Personnel Security Job Description
Personnel security
provides guidance and assist in resolving security issues for current on-board employees, as well as providing expert guidance relating to various security programs to other field office personnel including agent personnel.
Personnel Security Duties & Responsibilities
To write an effective personnel security job description, begin by listing detailed duties, responsibilities and expectations. We have included personnel security job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintaining 100% accountability of all personnel security files (hardcopy or softcopy) during handling and processing ensure the accuracy of entries made to the same personnel security files and any associated database
Business area liaison
Ensure all files, information and reports are treated confidentially and secured in accordance with established policies and procedures
Review files for derogatory information
Conduct subject interviews
Check the Central Verification System (CVS) and Personnel Investigations Processing Systems (PIPS), where appropriate, applying reciprocity prior to initiating a case in e-QIP
Ensure e-QIP documents are completed properly with no gaps in employment, etc prior to submission to OPM
Review all cases for final pre-employment processing
Make recommendations for suitability determinations
Scan fingerprint cards and review results along with court dispositions
Personnel Security Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Personnel Security
List any licenses or certifications required by the position: CPS, CPR, SSO, FSO, SAP, PERSEC, DSS, CDSE, C.P.R, ITIL
Education for Personnel Security
Typically a job would require a certain level of education.
Employers hiring for the personnel security job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Graduate Education, Graduate, Government, Department of Education, Criminal Justice, Industrial, Military, Supervision, Technical
Skills for Personnel Security
Desired skills for personnel security include:
Regulation
Policy and procedures to the personnel security program
Indices systems
Solving complex problems and applies law
Various record check systems
Experience using various databases
Proficient with MS Office
Security concepts and principles as they apply to a personnel security program
File review processes to develop and extract the most complete and accurate information relative to the subject as possible
Microsoft Office
Desired experience for personnel security includes:
Request and review Fair Credit Report, Fingerprint Results, OF-306, and Resume/Curriculum Vitae and initiate e-QIP
Enter I-9 information into E-Verify and check results
Take timely and appropriate action on reporting adjudicative determinations to OPM
Send Background Investigation required documentation (e.g., OF-306 Declaration for Federal Employment, Electronic Questionnaire for Investigations Processing [e-QIP]) to employees for completion after tentative job offer acceptance
Identify tentative selectees covered under suitability reciprocity by applying DOC’s suitability reciprocity agreements for previous, favorably adjudicated investigation at the required security level or higher
Contact employees for omissions and verification of information provided on background investigation required documentation
Personnel Security Examples
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Personnel Security Job Description
Job Description Example
Our company is growing rapidly and is looking for a personnel security. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel security
- Provides guidance and instruction to employees to ensure completion of security paperwork
- Correctly enters information and data into all required personnel security databases
- Maintain and update personnel security files
- Coordinate and Schedule fingerprint and CI Scope polygraph exams
- Ensures all reportable incidents are submitted to the appropriate agency in accordance with the NISPOM and other government directives
- Assist in Foreign Travel Briefs and document submissions to customers
- All written products must be professionally prepared, and technically and grammatically correct without errors
- Meeting deliverables per Company and Federal requirements and quality standards as described in standard operating procedures are met by ensuring reports are completed within strict timelines
- Ability to interact professionally with various levels of personnel with varying experience
- All other duties as assigned by Security & Safety Manager, Facility Security Officer or Contract Program Security Officer
Qualifications for personnel security
- With no degree this position requires four years of suitability adjudicative experience
- Experience in Global Security with subject matter expertise in corporate investigations
- Thorough understanding of the federal rules and regulations that encompass the SCI and collateral security process
- Must maintain required certifications to access JPAS
- Associates Degree (or equivalent experience) and 1-3 years of operational security experience
- Interface between Government agencies and industrial partners for obtaining
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Personnel Security Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of personnel security. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for personnel security
- Provide assistance, support, and expert advice to the Supervisory Personnel Security Specialist (PSS), the team, and the support service contractor in all areas concerning national personnel security program and its related activities
- Research and maintain currency and extensive technical authority and knowledge of the regulations statutes, orders, policies and processes associated with their assigned guideline(s)
- Render decisions regarding access authorizations
- Analyze and evaluate complex, sensitive, and controversial information
- Obtain information from individuals through issue resolution interviews
- Support the conduct of personnel security surveys of field elements
- Assist in the development of management tools for assessments realted to personnel security
- Position is located in Kansas City
- Position is located in New Your City
- Responsible for the management and oversight of all adjudication and complex program activities associated with NNSA clearance holders and applicants
Qualifications for personnel security
- Must be able to multi-task, meet deadlines and adhere to all safety requirements for self and facility
- Requires ability to stand, sit, climb a ladder, and walk to conduct physical security inspections
- Bachelor’s Degree and three years of Personnel Security experience
- Must have a bachelor's degree in a related area or equivalent experience (4 years) and 5-7 years related experience
- Bachelor’s degree and 2-5 years of relevant experience as an adjudicator
- Candidates must possess a Top Secret clearance and be able to obtain a TS/SCI clearance
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Personnel Security Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of personnel security. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for personnel security
- Assist in the management of personnel, information, industrial, and physical security programs for MARCENT
- Assist with verification of security clearances, visitor requests and procedures surrounding security clearances for all personnel within MARCENT including Military, Civilian, and contractors
- Prepare unclassified and classified reports and briefs as required
- Reviewing all recommendations made by contract staff on closed cases for adjudication (post-employment) and reporting determinations to OPM
- Receive OPM’s investigative file and provide final adjudication of cases with no investigative issues as identified by OPM through completion of appropriate documentation (e.g., SF-79a, Certificate of Investigation [COI])
- Record final adjudication and documentation in appropriate systems (e.g., OPM’s Personnel Investigations Processing System [PIPS], employee’s Electronic Official Personnel Folder [eOPF]
- Review and advise on suitability issues and refer recommendations to DOC and Bureau Employee Relations/Labor Relations (ER/LR) staff where non-routine issues or questions are presented
- Develop and forward suitability recommendations to Bureau POC for final adjudication
- Subject Matter Expert, providing mentoring to Specialists and Assistants on site
- Document security clearance actions in automated databases
Qualifications for personnel security
- Thorough knowledge of multiple DoD and services security references, regulations, and instructions pertaining to information security, especially the NISPOM and JAFAN series security requirements
- BS/BA degree with two or more years of experience or minimum of 8 yrs related experience without degree
- Must be capable of working as a team member, be a self-starter, be able to understand and complete tasks, and have excellent customer service attitude and skills
- 3 years experience managing wing level Information Security, Personnel
- 4 years experience as a US Air Force Security Forces Information and
- Bachelor’s Degree and three years of experience in Personnel Security
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Personnel Security Job Description
Job Description Example
Our company is searching for experienced candidates for the position of personnel security. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for personnel security
- Take action on a file that might impact an individual’s eligibility, or continued eligibility, for a access authorization
- Process work in the priority order established by management
- Retrieve Specific files directly from vault storage
- Screen information (paperwork, phone calls, ) to determine the required actions, and be able to forward information the appropriate employee/location for action
- Keep management apprised of workload status
- Coordinating the Site Vetting Units (SVUs) capability to deliver the Personnel Security Regime and ensure consistency across all SVUs as appropriate to that site
- Leading the administrative duties in the Central Vetting Service
- Providing a focal point for CVS vetting inquiries
- Monitoring data production and reports on the pre-employment and vetting casework of the SVU and CVS
- Providing an interface between the SVUs and the CVS on the Personnel Security Regime and ONR/industry updates
Qualifications for personnel security
- Answer calls, greet employees, assist employees as needed
- Directly support security access control and visitor management
- Foster and maintain strong relationships with people at all levels of the organization
- Troubleshoot problems, gaps in service, and recommend solutions to the Facilities Manager
- Serve as key member of a building/crisis response team
- Maintain a professional appearance and work area at all times
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Personnel Security Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of personnel security. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for personnel security
- Ensuring regulatory requirements for security clearances on site are complied with by all staff and contractors
- Assisting in the provision of support, guidance, training, and development to the SVUs and other partners
- Monitoring service level requirements and statistics as per KPI’s for the SVUs and CVS
- Assist with forecasts and monitor SVU and CVS workloads
- Coordinate the Site Vetting Units (SVUs) capability ensure consistency across all SVUs as appropriate to that site
- Administrative duties in the Central Vetting Service - ensuring emails and logs are actioned efficiently
- Provide a focal point for vetting enquiries for various projects
- Monitor, data production and reports on the pre-employment and vetting casework of multiple cases
- Assist in updating work instructions and personnel security processes and procedures
- Interface with key stakeholders in the project, other vetting team members, training, HR, contractors, T1s and Framework providers as appropriate
Qualifications for personnel security
- Compliance with Homeland SSecurity Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification
- This position requies a Top Secret/SCI Security Clearance
- Typically requires a High School diploma with a minimum of 8 years of related experience
- Must possess, or be eligible for, US SECRET clearance
- Bachelor’s degree in related field plus 8 years of full time personnel security related experience
- Subject matter expertise and hands-on experience in security and/or intelligence discipline and experience implementing complex government security and/or intelligence programs and policies preferred