Personnel Specialist Job Description
Personnel specialist
provides military HR services and support (e.g., CITRIX, PERNET, EDAS, WebEdas, TOPMIS II, AIM2 and eMILPO, DAMPS-OCOTCS, TRANSPROC, ISM (INPROC and OUTPROC)) (not all inclusive) and any Korea specific military HR programs.
Personnel Specialist Duties & Responsibilities
To write an effective personnel specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included personnel specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Take on challenging assignments & realize career goals
Administration of employee data for the whole employment period (hiring administration, termination, job change)
Active support, explanations and solutions to personnel administration queries for employees, managers and HR department and 3rd parties
Performing tasks and transactions with full compliance to country specifics, rules, procedures and regulations, with highest time and quality standards, according to customer contracts
Addressing and resolving all administration queries and other respective problems in line with procedure and company policy
Absolute adherence to security, privacy and confidentiality of personal data and details (files, systems, documents, applications)
Maintain very good, strong and professional relationship and partnership with customers, team and superiors
Close cooperation with HR Operations for and on behalf of customers and functions (HR Generalist, Staffing, Knowledge Management and others)
At least 1 year of professional experience preferably in HR, administration or relevant internships
Very good knowledge of Finnish language
Personnel Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Personnel Specialist
List any licenses or certifications required by the position: DEERS, PKI, PIN, SSO, SHRM, HRCI, SAP, PERSEC, HR, FSO
Education for Personnel Specialist
Typically a job would require a certain level of education.
Employers hiring for the personnel specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Graduate Education, Graduate, Department of Education, Human Resources, Criminal Justice, Government, Military, Technical, Industrial
Skills for Personnel Specialist
Desired skills for personnel specialist include:
HR Systems and any Korea specific military HR programs
Computers
Demonstrated technical aptitude and an ability to quickly learn new systems
Affirmative action and EEO
Experience advising employees regarding benefit program options
Release
Salary scales
AIM2 and eMILPO
Army HR automated systems to provide military HR services and support
CITRIX
Desired experience for personnel specialist includes:
Excellent computer skills (Excel, Word)
At ease with internet and interfaces
Customer orientation and ability to troubleshoot customer inquiries
Very good knowledge of Hungarian, Slovak, Norwegian, French or German
Very good knowledge of Dutch language
Serve as a clerical expert in independently processing the most complicated types of personnel actions, , temporary employment, rehires, and dismissals
Personnel Specialist Examples
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Personnel Specialist Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of personnel specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for personnel specialist
- May provide guidance to lower level Personnel Assistants
- Assists with the coordination and annual submission of the Health of SOF (HOS) to USSOCOM to meet the Commander, United States Special Operations Command’s Title 10 responsibilities as outlined in the DoDD 5100.01
- Support the ongoing collection, manipulations, analysis, presentation, and storage of force personnel, readiness, and other manpower data
- Produce and analyze force personnel data to identify issues that impact MARSOC personnel readiness through sustained recurring personnel reporting requirements processes
- Forecast the growth of MARSOC SOF personnel with flexible manning controls which is used by the recruiting, A&S, and MSOS planners
- Track the management of SOF specific capabilities as they relate to supporting the deploying forces
- Provide an analysis on trends that may impact the growth of MARSOC SOF capability and conventional forces
- Provide support for the monthly submission of the overall readiness via the Defense Readiness Reporting System (DRRS)
- Conduct monthly studies and projections to be presented to the Functional Capabilities Managers (FCM’s)
- Administering weekly newcomer’s orientation sessions, including scheduling attendees and presenters and developing and administering in/outprocessing checklists
Qualifications for personnel specialist
- Position requires ability to maintain a Security Clearance
- HS Diploma and four years of relevant experience, two of which should be experience relevant to the nature of the contract work
- Basic knowledge of military command structure, missions, programs, and organization relationships, plus a comprehensive knowledge of quantitative and qualitative methods and techniques to develop staffing standards covering complex programs functions or missions
- Exposure and familiarity with the Marine Corps Total Force System (MCTFS) database, the Marine Online (MOL) web based system, Operational Data Storage Enterprise (ODSE) and Report Studio within the MOL
- A high degree of skill and knowledge necessary to assist and support in the planning, organizing, and directing teamwork, combined with the ability to support effective negotiations with higher and adjacent commands to accept and implement recommendations to changes in established procedures and directives is essential
- Knowledge of qualitative and quantitative techniques for assessing program and organization effectiveness
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Personnel Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of personnel specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for personnel specialist
- Hosting and/or participating in meetings with the government customer as directed by the Contracting Officer’s Representative (COR)
- Performing backup duties such as scheduling conference room use, collecting and distributing mail, and preparing security packages for shipment
- You will provide consultancy and advise on HR processes to HP employees and managers based in different locations within Europe – support cases of moderate complexity
- You will administrate HR system and provide guidance on HR system to other users
- You will be responsible for documents preparation, e-filing, contract generation and other administrative tasks within HR area
- You will support the hiring process in term of documents preparation and HR system administration
- You will identify areas for process improvements
- You will assist with analytical and administrative tasks for priority projects of varying complexity
- Working for HR department gives you a chance to get to know the company from inside, which is also enriched by working in an international environment and within the global team
- Serves as a liaison between Division management, employees and Headquarters Human Resources personnel
Qualifications for personnel specialist
- Knowledge of management theory, and tools and techniques of management analysis including techniques for fact-finding and statistical methods of analysis
- Strong oral communication skills in individual and group setting and in formal briefings and presentations
- Strong writing skills, with emphasis on explaining complex concepts, issue, and procedures in clear and understandable terms
- AA degree in Information Management, IT, Business, or a Cyber-related field preferred
- Familiarity with e-QIP, CVS, PIPS/JPAS, ISMS, NCIC/NLETS and other security products
- Three years’ experience in background investigations or suitability determinations or related activities
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Personnel Specialist Job Description
Job Description Example
Our company is hiring for a personnel specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel specialist
- Train and advice managers on use of PDT (Position Designation Tool) 2.0 in relation to proper identification of risk/sensitivity as necessary
- Update/revalidate position descriptions currently identified as PDT 1.0 to PDT 2.0 in ePDS (electronic Position Designation System) and other correspondence needed to support the mission
- Comprehensive understanding of classification principles and concepts to interpret and apply to decisions on grade of positions
- Assist in the assessment of position risk, position sensitivity, security clearance level and designation determinations, and input data into Federal Personnel Payroll System (FPPS)
- Provide support for the Talent Needs Assessment/Talent Development Plan as required
- Build, review, and upload vacancy announcements into the automated NASA Staffing and Recruitment System (NASA STARS), developing the necessary information from past announcements, announcements from other NASA Centers, position descriptions, qualification standards, and input from specialists
- Create a skills list and track resumes in government tracking system
- Review correspondence for accuracy in accordance with pertinent Army regulations
- Prepare, in final form, military awards, to include completing necessary forms and certificates and review, for accuracy, awards recommendations submitted by the companies
- Process Soldier requests and actions to obtain a large variety of entitlements, schools, Foreign Service tour extensions and curtailments
Qualifications for personnel specialist
- Education may be substituted for experience when approved by the customer
- With a Bachelor’s Degree this position requires two years of suitability adjudicative experience
- BA or equivalent + 3 yrs related experience, or MA + 1 yr related experience or high school diploma and 4 years related experience
- Minimum 2 years of relevant experience in payroll offices/personnel administration department
- Open to DEA Employees ONLY
- Drug testing designated position
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Personnel Specialist Job Description
Job Description Example
Our growing company is looking for a personnel specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for personnel specialist
- Prepare military correspondence and orders
- Prepare military personnel actions like evaluation reports, applications
- Serve as primary contact for Verifications of Employment from lenders and employers
- Assist with monthly HR & Mission Administrator meetings as needed
- Complete Social Security verification and Colorado New Hire Reporting for new hires twice a month
- Manage the HR group Outlook account
- Ensure compliance with government required employer postings date at all three locations (Headquarters, International Office and Glen Eyrie)
- Serve on the Building Occupancy Committee (quarterly meetings)
- Develop personal skills and capabilities through on-going training
- Comply with various government agency requirements regarding country-specific entry/exit requirements using established procedures
Qualifications for personnel specialist
- One (1) year experience in data entry on word processing databases, proofreading, and administrative filing
- Minimum of five (5) years relevant specialized security experience on a Secure Access Program (SAP)
- A good working knowledge of Human Resources terminology and practices are required
- Must have Intermediate knowledge of Microsoft Office applications/software
- Organizational skills to achieve timely progress on multiple simultaneous complex projects
- Interpersonal skills to interact and communicate effectively and professionally with staff, faculty, students, using tact, diplomacy, and good judgment during all interactions in the performance of a wide variety of programs and support functions
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Personnel Specialist Job Description
Job Description Example
Our growing company is hiring for a personnel specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for personnel specialist
- Maintain deployment requirements database for assigned employees
- Schedule, monitor and track all pre-deployment preparations, which includes training and medical/dental/immunizations exams
- Assemble digital and hard copy deployment, CRC and personnel records
- Work closely with the PMs and task leads to gather deployment requirements, schedules and information
- Processes biweekly, 28 day, CJIP, LWOP, supplemental payrolls for their respective areas
- Conducts new employee orientation when needed
- Conducts leave audits timely
- Provide advisory service to the Brigade Commander, Deputy Commander and Battalion Commander on civilian and military personnel management of the brigade's mission
- Provide guidance and/or administrative support regarding civilian awards, performance evaluations, employment, realignments, retirement, pay systems, training, foreign travel, leave and overtime, position management, customer support, and discipline
- Provides advice as needed on civilian manpower actions and issues
Qualifications for personnel specialist
- Skills to add, subtract, divide, multiply, and calculate percentages when calculating payroll, leave
- Skills to develop written procedures, memos, , and convey to a diverse audience
- Experience in academic personnel in a higher education setting including review and appointment file preparation
- Experience with on-line payroll/HR systems and ability to use data processing software and relational database systems to process full range of personnel actions (recruitment, timekeeping auditing, merit increases, funding changes)
- Demonstrated experience in creating and maintaining electronic filing systems
- Demonstrated analytical skills including the ability to read, understand and interpret complex materials and documents