Travel Specialist Job Description

Travel Specialist Job Description

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Travel specialist provides education, best practices and support to Travelers and Travel Arrangers on key industry information and overall program including technology, enhancements and program initiatives.

Travel Specialist Duties & Responsibilities

To write an effective travel specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included travel specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Administer travel procurement program for LAM
Responsible and accountable for accurate item set up and decisions to include model sku and modifier and case pack and selling unit
Responsible for the execution and coordination of all seasonal pricing to support the overall category profit and performance goals
Executes the departmental exit strategy as it pertains to price events
Manages the coordination and execution of price events, , markdowns, promotions, Bargain Cave, for all selling channels as they relate to retail ads, sell-down events, and providing pricing information to the Cost Specialist
Accountable for timely execution and flow through of work load to meet calendar deadlines, including samples, packaging approval, hangtag, coordination with QA and sourcing
Accountable for accurate vendor files in accordance with company Policies
Responsible for managing the vendor relationship for the pod team, including vendor compliance, markdown dollar tracking, RTVs, and the vendor scorecard process for the all channels
Manage the Travel & Meetings general Outlook mailboxes
Manage all cost center adds

Travel Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Travel Specialist

List any licenses or certifications required by the position: IAITAM, ASCP, CPR, GTP, DOT, CCIE, CHPN, CCS, CIS, CFC

Education for Travel Specialist

Typically a job would require a certain level of education.

Employers hiring for the travel specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Business, Finance, Education, Business/Administration, Associates, Management, Technical, Economics, Graduate Education

Skills for Travel Specialist

Desired skills for travel specialist include:

Personal computers
Automated airline reservation system
Calculators
Standard office machines common to accounting
Calculators and other standard office machines and equipment
Electronic accounts payable processing
Nuances of working with high-touch travelers and arrangers in a thoughtful
Solution-oriented manner
Ashley Corporate Travel policy
MS Office

Desired experience for travel specialist includes:

Enter/manage all savings entries for FTM North America
Provide support for Global FTM category on savings and business plan metrics, supporting execution of the category strategy
Act as liaison to American Express Travel Desk and coordinate the travel VIP Desk
Handle care rental accident employee verification process as necessary
Organize and manage data entry
Provide e-ICD entry support

Travel Specialist Examples

1

Travel Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of travel specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for travel specialist
  • Handling employees requests assigned and fulfill in timely manner with accuracy and high quality
  • Ensure prompt resolution of queries escalated
  • Regular and ad-hoc reporting & analysis
  • Testing of process changes reflected in SAP, Concur or other supporting system
  • Think beyond area of responsibility and understand how your area integrates with or impacts the rest of the site/organization
  • Maintaining strict adherence with established compliance processes
  • Responsible for assisting with the processing of bi-weekly & monthly payrolls
  • Partner with multiple team members to ensure payroll and expense data flows seamlessly between third party systems to ensure data accuracy across various systems such as Workday, ADP and Concur
  • Apply knowledge of both local and state tax regulations, wage and hour laws to ensure compliance
  • Maintain payroll records and follow established Company policies to ensure compliance with internal control protocols
Qualifications for travel specialist
  • Experience processing UW travel and knowledge of UW travel policies and procedures
  • Knowledge and experience with UW Systems (FIN, MyFD, Ariba, SAGE, EDW)
  • Able to make independent decisions based on UW and APL policies and procedures
  • Experience monitoring expenditures, analyzing budgets, and preparing financial reports
  • Proficiency with Microsoft Office and Adobe Acrobat, including strong skills in Excel and Word
  • Excellent organization skills, multi-tasking skills, attention to detail, and a flexible approach to solving problems
2

Travel Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of travel specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for travel specialist
  • Fully vet and explore any new product / packaging ideas, partnership opportunities, that pertain to this category regardless of where in the organization the idea may have originated from, with a view to growing both topline and category-specific revenue
  • Drives product innovation based upon needs of clients in this advertiser category
  • Work closely with the Ad Solutions team to develop category specific solutions
  • Update and Track all Pre-Travel Approvals, Travel Orders, Travel Vouchers, and APACS
  • Prepare and submit travel requests via Share Point site
  • Prepare and submit travel orders and vouchers in the Defense Travel System
  • Notify Branch Heads for final review/approval
  • Track and notify personnel of approvals
  • Prepare and submit APACS Country Clearance Requests
  • Distributed daily/weekly Travel Action Reports
Qualifications for travel specialist
  • Strong interpersonal skills with a variety of people from different backgrounds
  • Current or recent travel agency/airline experience
  • Skills of client management and retention
  • Out bound calling experience for further business development
  • Proficient with fare rules
  • A passion for using technology to tell stories and engage audiences
3

Travel Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for a travel specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for travel specialist
  • Provide guidance for DTS profiles
  • Maintain and update itineraries and trip planning materials for each destination
  • Process expense reports in accordance with policies and procedures
  • Promotes snowshoe mountain resort by representing snowshoe on the phone in a positive and professional manner
  • Assists, recommends and helps guest plan vacation by answering questions quoting rates
  • Increases revenue per guest by selling lodging along with lift tickets, rentals, ski school, adventure activities, golf, and special event tickets
  • Meets room night budget by motivating and encouraging guests to visit snowshoe mountain resort
  • Increase room nights by promoting longer length of stays and special promotional packages
  • Confirms guest reservation by reserving lodging, rentals, and all other activities quoting policy
  • Processing advance deposit
Qualifications for travel specialist
  • Three to six months previous customer service or travel agency experience preferred but not required
  • Compensation is $12 hour with potential bonus and revenue share program
  • Ability to communicate effectively with different levels of management, employees
  • Familiarity with Payroll and Travel & Expense data
  • Experience using Workday, ADP, Paychex or Replicon
  • A keen interest in learning, willing to take on any task with a can-do attitude and be capable of executing to both task and deadline
4

Travel Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of travel specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for travel specialist
  • Achieves financial and budget objectives by promoting yield management strategy
  • Identifies and provides management with pertinent sales information by participating in the weekly marketing/sales meetings
  • Strengthens selling skill by participating in continuing sales training
  • Contributes to the team effort by understanding the financial impact aggressive selling has on snowshoe mountain resort accomplishing related results as needed
  • Onboard and maintain employee expense report users in Wells Fargo Credit Card Expense Reporting System (CCER) and Oracle
  • Manage timely approval of employee expense reports
  • Ensure proper general ledger coding
  • Audit expense report receipts
  • Perform journal entries to record expenses across all entities
  • Maintain historical expense reporting records
Qualifications for travel specialist
  • 5+ years experience working with agencies and large brands on managing their online advertising strategy and buying activities
  • Client-facing expertise
  • Demonstrated ability to develop best-in-class marketing solutions, products and go-to-market strategies
  • Fluency across the social web and key brand platforms inclusive of video, digital, experiential, and social
  • Expertise in media strategy and creating media plans
  • Strong presentation skills, Keynote expertise preferred
5

Travel Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of travel specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for travel specialist
  • Prepare monthly expense review and analysis
  • Work on ad-hoc reporting and special assignments as they arise
  • Assist in implementation of sustainable global travel initiatives relating to publicity, production and candidate travel
  • Responsible for month end close process including preparation of accruals, reconciliations and analytics
  • Responsible for timely and accurate weekly expense reimbursements for domestic and international employees
  • Investigation and resolution of expense reimbursements inquiries or issues
  • Responsible for education and inquires related to expense report creation and submission in Workday
  • Drive process improvements and contribute to projects, system design and testing & metrics dashboard
  • Perform other travel and expense related duties and ad hoc projects as assigned
  • Collaborate regularly with key service partners, including Travel Management Company (TMC) and Corporate Card providers
Qualifications for travel specialist
  • Proven sales experience in a professional environment, preferably with a tour operator, a retail shop with a significant travel business, or a fly-fishing lodge or outfitter
  • Customer service experience in a sales or customer service environment, a commitment to provide extraordinary customer service and a willingness to go above and beyond to ensure the satisfaction of each and every guest
  • Exceptional email and phone etiquette, with strong written and verbal skills to communicate with customers and partners in a professional manner
  • Ability to juggle a heavy workload, and multi-task while meeting deadlines
  • 4+ years of experience in the hospitality and/or travel business
  • Knowledge of domestic and international fly-fishing travel destinations such as Montana, Alaska, Belize, Bahamas, Chile, Argentina, and New Zealand

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