Travel Coordinator Job Description

Travel Coordinator Job Description

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Travel coordinator provides insight into travel industry best practices and make recommendations to optimize technology configuration and platform capabilities.

Travel Coordinator Duties & Responsibilities

To write an effective travel coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included travel coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Must keep up with the latest developments in the travel industry television job functions
Liaison with AMEX and Legal to obtain and coordinate documentation for credit cards in new markets
Use the Concur expense processing tool to process claims in a timely and accurate manner, ensuring compliance with the appropriate T&E policy and VAT requirements
Monitor the submission of claims, chasing untimely submissions and approvals as necessary and escalating as required
Utilise Concur’s reporting tool to run and build ad hoc reports as required
Build and maintain good working relationships with other departments and personnel across the business and associates in the relevant Finance teams
Participate in the development of process and training materials, ensuring that they are in line with Concur and company policy
Audit expense reports to current policy
Receive, adjust and approve reports within Concur
Provide support to employees via email and phone

Travel Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Coordinator

List any licenses or certifications required by the position: MS, ICU, ER, NMCI, MRPT, CTC, CTA, BLS

Education for Travel Coordinator

Typically a job would require a certain level of education.

Employers hiring for the travel coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Business, Graduate, Finance, Accounting, Hospitality, Management, Associates, Tourism

Skills for Travel Coordinator

Desired skills for travel coordinator include:

Airline travel system
Industry practices
Outlook
Travel industry
Excel
E-Time
Travel processes
MS office
PowerPoint
Basic travel industry rules and regulations

Desired experience for travel coordinator includes:

Bachelors’ Degree in Travel, Tourism & Hospitality preferred
Assist new users to get set up
Reconcile Concur weekly feeds to GL and Payroll
Confirm Amex payments are being made through Concur
Ensure new/change vendor set up documentation is received, entered and archived
Update legacy system daily with changes to terms and paygroups

Travel Coordinator Examples

1

Travel Coordinator Job Description

Job Description Example
Our company is looking to fill the role of travel coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel coordinator
  • Track and maintain company travel issues as they occur and see them through to closure
  • Monitor travel policy compliance
  • Escalate all necessary traveler requests and/or concerns to traveler's Supervisor and Manager
  • Coordinate travel for clients, vendors and employees and make arrangements/reservations for air travel, hotel accommodations, dining reservations, ground transportation
  • Proactively track flights for delays and cancellations and help travelers find alternative arrangements
  • Maintain client and employee history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions)
  • Serves as travel contact between remote production crew and in-house travel department to coordinate all travel needs for remote event personnel
  • Assists in day-to-day processing and tracking of remote event travel logistics
  • Communicates with Production Management to ensure travel information is current and accurate
  • Liaises with Production Management and Legal to finalize hotel contracts
Qualifications for travel coordinator
  • Capture all travel related costs and input into the costing module
  • Must be familiar with the operations and schedule modes of transportation such as airlines and passenger trains, throughout US
  • Must be able to work weekends during certain times of the year
  • Must be self-disciplined and self-motivated and have the ability to comprehend the extensive production operations and schedules
  • Knowledge of sports remote travel and production requirements a plus
  • A general Degree holder with a minimum of 2 years’ relevant experience or a Diploma holder in Business Administration with a minimum of 3 years’ working experience, preferably in the travel retail industry
2

Travel Coordinator Job Description

Job Description Example
Our growing company is looking for a travel coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel coordinator
  • Own creation, maintenance, locking and validating of Material and Hardware Matrix
  • Own creation, maintenance, and reporting of product sample request
  • Manage and track Wear Test and fit for purpose sample requests
  • Supports the initiation and management of PBVR & product revision notice
  • Manage product functionality details in Tools of the Trade
  • Support and manage all costing activities in ecVision costing module
  • Implement and coordinate projects and initiatives aimed at improving margins
  • Ensure yields are confirmed to support costing process and RMRP
  • Able to perform efficiently in a high pressure, fast paced environment
  • 1-3 years’ experience in a product development – Bags or Accessories preferred
Qualifications for travel coordinator
  • A minimum of 5 years of experience in a corporate travel environment inclusive of experience arranging complex international travel reservations
  • Detailed oriented with excellent interpersonal and customer service skills
  • Understanding of Federal Travel Regulations
  • Business or Economics degree
  • Occasionally (1/3 of the time or less) walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk)
  • Minimum 2+ years of business experience preferably in marketing, sales and/or customer relations as a beauty advisor or counter manager
3

Travel Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of travel coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for travel coordinator
  • Proactive maintenance of ground database
  • Communicate confirmation to all crew
  • Continuous process improvements within the scope of our control and utilization
  • Implement process of keeping ground transportation vendor up to date with flight delays/arrivals
  • Maintaining, building up, and improving customer (crew) hotel data base
  • Validate hotel shuttle or transportation vendor information and advice crew force details
  • Developing innovative continuous process improvements within the scope of capacity
  • Providing quality input for the development and maintenance of ground data
  • Work closely with Ground Ops to identify vendors for alternate locations
  • Work closely with various departments to help ensure operational reliability and effective execution
Qualifications for travel coordinator
  • Excellent presentation, writing skills, and computer literacy including Microsoft Office Suite essential
  • Ability to work in a fast-paced environment and operate well under pressure and time constraints
  • Ability to remain calm and focused in a fast-paced environment
  • Available during non-traditional business hours to quickly resolve travel-related issues for off-site crew
  • A motivated independent contributor, but also a confident collaborator
  • Impeccable attention to detail, with the ability to handle multiple projects simultaneously
4

Travel Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a travel coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for travel coordinator
  • Maintain travel & expense shared drives & SharePoint site (Visa reports, receipts, completed travel profile & NRI travel request forms)
  • Create/maintain/modify/delete all Concur profiles as needed
  • NRI Relocation travel booking, receipt reconciliation, and distribution to NRI
  • Assist Accounting, Finance, Tax, and Treasury teams with issues or changes involving expenses and how they’re handled
  • Process hotel direct bill applications for all GO’s
  • Month end bank transaction detail report for accrual, bank statement for Accounts Payable
  • Logistics planning for travel training
  • Responsible for the daily execution of international and domestic transportation logistics both individual and group bookings
  • Identify potentials to optimize the current travel process and help reduce current flight costs
  • Providing a seamless travel experience for our customers, in a fast growing environment
Qualifications for travel coordinator
  • At least 5 years of relevant experience in Business Travel Service Delivery Teams, Project or relevance
  • Strong Travel Operations knowledge with good understanding of travel policy, processes, GSD and travel technology and booking tools
  • Good time management to manage multiple projects within timeline
  • Effective communication and interpersonal skills to interact with regional clients and internal stakeholders
  • Influencing and assertiveness with boldness to challenge status quo
  • Self motivation, Flexible and adaptable to work in a virtual regional team
5

Travel Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of travel coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for travel coordinator
  • Benchmark, analyze, monitor, and report on travel expenditures and opportunities for cost savings and enhanced service
  • Consolidate provider reporting and provide management reporting of travel and credit card expenditures across budget units (Unused ticket report management & Airfare Points programs)
  • Assist in finding travel services, credit card and innovative payment solutions for international (in-country) and domestic traveler needs
  • Manage all travel arrangements to the CEO- booking, frequent flyer miles, personal points program travel cards, transportation services, seat assignment Follow up on all flights 24/48hr prior to departure to assure accuracy and there are no issues
  • Assist with Procurement Buys and Subcontracts Administration
  • Perform analysis & estimates of costs and price analysis, reviewing & assessing terms, conditions and provisions of agreements for complex solicitations
  • Reviews & analyzes vendor quotes, proposals, and pricing requests
  • Plan and administrate coach, train and ferry transfers
  • Plan and administrate student accommodation
  • Communicate transportation plans to relevant parties
Qualifications for travel coordinator
  • High capacity to adapt
  • Organized approach to work and ability to work under time/target pressure
  • Quality conscious, attention to detail and supportive of a preventative culture
  • Support 12 hour work shift schedule
  • Knowledge of a GDS preferred
  • Action all external travel requests for clients, visiting guests

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