Personnel Security Specialist Job Description
Personnel security specialist
provides recommendations and suggestions affecting personnel security program missions, reviewing program material and provide feedback to the Security Officer or FBI HQ to ensure effectiveness and efficiency of programmatic goals and operations.
Personnel Security Specialist Duties & Responsibilities
To write an effective personnel security specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included personnel security specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Possesses general knowledge of security concepts and principles as they apply to a personnel security program
Provides guidance to team members for quality initiatives and process enhancements
Verifies the appropriate level of background investigation being requested, and ensures all documents required for processing have been completed and included in the case file
Assesses the loyalty, reliability, suitability and trustworthiness of applicants and/or appointees to Federal positions, for entry and retention in sensitive and non-sensitive positions under 5 Code Federal Regulations 731
Reviews, evaluates and adjudicates reports of investigation, personnel files and other records to determine whether to grant, deny, revoke, suspend or restrict building access consistent with guidelines
Initiates contact with personal references and employers of applicants and/or appointees for use in pre-employment screening
Communicates effectively with outside stakeholders to provide status updates, ensure compliance with agency requirements and provides agency guidance for case processing concerns
Validates and ensures that submitted documents meet acceptability criteria and/or takes appropriate actions to resolve discrepancies or incomplete information
Provide direct support for Insider Threat Program in accordance with DoDD 5205.16 and recommendations from the National Insider Threat Task Force (NITTF)
Initiate background investigations and run necessary pre-employment queries to include law enforcement and credit checks
Personnel Security Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Personnel Security Specialist
List any licenses or certifications required by the position: SSO, SAP, PERSEC, FSO, DSS, SCI, IAW
Education for Personnel Security Specialist
Typically a job would require a certain level of education.
Employers hiring for the personnel security specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Doctoral Degree in Education, Graduate Education, Graduate, Department of Education, Government, Criminal Justice, Supervision, Military, Industrial, Technical
Skills for Personnel Security Specialist
Desired skills for personnel security specialist include:
Regulation
Policy and procedures to the personnel security program
Indices systems
Solving complex problems and applies law
Various record check systems
Security concepts and principles as they apply to a personnel security program
File review processes to develop and extract the most complete and accurate information relative to the subject as possible
DOJ and FBI regulations regarding the personnel security process
Microsoft Office
Concepts
Desired experience for personnel security specialist includes:
Create temporary security files
Request and review security documents
Perform fingerprinting of prospective hires
Scan documents into Government database
Review credit reports
Verify selective service requirements
Personnel Security Specialist Examples
1
Personnel Security Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of personnel security specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel security specialist
- Receive and scan hardcopy submitted background investigation documentation into appropriate systems for record maintenance and review
- Pre-screen selected candidates through completed background investigations documentation according to 5 CFR 731 and OPM guidance in Essentials of Suitability and Adjudication
- Coordinate with Bureau POC when pre-screen results require suitability decisions
- Send additional candidate information, as appropriate, to the Office of Security (OSY) to enable performance of a pre-hire background investigation
- Receive results of pre-hire background investigation from OSY in an automated dashboard tracking system
- Document and store explanations when a candidate fails to complete required background investigation documentation during the given timeframe
- Provide forms completion assistance to candidates via the telephonic SSC Contact Center and e-mail
- Escalate OPM investigative file results as appropriate to Bureau POC for additional research and adjudication
- Assist with Weekly New-Hire orientation includes maintaining new-hire list, preparing handouts, escorting, verify identity of new-hires, processing employee photos, fingerprinting, PKI issuance, obtain identification and access needs
- Assist with Weekly New-Hire orientation includes maintaining new-hire list, preparing handouts, escorting, verifying the identity of new-hires, processing employee photos, fingerprinting, PKI issuance, obtaining identification and access needs
Qualifications for personnel security specialist
- With an Associate’s Degree this position requires two years of relevant experience, one of which should be experience relevant to the nature of the contract work
- With no degree this position requires four years of relevant experience, two of which should be experience relevant to the nature of the contract work
- Experience within of the standard security and/or intelligence fields
- Expert personnel security management experience (initial, renewal, periodic reinvestigation, upgrade, downgrade, indoctrination, debriefing, ) for collateral, SCI and Public Trust positions
- Position requires an active and current DoD Secret Security Clearance
- Working knowledge of JPAS and other security software required in the performance of duties
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Personnel Security Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of personnel security specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for personnel security specialist
- Creates and maintains employee security documentation in accordance with government and company guidelines
- Provides administrative support that includes investigators review of personnel security files (PSF), reviews of personnel security questionnaires (PSQ) to meet government contract requirements
- Processes standard and investigative forms to support access to government information systems, security clearance and suitability determinations
- Processes requests for reinstatement of security clearances
- Process periodic reinvestigation every 5 years and 10 years as applicable
- Strong experience in processing incoming and outgoing visit requests and certifications through the Joint Personnel Adjudication System (JPAS) or in letter format as appropriate
- Understands contracts and task orders to determine security requirements and implications and advises the FSO on the impact or applicability of the requirements
- Maintains a safe and secure working environment for the company and joint ventures
- Delivers security briefings and security education programs
- Serves as the alternate communication security (COMSEC) custodian
Qualifications for personnel security specialist
- Recommends procedures to improve the existing security system as necessary
- Interfaces with candidates and subcontractors regarding personnel security
- Requires a basic understanding of DoD Contract Security Classification Specification (DD- 254)
- Requires travel (10%) within the Continental United States
- Bachelor’s Degree and at least three years consisting of specialized experience in Personnel Security
- Two (2) years’ experience in researching, retrieving, reviewing, analyzing, and comparing background investigation material
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Personnel Security Specialist Job Description
Job Description Example
Our company is hiring for a personnel security specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for personnel security specialist
- Responsible for planning, coordinating, managing, and integrating day-to-day operations and for the execution of a comprehensive national personnel security program and its related activities in support of the OPFCC Strategic Plan and the NNSA Enterprise
- Incumbent has the authority to grant, continue, reinstate, reapprove, reciprocity, transfer, upgrade/downgrade, and/or administratively terminate access authorizations
- Position is located in Philadelphia, PA
- Coordinate signatures for approval, may result in local travel
- Reviewing credit reports
- Conducting subject interviews
- Ensuring e-QIP documents are completed properly with no gaps in employment, etc prior to submission to OPM
- Making recommendations for suitability determinations
- Request and review Fair Credit Report, Fingerprint Results, OF-306, and Resume/Vitae and initiate e-QIP
- Send Background Investigations required documentation (e.g., OF-306 Declaration for Federal Employment, Electronic Questionnaire for Investigations Processing [e-QIP]) to employees for completion after tentative job offer acceptance
Qualifications for personnel security specialist
- 3 to 5 years experience in facility or industrial security administration with JPAS or Scattered Castle, SF86 and e-QIP processing and review, Security related briefings, and processing program access request
- Relocation at your own expense
- Must be able to obtain/maintain a Q Security Clearance
- Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification
- Favorable suitability determination required
- Must be able to obtain/maintain a Q level Security Clearance
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Personnel Security Specialist Job Description
Job Description Example
Our company is looking for a personnel security specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel security specialist
- Handles incoming/outgoing visit requests, foreign travel/foreign contact and brief program personnel on their responsibilities
- Perform all duties associated with Grade 3 as necessary
- Follow through to ensure the office submits resulting investigative information on a timely basis
- Prepare and submit a response to FBI HQ, in writing or verbally, to recommend adjudication as to the approval, denial, or revocation of security clearances and/or access authorizations
- Participate in the formulation, preparation and direction of new and revised rules, regulations, guidelines, processes and procedures in relation to the personnel security programs
- Ensure that employees and applicable contractors are properly advised of potential security risks/vulnerabilities in which approved level of security clearance / access authorizations may expose them to, and follow to ensure individuals are properly debriefed as necessary
- Provide ad hoc security administrative support to offices, including general advice and guidance on security issues
- Track security violation cables and draft responses to the field and record in Security violation spreadsheet and security database
- Assist the government Security Officer with managing, processing, tracking all compartments, sub-compartments and technical collection activity
- Conduct Program briefing and debriefings
Qualifications for personnel security specialist
- 3+ years of experience with personnel security in an intelligence environment
- Adjudicative experience in applying 5CFR731 and E.O
- Ability to utilize multiple systems and reports to establish pertinent metrics to identify quality and production trends
- Conduct quality control review of investigation packages (Questionnaire for National Security Positions SF86, 85, 85P’s, ) to ensure they are complete and accurate prior to submittal (no entry left blank, required timelines are covered)
- Submit Request to Research/Upgrade (RRU’s) for clearance crossovers of clearances from the Intelligence Side to the DoD side
- Track and maintain clearances in JPAS and Access Commander
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Personnel Security Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of personnel security specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for personnel security specialist
- Assist with developing materials for formal and informal training programs to include providing Security support for the Student Development Program (SDP)
- Interact with Clearance Division regarding clearance initials and crossovers
- Attend meetings required for all personnel and complete all mandatory training courses required by the Government for individuals with staff-like access
- Provide accurate and timely responses to customer requests for information or materials
- Utilize iSTARS
- Help develop SOPs on office security activities
- Provide review and coordination of security reporting (foreign national contact/outside activities/personal foreign travel/ID badge requests) for personnel
- Assist with trace requests on foreign nationals visiting government facilities
- Assist in developing comprehensive classification guides
- Assist in developing operational security requirements for various efforts
Qualifications for personnel security specialist
- Must possess excellent customer service skills and have a willingness to help staff
- Ability to quickly acquire new skills with great attention to detail and procedural correctness
- Working knowledge of personnel security policies and procedures
- 5+ years of applicable work experience in industrial or personnel security or comparable administrative field
- Working knowledge of PeopleSoft and JPAS databases
- Experience processing personnel security clearances and Suitability/Fitness processing