Travel Coordinator Resume Samples

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M Ullrich

Mertie

Ullrich

1394 Waelchi Run

Los Angeles

+1 (555) 996 0256

1394 Waelchi Run

Los Angeles

Phone

p +1 (555) 996 0256

Experience Experience

Houston, TX

Travel Coordinator

Houston, TX

Hudson, Barton and Toy

Houston, TX

Travel Coordinator

Look to constantly improve partnership with travel suppliers and improve the services provided to Nestlé travelers
Help create and track festival timelines with Production Manager to make sure rooming lists are submitted to each property on time
Coordinate the internal travel champions network around Switzerland and work on initiatives for continuous improvement
Book and manage flights with the company travel provider, ensuring the most cost effective routes are booked
Organization of travel requests, providing and researching travel options as well as providing final itineraries
Assists in tracking and reconciling department budgets. Assists VP in creating annual budget and quarterly forecasts
Contract management (of travel provisions provided in all client contracts; abiding by those guidelines when booking travel, communicating guidelines to staff)

Los Angeles, CA

Senior Travel Coordinator

Los Angeles, CA

Hoeger LLC

Los Angeles, CA

Senior Travel Coordinator

Assist the Travel Coordinators with customer service issues
Collects payment by entering and verifying scheduled services and charges
Coordination of Corporate Events (conferences, training, corporate outings)
Negotiation and Reservation of extended lodging stays on behalf of Employees travelling more than (30) consecutive days
Schedules itinerary by identifying, booking, and confirming route, carriers, lodging, verifying space and rates, issuing tickets
Generate the ‘Traveler Scorecard’ monthly using Decision Source by BCD Travel, and report month by month travel variance and total spend to the leadership team
Identify ‘Bad Travelers’, educate on proper travel behaviors in accordance with Travel Policy. Continuous monitoring, educating and reporting out on non-compliance. Responsible for recommending disciplinary action for employees who repeatedly violate travel policy

present

Detroit, MI

Executive Assistant / Travel Coordinator

Detroit, MI

Koch and Sons

present

Detroit, MI

Executive Assistant / Travel Coordinator

present

Monitoring Fellowship stipends, insurance costs, and billing codes
Maintaining close contact with the Executives while in travel status to keep him/her informed of important matters that arise during his/her absence
Strength/Partner Reporting with a total of all current staff employed by specified category
May be generating, preparing, coordinating, or analyzing: Management Information Systems Reports as a quality control check for the purpose of initiating QA interventions if necessary; Quadrennial Board of Scientific Councilors (BSC) review process; bi-annual Performance Management Appraisal Program for that particular organization, and developing correspondence outlining inefficiencies identified as well as the solution plans; annual evaluations of fellows – ensuring completion, etc.; and other various management reports to define and evaluate the workflow, timelines, and/or potential problems of a wide variety of program functions, keeping abreast of program developments and making substantive recommendations for improvements
Calculate the cost of travel including destination, duration, purpose, per diem, transportation, and the basis for pricing
Responding to staff inquiries, obtaining and/or requesting parking permit/stickers, assist staff with the development and/or printing of posters, business cards, receiving and sending of UPS/FedEx packages
Performing critical review of the content and substance of all written action documents and correspondence prepared for the signature of Chiefs or Principal Investigators to include identifying potential conflicts and recommending resolutions

Education Education

Bachelor’s Degree in Accuracy

Johnson & Wales University

Bachelor’s Degree in Accuracy

Skills Skills

Excellent organizational skills and proven expertise in managing and mastering details
Knowledge and proficient in Microsoft (office & business) applications
Strong time management skills and the ability to prioritise workload to exceed client expectations and SLA’s
Strong communication skills and strongly developed service ethic
Highly organized with excellent interpersonal skills
Advanced ability to handle multiple tasks and details in a dynamic, extremely demanding, and fast-paced environment
Ability to work in a fast-paced environment and operate well under pressure and time constraints; ability to multitask
Ability to work with Account Manager to understand and resolve conflicts and overcome obstacles
Ability to interact appropriately with the public when necessary
Sound decision making ability

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Travel Coordinator Resume Examples & Samples

Book corporate travel reservations for FTI employees and clients
Respond to all phone and email inquiries from FTI employees and clients regarding corporate travel reservations
Ensure travel profiles are accurate and complete
Ensure all proposed travel itineraries are in compliance with Franklin Templeton Global Travel Policy and departmental procedures
Obtain Global Travel Policy exception approval when necessary
Confirm the traveler’s documentation is valid (i.e., passports, visas, etc.)
Ensure visa processing is accurate and timely
Secure invitation letters for all global travelers obtaining a visa
Notify employees of international vaccination requirements and update documentation as required
Resolve customer service issues
Associate’s degree or equivalent experience in the travel industry
A minimum of 5 years’ experience in a corporate travel environment inclusive of experience arranging complex international travel reservations
Sabre Global Distribution System (GDS) experience
FTI or Financial Industry experience is a plus
Extensive knowledge of Sabre Global Distribution System (GDS)
Strong organizational skills
Strong knowledge of the travel industry
Strong verbal and written communication skills with all levels of the organization
Strong customer service and support skills
Strong ability to set and meet deadlines
Solid ability to research and resolve problems, critical thinking and analytical skills
Solid Microsoft Office skills: Word, Excel, Outlook, SharePoint
Successful at cultivating and maintaining interpersonal relationships and collaboration
Strong interpersonal skills and the ability to get along and interact with others (colleagues, clients, etc.)

Travel Coordinator / Purchasing Assistant Resume Examples & Samples

Positive, service-oriented attitude
Excellent written, verbal communication skills
Excellent coordination skills
Well-organized
Proactive / excellent follow-through
Maturity / discretion in handling sensitive/confidential issues
Ability to work well independently and with a team
Minimum qualifications : Diploma from a recognized educational institution
3 years experience in administration role / HR coordination, immigration or travel booking/handling experience required
Fluent in Microsoft Office (Excel, Word, PowerPoint)

Travel Coordinator Resume Examples & Samples

Books all travel for production crews (including airfare, hotel bookings and ground transportation)
Originates and maintains hotel, car, and air grids and manages all unexpected changes to travel plans
Assists in resolving billing differences with vendors & travelers
Ensures that a finance person has approved and has knowledge of any changes/exceptions before travel department books any travel itinerary
This position requires a bachelor’s degree or equivalent work experience and 1or more years experience as a travel agent or as a travel coordinator preferred
Experience in a remote production setting a plus
Great oral and written communication skills are necessary
Ability to use automated software applications is a must
Must be able to read, interpret and apply laws, rules, regulations, policies and procedures
Outstanding organizational and project coordination skills are needed
Knowledge of Microsoft Office applications, including Word, Excel and Outlook are required
Familiarity with remote production facilities is preferred
The ability to work flexible hours is necessary

Travel Coordinator Dome Productions Resume Examples & Samples

Manage all travel arrangements for the DOME Productions engineers and ensure that all pertinent information is communicated to the engineers before departure
Communicate with the engineering scheduler, production managers and engineers about travel bookings to ensure that all needs are being met
Ensure that all travel arrangements are coordinated so that flight times, hotel rooms and vehicle rentals are consistent with crew scheduling
Coordinate all flight bookings, hotel arrangements, and vehicle rental throughout Canada and the U.S. in a timely manner using online booking system
Ensure that all pertinent information is communicated to the engineers before departure
Research all possible rates and ensure that the best price is attained
Capture all travel related costs and input into the costing module. Track flight credits and ensure that they are used in a timely fashion
Prepare cheque requisitions for all crew per diem and cash advances. Ensure monies are allocated in an accurate and timely fashion
Prepare detailed travel estimates for major events as required
Good knowledge of travel insurance policies and cancellation policies
Excellent verbal and written communication skills
Ability to work proactively and independently in a demanding and time sensitive environment
Strong multi-tasking and prioritizing capabilities
A minimum of 2 years Travel industry related experience
Excellent computer skills including Microsoft Word/Excel/Outlook

Travel Coordinator Resume Examples & Samples

The ideal candidate will display a passion for Guest Service and enjoy helping customers over the phone!
Be customer focused, able to guide our guests through their travel planning
Possess excellent verbal communication skills
Language premium paid for second languages; Spanish and Portuguese (oral and written fluency required for premium)
A positive and professional attitude is essential! An enthusiastic attitude of the travel industry is a plus
Have the ability to work a flexible schedule based on business need
Be very detail oriented and perform work with a high degree of accuracy
Have the ability to work on the computer while talking with customers
Any passion for skiing or familiarity with our Colorado mountain resorts is a plus, but not required
LMS Software experience a plus but not required
HS Diploma or equivalent

Travel Coordinator, The Meredith Vieira Show Resume Examples & Samples

Books show guest and staff travel
Works closely with production team in the guest booking process
Works closely with travel agent to book airfare
Builds relationships with local vendors to establish voucher programs
Manages show’s travel PA
Minimum 1 year professional working experience in corporate travel booking preferred
1 year of TV Experience
Proficiency in Microsoft Office and the internet
Production Experience and / or administrative experience within TV production or show environment desired
Detail oriented
Ability to multi-task and prioritize assignments under high pressure in a fast-paced environment
Ability to follow direction and work independently when necessary
Prior experience booking travel for show guests and staff is desired
Prior NBCU experience desired

Travel Coordinator Resume Examples & Samples

Handle a high volume travel desk covering all divisions of Fox with a concentration in TV & Feature Production I VIP and Publicity I Fox Sports Production
Communicate with all levels of employees and talent to provide exceptional service in a timely and efficient manner
Serve as back up to support other agents and divisions across Fox

Travel Coordinator Resume Examples & Samples

Degree from an accredited 4-Year College or University preferred
2+ years of experience in an business environment, production preferred
Prior travel or event coordination experience necessary

Travel Coordinator Resume Examples & Samples

Must live in Colorado, Utah, Minnesota or Michigan, preferably within 2 hours of a Vail Resorts' resort or office
Must have wired high speed Internet access and land line phone line at home. No wireless internet or phone service
The ideal candidate displays a passion for Guest Service and enjoy helping customers over the phone!
Customer focused, able to guide our guests through their travel planning
A passion for skiing or familiarity with our mountain resorts is preferred
Possess excellent verbal and written communication skills
Detail oriented and accurate
Have the ability to work on the computer while talking with customers, multitasker
Have the ability to work a flexible schedule based on business needs
At home work area must be ergonomic and noise/distraction free

Travel Coordinator Resume Examples & Samples

Ability to provide timely, accurate and organized responses to business travelers, while processing their travel requirements. Including but not limited to air, hotel and car reservations as received along with changes and deviations
Review exceptions and conflicts to policy to determine alternatives and direction
Conduct travel coordination with designated travel agencies
Coordinate directly with hotels and rental car agencies as necessary
Coordinate group reservations for off-site trainings and events
Provide back up support to the Reception area and Office Services
1-2 + years of relevant experience

Travel Coordinator Resume Examples & Samples

Coordinate staff room blocks months in advance at various properties in each festival or concert market
Negotiate and execute hotel contracts to make sure room quantities, types, and rates are sufficient and within budget for each event
Help create and track festival timelines with Production Manager to make sure rooming lists are submitted to each property on time
Collect and compile staff rooming lists for all festivals and concerts
Coordinate all changes and adjustments to staff rooming lists throughout production
Secure conference/meeting rooms for all festival check-in operations
Coordinate with hotel staff for set up of festival check-in operations
Oversee hotel settlement to ensure charges match contract details and rooming lists
Create sheets for accountants to show how to code the room blocks up by department
Help coordinate headliner and cabana shuttle program
Coordinate and book flights for staff members traveling to out-of-town festivals
Work with airline companies to get group rates to reduce single fares
Reports to Operations Director
Music festival production experience is highly desirable
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
A passion for a high level of guest experience and customer service
Flexibility and willingness to help anywhere
Ability to coordinate with multiple departments and interact professionally with all levels of individuals in a courteous manner
As a condition of employment, employee must successfully complete a background investigation and a post-offer/pre-employment drug/alcohol test
Applicants for employment in the U.S. must possess work authorization that does not require sponsorship by the employer for a visa
Proficient with Microsoft Excel and Word

Travel Coordinator Resume Examples & Samples

5-6 years of Entertainment / Production travel experience required in high volume environment
Strong SABRE GDS skills, as well as working knowledge of WORD, EXCEL and OUTLOOK
Proven communication and customer service skills in an intense, fast paced environment
Positive attitude and team-oriented personality

Travel Coordinator Resume Examples & Samples

Booking high volume travel for the production crews for FOX Sports
Create and maintain hotel rooming lists via Excel
Serve as back-up to support other agents and divisions across Fox
3 years of travel experience required
Strong SABRE GDS skills
Proficient in Excel as well as strong working knowledge of Outlook and MS Office
Ability to prioritize; work well under pressure with adaptability and sense of urgency
20th Century Fox Filmis one of the world's largest producers and distributors of motion pictures. 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation

Travel Coordinator, Harry Resume Examples & Samples

Coordinates all show guest and staff travel
Assure that all travel requests follow stated NBC travel guidelines and obtain all necessary approvals prior to confirming any bookings
Works closely with production teams in the guest booking process
Works closely with travel agent to book airfare, hotels and ground transportation
Builds relationships with local vendors to establish voucher programs
Manages show’s travel PA
Works with Production Management to make sure all costs are tracked, accounted for and submitted for approval. Present costs associated with various show elements in a full, detailed spreadsheet and help production management work out the most cost effective way to travel the show
Minimum 1 year professional working experience in corporate travel booking
Proficiency in Microsoft Office and the internet
Bachelor’s degree
Production Experience and / or administrative experience within TV production or show environment desired
Strong interpersonal skills
Detail oriented
Ability to multi-task and prioritize assignments under high pressure in a fast-paced environment
Ability to follow direction and work independently when necessary
Prior experience booking travel for show guests and staff is desired
Prior NBCU experience desired

Travel Coordinator Resume Examples & Samples

Responsible for travel arrangements for numerous corporate staff members
Allocate travel expenses into accounting system
Bachelors degree preferred
1+ years experience in corporate travel or office administration
Demonstrated decision-making and problem solving skills

Travel Coordinator Resume Examples & Samples

A minimum education level of: Associate of Arts/Sciences Degree (2-year) Area of Study: Business, Hospitality
Years of related work experience: 2 years
Experience performing in a fast-paced, goal oriented and time sensitive environment
Proficiency in Microsoft Office Products (Outlook, Word, Excel, PowerPoint)
Strong attention to detail and focused individual, who strives for continuous improvement across existing and new process/concepts
Professional manner and appearance
Strong interpersonal ability to interface with employees at all levels and travel vendors. Excellent analytical, problem solving and decision making skills
Working hands-on knowledge of on-line booking tools is a plus
Relevant corporate travel experience

Administrative Assistant / Travel Coordinator Resume Examples & Samples

Manage supervisor’s calendar and independently schedules appointments
Screen incoming calls, correspondence and responds independently when possible
Prepare memorandums
Direct preparation of records such as agenda, notices, minutes, and resolutions
Act as custodian of documents and records
Maintain organizational files and records
Coordinate travel for staff
Communicate on behalf of the Director of Logistics to various company employees
Must possess a Moderate Risk Public Trust (MRPT) certification prior to hire
Possess the ability to type 60 words per minute
Effective communications skills in English
PC literate: Efficient in Microsoft Office programs such as Word, Excel and PowerPoint
Comfortable and professional in an office setting
Exercises proper communication and operational security
Excellent grammatical and spelling skills
Professional phone etiquette

Office Administrator / Travel Coordinator Resume Examples & Samples

Knowledge in Galileo System
Good computer skills and suitable administrative experience
Conduct all office matters in accordance with Admin Procedures & HSEQ requirements
Control office hygiene and cleanliness to acceptable standard
Adhere to HSEQ standards regarding Office Safety Inspections, First Aid and Emergency Evacuation
Maintain office equipment/provision and services in full working order and to initiate new purchases or services in accordance with Amec Foster Wheeler Financial Rules
Adhere to established Amec Foster Wheeler practices with regard to Air Travel, Hotel Accommodation, visas and Car Rental
Make arrangements to provide leased vehicles, mobile phones and computer access to employees in accordance with established procedures
Undertake any ad hoc tasks as may be required from time to time
Computer literate and proficient
Experience of various admin tasks
Knowledge of the usage of Galileo system
Capable of working independently

Project Travel Coordinator Resume Examples & Samples

Organize and coordinate all travel activities for the project employees with defined company providers and travel agencies
Advise employees on their travel plans based on individual needs and requirements
Continuously improve travel plans to optimize traveling activities for employees
Arrange travel guides and assistance for the employees during their trips
Reserve tickets in airlines, railways or other mode of transportation as car rental that best suits the employee or traveler’s purpose
Arrange all relevant details for the employees transportation and stay according to their travel schedule
Maintain all travel related records and documents
Excellent communicational and writing skills
Experienced in working with all levels of employees
Good organizational, management and negotiation skills
Language skills: English or German as mother tongue with professional knowledge of the other language. Working proficiency in French and Italian would be a preferable skill
Familiar with site- and construction-environment
Interested in working in a lively environment
Flexible to work across “borders” within the project administration team
Professional degree preferable in office management
Pro-active self-starter and a “to do”-attitude combined with intelligence
Experience in travel organization and/or tourist business
Some years of working experience, ideally in international companies

Travel Coordinator Resume Examples & Samples

Required: American Express Travel or Concur experience
Required: 2-5 years of travel coordination experience
Ability to work in a fast-paced environment and operate well under pressure and time constraints; ability to multitask
Must have impeccable time management, interpersonal and communication skills
Must have solid experience working with MS Office
Strong computer/Internet skills
Travel experience a plus

Travel Coordinator Resume Examples & Samples

Coordinate travel for clients, vendors and employees and make arrangements/reservations for air travel, hotel accommodations, dining reservations, ground transportation, etc
Research, recommend and develop detailed itineraries, and route for review and approval prior to sending to travelers; finalize travel arrangements prior to scheduled trips and ensure travel needs and preferences are met
Reconfirm all travel arrangements/reservations (hotel, car, dining, etc.) 24 hours prior to, as well as a few hours before, departure or check-in
Proactively track flights for delays and cancellations and help travelers find alternative arrangements; assist with making alternative reservations when necessary
Maintain client and employee history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions, etc.)
Coordinate travel and prepare detailed itineraries for employees attending tradeshow exhibits/conferences
Monitor compliance with company travel policies
Provide backup support to other travel team members as needed

Travel Coordinator Resume Examples & Samples

Create and monitor trip requests
Send travel options (in compliance with Travel Policy) to Traveler
Book business trips and send all information to Travelers: Flights, Hotels, Rental Cars, Train, Transfers)
Support travel reporting
Ensure associates stick to travel policy compliance
Audit of CTA (Central Travel Account) card invoices
Administration of Travel & Expense credit cards for Switzerland
Maintenance of booking tool
Support department event planning and Caterings if needed
Development opportunity: Take-over more responsibility in Travel Management (Procurement), e.g. supplier negotiations and relationship management; support for strategy and policy development and roll-out; point of contact for sales subsidiaries
2 to 3 years of work experience as a Travel Agent or Airline Ticket Agent
Independent and reliable worker
Assertiveness to ensure policy compliance
Resilient
Positive minded, versatile and stress-resistant
Ability to work with all levels of employees
Very good analytical skills
Commercial education or similar
Fluent in English and German (spoken and written)
Good MS Office skills and experience with Online Travel Bookings Tools, ideally Concur

Travel Coordinator Resume Examples & Samples

Handle all talent travel arrangements for the Communications and Media Relations teams, including corresponding with talent and talent representatives on travel preferences, booking the travel through the Fox travel system and making changes as necessary
Code all invoices and EAs for any incoming FX Communications finances
Compile, filter, track and consistently update all data necessary for accurate cost reporting of ongoing budgets. Work closely with the SVP of Communications and Finance to manage the budget, ensuring that accuracy in financial and system controls are being maintained and documented in support and compliance with internal and external requirements

Travel Coordinator Resume Examples & Samples

Four year degree required, preferably in business administration or related area
Must have a minimum of two years of travel coordination experience
Must possess excellent written and verbal communications skills
Strong interpersonal skills and excellent customer service skills are essential
Position demands confidentiality and ability to work well with senior executives, as well as with talent and their representatives
Must have good math skills and above average attention to detail. Accuracy is required in performing all functions of this position
Must be motivated, highly organized, detail oriented, personable, reliable, and self-assured
Must be able to work efficiently in a fast-paced environment, meet deadlines and be proactive in resolving issues. Must be able to effectively prioritize and manage a heavy workload
Strong understanding of general ledger and accrual based accounting systems preferred
Advanced level proficiency in Microsoft Excel required, as well as proficient in Outlook, Power Point and Word
Must be able to work overtime as needed, including some nights and weekends

Travel Coordinator Resume Examples & Samples

2-3 years of experience in a travel coordination, reservation management, or hotel service industry role
Absolute fluency in English, both spoken and written (test will be required)
Strong records management both manual and electronic
Experience with electronic reservations and records management
Able to read, collate, and organize complex travel documents and supporting material
Ability to respond to questions from employees at all levels
Self-directed and motivated
Expert computer skills, specifically in Microsoft Word, Excel, Outlook, and Sharepoint
Exceptional organization and time management skills
Advanced ability to handle multiple tasks and details in a dynamic, extremely demanding, and fast-paced environment
Ability to work “non-standard” hours (weekends, evenings, early mornings)

Temporary Travel Coordinator Resume Examples & Samples

Arrange travel for employees in the group via IGT's internal booking systems
Review and audit all travel expenses
Reconcile credit card expenses

Travel Coordinator Resume Examples & Samples

3 to 6 years of applicable experience in Accounting
Administrative Support
Finance & Accounting

Travel Coordinator Resume Examples & Samples

Credit Card
Travel – Plan and organize meetings and group events. Be primary contact between Laureate and preferred travel agencies. Work directly with travel vendors, such as Airlines, Car, and Hotels on behalf of Laureate employees. Create and analyze travel data reports
Data and File Maintenance - Performs data entry for all credit card applications including new hires, terminations, relocations, etc. in credit card system and PeopleSoft accordance with Laureate policy guidelines. Functions as laison with Human Resources, Treasury, Payroll and other groups on credit card related matters. Creates and maintains credit card files
Auditing –Monitor and ensure compliance with Laureate’s Travel Policy and Procedures
Client support - Responsible for client support for Senior Management including problem resolution, and business policy and procedure support. Review and evaluate existing customer credit limits on a regular basis and approve or recommend increases where appropriate, within company authorization levels. Travel to conferences, hotels, and/or meetings to evaluate conditions or assist in the daily operations
Customer Service – Assist employees with travel related topics such as; visas and passports, car rentals, car services, group meetings, rail service, on-line bookings, lodging, etc. Educate employees on the proper use of corporate credit cards, policy information, and changes to procedures. Actively and consistently support all efforts to simplify and enhance the customer experience
Requires working knowledge of Microsoft Office
Requires exceptional interpersonal, problem-solving and communication skills
Requires technical aptitude and attention to details
Requires excellent time management and organizational skills
Requires customer service mindset
Requires Associates Degree or equivalent

Production & Travel Coordinator Resume Examples & Samples

Book travel and accommodation for personnel working on outside broadcasts
Book facilities and staff as required
Act as a main point of contact for the Production Managers
Arrange production requirements with Producers and Directors to include shoots, make up, vision mixer, floor manager, steadicam etc
Responsible for producing accurate budget information for each Outside Broadcast
Process invoices and ensure suppliers and freelancers are paid on time
Occasionally attending major sport Outside Broadcast events to assist with accreditation and other administrative processes
Proactive with a self-motivated approach
Excellent organisational and administrative skills
An ability to prioritise and work efficiently and calmly in a fast paced and demanding environment
Experience of travel bookings, scheduling and administration in a broadcast environment
A good working knowledge of MS Excel, Word and electronic procurement systems

INL Admin Asstistant / Travel Coordinator Resume Examples & Samples

Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence
Makes travel arrangements for mobilizing employees and departmental personnel
Demonstrate proficiency with Microsoft applications
Spanish Language and Reading Level 2 qualified
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model

INL Schedule / Travel Coordinator Resume Examples & Samples

Screens telephone calls, visitors, and incoming correspondences
Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures
Orders and maintains supplies for department
Processes paperwork for new hires, mails new employment packets and types offer letters
Position requires a U.S. Department of State Moderate Risk Public Trust (MRPT)
Two (2) years in the clerical field preferable as an administrative assistant
Results oriented individual with exceptional organizational skills able to work independently required
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture

Academic Group Travel Coordinator Resume Examples & Samples

Making travel arrangements (including reservations for transportation, tours, museums, accommodations, meals, etc.) for academic groups
Completing all the required forms and any accompanying paperwork
Creating Trip ID’s using Kuali Financial System Travel Expense Module (TEM)
Contacting and scheduling bus drivers for all trips
Organizing charter buses whenever IU Kokomo vehicles are unavailable, out of service or on other trips
Processing travel pre-payments as needed
Processing travel expense reimbursements through TEM or Disbursement Vouchers (DV) as needed
Other administrative office support as needed
High school diploma or equivalent
Friendly and motivated, with good verbal and interpersonal skills
Detail oriented, with ability to multi-task and work independently
Ability to organize and prioritize tasks, and work with interruptions
At least 1 year of experience in a higher education institution or setting
Strong keyboarding skills and comfort with working with various Web-based apps and other computer software
Experience with Microsoft Office Suite programs—Excel and Word

Travel Coordinator Resume Examples & Samples

Reviews and approves exceptions to requirements for using state-contracted travel vendors for travel on state funds
Coordinates direct billing arrangements with vendors
Disseminate changes to lists of contracted travel vendors, vendor requirements, university policy or GSC requirements
Performs other job-related duties as required

Travel Coordinator Resume Examples & Samples

Oversees domestic and international travel and accommodation arrangements for the NAFTA OS team
Administration of online travel booking tool, serve as travel arranger for Executives and OS
Adheres to policies and procedures as well as ensuring effective and cost efficient processes
Serve as relationship manager with our corporate travel agency BCD
Maintains and administers various travel reports
Coordinate appropriate approvals for travel requests
Allocate travel expenses on Concur Solutions platform and keep track travel receipts
Answer questions and address questions around travel and expense reimbursement
Other related duties as needed
Minimum of two years’ experience in a business environment with a basic knowledge of bookkeeping, accounting practices and Concur Travel and Expense Software
2 - 4 years of experience managing travel for multiple people
Some college coursework preferred, particularly in the areas of business or hospitality
You must be comfortable in a highly collaborative, consensus-oriented environment
Must be able to adhere to deadlines, complete projects independently and manage costs and budgets
Professional demeanor, excellent communication and phone skills
Proficiency in Microsoft Office Products

Travel Coordinator Resume Examples & Samples

Create content and deliver trainings for Nestlé Travelers in Switzerland (booking tools, processes, policies)
Prepare communication and newsletters related to travel management and update corporate intranet
Prepare and follow-up reporting & analysis to monitor travel performance
Act as super user for online booking tools and manage response to inquiries
Be the primary contact for issue resolution and escalations
Coordinate the internal travel champions network around Switzerland and work on initiatives for continuous improvement
Look to constantly improve partnership with travel suppliers and improve the services provided to Nestlé travelers
Provide support to the internal Visa Service desk when necessary
Back-up the Travel manager during tender to offers and project activities
Relevant diploma/certificate in tourism/travel agent or equivalent
At least 3 years’ experience, ideally gained in a business travel environment
Good knowledge of the airline industry
Previous exposure to travel booking tools (Amadeus, GDS)
Fluency in English & French

Travel Coordinator Resume Examples & Samples

Answer phone and reply to emails daily
Check faxes daily for confirmations and travel request
File ticket receipts and itineraries daily
Process passport and visa documents
Receive and disperse hotel invoices, and some negotiations with Hotels Vendors
Create and maintain travelers profiles
Check queues daily, and maintain quality control
Process daily mail
Communicate with Airline Vendors for discounts and problem resolution
Maintain files for travel request, itineraries, and completed passport and visa applications
3-5 years' experience in corporate travel required
Sabre knowledge a plus
Able to utilize and maintain script(s) quality
Knowledge of computers including Windows, Microsoft Word, Outlook, and Excel
Detail oriented with the ability to learn quickly
Able to multi task with accuracy, and adapt to changes
Able to use internet to book and confirm some vendors
Ability to project and maintain consistent professional appearance and behavior
Able to work independently and also as part of a team
Excellent customer service skills, with the ability to interact effectively with all levels of internal and external customers, in a pleasant, courteous and efficient manner

Travel Coordinator Resume Examples & Samples

Responsible to action all internal staff travel requests for both business travel and annual vacation
Action all external travel requests i.e. for clients, visiting guests, etc
Arrange Marhaba services for clients and visiting guests
Apply for and ensure that visit and transit visas requested for are approved and received on time
Arrange hotel accommodation for clients
Arrange hotel accommodation for staff on business trips
Fixed Term Contract (December - January)

Travel Coordinator Resume Examples & Samples

Handle reservations for air, hotel, and ground travel for customers, consultants, executives and staff (both domestically and internationally)
Issue electronic airline tickets
Negotiate local vendor rates and contracts
Assist in coordinating travel for the Globus National Sales meeting
Proactively arrange the travel for in house meetings
Communication of all travel arrangements to the traveler
Contract and negotiate with hotel for group room rates for repetitive travel situations
Arrange for prepayment of hotels for Globus guests
Arrange executive/management point-to-point meet and greet
Special projects and duties as assigned
Bachelor’s degree in Hospitality, Communication Studies or Marketing
0-2 years of experience as a travel agent or corporate travel position preferred
Proficient in the use of online booking agent websites such as Egencia, Expedia, Orbitz, etc
Working knowledge of Outlook, Windows & Microsoft Office Suite
Experience with travel-related scheduling programs and/or apps
Self-starter and ability to show initiative in assignments and within role
Working knowledge of world geography

Travel Coordinator Resume Examples & Samples

Book all travel for production crews (including airfare, hotel bookings and ground transportation)
Originate and maintain hotel, car, air grids and manages all unexpected changes to travel plans
Assist in resolving billing differences with vendors & travelers
Ensure that a finance person has approved and has knowledge of any changes/exceptions before travel department books any travel itinerary
Bachelor's degree or equivalent work experience required
1-3 years' experience as a travel agent or as a travel coordinator preferred
Good oral and written communication skills are necessary
Ability to communicate information and ideas clearly and concisely
Basic math skills are needed for ensuring that the finance of the job is handled properly
Ability to use automated software applications
Must be able to read, interpret and apply laws, rules, regulations, policies, and procedures
Good organizational skills are needed
Knowledge of Microsoft Office applications, including Word, Excel, and Outlooks are required
Familiarity with remote production facilities preferred

Travel Coordinator Resume Examples & Samples

Receives travel-related receipts and inputs data ensuring proper coding for accounting purposes. Ensures receipts are received on a timely basis and follows up with travelers as necessary or elevates to the Corporate Travel Manager
Contacts hotels, and ensures credit card authorizations are finalized; resolves problems with hotel; ensures reservation information is inputted/documented in the University’s travel software technology system
Maintains appropriate files of group contracts for athletics/sports teams and provides information for hotel authorizations as necessary
Prepares daily electronic travel description and depart updates and uploads information to web/cloud-based system to coordinate with the Accounting department’s download
Creates and maintains group travel manifests
Oversees the airport parking voucher process
Assists with audits, monitoring procurement-card activity and usage patterns, investigating unusual charges and recommending appropriate action
Identifies industry-related trends and internal-related trends and provides resource analyses
Ensures compliance with University, state and federal regulations. To ensure compliance of GCU’s travel policy, maintains a current knowledge of GCU’s travel policy and ensures procedures are followed
Monitors travel cards and ensures cards are closed in a timely manner or reversed as necessary
Assists Corporate Travel department in evaluating the effectiveness of travel vendors to ensure cost management and efficiency
Creates, maintains and distributes various Excel and web/cloud-based travel reporting or metric reports, which includes data maintenance of Excel spreadsheets
As requested, works with travelers on resolving issues related to travel expenses, or elevates issues to Corporate Travel Manager
Assists with other travel-related projects as requested
Associate’s or Bachelor’s degree in a related field from a regionally accredited institution
Three years’ related work experience, preferably in a corporate travel environment
A combination of education and relevant work experience may be substituted upon hiring manager’s approval
Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University
Good analytical skills
Self-motivated with sound reasoning and judgment
Strong customer service skills with good communications skills and ability work effectively with culturally-diverse individuals
Ability to work with employees at all levels within the organization and maintain confidentiality of information
Proficiency with MS Office (Excel, Word, PowerPoint and Outlook), and ability to work with software databases in a web-based environment, create and retrieve reports
Ability to adapt to a fast-paced, continually changing work environment and manage multiple priorities effectively
Ability to complete work within prescribed time constraints and meet deadlines

Professional Travel Coordinator Resume Examples & Samples

Assist with Concur Travel and Expense
Assist employees in obtaining passports & visas
Assist Executive Secretary with special projects or travel related needs
Maintain and monitor the travel policy and travel exceptions

Internship Travel Coordinator Resume Examples & Samples

Support Concur Travel (online travel tool)
Provide operational support to the Travel Specialist & Travel Manager
Provide reports and analysis on items of interest
Support the communications with/ to Nike users
Student status with a higher education institution
An EU passport or an EU work permit

Travel Coordinator Resume Examples & Samples

Experience with Concur , Worldspan and/or similar GDS systems
Excellent skills in basic computer applications (i.e. Word, Excel, Outlook and PowerPoint)
Ability to communicate effectively
Knowledge of proper chain of communication and company administration practices
Ability to work under pressure and handle stress
Analytical, organizational, creative and evaluative skills
Effective and concise documentation skills

Site Travel Coordinator Resume Examples & Samples

Booking transport and accommodation for site staff
Supporting staff for any other travel arrangements including recreational trips
Issue travel requests to GM SEC and coordinate movements
Prepare and monitor schedule for site cars

Travel Coordinator Resume Examples & Samples

Must have the ability to communicate clearly and concisely
Must possess analytical ability, have a positive attitude, be a self-starter and work well with others
Requires work experience with MS Office including Word, Excel and prefer knowledge of Access. High level of Personal Computer experience
Must have a working knowledge of AMEX/Concur/Airline Booking/Scheduling systems
Requires a minimum of four (4) years of directly related experience
Must qualify for and obtain a DOD "Secret" security clearance and Passport (if requested) to support contractual obligations

Executive PA & Travel Coordinator Resume Examples & Samples

The individual has a proactive approach, pays attention to detail, has excellent verbal and written communication skills and has a service oriented aptitude. They demonstrate a positive attitude towards work and can manage assigned job processes. They are able to cope well under pressure and are highly organised individuals displaying the required level of confidentiality, discretion and professionalism when dealing with sensitive information. They have excellent interpersonal skills and can interact with a variety of internal and external stakeholders across all levels in the organisation
Provide a complete secretarial and administrative support function with limited or no guidance
Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
Record, produce and distribute minutes of management meetings and follow up on outstanding items
Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders
Manage hard copy and electronic files and records and maintain an adequate filing system
Maintain office supply inventory and other additional supplies as needed
Prepare, complete and distribute the relevant management reports
Make both Domestic and International travel bookings via Seekers i.e. flights, accommodation and transport ensuring best price obtained for ticket etc to ensure optimum savings
Ensure that all travel is booked accurately and timeously
Send out e-tickets, car and accommodation vouchers to the travellers timeoulsy
Arrange visas for international travellers and assist with paper work where traveller has to apply in person
Calculate and order Forex for international travel
Ensure that the correct inoculation process is followed for people travelling in Africa
Liaise with Suppliers such as hotels, car vendors, B&Bs and negotiate best deals
Make use of the air miles and tarsus reward points, when making bookings for travel not project related
Make use of corporate arrangements with airlines i.e SAA online biz agreement and special rate with 1Time
Assist managers with quotes for RFP’s
Keep track of all travel on spread sheet and reason for travel
Ensure that all travel is authorized, coded correctly and that the purpose of the trip is stated
5 – 7 years’ work experience
At least 5 years related experience in similar environment
High School /Diploma
Secretarial and Office Administration

Corporate Travel Coordinator Resume Examples & Samples

International experience – professional or private
An undergraduate degree or higher from a Travel/Tourism program
Working knowledge of Amadeus or other GDS/CRS
A minimum of 2 years work experience in an operational role for an airline, tour operator or travel agency
Fluent in spoken and written English

Travel Coordinator Resume Examples & Samples

Working knowledge of company’s policies and procedures
Knowledge and proficient in Microsoft (office & business) applications
Outstanding organizational skills. Capable of multi-tasking
Capability to interact with different levels of employees
Excellent, customer service interpersonal skills
Ability to read, write and communicate in English at test level 3+
Additional knowledge/skills may be required by contract or assignment
One year travel experience within corporate or commercial travel office, airline or travel agency
Knowledge of international travel processes
Additional experience/education may be required by contract or assignment

Travel Coordinator & Itar Specialist Resume Examples & Samples

You are the program’s subject matter expert for Technical Assistance Agreements (TAAs), Technical Expert Status Accreditation (TESA), International Traffic in Arms Regulations (ITAR), and the Export Administration Regulations (EAR)
In conjunction with corporate SMEs, you will apply for ITAR licensing for physical equipment and technical data, manage ITAR licenses and reporting, direct staff to ensure ITAR requirements are being fulfilled and all transactions fall within ITAR guidelines
Ability to process last minute travel requests and flexibility in ability to reroute, re-plan, or rearrange travel arrangements as necessary changes are requested
With little guidance or review, except for conforming with established policies, you are viewed as the authority on travel related matters for this program, including the furnishing of advice and information to travelers, administrative officials and others
Communicate effectively with a wide variety of technical and non-technical audiences
Liaison between operations and other administrative support organizations on travel related matters
Typically requires Bachelor’s degree in Business Administration or a related discipline and 5 to 7 years of experience
Should have strong skills in dealing with vendor and customer relations

Senior Travel Coordinator Resume Examples & Samples

Ensuring company discounts are integrated with BCD and Concur
Negotiate annual agreements with Travel Vendors (Air, Lodging, Rental Car)
Coordination of Corporate Events (conferences, training, corporate outings)
Negotiation and Reservation of extended lodging stays on behalf of Employees travelling more than (30) consecutive days
Creating Travel ‘Best Habits’ training presentations
Generate the ‘Traveler Scorecard’ monthly using Decision Source by BCD Travel, and report month by month travel variance and total spend to the leadership team
Identify ‘Bad Travelers’, educate on proper travel behaviors in accordance with Travel Policy. Continuous monitoring, educating and reporting out on non-compliance. Responsible for recommending disciplinary action for employees who repeatedly violate travel policy
Identify opportunities to strengthen travel policy, and coordinate with HR and Legal to update the policy in Compli
Monitor the ‘Security Map’ map from Decision Source by BCD Travel during Active and Passive threats that may impact travelling employees. Immediately notify HR and Security in the event of an emergency scenario affecting a MorphoTrust employee
Assist employees on an as needed basis with the travel system system
Occasional will be requested to coordinate, book and edit travel on an as needed basis

Travel Coordinator Resume Examples & Samples

5+ years experience in the Travel industry (International and Domestic)
2 + years experience on Worldspan GDS
2 + years experience on Concur T&E and extensive knowledge with Cliqbook (Navigation not enough)
Must have experience as a Corporate Travel Coordinator
Specialized Knowledge and Skills
PC proficiency to include Microsoft Word, Outlook, and Excel
Group and meetings travel experience a plus
Excellent customer service skills & phone etiquette
Strong written, listening, verbal and interpersonal communication skills
Call center experience and must have the ability to work well under pressure
Must be capable of managing multiple tasks while prioritizing, ensuring accuracy, giving attention to detail, and meeting strict deadlines
Positively contribute to a team environment
English/Spanish speaking preferable
Essential Duties
Demonstrates and ensures customer service as #1 priority through delivery of prompt, friendly, knowledgeable and professional assistance in all client interactions
Partners with and backs up other Travel Coordinators, ensuring all client requests and tasks are efficiently and accurately handled until completion
Work Environment

Travel Coordinator Resume Examples & Samples

Analytical support and travel market research in preparation for supplier negotiation and reviews
Monthly Travel reporting to each Line of Business
Provide education and communicate compliance and service support to travelers
Assist and support global and regional travel initiatives
Assist and advise the travel team on travel trends and non-compliance reporting
Support and maintain travel supplier relationships
Maintain and measure supplier contract performance
International travel pricing
Annual Hotel RFP
Occasional travel as required
Other tasks as assigned
Ability to reengineer and implement systems and strategies to streamline processes
Problem solving-anticipating, initiating, and resolving reporting, software, and technical issues
Knowledge of travel industry and reporting
Attention to accuracy and detail
Ability to work independently, exercising discretion, and judgment
Technical expertise - Ability to understand technical concepts and think logically and analytically
Excellent oral, written, and presentation communication skills
Embracing diversity - Working effectively with people who have backgrounds, skills, and attitudes different from their own
Excellent time management skills
Four year college degree or 10 years plus work-related equivalent in the Travel Industry
Sabre GDS 10 years’ experience
Advanced knowledge of MIS reporting systems and MS Excel required
Hotel / Car / Airline and all other aspects of travel
10+ years Travel Program knowledge including agency background
Strong analytical and negotiation skills
International Travel Booking experience
Concur (online booking tool experience)
Self-starter and independent worker
Well-developed interpersonal skills
Working knowledge of Travel Management software tools (Lanyon, Sabre RFP, Corporate booking engines, and data reporting tools)
Proficient in Word, Excel and Power Point
Well-developed writing and verbal communication skill
General administrative skills

Travel Coordinator Resume Examples & Samples

Support the VP of Global Travel to help maintain global business goals and priorities
Liaison with the US designated travel company for special travel requests
Serve as a point of contact (internal and external) for travel concerns and issues & determine appropriate travel solution
Assist VP of Global Travel in preparation of meaningful metrics, reports, & presentations
Ensure all travel training & communication materials are up to date on the Travel intranet site
Assist internal employees with travel policies and procedures
Request & distribute any ad hoc reports requested by the business units
Organize & coordinate meeting requests with internal & external parties
Assist in maintaining & tracking corporate agreements
Business owner of eTA (electronic travel authorization) tool
Update system approver changes in people soft for all business units & communicate updates to designated travel company
Minimum of 5 years work experience in the travel industry, corporate travel operations, hotel industry, or travel technology area required

Travel Coordinator Resume Examples & Samples

Coordinating business travel for Deloitte employees, including booking accommodation/hotels for employees and guests, concluding relevant contracts, etc
Coordinating the travel agency implant office work processes
Arranging accommodation in rented apartments for Russian and CIS employees
Coordinating customs clearance processes
Coordinating international relocation processes/shipment of personal belongings to/from Moscow
Conducting market research regarding hotels, apartments, airlines, travel providers, moving companies in order to find the best providers at the lowest rates
Supervising business travel contracts and payment processes
Performing travel related back-up functions for colleagues
Participating in various departments’ projects
Solving issues as they arise within the Travel Coordinator’s functions
Consulting Deloitte employees on all issues regarding business travel and customs services

Tour & Travel Coordinator Resume Examples & Samples

Assist all Tour and Travel Sales managers with Administative functions such as preparation of contracts
Co-ordinate site inspections and client visits
Handle special requests for customers and sales managers and check VIP reservation arrivals/amenity orders daily
Serve as a liaison between sales managers, operations and the executive team
Serve as a liaison between sales managers and clients when one or the other is unavailable
Attend appropriate departmental meetings/briefings, as well as any other relevant hotel meetings
Positive attitude and good communication skills
Excellent organisational and planning skills
Perfectly bilingual (French and English)
Knowledge of local market
Knowledge of hospitality
Passion for sales and for achieving targets and objectives
Degree-level qualification in a relevant field would be advantageous

Travel Coordinator Resume Examples & Samples

Handle high volume travel desk for FX Networks
Communicate with all levels of employees and talent to provide exceptional service in a timely and efficient manner, including a heavy amount of direct communication with talent and their representatives
Source hotel room blocks for all related events (junkets, premieres, etc.)
Create and maintain hotel rooming lists for various FX Networks events
5-6 years of Entertainment / Production travel agent experience required in high volume environment
Strong SABRE GDS skills, as well as working knowledge of Word, Excel and Outlook
Able to find creative solutions, and remain poised and professional under pressure
Self-motivated, highly organized, detail oriented and reliable
Maintains confidentiality and works well with senior executives, as well as with talent and their representatives
Must be able to work overtime, including nights and weekends

Travel Coordinator Resume Examples & Samples

Coordinate travel arrangements including airfare, hotel, and vehicle accommodations
Maintain a balance between company policy and customer benefit in decision making. Handles issues in the best interest of both customer (employee) and company
Ensure that travelers are “eligible” to drive company vehicles or rental vehicles
Code travel for job costing ensuring accurate and timely expense reporting
Coordinating with co-employees and Managers to provide the travelers with the correct travel-related information, advising them on the best travel plans based on their needs and requirements
Reserving tickets in airlines or other mode of transportation that best suits the traveler’s requirements
Planning for accommodations and transportation for their travel schedule
Maintaining all travel related records and documents
Meeting/working with representatives from AMEX and Concur, to be updated on latest travel reporting and processes to ensure the most efficient travel for the company
Facilitating for the smooth and easy travelling of the clients by providing all kinds of services
Must have some experience in customer interface, such as liaison between the customer and the Company
Must possess a minimum of three (3) years working experience in a travel related position i.e. travel agency, corporate travel, airline reservationist, or concierge
Must be proficient with Microsoft Office (Word & Excel)
Must be able to effectively operate office equipment and computing devices commonly used in the industry

Travel Coordinator Resume Examples & Samples

Air Planning skills – events ranging from 2 to 300 passengers
Strong time management skills and the ability to prioritise workload to exceed client expectations and SLA’s
Ability to work with Account Manager to understand and resolve conflicts and overcome obstacles
Strong communication skills and strongly developed service ethic
A thorough understanding of principles and key drivers of customer satisfaction
Must be able to simultaneously manage a number of different events
Confidence to discuss workload with Account Manager
Liaise with Meeting Manager to incorporate Air and transportation into the entire event
Working knowledge of appropriate technology to prepare costing proposal through to final billing reconciliation process
American Express and Client process and policy compliance
Previous group or business travel experience preferred GDS knowledge, Sabre Red
Microsoft Outlook and internet based skills as well as travel related qualifications advantageous
Negotiation and contracting skills

Travel Coordinator Executive Assistant Resume Examples & Samples

Experience arranging travel in a federal government environment, using Concur Government Edition (CGE) or KSA
Three years of clerical document management experience
Familiarity with office and network environments, data processing environments, database technology, imaging technology
Experience with calendaring and scheduling
Leidos is a global leader in the integration and application of information, technology and systems working to solve the world’s toughest challenges in the civil, health, defense, intelligence and homeland security markets. The company’s 33,000 diverse employees support vital missions for government and commercial customers in 30 countries. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit www.Leidos.com. The company’s diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos is an Equal Opportunity Employer

Travel Coordinator Resume Examples & Samples

Organization of travel requests, providing and researching travel options as well as providing final itineraries
Booking flights, hotels, cars, trains, and all other travel-related activities
Arranging short term mobilization for suitable accommodation
Running monthly reports in Egencia and reconciling billing appropriately
Answering phones and transferring appropriately, greeting visitors
Supporting the department director with general office duties, calendaring and assisting with department event coordination
Maintaining vendor accounts
Other duties may be assigned
Highly organized with excellent interpersonal skills
Demonstrated ability to multi-task in a demanding, fast-paced work environment
Outstanding problem solving skills
Firm understanding of providing excellence in internal and external customer service
Ability to establish and build rapport with key personnel
Ability to establish and maintain effective working relationships on all levels

Travel Coordinator Resume Examples & Samples

Coordination/Execution of all travel scheduling (along with Administrative assistance when necessary)
Contract management (of travel provisions provided in all client contracts; abiding by those guidelines when booking travel, communicating guidelines to staff)
Main point of contact for all travel vendors
Negotiation of all pricing/rates related to business travel (airfare, Amtrak, car service, hotel, etc.)
Partner with Accounting Department / Accounts Payable to organize, review and approve all vendor invoices and itinerary line items in relation to business travel
Act as a liaison to the Program Management and Administrative Support teams for travel matters
Establish relationships with internal staff to ensure open communication
Implement any travel related cost saving initiatives possible, and employ best practices for consistency and efficiency
Defend and uphold the company’s and the client’s travel policies, while still providing travelers with the needed travel bookings and quality customer service
Maintaining a monthly record of all non-billable travel expenses to assist in budgeting and forecasting

PTS Travel Coordinator Resume Examples & Samples

11-13 years w/High School Diploma
05-07 years w/Bachelors Degree
02-04 years w/Masters Degree

Executive Assistant / Travel Coordinator Resume Examples & Samples

Coordinate trips to domestic and international conferences and international lab support trips
Arrange travel to meetings, seminars, training, or outbreak sites
Adhere to travel policies of the company, Federal Travel Regulations, and General Services Administration
Prepare travel orders for employees using the Government travel system in compliance with government travel regulations
Calculate the cost of travel including destination, duration, purpose, per diem, transportation, and the basis for pricing
For travel, arrange for, process, and document/voucher for reimbursement all needs related to Executive and/or Visitor needs for Domestic and Foreign travel, per regulation and policy and using the NIH electronic travel system (CGE)
Answer phones
Respond to inquiries or refer them to appropriate government staff
Receive and announce visitors
Prepare Badge application forms for personnel with approved access
For Purchasing/Facilities, prepare or oversee work orders and/or other purchasing to ensure all needs are being met for office supplies, office relocations, or renewable services (maintenance, software licenses, etc.), and equipment as per organizational directives, in coordination with other departments, and that that all remain organized for efficiencies
Procurement of materials & supplies approved and order & maintain a record of all acquisitions
Clarify discrepancies that occur in the ordering process for supplies or services
Strength/Partner Reporting with a total of all current staff employed by specified category
Emergency Contact List reporting with contact information for all essential employees
Essential Staff List reporting of all staff names who are required to report to work during inclement weather or during other unanticipated events
Facilitate and coordinate Emergency drills and fire inspections and associated remediation
Assist in implementing Methods and SOPs for all operational facets
Provide executive level support (i.e. Branch Chief, Lab Chief, or others; possibly multiple executives) to include scheduling (calendars, meetings, conference rooms, and travel arrangements), professionally greeting visitors and representing the executive as needed; and handling multi-line phones including screening and/or resolving or redirecting per judgment. Depending on office, may be responsible for responding to all inquiries on behalf of the office (verbally or in writing as appropriate)
Act as the primary liaison and Point of Contact for all administrative support needs in the division/program
Interact and work effectively with all levels of management, staff, and program personnel (internal and external) and facilitate communications through all levels by acting as liaison between departments, senior management, and customers
Perform critical thinking, prioritization, and oversight of multiple simultaneous complex projects
Rely on experience and judgement to plan and accomplish goals
Coordinate, facilitate, and participate in division activities and initiatives to include establishing and executing complex meetings, workshops, delegate meetings (international/domestic) while providing extremely organized logistical support (scheduling, communications, secure call-in numbers and/or video conferencing support, providing meeting materials and presentations, serving as liaison, and arranging for food and beverages)
Perform record keeping to include preparing meeting notes and ensuring that files are maintained consistent with policies and guidelines
Create or summarize organization Guidance Materials and Notices with/for officials and disseminate and ensure understanding of such
May be generating, preparing, coordinating, or analyzing: Management Information Systems Reports as a quality control check for the purpose of initiating QA interventions if necessary; Quadrennial Board of Scientific Councilors (BSC) review process; bi-annual Performance Management Appraisal Program for that particular organization, and developing correspondence outlining inefficiencies identified as well as the solution plans; annual evaluations of fellows – ensuring completion, etc.; and other various management reports to define and evaluate the workflow, timelines, and/or potential problems of a wide variety of program functions, keeping abreast of program developments and making substantive recommendations for improvements
Create, edit, and/or finalize a variety of memos, letters, spreadsheets, reports, SOW’s, individual/mass mailings, and presentations using MS Word, Excel, PowerPoint, etc. At this level, creating such materials requires handling of high-level documents, complex minutes, etc. which require understanding of technical matters within the program and dealing with multi-national participants with language challenges
Maintain/update systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities
Exercise sound judgment in safeguarding files containing confidential and/or sensitive information while handling a wide variety of situations and conflicts involving clerical/ administrative functions and/or staff
Provide leadership and guidance to other organizational secretaries and staff as needed. May serve as the liaison between administrative staff coordinating activities for long-term projects
Update organizational information and maintaining work files and related communication in shared files or on the SharePoint site
Develop, maintain, and utilize various program databases and spreadsheets for Lab Chiefs or subordinates
Act as Timekeeper, which includes assisting in resolving time and attendance issues as needed
Provide analytical and operational support for implementing Federal Records Management requirements related to case and office files. May require the conversion of paper files and creating/maintaining electronic filing systems or paper filing systems as needed. Make copies as needed
Performing critical review of the content and substance of all written action documents and correspondence prepared for the signature of Chiefs or Principal Investigators to include identifying potential conflicts and recommending resolutions
Maintaining close contact with the Executives while in travel status to keep him/her informed of important matters that arise during his/her absence
Review all such acquisition requests for proper documentation, justifications, and quotes; research and track orders to ensure timely deliveries; and record receipt in system timely as required
For HR/Fellow/Visitors Support: prepare recruitment application packages, correspond with recruits, and guide them through the process
Prepare appointments and renewals of Visiting Fellows and prepare as well as format, track, and process all required forms for processing in the Fellowship Payroll System
Maintain personnel tracking logs, which organize important Human Resource information, including Visa and suspense dates
Monitoring Fellowship stipends, insurance costs, and billing codes
Responding to staff inquiries, obtaining and/or requesting parking permit/stickers, assist staff with the development and/or printing of posters, business cards, receiving and sending of UPS/FedEx packages
Must be a US citizen or permanent resident
Experience working in a professional, demanding, and fast-paced dynamic work environment, preferably in support of high-level Executives
Demonstrated judgement and appropriate use of discretion
Experience performing complex administrative tasks requiring analytical, organizational, and time management skills
Ability to multi-task and assist multiple employees at once. Ability to work independently and in a collaborative team environment with all levels of management of a diverse population. Ability to transcribe and/or edit documents
Experience drafting/reviewing policies and SOP's
Very strong communication skills, both oral and written. Excellent follow-up skills and tracking of suspense items
Proven advanced MS Office skills (MS Word, Excel, Access, and PowerPoint, and also Outlook Suite including email, calendar, contacts, and tasks)
Advanced internet researching skills
Ability to obtain/maintain DoJ Security Risk Assessment (SRA) approval
Must be willing to be immunized with licensed and FDA approved Investigational New Drugs (IND) recommended for persons at risk to occupational exposure of biological agents
Must be willing to participate in periodic drug screening
Experience with viral Select Agents is highly desired
Good Laboratory Practice experience is preferred
Basic understanding of laboratory information management systems (LIMS)
Have a strong knowledge of administrative duties, including, but not limited to: answering telephones including managing conference calls, faxing, filing, managing calendars and scheduling, postage meters, tracking specific information for clinical research databases, and ordering supplies
Ability to code and track invoices and reconcile petty cash and other project related budgets
Ability to provide agendas and record minutes for meetings,
Ability to receive and disseminate mail
Experience with medical terminology is preferred
Knowledge or experience with the following systems is preferred: Concur Government Edition (CGE; Government travel system), ITAS (Internet Time and Attendance System), NFTE (Non-FTE document depository), GovTrip, Fellowship Payment System (FPS), NEDS, and NBS
Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired

Group Meetings & Travel Coordinator Resume Examples & Samples

Coordinate Incentive, affinity and retail group Programs–Compile reservations and correspond with various vendors including hotels, transfer companies, activities. Maintain financial accountability for group tours
Assist Group Department Supervisor with special assignments/projects related to group travel
Complete department-related responsibilities as assigned by supervisor
Coordinate reservations– Create registration forms/websites using Meeting View, receive reservations and input information. Compile reservations and correspond with various vendors including hotels, transfer companies, activities. Maintain financial accountability for group tours
Prepare and distribute documentation including itineraries, arrival/departure manifests, rooming lists, etc. Follow-up with clients for changes/additions
Some travel is required as there will be a possibility for escorting tours

Country Travel Coordinator Resume Examples & Samples

Provide travel support to business travelers by assessing the nature of the risks, designing and deploying journey management plans in support of travel in a risk mitigated environment
Maintain oversight of all business travelers in-country, to include travel validation and active monitoring of all business travelers, project personnel and expatriate residents
Oversee the provision of travel management for the Country President and VIP/VVIP (foreign and local national employees and/or customers)
Support the business with appropriate advice, industry knowledge and direction that assists local management to comply with internal documentation, national regulations, local and international standards
Provide ongoing support, advice and recommendations to the Country President and other managers in support of the business
Review and update travel management related documentation to include journey management plans, travel procedures and protocols. Actively participate in functional related meetings, discussions, and dialogue with in-country management
Support local office to drive Honeywell Business in a risk mitigated environment
Strong communication skills (English) - both written and verbal. Be able to build a strong and high level network
Tertiary education
Capacity to maintain focus and composure in a dispersed, risk intensive and diverse environment
High degree competency managing complex operations across various risk environments
Proven track record of implementing and managing travel & visa planning in a multi-national company environment and across various business groups
Executive presence – ability to influence at a senior level
*Please note that a U.S person (U.S citizen or U.S Green card Holder) cannot do any of these jobs under U.S law

Travel Coordinator Resume Examples & Samples

Timely providing the information about the travel conditions as well as rules and terms of documents obtaining and processing (passport, visa, invitations, vouchers, travel documents, registration, etc.) in order to process the movement and the residence of the company staff and customer representatives
Organization and processing of all the aspects of business travel activities
Tickets (international and domestic)
Hotel reservations
Ground transportation
Supporting documents (insurance, reference letters etc.)
Control of the orders' execution and assistance in resolving difficult situations
Monitoring the business trips process
Monitoring the possible changes in the processes of obtaining of the documents (passports, visas, invitations, vouchers, travel documents and registrations)
Signing the agreements and contracts with outside organizations and providers for a range of services (hotels, travel agencies etc.)
Timely prepare and provide the established reports on the process of business travel activities
Previous experience in the similar role
Knowledge of travel processes
Excellent communication skills both verbal and in written form
Experience in multicultural environment

Assistant Senior Travel Coordinator Resume Examples & Samples

Microsoft Office 365, including SharePoint
Accounts payable, billing, or bookkeeping
Data entry or data management
Writing content for promotional materials; and/or
Working in travel or events planning

Travel Coordinator Resume Examples & Samples

International flight coordination
Site flight coordination
Roster management
Travel administration including cost recording and data entry
Site accommodation coordination
Visa support letters
Book and manage flights with the company travel provider, ensuring the most cost effective routes are booked
Update personnel files with items specific to flights
Provide updates to relevant departments with regards to personnel under their head count
Provide assistance with personnel movements to the broader HR team, liaising with Recruitment in regards to new personnel
Liaise with onboarding project personnel and provide adequate detail and information on the travel and hotel, pick-up transport information
Liase with Clients transportation team to provide transportation service to Jacobs personnels in timely manner
Hotel booking, payment and arrangement in both domestic and international
Collate accurate documentation for visa applications
Carry out any other ad hoc duties as required by the Human Resources Manager / Mobilisation Specialist and and / or Travel Lead
Be on call after-hours including weekends and public holidays; to handle urgent/emergency requests and events

Travel Coordinator Resume Examples & Samples

Accounting to ensure accurate, complete, and timely processing of travel invoices as well as supporting employee expense reports’ issues
IT/IS – to ensure any technical, travel related issues will be addressed in a benefit of travelers
Legal department to complete and timely processing of travel agreements
HR – to ensure policy alignments and relocation support
Audit all incoming travel requests according to Travel and expense Policy
Reduce travel spend by managing business contacts with airline, hotels and rental cars representatives, etc. ticket prices, managing business terms and agreements
Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines
Research, negotiate, and secure rates with airlines, car rental companies, and hotels
Serve as a general resource of knowledge and point of contact for travel-related issues for Mellanox employees, visitors; assist employees with travel-related issues or concerns
Review and ensure all contracts
Perform special projects and assignments as directed, specifically yearly Sales Conference event flights, transportation and other aspects if required
Present travel guides and policies, data analysis and recommendations
Manage payments/approving invoices and maintaining all travel related records and documents
2+ years of experience in corporate travel or a related field is required
Concur knowledge – is preferred
BI and/or Cognos analytic tools’ experience is preferred
Ability to work independently but also to be a part of a team
Well-organized, able to multitask and prioritize with attention to details
Positive attitude, patience and persistence
Expert-level experience in Microsoft Excel, Word, PowerPoint, Outlook and on-line travel related search
Excellent communication (written, verbal and oral) as well as organizational, management and negotiation skills
Willingness to be flexible if needed during off-hours for cross-coverage and/or issues resolution
Ability to train new employees on the Mellanox Applications/Tools (Concur and/or other tools) as needed
Out-of-box thinking and emergency/crisis management (as needed - global threats, etc)
Bachelor’s degree required with travel, tourism or hospitality degree preferred

Travel Coordinator Resume Examples & Samples

Coordinates arrangements to proper dialysis facilities for patients
Follows company procedures, guidelines and standards in the areas of travel coordination
Participates fully as a team member to assist as needed in completing all functions related to accommodating patient travel requests
Tracks submitted and received documents and completion dates
Request, review, verify, and submit patient medical record information to intending facility
Maintains strict confidentiality of patient personal information
Maintains HIPAA compliance
Understands business implications of decisions
Performs other duties as requested by manager
Bachelor’s Degree preferred
Equivalent administrative healthcare experience will be considered
Proficient with Microsoft Office, aptitude for learning additional software applications
Customer focused, continually displaying integrity, courtesy, and compassion
Strong organizational and time management abilities, attention to detail, proven problem solving skills
Ethical conduct, personal effectiveness/credibility, thoroughness with ability to multitask

Business Travel Coordinator Resume Examples & Samples

Responsible for the day-to-day delivery and quality of travel services including supporting EMEA travelers through accurate and timely query resolution
Responsible to manage and monitor compliance to policy; propose actions where necessary and supports new policy deployments
Contributes to the success of the EMEA Business Travel Plan through proposing and executing actions, and monitoring progress
Responsible for reviewing & improving processes for greater effectiveness and greater efficiency; optimize service delivery through implementing best practices, technology & communications
Identify opportunities for increased savings and improved service delivery with current key suppliers; reviews supplier SLAs; monitors performance and addresses service issues
Maintains awareness of market trends; leverages lessons learned from other countries and/or regions, and shares best practices and new approaches, and actively participates in Global/EMEA travel meetings and calls

Senior Travel Coordinator Resume Examples & Samples

Clarifies travel preferences by determining travel dates and destination, mode of transportation, etc
Schedules itinerary by identifying, booking, and confirming route, carriers, lodging, verifying space and rates, issuing tickets
Schedules personnel for approved travel on corporate aircraft. Schedules personnel from approved travel authorization on commercial flights. Coordinate these two steps to efficiently economize when possible
Obtains executive approval on initial flight requests. Coordinates scheduling of corporate jet flights and/or commercial bookings. Obtains executive approval on final flight orders
Monitors use of company air travel credit cards. Issues new cards and handles cancellation orders
Prepares travel kit for new hires expected to travel for the company
Collects payment by entering and verifying scheduled services and charges
Maintains and updates corporate travel profile
Completes foreign travel requirements by obtaining visa, permit, and medical regulations, completing forms, providing information on currency
Prepares VIP and International reservations
Acts as Supervisor when the Supervisor – Corporate Travel is not available
Assist the Travel Coordinators with customer service issues
A minimum of 2 years of travel agency experience is required
Prefer management skills
International experience preferred
Sabre, Apollo, or Worldspan experience preferred, as well as basic typing skills
Effective verbal communication skills and service oriented demeanor
Must be quick, efficient and organized with a friendly telephone manner

Travel Coordinator Resume Examples & Samples

Book airfare, car and hotel using Expedia or going directly to the appropriate website
Book airport shuttles or car service
May assist with passport and travel visa processing using an expediting company
Receives and reviews expense reports for accuracy before submitting for approval and processing
Other miscellaneous travel related duties
Ensures discreet handling of all business and maintains the highest level of confidentiality
Manages calendar events for department manager(s) and maintains shared department calendars
Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system
Runs routine database reports
Prioritizes duties and works on several tasks simultaneously
Updates and tracks delegated tasks to ensure progress to deadlines
Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins, etc…
Handles a variety of administrative and special project responsibilities
Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy
Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from CEi
Assists in the coordination of work flow through staff
Performs duties independently, raising issues to manager(s) as needed
Prepares and analyzes department metrics; prepares executive reports which may include various charts and graphs
Expertly handles a variety of administrative and special project responsibilities
Researches information and drafts or prepares research reports or other documents as assigned
Provides administrative and logistics support to VP staff meetings; makes arrangements, records items on white boards or flip charts, prepares action item minutes
Manages monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements
Assists in tracking and reconciling department budgets. Assists VP in creating annual budget and quarterly forecasts
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules
Demonstrated ability to work independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and working collaboratively as a member of the team
Sound decision making ability
Ability to read, analyze and interpret business information, financial reports and contracts
Possess a high degree of business acumen and professionalism
Possess project management skills
Excellent organizational skills and proven expertise in managing and mastering details
Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Project, and Access
Advanced Excel skills a must
Able to interact with all levels of the organization
Responds well to pressure, is resourceful and efficient
Able to multi-task, first and foremost
Extensive knowledge of all Microsoft Office software, specifically Word and Excel and Outlook
Experience booking travel for several employees
Must work well under pressure

Promotional Group Travel Coordinator Resume Examples & Samples

Proven knowledge of travel industry terminology, products and booking systems
Have proficiency and experience using travel operating systems (i.e. Apollo) and Microsoft Applications (Access, Excel & Outlook)
Exhibit excellent Analytical skills as it relates to data comparison, tracking and reporting
Possess the ability to use innovative thinking, trouble shoot and take prompt action
Display excellent verbal and written communication with the ability to make quick decisions
Be a self-starter with the ability to multi-task and learn new skills & technology quickly
Proficiency in Apollo, Excel, and Access Data Base Applications and the ability to quickly learn new systems. Experience with Globalware highly desired
CTA or CTC travel certifications preferred
A competitive salary of $16.75 to $18.00/hour, depending on experience
Position is eligible for an Individual Incentive Plan

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