Contracts Coordinator Job Description
Contracts coordinator
provides tenants and vendors with assistance in all aspects of building policies and procedures, and enforce policies and procedures as needed.
Contracts Coordinator Duties & Responsibilities
To write an effective contracts coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included contracts coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Supports Client Services Manager for the planning and organization of on-site programs as required
Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables, to ensure services conform to the contract requirements
Manages all IP contracts for BDPS products and services for US and Canada
Coordinate transfer of services to approved/preferred supplier if available
Supports Client Services Directors (CSD) and Client Relations Directors (CRD) by responding to requests for information, contract status, executed Agreements, contracts database inquiries
Processes time logs for payments to physicians and prepares referral source check requests for services provided under agreements
Provides administrative support to the Institutional Review Committee, which includes coordinating meetings, typing of minutes, distribution of appropriate, related information and review of policies and procedures
Informing management and Sales Reps of any significant cost changes, or items being added to / removed from the contract
Membership verification and proper account addition or removal from manufacturer sales rebate contract
Preparing, reviewing, and analyzing chargeback details sent to manufacturers and the analysis and reconciliation of the manufacturer approvals and discrepancies
Contracts Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contracts Coordinator
List any licenses or certifications required by the position: CCCM, CPCM, NCMA, CRA, PI, UT, ABA, RFI
Education for Contracts Coordinator
Typically a job would require a certain level of education.
Employers hiring for the contracts coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Finance, Accounting, Associates, Technical, Administration, Graduate, Management
Skills for Contracts Coordinator
Desired skills for contracts coordinator include:
Legal contracts for all lines of business and relevant procedures
Policies and procedures
Word
Excel
Access and PowerPoint experience
PowerPoint
Services
Ability to prioritize and balance work tasks in a demanding environment
Office administration
Experience with all aspects of accounting procedures
Desired experience for contracts coordinator includes:
Analyzing sales and comparing the quantity purchased from the manufacturer vs
Preparing and distributing various reports to Contract Rebate team members that indicate if customer information has changed, new customers have been created, item status has changed, item has been replaced, potential unit of measure errors, and contracts will be expiring
Counseling sales reps or other departments on pricing and cost queries
Completing reports, analyzing valid vs
Providing recommendations to management on software and hardware to improve workflow efficiency
Participating in special projects and performs other duties as required
Contracts Coordinator Examples
1
Contracts Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contracts coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contracts coordinator
- Review and process proposals, participate in contract negotiations, oversee contract administration and handle vendor interaction to provide proper contract acquisition
- As needed, provide guidance on contract matters to project managers or other operational staff, including training to new project managers and/or contract administrators and other employees in contracting practices and procedures
- Coordinate with Operations Management and production planners to integrate program schedules that support contractual delivery commitments
- Existing Contracts
- Monitor all existing contract statuses via the company’s Contract Management System
- As contracts come up for renewal or expiration, research contract activity in Accounts Payable determining the go forward actions necessary
- If supplier contract is deemed active, hand off research and contract information to Contracts Administrator to negotiate renewal, addendum or termination
- File completely signed document (Term/Amend or renewal) in repository, updating appropriate metadata
- Maintain client contract database, including all revisions and corrections
- Create Client Reporting Forms (CRFs) for client agreements
Qualifications for contracts coordinator
- Ability to expertly organize, prioritize and manage multiple tasks with a high degree of accuracy
- Ability to work independently, but also thrive in a team environment
- Experience in higher education with a strong knowledge of course life-cycle and fiscal processes
- Obstacles
- Must have the ability to solve problems and use business good judgment
- The ability to multi-task and appropriately prioritize work
2
Contracts Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a contracts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts coordinator
- Evaluate and provide analysis of planned vs actual costs for materials/ services /contracts
- Assists in obtaining Fair Market Valuations, submitting requests through proper channels, gathering and providing documentation to valuation vendors
- Generates appropriate letters of appointments for service on committees, including BOT, MEC, and various Advisory Committees
- Complies and maintains all general contracts for facility, including but not limited, to School Affiliation Agreement, Maintenance Agreements, Equipment Leases, software licenses, etc
- Assists facility department directors with development and processing of new or revised contracts including vendor follow-up to ensure contracts are developed & submitted timely
- Processes contract invoices/payments and Purchases Orders accurately and timely
- Coordinates with various managers on the development and processing of new or revised contracts
- Keeps Administration informed of pertinent issues
- Simultaneously handles several projects in a successful and accurate manner
- Processes and distributes copies of all pertinent correspondence to Administrative and Management Staff
Qualifications for contracts coordinator
- Ability to collaborate and work with other departments within Gilead such as Finance, Risk Management, Procurement, IT and Business Conduct
- A goal-oriented attitude and entrepreneurial spirit that thrives in a dynamic, evolving environment where the challenges and opportunities change daily
- Potential to develop into roles with increasing responsibilities
- Able to be independent and consistently deliver activity reports
- Versatile user of PC and Standard office software
- Audit Duty payment process and check that filing is
3
Contracts Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of contracts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts coordinator
- Perform all aspects of contracts lifecycle management, including filing and data entry
- Must possess the ability to work with operations, marketing, finance, engineering, IT, HR and legal as required to manage the internal review and approval process
- Route contract requests to Contracts or Legal team members as appropriate
- Manage all other contracts lifecycle management tasks
- Possess the ability to review contract documentation for specific contract terms required for entry into contracts database
- Create and generate reports from contracts database
- Perform other duties upon request Update and maintain the Legal Department intranet website
- Develop and support CLM (contracts lifecycle management) best practices
- Maintain high level of both written and oral communication with internal departments, external client contacts
- Interacts with associates from internal departments such as Supply Chain Management, Information Technology, Marketing, Sales Operations, and Legal
Qualifications for contracts coordinator
- Ability to follow established procedures and processes established by the Legal department and governmental guidelines
- BA or BS degree in Supply Chain/Purchasing, Business, Technical / Engineering, Construction Management, Pre-Law, Law or related field (preferred)
- Bachelor's in business social sciences or related field
- Demonstrated experience with contracts and knowledge of the television distribution business
- Self starter, independent worker, but also a team player
- Detail-oriented and attentive to high standards of accuracy
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Contracts Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of contracts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts coordinator
- Carry out safety observations and coach team members in the same
- Use all designated tools to lead communication and improvement processes (Pre start boards, Reliability, 1SAP etc)
- Guide the Contractor Maintenance Supervisors and Teams to identify and resolve operating problems arising during the shift
- Use Task Assignment operating discipline to maintain a shared understanding with the Contractor Maintenance Supervisors and Teams of tasks assigned and how these were performed
- Proactively identify disparities, gaps and contradictions in business specifications and edit contracts accordingly, seeking approvals if necessary
- Demonstrated contracts/legal background
- The Clinical Trial Contracts Coordinator acts as a liaison with Legal Department and sponsor to ensure applicable language inclusion in the clinical trial agreement and works closely with Research Study Coordinators to ensure study visits are being reported in a timely and accurate manner each month
- Actively participates in procedure refinement, new system implementation and process updates
- Interacts with PIs, Office of Sponsored Projects (OSP), Accounting and Research Administration (RA) staff to resolve moderately complex problems that cross departmental lines to optimize the use of funds
- Serves as the single point of contact for clinical trials-related activities, and works in collaboration with Office of Sponsored Projects staff and other departments
Qualifications for contracts coordinator
- Ability to work independently collaboratively in a collegial environment
- Bachelor’s in business, mathematics, computer science, or a related field
- Ability to follow directions and work independently collaboratively in a collegial, fast-paced environment
- Can manage a significant volume of agreements in a timely manner
- Bachelor’s in business, contracts administration, legal studies, economics, or a related field
- Track and organize contracts
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Contracts Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a contracts coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contracts coordinator
- Maintain the Research Center for Liver Diseases Center grant budget and assist with charge-back program
- Coordinate annual symposium for the Liver Center and Liver Center Director’s Meeting
- Responsible for a high level of data administration into the Contracts Access Database
- Manage daily communications to external business partners, incl
- Approve access, with field input, to GPO pricing based on analysis of sales potential, past purchase history
- Complete standardized reporting requests of active and expiring contracts and liaise to internal partners including the Sales, Marketing and Commercial Excellence teams
- Manage customer affiliations and membership lists for consistent Parent - Child relationships utilized throughout the organization
- Ensure appropriate approval documentation and system implementation of contract extensions
- Collaborate with the Contracts Analysts on the development, implementation, and maintenance of new and existing customer contracts in a professional and timely manner
- Assist with practical coordination of bids for contracts as needed
Qualifications for contracts coordinator
- Proven excellent communication and problem solving skills
- Ability to travel locally for activities such as meetings, classes, and workshops
- Must have the ability to listen to others and to work well as part of a team
- Must pay exceptional attention to detail, ability to manage own time effectively, produce work of the highest quality, and meet deadlines consistently
- Must be proficient in office procedures and possess good writing and verbal skills
- Must be proficient in all Microsoft Office tools, as well database usage and maintenance