Maintenance Coordinator Job Description
Maintenance coordinator
provides project support to a variety of project teams including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, establishing filing systems and coordinating project meetings; provides support to management by taking meeting notes, spreadsheet development, reports and proposal development utilizing Microsoft Office Software.
Maintenance Coordinator Duties & Responsibilities
To write an effective maintenance coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included maintenance coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure that all proactive and reactive maintenance jobs are completed in a timely manner and to a high standard
Ensure that daily checks of the Head Office buildings are carried out and defects are reported and resolved as required
Look for ways to improve upon current working practices and implement change where necessary
Ensure Health and Safety regulations are adhered to
Maintain constant communication with the Facilities Help Desk to ensure smooth running of the maintenance function
Liaise with on-site Facilities Manager, relevant administration support, contractors and Building Management as required
Following all safety rules and practices being accountable for ensuring maintenance personnel follow the same safety rules and practices
In consultation with the respective manager, utilizes current site maintenance personnel to perform work before sourcing external contract services
May manage work to be contracted out by planning the tasks to be completed, developing a scope of work, and contacting contractors for quotations
Coordinate, maintain and dispatch the activities of shuttler drivers over a designated geographic area
Maintenance Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Maintenance Coordinator
List any licenses or certifications required by the position: ASE, OSHA, API, NZ, CNG, UE, RFQ, IMS, HVAC, DMS
Education for Maintenance Coordinator
Typically a job would require a certain level of education.
Employers hiring for the maintenance coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Technical, Education, Engineering, Associates, General Education, Management, Business, Industrial, Technology, Manufacturing
Skills for Maintenance Coordinator
Desired skills for maintenance coordinator include:
Building systems and related code requirements
Microsoft Office and basic typing skills
Automotive maintenance
Internet software
Electrical
Spreadsheet software and Microsoft Word
Microsoft Office
Plumbing
Property emergency
Safety/disaster plans and procedures
Desired experience for maintenance coordinator includes:
Minimum 0-1 years of work experience as a digital photographer preferred
Consumer product/advertising experience preferred
Prior experience using Profoto preferred
High School Diploma, or G.E.D, supplemented by technical or college course work in facility maintenance AND four (4) years of experience in manufacturing facilities maintenance performing planning, purchasing and project coordination
Maintenance stores inventory experience and strong computer skills, including SAP, required
Track and report productivity of drivers
Maintenance Coordinator Examples
1
Maintenance Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of maintenance coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for maintenance coordinator
- Assure completion of assigned maintenance and repair activities by monitoring work progress through RMS (Verisae) and providing corrections of any deficiencies as necessary, redirect work efforts to meet critical and/or necessary work requirements, and make recommendations on reallocating resources to meet assigned completion targets
- Review and approve invoices for area of responsibility through the use of the RMS (Verisae) system
- Request purchase orders in applicable situations to align with policies
- Contribute to the overall success of Retail Maintenance Services by performing other essential duties and responsibilities as assigned
- Asset management through the maintenance work center management system (INFOR EAM)
- Track LOE costs by reconciling invoices to work tickets, GPS sheets and standard pricing and time-per-job trends
- Release scheduled work orders for preventative maintenance and send the report to the contractor who will do the work
- Close the open work orders, troubleshoot any errors, and create any corrective work orders initiated from the initial work done
- Responsible for handling preventive maintenance
- Ensure that spills and other mishaps are cleaned up properly
Qualifications for maintenance coordinator
- 2 – 3 years of practical experience as a Parts Clerk is preferred
- Ability to drive a van or truck is desirable
- Two or more years’ experience in a customer centric business environment with administrative responsibility, preferably in real estate and/or property management
- Basic understanding of Landlord / Tenant relationships, familiarity with building engineer methodologies, engagements
- Strong interpersonal communication, negotiation and analytical skills
- Must be able to utilize PPE when necessary
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Maintenance Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a maintenance coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for maintenance coordinator
- Responsible for local deployment of the maintenance management system (Maximo/OMS) and coordinating with the Manager/Supervisor and technicians to create and assign all work orders such as PMs, BLM, and EMIS
- Ensure all documentation (permits, Job Plans, ) are completed on a daily basis and in accordance with deadlines
- Coordinates activities with facility service sub-contractors and supply vendors including point of contact, quotations, service delivery, insect spraying, snow removal, and other misc
- BSc degree or equivalent in a relevant Engineering discipline
- Previous exposure of working within the medical devices or Manufacturing industry
- Previous exposure within a team lead/ supervisory experience and ability to make effective decisions
- Experience of working in a regulated industry (FDA, ISO etc) desired
- Identify and resolve maintenance, materials, supplies, and staffing problems
- Inspect sites regularly, responding to complaints and evaluating current status and needs
- Report on activities, budget, supplies, and planned projects
Qualifications for maintenance coordinator
- Must possess the necessary hand and motor skills needed to pull and stock parts
- High interpersonal effectiveness to develop and sustain positive relationships with coworkers, and strong customer service orientation
- Valid Alberta Journeyman Certificate or an Interprovincial Red Seal Journeyman Certificate, in any core trade
- Working and practical knowledge applicable of PdM technologies Vibration Analysis, Oil Analysis, IR
- Ability to create spreadsheets, reports and graphs
- Minimum 3 years related retail fueling maintenance or construction experience required
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Maintenance Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a maintenance coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for maintenance coordinator
- The liaison will work with CAMs in support of community-preferred vendors as selected from the company-approved list (or the liaison can be empowered by the CAM to use vendors of his/her choice), however the liaison will ensure AOC is always included as a fourth bid for consideration
- Upon receipt of all bids, the Liaison will do a 1-page bid comparison and ensure that all bids are comparable and meet all project, licensing and other requirements as necessary
- Once a bid package is complete, the liaison will provide the bid package to the CAM to be added to the next Board Package
- The liaison will cross-train and provide backup to Community Archives as necessary
- The liaison will manage a small portfolio (at Management’s discretion) of properties as necessary to fulfill the needs of CAM Division
- Daily management of SAP PM’s
- Daily management of SAP GPDM
- Employee must be able to complete data entry, maintain current data in inventory system, receive and distribute material, with efficiency and accuracy
- Receive calls and emails from tenants/owners to set up regular maintenance on the property(s)
- Receive calls and emails from tenants/owners to diagnose certain issues
Qualifications for maintenance coordinator
- Associate’s degree required and bachelor’s degree preferred (a proven track record may be substituted for education)
- Experience in operations, engineering, or project management
- Typically requires a minimum of 6 years of industry-specific operations experience, which includes, but not limited to, processing plants, gathering, NGL/Petchem and transmission pipelines
- Two years experience in facilities maintenance
- Possess Associate’s degree and five (5) years' experience in Operations and/or related field
- Demonstrate an intermediate knowledge of general computer applications (Word, Excel, Outlook, ), with the ability to learn company specific programs (Salesforce)
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Maintenance Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of maintenance coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for maintenance coordinator
- Maintain CMMS System working with the location Maintenance Planner
- Analyze metrics from the CMMs to improve uptime and reduce costs and maintain quality data
- Carry out planned machine and statutory inspections
- Assist to identify continuous improvement opportunities
- Assist to measure and report overall maintenance performance
- Actively promote full cooperation between the maintenance and mining operations
- Assist to prepare and control cost budgets for mobile maintenance teams
- Accountable for completion of all tasks identified in the Management Operating System Elements to the specified quality and timelines as assigned to this role
- Experience in large multi pit operations utilising large scale mining mobile (Ancillary) equipment such as Loaders 993 & 994, Graders H&M series and Dozers DT10s
- Development and maintaining of the equipment strategies workflow process on mobile equipment
Qualifications for maintenance coordinator
- Minimum of 5 - 7 years’ experience in hands-on technical mobile equipment maintenance work and supervision in a complex work environment
- Ability to climb and ascend vertical ladders as required
- Reliable transportation and the ability to travel to property locations in the Columbia and Sumter areas
- Minimum 5 years work experience coordinating oil & gas operations maintenance activities
- May provide formal supervision for 20 to 40 hourly positions when filling in for Process
- Ability to lead team meetings
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Maintenance Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a maintenance coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for maintenance coordinator
- Develop, organize, maintain and manage the section's Documentation Control System
- Organize, maintain and manage the section's preventive maintenance systems
- May develop non-technical training packages, conduct training presentations and develop and maintain the section's training system in support of the maintenance and plant training
- Perform administrative tasks to support manufacturing maintenance needs
- Support and maintain documentation associated with any line that manufacturing maintenance has responsibility over
- Prepare cost reports for maintenance supervisor
- Support the department with other duties as required
- In conjunction with the M&R Lead, Regional Operations Manager and the Site Supervisor, scope, cost and schedule all non-site operations maintenance activities ensuring that we take every opportunity to group maintenance jobs together with the aim of reducing plant down time and increasing staff and contractor efficiency
- Be responsible for the administration of the computerized maintenance management system for the region ensuring all assets are on the system and located at the correct site
- Ensure the business Complies with all pre contractor selection criteria and engagement requirements including inductions, insurances, qualifications, licenses, Job Safety Analysis for all standard and non-standard maintenance activities and permits
Qualifications for maintenance coordinator
- Willingness and ability to work shift work including weekends and nights as needed
- Advanced Trades Qualification and hands on experience on the equipment
- Minimum Ten (10) years maintenance planning and engineering experience in the mining industry
- Interpersonal styles and methods to customer satisfaction and goal achievement
- Experience planning and coordinating activities for daily maintenance and preventative maintenance tasks preferred
- Typing, MS Office Suite (Word, Excel, PowerPoint, Access) and File Management