Coordinator, Travel Job Description
Coordinator, travel
provides travel support to business travelers by assessing the nature of the risks, designing and deploying journey management plans in support of travel in a risk mitigated environment.
Coordinator, Travel Duties & Responsibilities
To write an effective coordinator, travel job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, travel job description templates that you can modify and use.
Sample responsibilities for this position include:
Proficiency with Excel, Outlook and Illustrator
Serves as primary point of contact between remote production crew and in-house travel department to coordinate all travel needs for personnel
Assist in day-to-day operation and tracking of travel logistics
Ensure all travel is in line with corporate travel policy
Daily communication with lead production team to ensure travel information is current and accurate
Liaise with Production Management and Legal to finalize hotel contracts as needed
Manage hotel room blocks, update changes, additions and communicate with hotel contacts
Assist with tracking travel costs and update Production Management weekly
Assist in maintenance and organization of internal travel documentation
Prepare detailed weekly itineraries for production crew
Coordinator, Travel Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Coordinator, Travel
List any licenses or certifications required by the position: MS, ICU, ER, NMCI, MRPT, CTC, CTA, BLS
Education for Coordinator, Travel
Typically a job would require a certain level of education.
Employers hiring for the coordinator, travel job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Business, Graduate, Finance, Accounting, Hospitality, Management, Associates, Tourism
Skills for Coordinator, Travel
Desired skills for coordinator, travel include:
Excel
Windows
Word
Outlook and PowerPoint
Microsoft applications in a Windows environment
Medical record format and content of patient records
Proficiency of each user in the clinic as they use EpicCare
Army travel regulations and military travel orders
AV needs/formats
Desired experience for coordinator, travel includes:
Prepare cheque requisitions for all crew per diem and cash advances
A motivated self-starter, but also a good collaborator
Attention to detail and having the ability to manage your time to meet deadlines is critical
A team player and handle working with multiple production departments
Must understand the business dynamics of the travel logistics
Must keep up with the latest developments in the travel software and industry rates television job functions
Coordinator, Travel Examples
1
Coordinator, Travel Job Description
Job Description Example
Our company is looking to fill the role of coordinator, travel. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, travel
- Assists with tracking travel costs for Production Management
- Assists in maintenance and organization of internal travel documentation
- Prepares and distributes detailed travel itineraries for remote event travelers
- Create, manage, and communicate all development activities through ecVision sample module, development log, and material/hardware matrixes
- Ensure all corporate deadlines adhere to the Product Development Timeline (PDT)
- Act as knowledge sharing hub/conduit for information
- Manage design card handoff meetings and ensures details are consistent across silhouettes and Retail/Outlet
- Coordinates the sending of development packages to overseas partners
- Partner with cross-functional teams to procure sampling materials for all development milestones
- Own proto sample approval process, related systems, and design review meeting schedule
Qualifications for coordinator, travel
- A general degree with minimum of 3-year relevant experience in retail
- Must be an Australian Permanent Resident /Citizen
- Full time availability Monday to Friday
- Self-motivated, independent and willingness to travel up to 30%
- Field work at Sydney International Airport and DFS Galleria George St is required on weekly basis
- Ability to multi-task and good time-management
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Coordinator, Travel Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of coordinator, travel. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, travel
- Data and File Maintenance - Performs data entry for all credit card applications including new hires, terminations, relocations, in credit card system and PeopleSoft accordance with Laureate policy guidelines
- Customer Service – Assist employees with travel related topics such as
- Arrange production requirements with Producers and Directors to include shoots, make up, vision mixer, floor manager, steadicam
- Screens telephone calls, visitors, and incoming correspondences - Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence
- Position requires a U.S. Department State Moderate Risk Public Trust (MRPT)
- Adheres to policies and procedures ensuring effective and cost efficient processes
- Maintaining and improving customer relations for defined customers- Crew
- Optimization of correct ground transportation vendors within the region
- Incorporate HAWK alerts in the reconfirmation process and utilize in collaboration with the ground vendors to advise final stages of flight arrival
- Implement corrective action as necessary if ground transportation fails to show
Qualifications for coordinator, travel
- Strong interpersonal skills and the ability to get along and interact with others (colleagues, clients)
- Problem solving skills within the team with external personnel
- Occasionally lift and carry 20-30 pounds of marketing material and office supplies
- Must be familiar with the operations and schedules of modes of transportation such as airlines, rental cars, throughout US
- Must be self-disciplined and self-motivated and have the ability to comprehend extensive production operations and schedules
- Able to work well independently without direct supervision within a team environment
3
Coordinator, Travel Job Description
Job Description Example
Our growing company is looking to fill the role of coordinator, travel. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, travel
- Contacts hotels, and ensures credit card authorizations are finalized
- Ensures compliance with University, state and federal regulations
- Responsible for the on-going development of dovetailed air discount programs, monitor compliance
- Assists with negotiations of rental car vendor contracts
- Analyses air/car/hotel/department financial cost analysis where needed
- Leads implementation of new services to include in-house travel agency liaison with upkeep on agent procedures and attend weekly supervisor meetings and monthly agents meetings
- Monitors service levels for travelers and reports status to Corporate Travel Manager
- Holds monthly audits on agency performance bills and reviews with Corporate Travel Manager for final approval
- Visa transaction reconciliation, validation, and correction of all non-visa card holder charges
- Assist employees with PeopleSoft & Concur software troubleshooting issues & training
Qualifications for coordinator, travel
- Exceptional time management and prioritization with the ability to meet critical deadlines
- A team player comfortable working with internal and external entities
- Knowledge of FileMaker a plus
- Experience of expense claim processing for a multinational corporation preferably in a shared service environment
- Fluent in English and other Western European language advantageous
- Position demands confidentiality and ability to work well with senior executives, with talent and their representatives
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Coordinator, Travel Job Description
Job Description Example
Our company is searching for experienced candidates for the position of coordinator, travel. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, travel
- Ongoing training with other team members and management
- Maximize your potential to optimize the quality and efficiency of our travel process
- Identify ‘Bad Travelers’, educate on proper travel behaviors in accordance with Travel Policy
- Acts as company’s liaison with corporate travel agency to resolve any travel-related questions or issues
- Assists with training for travelers and office administrators globally
- Gather client requirements and assist with the implementation of programs relating to travel and credit cards (Travel agency, air, hotel, car rental, limo service shuttles )
- Perform analysis, present findings in support of the program, review, analysis, selection, and implementation of credit card solution that will meet VSE’s needs
- Perform analysis of travel spend, identify savings, service enhancements and ensure compliance to provider contractual milestones
- Work closely with Travel Agency assigned account manager to discuss cost savings opportunities, quarterly reviews & better travel management ideas or concerns
- Support efforts to enhance VSE’s ability to track travelers for a range of operational and compliance purposes (World View Report System)-access provided by WTI
Qualifications for coordinator, travel
- Good business acumen with commercial awareness
- Project management experience with strong data analysis skills
- Positive attitude with willingness to learn and resilience
- Bachelor’s degree in the field of business or several years of experience in a comparable position
- Concept for problem solving
- Self-initiative, motivated and ability to handle stress
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Coordinator, Travel Job Description
Job Description Example
Our innovative and growing company is looking for a coordinator, travel. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, travel
- Over 150 travelers in the Civil Division, Commercial Litigation Branch, Fraud
- Organize both international and domestic travel including flights, hotels and ground transportation services according to the corporate travel policy in a timely and professional manner
- Work closely with Project Managers and travelers to provide optimal travel options that meet financial considerations and project needs
- Assist with procuring necessary paperwork for Passports and Visas when needed
- Ensure travelers are industry compliant have the required training and certification for each project
- Communicate with travelers regarding travel arrangements and assist with any change requests quickly
- Attend weekly Operations and Logistics meetings
- Prepare and maintain travel risk assessments
- Support the implementation of HSE management systems
- Assist with third party invoicing as required
Qualifications for coordinator, travel
- Proficient in the use of online booking agent websites such as Egencia, Expedia, Orbitz
- College or university degree and/or relevant experience
- Fluency in German is an advantage
- 1-2 yrs of relevant work experience is an advantage
- Bachelor’s degree in Finance or equivalent external work experience or formal training in related duties
- Background in Travel Industry Purchasing