Travel Associate Job Description

Travel Associate Job Description

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Travel associate provides consultation on travel industry changes and developments, addressing impact to the travel program.

Travel Associate Duties & Responsibilities

To write an effective travel associate job description, begin by listing detailed duties, responsibilities and expectations. We have included travel associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensures that travel needs are met within the constraints of the organization’s travel policies, procedure and budget
Participates in organization-wide planning, development, and communication activities, as needed and ensures adherence to Advancement Project goals and policies within the project area
Travel industry experience ideal
The Travel Management Analyst operates independently to deliver travel services in a timely, efficient manner and according to Travel policies and guidelines
Communicate with the corporate travel management company (TMC) to ensure travel related activities are in compliance with global corporate policies and procedures
Manages final forecast approvals and promotional support for all non-saleable items
Assists with product assortments, including restrictions, pricing and order confirmation code and replacements
Oversees, summarizes and updates forecast recap database by brands by region updated on both the Lachen website and Marketing allocations drive for future allocations to team
Researches and oversees the development of promotional elements/tools production
Oversees digital and advertising (including all print, tv radio) initiatives

Travel Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Associate

List any licenses or certifications required by the position: PMP, CPSM, C.P.M, OSHA, CCTE

Education for Travel Associate

Typically a job would require a certain level of education.

Employers hiring for the travel associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's Degree in Education, Nursing, Allied Health, Finance, Business, Accounting, Business/Administration, Supervision, Marketing, MBA

Skills for Travel Associate

Desired skills for travel associate include:

Policies
Procedures and processes
State of the various travel industries supported
Travel industry
MS Office applications
SABRE travel software
Travel industry systems
/and on need basis
Alteryx
Another official UN language

Desired experience for travel associate includes:

Works harmoniously with all departments within Blizzard, globally, external vendors on travel needs
Raises Shopping Carts for procured goods and services while managing cost centers and budget
Establishes with Marketing Manager and Sales Team seasonal marketing calendars per brand
Work harmoniously with all departments within Blizzard, globally, external vendors on travel needs
Manage all shuttle and parking details and communications for staff meal ticket / voucher process including distribution, while working closely with event staffing lead
Manage and lead our current outsourced travel management company (TMC), including the travel counselors

Travel Associate Examples

1

Travel Associate Job Description

Job Description Example
Our innovative and growing company is looking for a travel associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel associate
  • Assists senior staff in developing and managing event budgets, including tracking costs and processing invoices
  • As appropriate, tracks event RSVPs and/or ticket/sponsorship sales
  • Coordinates with the Development Department to enter guest registrations for all fundraising events into Salesforce database
  • Coordinates with the Finance Department to prepare event-related invoices, process reimbursements and reconcile billing
  • Assists staff with the preparation of collateral materials and mass mailings, including fundraising invitations, meeting packets and signage
  • Identifies potential conflicts in the planning of meetings and events and works with staff to resolve conflicts
  • Schedules hotel and flight accommodations, specifying times, dates, best connections, meals, seat locations, car rental, and procures necessary documentation such as passports, visas, or other clearances
  • Serves as a general resource and point of contact for travel-related issues
  • Receives and responds to incoming travel requests on behalf of the organization
  • Coordinates with the Finance Department to prepare travel-related internal expense reports, process reimbursements and reconcile billing
Qualifications for travel associate
  • Provides traveling staff with itineraries, directions and required travel documentation
  • As appropriate, assists other departments and works as a member of the Administration Team by demonstrating professional and cooperative demeanor with supervisors and co-workers
  • Provides administrative coverage for members of the Administration Department who are on leave
  • Other duties as assigned, dependent on organizational needs and employee skills.To perform this job successfully, an individual must be able to perform each essential job function assigned satisfactorily
  • Sincere and demonstrated commitment to advancing social and/or racial justice progress for the highest-need communities
  • Must be able to travel within state
2

Travel Associate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of travel associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel associate
  • Jorge Jimenez
  • Director of Human Resources, Finance and Administration
  • Hr@advanceproj.org
  • Women and people of color are strongly encouraged to apply
  • Leads travel reconciliation process and manages internal client relationships, which includes oversight of travel assistant’s work and answering questions about charges
  • Write and edit some of T+L’s core travel content, including material relating to hotels, airlines, travel agents, and more
  • Contribute both stand-alone front-of-book magazine and be a part of the team that produces some of T+L’s regular franchises, such as World’s Best, It List, and Where To Go
  • Produce daily content for the web, work on longer-term digital projects, such as destination guides and new digital verticals
  • Take regular desksides, attend industry events, and serve as an ambassador for the T+L brand
  • Be an active participant in T+L’s social strategy, including contributing to Facebook Live, Instagram Stories, and Snapchat
Qualifications for travel associate
  • Eligible for Monthly Incentive Pay Plan
  • Contribute travel content to T+L’s sister brand, Departures
  • Manage the Global Hotel Program
  • Manage the Ground Transportation Program which would include the preferred car service, rail and car rental programs
  • Support the firm’s overall travel technology strategy and other departmental projects
  • Minimum 3-5 years of business/ customer service experience
3

Travel Associate Job Description

Job Description Example
Our innovative and growing company is hiring for a travel associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel associate
  • Identifies the impact of Travel marketing projects on the various channels/business units and communicates appropriately
  • Leads key marketing initiatives and cross-functional teams, as needed, to achieve business objectives
  • Responsible for the incorporation of booking behavior model and retention model knowledge into marketing strategies across all lines of business
  • Also responsible for managing Travel content and promotions through the online channel
  • This position requires a strong marketing background, strategic emphasis and eye for executional detail along with the ability to review marketing results, gain insights and recommend future initiatives based on that analysis
  • Requires knowledge of direct mail estimates and project management knowledge of the digital channel for integration into e-business efforts
  • Budget management and forecasting experience preferred
  • Schedule special request/needs trips as needed in collaboration with sales team/ marketing and VM to strengthen areas of opportunity
  • Assist with preparation of Sales Meetings (hotel reservations/presentations/preparation of marketing material for distribution/meeting room set up and gifts)
  • Share in the responsibility of drafting bi-weekly Marketing Bulletins containing all relevant information to sales and education teams
Qualifications for travel associate
  • Assist with end to end travel technology strategy
  • Primary Administrator for corporate Online Travel Booking Tool (currently Concur)
  • Provide best in class customer services support to all traveler/arrangers
  • Assist with the strategy and conducting RFPs for travel related categories
  • Assist with negotiations and managing vendor-related programs (airline, car rental, hotel, travel agency and technology suppliers)
  • Intranet site maintenance
4

Travel Associate Job Description

Job Description Example
Our growing company is looking for a travel associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for travel associate
  • Interact daily with the outsourced vendors and internal business partners that provide or receive various travel/meeting goods and services
  • Initiate strategy for and research, develop and author communications to be used to communicate with the campus population via Dlife, Travel/Meeting Website, newsletters or conference calls
  • To inform the Manager of all complaints received, on errors that may have been made or operational difficulties that are being experienced so that measures can be taken to resolve the problem
  • Communicates customer operations requirements to all concerned and servicing locations
  • Leads travel reconciliation process and assists in managing internal client relationships, which includes answering questions about charges
  • Travel and Accommodation / Corporate Housing
  • Provide standard and ad hoc expense reporting and analytics to line of business owners and EC Level management
  • Manage end to end expense reimbursement process with Accounts Payable
  • Provide expense reporting audit support against the corporate policy
  • Partner with Information Technology to ensure all systems are functional and meet on going requirements related to travel and expense management
Qualifications for travel associate
  • 1 year of enterprise level experience or equivalent in category management, strategic sourcing, procurement, or supply chain management
  • Online Travel Booking Tool administration
  • Sabre or other GDS application experience
  • Undergraduate degree in business, management or a fashion related subject
  • Maximum 2 years of relevant experience
  • Advanced Microsoft Office in particular Excel and PowerPoint
5

Travel Associate Job Description

Job Description Example
Our company is looking to fill the role of travel associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for travel associate
  • Perform administration functions for a large procurement card program
  • Understand fraud detection processes and address suspicious card activity with the card provider
  • Manage and audit expense reports to ensure that they are in line with company policy
  • Troubleshoot and resolve issues related to various departmental systems effecting travel and expense activities
  • Manage travel supplier relationships and agreements – travel management company, expense reporting company, credit card provider, airlines, hotel and car suppliers
  • Communicate relevant program information to the user community
  • Coordinate and process meetings and events contracts
  • Oversee the travel risk management function
  • Ensure an accurate and timely response is made to all customers
  • Assisting customers with reconciling their corporate card accounts
Qualifications for travel associate
  • At least 1 year of health care information technology (HCIT) work experience
  • Experience in Long Term Care, Rehab, Behavioral Health or Revenue Cycle
  • Must be able to work under stress and meet deadlines
  • High degree of customer service skills
  • Strong administrative and data analytic skills
  • Ability to make decisions in areas of responsibility

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