel documents and reports for staff and students
- Serves as an internal department contact in the research and resolution of payroll or personnel problems
- Controls and oversees maintenance of confidential personnel files for the school, department or facility in accordance with established guidelines and policies
- Coordinate with financial accountants to verify continued funding on faculty, staff, graduate assistants/associates and student employees
- Assist new faculty and staff on-boarding process and serve as a liaison to put new employees in contact with appropriate offices as needed
- Process MSS online transactions including new hires, job changes, position distributions, designated campus colleagues, terminations and non-renewals, sabbaticals, visa changes
- Submit payment requests, Supplemental Compensation, Other Professional Services, and Faculty List Payment Requisition (FLPR)
Qualifications for personnel coordinator
- Five years administrative support experience related to human resources, office management or related business practices
- Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Human Resources or closely related field
- Knowledge of policies and practices in personnel/human resources functions, including retirement, selection, training and promotion regulations and procedures
- Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, form design principles and other office procedures and terminology
- Skill in using NeoGov
- Skill in using Employee Timesheet System (ETS)
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Personnel Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of personnel coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for personnel coordinator
- Coordinates with Bureau hiring managers to ensure all hiring related documents are accurately and thoroughly completed
- Uses MassCareers (on-line hiring system) for the processing of all positions/job postings
- Collaborates with EOHHS (Executive Office of Health and Human Services) HR and Bureau hiring managers to review the status of outstanding positions to ensure efficiency and accountability and to facilitate resolution
- Coordinates with Bureau hiring managers and EOHHS HR regarding HR transactions related to employment and staffing
- Oversees and adhere to the principles of quality improvement to assess, recommend and implement personnel hiring processes for the Bureaus in alignment with Department and State requirements
- Establish and communicate realistic processing deadlines/time frames for new hires, job changes, and other transactions that require college-level or external review
- Oversee the annual roll-over process including coordination with supervisors on continuation of employee funding, renewal of Designated Campus Colleagues (DCC’s), and other year-end processes
- Handle leave management including vacation, sick time, maternity, sabbaticals
- Track Visa expiration dates and assist Visa holders in the extension process on all Visa types
- Process and/or approve stipends and scholarships when needed
Qualifications for personnel coordinator
- Ability to use sound judgment in dealing with confidential matters of significant consequences
- Ability to organize and schedule meetings and operate webinars
- Previous Onsite experience - preferred
- Associate Degree, experience may substitute for minimum education requirements
- Payroll (DP Payroll - UCMS/TMF)
- Time attendance (TrueHR - UCMS/TMF)
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Personnel Coordinator Job Description
Job Description Example
Our growing company is hiring for a personnel coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for personnel coordinator
- Foster effective working relationships with faculty, staff, college level colleagues and departments around campus
- Participate in Central HR training, College level workgroups, and professional development activities
- Back up for building management and inventory coordinator
- Plan, execute and support events including STEM events, career fairs, university relations events and trainee assessment centers
- Manage relationship with third party organizations and vendors
- Create and manage event assets including, but not limited to, content for social media channels, flyers, giveaways, and trade show materials
- Track event budgets, KPI metrics and lessons learned
- Assist to establish UACC HR procedures that comply with the ABOR and University policies and procedures
- Communicate regularly with Finance Office staff to ensure appropriate funding source identified when setting up new hire position or making related changes
- Coordinate faculty letters of offer that include whole or partial efforts supported by UACC
Qualifications for personnel coordinator
- SAP, Office Tools
- Hard working, accuracy through tasks
- Motivates, coaches the team
- Stress management and multitasking
- Undertakes other duties as may reasonably be required in line with the incumbent’s skills, knowledge, abilities and personal development opportunities
- Previous Logistics/Forklift experience preferred, not required