Contracts Representative Job Description

Contracts Representative Job Description

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Contracts representative provides legal advice on warranty and contract administration; prepares legal documentation for legal and contract negotiations and relationships.

Contracts Representative Duties & Responsibilities

To write an effective contracts representative job description, begin by listing detailed duties, responsibilities and expectations. We have included contracts representative job description templates that you can modify and use.

Sample responsibilities for this position include:

Support demand management process by loading purchase order demand and forecasting requirements accurately in the SAP system
Manage customer returns through the proper return channel in SAP Work closely with Operations for status updates, customer unique requirements, and delivery of product to customer expectations
Participate in and contribute to the improvement of the Contracts department processes and procedures by engaging in activities utilizing ACE (Achieving Competitive Excellence) operating system tools
Assists with issuing boilerplate agreements to vendors for review
Assists Supervisor, with pre-qualification of bidders, and securing of confidentiality agreements
Assists Supervisor in receiving and recording proposals
Oversee assigned customer accounts from RFQ receipt to delivery of goods
Prepare quotations including price and delivery
Responsible for assuring customer requirements are being met by diligent purchase order review and flow down
Perform various reporting activities and other duties/projects as required

Contracts Representative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Contracts Representative

List any licenses or certifications required by the position: C.P.M, C.P.S.M, CPSM

Education for Contracts Representative

Typically a job would require a certain level of education.

Employers hiring for the contracts representative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Engineering, Business/Administration, Supply Chain Management, Accounting, Finance, Law, Administration, Legal

Skills for Contracts Representative

Desired skills for contracts representative include:

Excel
Operating system
Governmental rules and regulations related to contractual documents
Legal requirements
Performance of contract work
Quality assurance requirements and business relationships
Legal contracts for all lines of business and relevant procedures
SAP
Word
Applicable commercial skills and tools

Desired experience for contracts representative includes:

3 to 5 years of related experience, technical customer service
Manages all phases of contracts, including proposals & contract development, contract drafting, negotiation, interpretation & flow down, and contract performance/contract administration for assigned customers within the Commercial Aviation business
Proactively advise internal clients (program/business managers, engineering, finance, and sales) concerning contractual requirements
Ensure compliance with corporate policies and procedures applicable to contracting and contract management
Leads proposal, contract terms and conditions development, and negotiation efforts for major system acquisition campaigns
Must have experience leading proposal, contract terms and conditions development, and negotiation efforts

Contracts Representative Examples

1

Contracts Representative Job Description

Job Description Example
Our innovative and growing company is looking for a contracts representative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contracts representative
  • Representing the company to diverse customers, including U.S. Government, commercial, international and public/ private institutions
  • Administering moderately complex contracts and agreements during the entire acquisition and product lifecycle
  • Gaining commitment/signature authority in accordance with formal delegation to negotiate and contract for the sale or development of high performance defense and aerospace products and services (e.g., AWACS and AEW&C aircraft)
  • Providing contracts and pricing guidance, technical and operational leadership for the program/business management teams
  • Partnering in the development of business unit strategy and achievement of goals
  • Developing and/or maintaining effective working relationships with customer counterparts and the next level within the customer organization
  • Uses six sigma / lean methodologies and global resources to reduce inefficiencies and improve responsiveness
  • Provide excellent customer service to customers and intermediaries
  • Process customer requests and administration accurately and within agreed service levels
  • Identify opportunities to retain and grow the customers business with us
Qualifications for contracts representative
  • One year or more of government contract experience
  • A Bachelors or higher degree in Law
  • Bachelor's degree in Business Administration or related discipline and five plus years progressive contracts experience or
  • Provides information for Sales and Marketing Depts
  • AA degree preferred but not required
  • Minimum 6 months business support experience required
2

Contracts Representative Job Description

Job Description Example
Our innovative and growing company is looking for a contracts representative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts representative
  • Take opportunities to proactively promote alternative/lower cost service channels and explain the benefits of online technology to increase the use of self service and allow straight through processing
  • Follow the correct processes to make sure that all your actions meet the conformance requirements
  • Fulfil all the regulatory requirements of the role and ensure that your work is compliant and you treat customers fairly
  • Identify the root cause of problems to prevent repeat failures
  • Analyzes requests for proposals from general policy, business, financial, contractual and risk perspectives
  • Assist with development and drafting of various contract forms and related documents for filing with State Insurance Departments
  • Review, prepare and submit SERFF filings
  • Research, review and evaluate new and proposed laws, regulations, Department of Insurance publications, Attorney General opinions, and assess impact on the Division’s business
  • Determine and implement any procedural or contractual modifications needed as a result of legislative changes
  • Collaborate and communicate with individuals from various areas within the Company (particularly with Contract unit members) in addressing filing, regulatory and compliance issues and questions
Qualifications for contracts representative
  • Bachelor's degree in Business Management or other related field with five plus years experience in commercial or government contracting
  • Must have experience drafting and negotiating contracts and sub-contracts
  • Must have experience leading or managing proposal development and negotiating government contracts
  • Must have completed a Single Scope Background Investigation (SSBI) by the federal government within the last 5 years
  • Assist with the implementation of new filing and/or compliance initiatives
  • Minimum of 2-5 years compliance and State Insurance Department filing experience in the insurance industry is preferred
3

Contracts Representative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contracts representative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contracts representative
  • Provides contracting expertise to develop and negotiate complex creative business solutions for R&D, advanced product development and new and follow-on business
  • Represents the company to diverse customers, including U.S. Government, commercial, international and public/private institutions
  • Authorized to exercise commitment/signature authority to negotiate and contract for the sale or development of high performance defense and aerospace products and services (e.g., aircraft, missiles, spacecraft and launch vehicles)
  • Administers complex contracts and agreements during the entire acquisition and product lifecycle
  • Leads and consults on contracts and pricing, technical and operational policies and procedures enterprise wide
  • Advises management and serves as external spokesperson for the organization on major contracts, policies, plans and objectives
  • Submits offers and serves as official company representative to the customer for complex transactions as needed
  • Conducts and leads proposal development and negotiation and provides contracting expertise to develop and negotiate creative business solutions for R&D, advanced product development and new and follow-on business of moderate complexity
  • Authorized to exercise commitment/signature authority in accordance with formal delegation to negotiate and contract for the sale or development of high performance defense and aerospace products and services (e.g., aircraft, missiles, spacecraft and launch vehicles)
  • Administers moderately complex contracts and agreements during the entire acquisition and product lifecycle
Qualifications for contracts representative
  • Legal/compliance background preferred
  • Experience filing insurance products via the SERFF online portal preferred
  • Working knowledge of insurance databases such as Wolters Kluwer Insource or Westlaw
  • Five plus years contracts and/or legal experience
  • Advanced graduate degree with 2+ years experience in commercial or government contracting or related field
  • Due to export contract restrictions, US citizenship is required for this particular position
4

Contracts Representative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contracts representative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contracts representative
  • Develops and/or maintains effective working relationships with customer counterparts and the next level within the customer organization
  • Advises internal clients (sales/purchasing and program managers and purchasing managers) concerning contractual requirements
  • Analyze incoming appointment requests to determine the type of relationship and applicable distribution channel
  • Enroll agency and producer appointments and contracts based on state regulations and internal procedures
  • Enter and maintain agency and producer data
  • Update and maintain coding to support production reporting and incentive compensation
  • Process agency and producer change requests to include terminations, name changes, mergers, address changes, relationship changes, etc
  • Responsible for handling appointment, commission and user access phone inquiries
  • Investigate discrepancies found or issues reported
  • Track online access requests and commissions based on policies and procedures
Qualifications for contracts representative
  • Ability to obtain a Counterintelligence Polygraph (CI Poly) post-start
  • A minimum of 6 years experience with negotiating and contracting processes
  • Non DoD Government acquisition experience
  • Experience with Risk & Opportunity Management Risk Mitigation
  • NCMA (National Contract Management Agency) involvement
  • Education Certificate in Contract Management
5

Contracts Representative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contracts representative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contracts representative
  • Working knowledge of Govt
  • Administer standard and non-standard Customer Agreements (including Purchase Agreements for VEUs (Volume end-user) and Channel Partners, Confidential Disclosure Agreements)
  • Project Management of Federal Proposal
  • Review non-standard terms and conditions to provide risk assessment
  • Review and advise on SOWs for acceptable Ts & Cs
  • Interface with customers and internal stakeholders
  • Reviews, analyzes and processes death claim distributions that may include establishing supplemental contracts, distributions under "stretch" processing, or lump sum distributions to single or multiple beneficiaries
  • Acts as the lead Contracts Representative for the International Space Station (ISS) Contracts team
  • Provides support to proposal development and negotiation of contract changes
  • Provides contracting expertise to develop and negotiate complex creative business solutions relating to current unique terms and conditions for both development and service contract features
Qualifications for contracts representative
  • Defense Acquisition University (DAU) Training
  • Ability to obtain a Sensitive Compartmented Information (SCI) with a Counterintelligence Polygraph (CI Poly) clearance post-start
  • Identifies potential contractual problems or conflicts and analyzes impact/ramifications
  • More than 5 years of education and/or experience working with Federal Acquisition Regulations (FAR) or other commercial contracting terms and conditions
  • More than 5 years of experience working on or supporting a proposal team and/or negotiating contracts with external customers
  • More than 3 years of education and/or experience drafting contracts and/or special/collateral agreements

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