Senior Contracts Administrator Job Description

Senior Contracts Administrator Job Description

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Senior contracts administrator provides contractual guidance, advice, and support to in-house management and Program Mangers, including interpreting terms and conditions, monitoring contract performance and performing contract close-outs in accordance with applicable regulations.

Senior Contracts Administrator Duties & Responsibilities

To write an effective senior contracts administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior contracts administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Manages the proper coordination of various types of agreements and other contract/legal documents with other corporate functions, such as accounting, legal, tax
Independently establishes direct working relationship with technical staff and Clients
Implementing procurement and contract management strategies, systems, procedures and guidelines for internal and external clients
Managing the commercial and contract management staff including hiring, developing, mentoring, recommending appropriate training, retention and succession planning
Prepare professional reports for use by senior management throughout the project lifecycle
Preparing project agreements/contracts/sub contracts
Support data calls, maintain compliance with SOX requirements, other agency audit requirements on an ongoing basis
Qualifies or pre-qualifies contractors to assurance capabilities in areas such as safety and health, financial well-being
Negotiates key commercial terms and conditions
Monitors contractor performance

Senior Contracts Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Contracts Administrator

List any licenses or certifications required by the position: CPCM, NCMA, CFCM, CRA, RFP, PMP, CPSM, RFQ, MOS, CPM

Education for Senior Contracts Administrator

Typically a job would require a certain level of education.

Employers hiring for the senior contracts administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Education, Business/Administration, Administration, Management, Law, Finance, Accounting, Government, Engineering

Skills for Senior Contracts Administrator

Desired skills for senior contracts administrator include:

Federal Acquisition Regulations
Relevant contractual procedures and practices
Acceptance
Change management
Inspection
Payment
Terms and conditions appropriate for different contract types and their proper use
Warranty
Close-out and records retention
Government intellectual property / software and data rights clauses and IP marking guidelines

Desired experience for senior contracts administrator includes:

Experience with incentive fee contracts, cost reimbursement, fixed price, production, and T&M contracts
Strong oral and written communications skills and computer fluency
Agile and effective negotiator with clear oral and written explanations required
In addition to the typical educational and experience requirements, a demonstrated capability to adequately perform the essential functions and responsibilities of the position and exhibit the skills and competencies of the grade level should be considered
Minimum undergraduate degree in business administration or related discipline required
A DoD security clearance may be required

Senior Contracts Administrator Examples

1

Senior Contracts Administrator Job Description

Job Description Example
Our innovative and growing company is looking for a senior contracts administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior contracts administrator
  • Ensures that contract billings and payments are submitted and received in a timely manner
  • Ensures contract compliance in accordance with internal controls contractual requirements
  • Other responsibilities and duties as assigned by the Director of Contracts
  • Support Proposals
  • Proactively provide support to the development, review, and negotiation of contracts, modifications, prime contractor NDA, teaming agreements, and subcontracts consistent with company policies
  • Review Federal solicitations, requests for information and proposals
  • Identify business risks, document findings, and provide recommendations for a solution
  • Interpret key terms and conditions of assigned contracts that would affect performance or compliance, with the ability to convey information to the appropriate stakeholders
  • Prepare standard contract writings (e.g., technical/price assumptions, certifications & representations) for inclusion into proposal offers
  • Interpret requests and questions from Federal customers post proposal submission and provide input
Qualifications for senior contracts administrator
  • Knowledge of various computer programs required
  • Minimum 5 - 7 years’ experience (non-degreed) or 2 - 4 years’ experience (degreed) contracting, paralegal, or professional experience in law firm or corporate legal department setting
  • Possesses and practically applies broad and advanced knowledge skills/abilities and understanding of disciplines within business application, including analytical and drafting skills
  • High volume or complex work is completed in a timely and thorough manner with minimal rework
  • Developed ability to show discretion and maintain confidentiality
  • Works under minimal supervision and instruction of management
2

Senior Contracts Administrator Job Description

Job Description Example
Our company is looking for a senior contracts administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior contracts administrator
  • Responsible for managing primarily DoD contracts
  • Managing the contract database and all associated files contract compliance to maximize efficiency, cost savings and reduce liability exposure
  • Cradle to grave contract administration of Government (local, state, and federal) and non-Government contracts and subcontracts of a complex to very complex nature in compliance with FAR, DFARS, and other government regulations
  • Teaming Agreements, Non-Disclosure Agreements, Consulting Agreements and other contractual agreements
  • Analysis of contract profitability, closeout, regulatory compliance
  • Negotiation of contract actions
  • Define contract requirements and monitor performance
  • Provide advice and interpretation of contract requirements
  • Participate in proposal preparation and examine cost proposals to ensure compliancy, accuracy and completeness for post award contract actions
  • Support the Proposal Department with cost proposal reviews, when applicable
Qualifications for senior contracts administrator
  • Bachelor's degree and at least 10 years of increasingly responsible job-related experience
  • Good written and oral communication skills and familiarity with word processing, database, spreadsheet programs and integrated software applications are required
  • Minimum 7+ years of contracting experience with the federal Government
  • Demonstrated understanding of contract types as annotated above to include an understanding of Award Fee Plans
  • Advanced writing skills and a high level proficiency in both excel and SharePoint
  • Must have the ability to multi-task, prioritize commitments, and manage time effectively
3

Senior Contracts Administrator Job Description

Job Description Example
Our innovative and growing company is hiring for a senior contracts administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior contracts administrator
  • Small Business Subcontracting Plans, when applicable
  • Recommend process improvements to scale and optimize contracting activities and practices
  • Contract reporting requirements
  • Significant demonstrated experience as a Contracts Administrator in a site/project based environment
  • Been exposed to a range of construction/engineering projects, ideally on large infrastructure projects
  • Perform independently and assume full responsibility for a portfolio of research centers
  • Responsible for assigned projects for contract review and contract administration services for contracts of low to medium risk on a domestic project
  • May assist a Prime Contract Manager in managing a medium to high risk project internationally
  • Responsibilities may include but are not limited to, budgeting, cost estimating, cost proposal preparation, contract negotiation, subcontracting oversight, project accounting, financial analysis and reporting, contract compliance, project audits project property management and any other business related support required by the project/program manager(s)
  • Program/Project Manager may assign responsibility to the Sr
Qualifications for senior contracts administrator
  • Must have strong communication skills and the ability to meet deadlines in a fast-paced, dynamic, and team-oriented environment
  • Bachelors degree and six to eight years of Government contract administration experience
  • Experience working with the Department of Veteran's Affairs, Defense Health Agency, the Department of Homeland Security and/or the Department of State
  • BA or BS degree in the appropriate discipline from an accredited college or university, plus six (6) to nine (9) years of progressive and relevant experience
  • Five to seven (5 to 7) years of progressive preferred experience in government contracts, sales support and/or contracts administration or equivalent combination of education and experience may be substituted
  • Proficient in contract development, contract standards and language
4

Senior Contracts Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a senior contracts administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior contracts administrator
  • Construction - Ensure the timely receipt, processing and payment of invoices, variations
  • Leads the development of negotiation strategies for project large complex and team subcontracts and assists, where appropriate, in the contract negotiations with subcontractors
  • May conduct strategic pricing planning, lead cost proposal development and participate in technical proposal preparation in compliance with the any Federal Estimating System Manual requirements (where applicable), RFP requirements and other firm policies and procedures
  • Reviews and negotiates terms and conditions of all contracts and Non-Disclosure, Teaming, Joint Venture, and Memorandum of Understanding Agreements
  • Prepares and disseminate information throughout the company regarding contract status, compliance, modification, deviation, negotiation, and termination
  • Maintains an awareness of regulatory changes and possible impact on current/future solicitations and current contracts
  • Develops and implements processes and procedures for contract management and administration in compliance with federal regulations and company policies
  • Participates in the selection, development, and training of Contracts and Procurement staff
  • Enters intercompany contracts into SAP
  • Updates contract data as required
Qualifications for senior contracts administrator
  • Makes recommendations with moderate financial impact
  • Certified Federal Contracts Management (CFCM), Certified Professional Contracts Manager (CPCM) designations preferred, but not required
  • Effective communication skills both written and oral with both internal and external contacts
  • Computer literate in Microsoft Office Suite of programs such as Word, Excel, Access and Power Point, HTE, Adobe Acrobat Professional, procurement card software, and other electronic document management systems
  • Must possess strong leadership and interpersonal skills, be very details orientated, and have strong organizational and time management skills
  • For the Government Business Unit, must be a U.S. Citizen and qualify for a secret clearance
5

Senior Contracts Administrator Job Description

Job Description Example
Our growing company is hiring for a senior contracts administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior contracts administrator
  • Uploads the PO/ICWAD documents to SAP
  • Works with Contract Administrators and Accounts Receivable to resolve any intercompany billing issues
  • Advises management of any intercompany contract issues that may impact the month-end close
  • Supports the GEM team with changes impacting the intercompany process and with data conversion of non-SAP companies and new acquisitions
  • Assists with the entry of Service Deliveries in SAP
  • Provides backup support to the Shipping Documentation Analyst as required
  • Ensures compliance with departmental and company-wide contract policies and procedures so that work performed meets legal, regulatory and contractual and company requirements
  • Establishes and maintains efficient contract correspondence logs and contracts files
  • Pre- and post-award contract support for prime and subcontract agreements - Review solicitations for contractual risks and pricing requirements
  • Proposal development - Work with Business Development, Pricing, technical staff and CTO in development develop of business proposals
Qualifications for senior contracts administrator
  • Experience with controlling and administering day–to–day functions of job responsibilities, including outstanding internal and external client service and interpersonal expertise
  • Experience with reviewing RFQ or RFP opportunities, responding accordingly and timely to submission proposals, and reviewing non–disclosure and teaming agreements and contractual document terms and conditions
  • Experience with customer relationship development and management expertise for internal and external customers
  • Experience with Microsoft Office and system delivery contracts
  • Experience with a not-for-profit
  • Experience with client relationship development and management expertise for internal and external clients

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