Coordinator Contracts Job Description
Coordinator contracts
provides contract negotiation and administration on a variety of programs encompassing all phases of the contract life cycle (pre-proposal through contract close out).
Coordinator Contracts Duties & Responsibilities
To write an effective coordinator contracts job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator contracts job description templates that you can modify and use.
Sample responsibilities for this position include:
The types of tasks this individual is responsible for are a mix of regular and unstructured activities and processes
Manage general documentation, correspondence, and filing systems
Coordinate scheduling and deadlines as matters require
Successfully and accurately execute contract coordination activities
Request PO from BPO provider and if required, request, issue and maintain POs independently
Maintain information in the appropriate contract databases and ensure any required documentation for transactions is complete as required
Organize, store, archive, and retrieve contracting related documents
Coordinate records management practices and records management policy in collaboration with the appropriate records management groups
Ensure consistency in processing of contracts by conducting training and mentoring activities with business partners and JRP
Creating and completing Confidential Disclosure Agreements and other contracts, as required
Coordinator Contracts Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Coordinator Contracts
List any licenses or certifications required by the position: CCCM, CPCM, NCMA, CRA, PI, UT, ABA, RFI
Education for Coordinator Contracts
Typically a job would require a certain level of education.
Employers hiring for the coordinator contracts job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Finance, Accounting, Associates, Technical, Administration, Graduate, Management
Skills for Coordinator Contracts
Desired skills for coordinator contracts include:
Specialty area
Technical
Job and company policies and procedures to complete a variety of assignments
Excel
Contract Law
Course life-cycle and fiscal processes
Federal Contract Requirements and Regulations
Grammar
Excellent proofreading skills and attention to detail
MS Word
Desired experience for coordinator contracts includes:
Must be able to organize, schedule and prioritize work effectively
Must possess a professional and positive attitude
Demonstrate value contribution through meeting contract cycle time requirements
Tracking and administering manufacturer sales rebate contracts and validates rebate contract data to ensure accuracy
Requesting renewal contracts or extensions from the manufacturers prior to contract expiration
Comparing the replacement contracts to the existing contracts
Coordinator Contracts Examples
1
Coordinator Contracts Job Description
Job Description Example
Our company is growing rapidly and is looking for a coordinator contracts. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator contracts
- Develops flowdowns to procurement documents in order to achieve consistency of obligations between project prime agreements and the corresponding procurement contracts
- Full tender management of allocated projects, preparation of Tender files, and complex quotations
- Project schedule preparation, monitoring and expediting
- Preparation, dissemination and follow-up of all project reports
- Contract administration and compliance
- Preparation, review, dissemination and follow-up of contract documentation
- Invoice preparation including schedule, monitoring, auditing and closeout
- Document management control for tenders and contracts
- Coordinates/supports all aspects of program operations and logistics, including maintaining ACEware Student Manager (student registration database) and registration
- Supports and assists program participants (where necessary)
Qualifications for coordinator contracts
- Must be able to work well under time constraints and meet deadlines
- To be responsible for ensuring that sufficient AAs are contracted to meet target requirements in all areas for which the Allocations Co-ordinator is responsible
- Assists with faculty support as needed, to include book orders and preparation of course material
- Supports and assists with the management of timely and accurate invoicing for individual student payments
- Processes revenue payments for applicable programs, to include credit cards and checks unless otherwise specified
- Posts revenue to the Learning Solutions accounting system
2
Coordinator Contracts Job Description
Job Description Example
Our company is looking to fill the role of coordinator contracts. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator contracts
- Coordinate with Finance department to ensure proper invoicing via the CRF process
- File all contract materials and maintains all temporary and final contract files (both electronically and hard copies)
- Support general contract administration (all mailings and filing)
- Track statuses of all contracts through completion
- Manage and process Footprints tickets for system issues, database revisions, and other inquiries as needed
- Issues and maintains all Contracts, Subcontracts, Scopes of Work, and Material Purchase Orders
- Manages all Master Files to ensure they are up to date and complete
- Coordinates receipt of all documents from Subcontractors and Customers to maintain a complete and compliant contract file
- Manages Subcontract Compliance Programs with the customer and ensures that all reporting is completed in a timely manner
- Compiles and maintains all physician contracts including, but not limited, to Professional Service Agreements, NICA agreements, Leases, and Physician Expense Reimbursement Agreements and compiles and maintains Patient Transfer Agreements
Qualifications for coordinator contracts
- Ability to perform in a fast-paced, high-volume, deadline-driven environment
- The ideal candidate will be flexible and willing to learn new processes and skill sets
- Familiarity with legal document management and formatting programs a plus
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing grants and contracts activities
- Minimum of two (2) years of full-time experience acquiring contracted services including writing service or construction contracts
- Experience with sponsored research pre-award submittals
3
Coordinator Contracts Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of coordinator contracts. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator contracts
- Advises management immediately of any possible risk management issues
- Provides support and assistance to Administration as needed and may include typing, meeting arrangement, answer/screen/refer telephone calls in an efficient manner
- Maintains an accurate filing system
- Maintains strict confidentiality of operations and decision making processes
- Prepares a variety of administrative reports, statements and other documents
- Demonstrates the ability to deal effectively with assignments and the ability to utilize available resources
- Demonstrates ability to perform in a calm professional manner during a crisis or emergency situation
- Provides administrative support to the GI Center and Outpatient Imaging Center as directed by CFO which includes typing and distributing of checks for each entity and keeping the log of these transactions in an accurate and timely manner
- Provides administrative support to the Investigational Billing Committee which includes coordinating meetings and typing of minutes
- Tracks and assists in the renewal of hospital licenses, including providing documentation for hospital recredentialing for managed care
Qualifications for coordinator contracts
- Minimum 2 years experience in television and must demonstrate strong general office experience, and the ability to work effectively in a very past pace environment
- Must be able to multi-task and posses excellent attention to details
- A basic understanding of the contract process including contract evaluation and negotiation
- Associate’s degree or equivalent experience in Business, Computer Science, or related field required
- Needs to be able to understand sales processes and follow internal processes and SLA’s
- Requires the ability to understand operational requirements and translate them into clearly written documents
4
Coordinator Contracts Job Description
Job Description Example
Our company is searching for experienced candidates for the position of coordinator contracts. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator contracts
- Handles credentialing new health plans and renews existing health plans
- Monitors and ensures the consistent and proper functioning of the company's phone system, equipment/machines, and building systems
- Performs a variety of activities in support of the Contracts Department
- Implement control points and keep a track of various costs arising during TA
- Handle invoices and create SES as required
- Verify cost claims by contractor
- Vendor negotiations leading to contract or purchase order award
- Coordinate with other interfaces for relevant activities
- Prepare cost reports for management
- Constantly monitor the working environment and behaviours and act to manage risks and compliance with safe work standards, practice and procedures
Qualifications for coordinator contracts
- Strong customer and market orientation, broad knowledge of HMO products and healthcare operations required
- Exhibits an ability to focus on details and proactively recognize potential benefit administration and product documentation issues before they occur required
- Demonstrated strong organizational, operational, problem solving, organizational, planning, communication and interpersonal skills required
- Demonstrated ability to work independently with limited supervision the ability to work in a team environment required
- Able to complete multiple projects in a timely manner
- Detail oriented, well organized, analytical, quick learner
5
Coordinator Contracts Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of coordinator contracts. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator contracts
- Manage the contracts process from start to finish
- Have a solid background in providing exceptional customer service to both internal and external stakeholders
- Are comfortable making independent decisions on customary matters related to duties associated with the Contracts department and enjoy taking ownership
- Manages New Program Supplier implementation
- Coordinate closing packages to Title Company
- Coordinate research proposals from start to finish with PI’s of the Division
- Review and submit final proposal to all Departments necessary and follow up with these Departments
- Provide pre and post-award administrative support
- Coordinate administration of complex projects such as a Research Center and clinical studies
- Set up, maintain and reconcile Division accounts, including year-end, transfer, and closing activity
Qualifications for coordinator contracts
- BA or BS degree or equivalent experience with commercial agreements in the high tech industry
- Preferred skill, Apttus, Salesforce, DocuSign
- A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
- Associate’s Degree or equivalent years of relevant work experience in contract analysis, hospital managed care analysis, and/or hospital managed care collections experience required
- At a minimum must have a High School Diploma or GED or equivalent combination of education and 2+ years of experience in a Compliance or Contracts support capacity
- Must be flexible and willing to move between projects and tasks quickly and as needed