Travel Administrator Job Description

Travel Administrator Job Description

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Travel administrator provides administration support to the compliance function including working with Zinc, preparing Excel spreadsheets, drafting of Word documents and Powerpoint slides and general office support if needed.

Travel Administrator Duties & Responsibilities

To write an effective travel administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included travel administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Lead status meetings with the TMC Regional Account Managers & FTI Regional Lead to discuss and review Service Level Agreements (SLAs) and Key Performance Indicators (KPIs)
Initiate and lead check in meetings with FTI Regional Travel Leads
Issuance and cancellation of cards, this includes Travel & Entertainment credit cards and Purchasing credit cards
Develop concise monthly reporting metrics to share with executive management, department managers and FP&A
Monitor spending among card users and highlight key trends across business units
Work closely with Treasury for card payments and the Accounts Payable department to maintain effective closing and reporting procedures
Maintain integration with our expense and travel system (Concur) and be a resource to card users
Create communications and maintain intranet information to assist cardholders and travelers to manage their accounts effectively and deliver customer service to our cardholders
Able to perform effective communication with project managers, application developers, end customers and any other IT groups
Gather necessary paperwork to onboard new vendors and act as the point of contact for vendor payment inquiries

Travel Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Administrator

List any licenses or certifications required by the position: II, IAT, CE, CCNA, ITIL, MCSE, DTA, DD577, CMP

Education for Travel Administrator

Typically a job would require a certain level of education.

Employers hiring for the travel administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Business, Diesel, Automotive, Education, Finance, Business/Administration, Associates, Computer Science, Management

Skills for Travel Administrator

Desired skills for travel administrator include:

Business travel operations
Journal entries and account reconciliation
Aircraft and aircraft types
Credit card
Excel
MS Office
Methods
Microsoft Outlook
Office
PowerPoint and Word

Desired experience for travel administrator includes:

Strong administrative and coordination skills, troubleshooting skills with an effective customer-service orientation
Responsible for all aspects of front desk duty including answering the phone, dispensing messages and greeting and directing visitors to their appropriate locations
Responsible for maintaining the tidiness of the cappuccino bar area
Position requires 3 years of relevant work experience
Min 2 years’ experience in administration type tasks (travel booking preferred)
Forecast permanent collateral for new door openings and existing door replacement needs

Travel Administrator Examples

1

Travel Administrator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of travel administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for travel administrator
  • Facilitate credit card application process including inputting new and replacement card applications
  • Oversee music updates to stores and follow up with vendor in case of delays or technical errors
  • This incumbent will also coordinate and handle a large volume of travelers for programmatic events that require participants to travel internationally
  • Using FTMS, generate requested reports
  • Post invoices into accounting
  • Communicate with vendors to resolve account discrepancies and respond to vendor inquiries
  • Develop and execute programs designed to attract and service tour and bus groups, including database management, incentive packages, promotions, and telemarketing
  • Confirm the validity and implement the redemption of promotional eBonus codes in ACSC associated with the Hollywood Casino Jamul Bus Program in conjunction with Player Services’ already established procedures, utilization of accessing the database to measure the results of the program
  • Responsible for planning and execution of Community Outreach activities, including meeting planner tours and trade shows
  • Process employee applications
Qualifications for travel administrator
  • Proficiency in multi-cultural environment
  • To assist with credit control
  • The equivalent to a bachelor's degree in Business or a business related field and two years of travel/hospitality and customer service experience, or equivalent combination of education and experience in a related area is required
  • Ability to mediate, resolve conflict and take corrective/disciplinary action when needed
  • Specific experience working with travel agency, rental car, and hotel personnel
  • Public speaking ability (for the purpose of conducting training workshops)
2

Travel Administrator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of travel administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for travel administrator
  • Deliver new cards to employees / cancel cards for terminated employees Link credit cards to employees in
  • Serve as 1st Point of contact for customer service inquiries from employees (declined charges, limit increases
  • Concur issues)
  • Monitor delinquencies &
  • Send communications (e-mails) to employees regarding delinquencies, late fees, personal charges and
  • Unreconciled items
  • On-going training and technical support for both users and finance administrator
  • Ensure Cardholder signature/acceptance Purchasing Cardholder Agreement, signifying agreement with the terms of the Purchasing Card Program
  • Check and approve travel expenses
  • Answer queries and process orders from employees and line managers regarding travel expenses
Qualifications for travel administrator
  • Ability to write systemwide communications in a professional manner
  • Ability to interpret complex state and federal tax reporting requirements associated with travel, hospitality and relocation
  • Ability to interpret a wide variety of written rules and regulations, including knowledge of federal requirements for reporting relocation reimbursements or payments and delinquent travel advances
  • Associates Degree or Related Certifications
  • Ability to perform complex analysis and work independently while exercising good judgment and discretion
  • Ability to adapt to and assist with organizational and situational changes
3

Travel Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of travel administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel administrator
  • Quality assurance - Subsequent verification and documentation of the results regarding the monthly sample checks of paid travel forms
  • Verify, calculate and correct travel expenses, if the specific fiscal three months rule is applicable for paid per diems
  • Complete profitability checks for discount cards and archive in the digital personnel file
  • Support whole team regarding legal/fiscal changes or rules
  • Supports activity of other team member regarding external provider and/or Corporate Audit topics
  • Conducts oversight activities for selected global travel and expense suppliers
  • Captures travel and expense data for departmental dashboards and creates custom reporting
  • Administers the international corporate card programs and performs data analytics
  • Develops a deep understanding of travel and expense tools
  • Identifies and develops strong relationships with key stakeholders to ensure important travel and expense information is proactively shared and understood, and that Voice of Client (VOC) is regularly collected and analyzed
Qualifications for travel administrator
  • Strong interpersonal skills underscored with courteousness, tactfulness, and professionalism
  • Administrative/Travel coordinator experience preferred
  • Superior internal customer service skills are required with a commitment to teamwork through relationship building, reliability and collaboration
  • Expert Knowledge of Server and Network best practices and healthcare audit requirements
  • Expert Knowledge of healthcare datacenter server & virtualization operations
  • Intermediate knowledge of Cisco network technologies
4

Travel Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a travel administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel administrator
  • Understands, communicates, and periodically maintains documented business policies and procedures including identifying, recommending, and implementing process changes
  • Commercial Payments
  • Maintaining strong working relationships with departmental travel and/or administrative assistants
  • Identify recommendations for updates to the T&E policy based on practical application of business practices and feedback from stakeholders
  • Provide trend analysis and data analytics to measure compliance with T&E Policy, use of preferred vendors, and measure online vs agent bookings
  • Create global profiles for authorized travelers to book via the company booking tool
  • Liaise with taxi and the preferred rental car company
  • Answer Process request via inbound calls or mail (SDP ticket)
  • Inform user about available features and processed in the tool to meet the objective user
  • If required, handling of claims related to GDS malfunction
Qualifications for travel administrator
  • Demonstrate effective time management skills and the ability to manage multiple tasks with changing priorities
  • Minimum of 5+ years of experience as a Project Assistant
  • Must be able to work a fast­paced, global team environment
  • Must be able to anticipate, and respond to changing situations
  • Must have the ability and maturity to manage highly sensitive and confidential information with poise, tact, and diplomacy
  • Fluency in English + and any other European language would be an asset
5

Travel Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of travel administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for travel administrator
  • Support assessments of service escalations reported and align with respective senior Manager
  • Focal point for expense reporting, including receipt/report storage, resolution of work process and system functionality and daily interfaces
  • Manage Employee Separations Process (Notifications, reporting, card closure, final expense reports)
  • Auditing support and escalations including running various non-compliance reports to monitor acceptable use of T&E and Procurement cards and expense report submission
  • Process (review and approve) all travel and expense transactions in the Concur system, according to the Bank's Travel Reimbursement Policy
  • Make expense report auditing decisions
  • Communicate directly with Bank Employees and assist them with processing their travel requests and/or expense reports
  • Process transactions in the Concur system according to policies and procedures with 100% accuracy and achieve daily transaction volume metrics
  • Day-to-day expert use of Concur system functionality including travel and expense features and functions Concur Intelligence reporting tools
  • Provides travel arrangements locally (UK and Ireland) and internationally for the UKI engineering team, such as flights, car rental, taxi bookings, hotel, ferry and train bookings
Qualifications for travel administrator
  • Solid understanding of case management systems
  • Process Improvement (basic knowledge)
  • Monitoring Queues (Phones & Emails) and SLA
  • Handling unforeseen problems due to bad weather, strikes and determining eligibility for money returns
  • Bachelor’s Degree in a technical field of study from an accredited college or university and five (5) years of Systems Administration experience or in lieu of Bachelors Degree two (2) years of additional Systems Administration experience may be substituted for a total of seven (7) years of systems administration experience
  • Willingness to travel to hazardous locations with TDY durations of up to 30 days in length (approximately two to three times annually)

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