Travel Administrator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the travel administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

  • Craft your perfect resume by picking job responsibilities written by professional recruiters

  • Pick from the thousands of curated job responsibilities used by the leading companies

  • Tailor your resume by selecting wording that best fits for each job you apply

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ZS
Z Schulist
Zion
Schulist
74676 Serena Mill
Phoenix
AZ
74676 Serena Mill
Phoenix
AZ
Experience Experience
09/2016 – present
Chicago, IL
Travel & Expense Administrator
Chicago, IL
Travel & Expense Administrator
09/2016 – present
Chicago, IL
Travel & Expense Administrator
09/2016 – present
  • Manage relationship with travel management companies and travel partners, and measures performance against service level agreements
  • Provide guidance to employees and managers on correcting, submitting and approving expense reports
  • Manage the Infoblox travel approval system and ensure timely response of employee managers on travel exception approval
  • Run various T&E reports via the Concur Intelligence reporting tool for the general ledger (GL) team and management
  • Reconcile files and continuously improve Concur Travel & Expense tools and processes
  • Perform reconciliations for unused travel/lodging credits
  • Manage and prepare semi-monthly funding files and other T&E reports using Concur Tools
05/2011 – 03/2016
Dallas, TX
Group Travel Administrator
Dallas, TX
Group Travel Administrator
05/2011 – 03/2016
Dallas, TX
Group Travel Administrator
05/2011 – 03/2016
  • Manages work procedures and expedites workflow
  • Provides recommendation for employee performance (disciplining, coaching, and counseling)
  • Create and maintain an environment of mutual and reciprocal trust, respect, and confidence with the department and when dealing with internal/external guests
  • Responsible for staff development and training programs
  • Responsible for coaching, counseling, and developing Bus Greeters to their fullest potential
  • Develop and execute programs designed to attract and service tour and bus groups, including database management, incentive packages, promotions, and telemarketing. Assist in the development and creation of co-op programs with hotels to promote travel destination programs focused around casino trips
  • Provide friendly, fast, and helpful customer service, through the consistent practice and delivery of Marquee Customer Service to all guests and team members
10/2005 – 04/2011
Chicago, IL
Travel Administrator
Chicago, IL
Travel Administrator
10/2005 – 04/2011
Chicago, IL
Travel Administrator
10/2005 – 04/2011
  • Maintaining strong working relationships with departmental travel and/or administrative assistants; and
  • Works from draft documents to create presentations, documents, and final reports for mailing and/or distribution
  • Assists in developing and implementing business processes
  • Makes sure all tools are managed with accuracy and stores all historical data
  • 3 To assist with regular Health and Safety inspections in their own workplace
  • Assists in facilitating meeting space and room blocks for corporate events
  • Manages Travel department blog and SharePoint portal
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Kennesaw State University
Bachelor’s Degree in Business Administration
Skills Skills
  • Attention to detail and ability to prioritize tasks on a short and long term basis
  • Excellent organization and coronation skills
  • Excellent customer service skills
  • Knowledge of Amadeus or Galileo would be an advantage
  • Basic understanding of office equipment (computers, phones, copy machines, mail room, etc.)
  • Strong administrative and coordination skills, as well as troubleshooting skills with an effective customer-service orientation
  • Excellent organization and follow up habits
  • Excellent verbal, interpersonal and written communication skills
  • Ability to multi-task in a fast-paced environment
  • Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy
Create a Resume
1

Travel Administrator Resume Examples & Samples

  • To process booking requests
  • Book flights
  • Maintain an excellent relationship with suppliers
  • Liaise with clients on the phone and by email to confirm bookings and to ensure that all their requirements are met
  • Maximise on all Sales opportunities and up sell wherever possible
  • Experience in the travel industry or Travel/Tourism related qualification - Essential
  • Previous experience in an Administration role- Essential
  • Knowledge of Amadeus or Galileo would be an advantage
2

Travel Administrator Resume Examples & Samples

  • Works from draft documents to create presentations, documents, and final reports for mailing and/or distribution
  • Assists in research, analytical tasks or special projects as directed
  • Tracks the timeliness and status of incoming and outgoing correspondence
  • With direction, updates standard operating procedures as necessary
  • Maintains and utilizes the automated mailing lists
  • Assists in facilitating meeting space and room blocks for corporate events
  • Works with hotel vendors to ensure all billing information is correct and accurate
  • Manages Travel department blog and SharePoint portal
  • 3 or more years of administrative experience in an office setting
  • Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements
  • Creative and innovative techniques for performing administrative responsibilities that enhances office workflow processes and business rhythms
  • Associates or Bachelor’s degree
  • Strong administrative and coordination skills, as well as troubleshooting skills with an effective customer-service orientation
  • Experience working in or familiar with Sabre, Concur or other Travel systems
  • Ability to multi-task in a fast-paced environment
  • Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy
3

Travel Desk Administrator Resume Examples & Samples

  • Receiving Travel/Accommodation Requests and acting on them in line with Travel Desk Service Level Agreement
  • Arranging Flights and Accommodation, or any other Travel requirements, in line with the RBC Travel Policy
  • Communicating with RBC Employees from all Levels regarding their requests
  • Administration of travel bookings required when other Team Members are on leave
  • Traveler Profiles – responsible for keeping profiles up to date, for Business Continuity/Security purposes
  • Dealing with travelers’ queries and problems
4

PP Travel & Expenses Administrator Resume Examples & Samples

  • Manual expense processing activities within the defined procedures and policies, with some initiative for decision making
  • Timely and accurate processing of all expenses claims to ensure deadlines are met
  • Manual Audit of claims for VAT compliance
  • Processing of the weekly payment file
  • Filing and Storage of all manual claims in line with the Document Retention Policy
  • Management of any violations / queries from customers via email or telephone, in line with the Business
  • Day to day processing activities of the company purchase card Programme, from new cards, increasing limits and travel notifications
  • Coordinates with the employee and HSBC on any fraudulent issues to resolve promptly
  • Ensure all Controls identified in the Finance Control Framework are adhered to
  • Working with stakeholders around the M &S offices and service providers, to improve user knowledge and process
  • Monitors and acts upon noncompliance reporting in relation to the enforcement of the travel policy
  • Ensure that data interfaces between the Travel and Expenses Systems and SAP are flagged and communicated to the employees in a timely manner
  • Provide daily / weekly / monthly management information
  • Prior experience of working in a processing environment
  • Understanding of VAT, in relation to employee expenses
  • Prior experience of SAP & Concur expense would be beneficial
  • Knowledge of purchase to pay accounting principles, activities and processes
  • Problem solving and query resolution skills
  • Strong Customer Focus & Effective Communication Skills
  • Effective team working skills
  • IT literate with experience of using Excel
5

Travel Administrator Resume Examples & Samples

  • Accurately code travel expenses by reconciling the costs in the Travel Reconciliation system, including the proper breakout of commodity taxes (GST/QST/HST)
  • Arrange and receive all courier and mail shipments. Maintain log books and verify courier bills. Track packages and distribute shipments. Act as key contact for office equipment, including maintenance
  • Process orders for office supplies and office admin-related invoices for payment in APSS
  • Ability to maintain a consistent and friendly attitude
  • Ability to work both independently and within a team atmosphere
  • Excellent computer skills, especially in Excel
  • Proactive with the ability to identify and solve problems with great attention to detail
  • 2 years work experience in either Finance or Administration
6

Travel & Expenses Administrator Resume Examples & Samples

  • Add and delete users
  • Knowledge of basic accounting principles
  • Acts with consideration to others and contributes to building a strong team
  • Ability to build strong relationships
  • Strong understanding of inter-departmental relations
  • Good IT skills – ERP, MS Office
  • Proven time management skills, prioritisation and delivery against deadlines
  • Innovative and constantly looking for opportunities to improve
  • Fluent in English & German
7

Travel Administrator Resume Examples & Samples

  • Travel administration by following up the process and making sure all travel requests are approved and organized as per the Emerson travel policy
  • Organizes travels internationally and country local, such as: flights, car rentals, taxi, trains, hotel booking, etc
  • Accomplishes the associated travel tasks, as: visa request forms, invitation letters, complete travel forms, manages the approval process,
  • Treat invoices in order to split expenses on cost centers
  • Makes sure all tools are managed with accuracy and stores all historical data
  • Respond to queries received, on a timely and professional manner providing regular updates
  • Interacts with 3rd party suppliers regarding the requisition of specific travel services
  • Provides administrative tasks support as needed, at request
  • Liaising with external companies to arrange external training courses
  • Work with schedulers to ensure staff maintain relevant certification
  • Scheduling support especially with regard to large projects
  • Effectively prioritises administration duties to ensure requests are dealt with appropriately
  • Ad hoc administration duties
8

Business Travel Administrator Resume Examples & Samples

  • Sales ledger ‐ ensure invoices are raised (reviewed against supplier billing) in a timely manner, including reoccurring invoices to clients, and Airplus/ BSP/ Rail/ Car Hire/ Visa reconciled sales invoices as delegated by accounts assistant
  • Purchase ledger ‐ provide reconciled file list for payment runs by JPT accounts to suppliers based on invoice reference from BOSS, ensure complete paper trail of supplier invoices (hotel)
  • Where any discrepancies or issues arise with sales and purchase invoices, raise this with accounts assistant or manager and relevant suppliers to resolve
  • To assist with credit control; arranging monthly statement run, review of aged debt and chasing outstanding balances as required
  • To facilitate correspondence with clients and external/internal industry partners as directed
  • To facilitate internal team communications e.g. minute taking, online document publication, filing
  • Meeting regularly with the line manager to set short term goals and assess progress
  • Understanding of the objectives and operational processes of a Corporate Travel Agency
  • Strong interpersonal skills – to deal with customers, external contacts and colleagues
  • Excellent organisation skills and the ability to accurately work to processes
  • Attention to detail and administrative skills - able to process data efficiently
  • Computer literacy, expertise in using MS Excel and the ability to learn various specialist applications
  • An honest and discreet attitude when dealing with company accounts
9

Foreign Travel Office Administrator Resume Examples & Samples

  • Technical Expertise: Utilizes various software applications and can apply them to a variety of tasks. Functions as a resource, providing information regarding work unit administrative procedures. Monitors for compliance with policy and regulations. Provides data and support to senior staff for completion of reports/tasks
  • Level of Responsibility: Develops and maintains positive working relationships with coworkers and internal/external customers. Identifies improved processes, procedures; brings day-to-day issues to management attention
  • Breadth of Relevant Technical Knowledge: Compiles, records, tracks and verifies accuracy of data, reconciles discrepancies under general supervision/guidelines
  • Minimum Education/Experience: High School education & 6 or more years of progressively responsible administrative experience, or an equivalent combination of relative training and experience
10

Travel Administrator Resume Examples & Samples

  • Respond to travel requests on a timely and professional manner
  • Making sure the all travel requests and bookings comply with the Emerson EU resp. local travel policy
  • Provide travelers with the most cost-effective travel options according to the requirements submitted in the travel request form
  • Organizes international travels in terms of: flights, car rentals, hotel booking
  • If required by travel request form handle Visa application forms and invitation letters,
  • If required by travel request form handle ESTA applications / renewals
  • Provide traveler with corresponding travel documentation (by email or online via viewtrip) like itinerary and e-ticket, hotel or rental car confirmation
  • Occasionally interacts with 3rd party suppliers regarding the requisition of specific travel services
11

Senior Travel Administrator Resume Examples & Samples

  • Provide administrative support to partners and practice management teams
  • Prepare client billings, time and expense reporting, coordinate travel, and arrange meetings
  • Compose and edit letters, memos, invoices, meeting minutes, and other documents
  • Perform research using internal and external resources
  • Provide backup support, as needed
  • Minimum of five years of administrative experience, preferably in a professional services environment
  • High School diploma or equivalent; completed coursework from an accredited college/university is preferred
  • Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
  • Ability to work overtime, as needed
12

Group Travel Administrator Resume Examples & Samples

  • Degree in Travel/Tourism; twelve months experience in sales and/or a minimum of six month experience in tour coordination preferred; or equivalent combination of education and experience
  • Experience in sales and/or a minimum of six months experience in tour group coordination preferred
  • Working knowledge of Motor Coach/Tour Operator industry preferred
  • Working knowledge of Casino industry preferred
  • Must be able to travel overnight and work flexible hours, including weekends as necessary
  • Must be able to speak in front of groups of people
  • Excellent organizational skills and strong attention to detail required
  • Must be able to handle multiple tasks and achieve deadlines
  • Must be self-motivated with creative abilities
  • Working knowledge of Microsoft Office programs preferred
  • Spanish language fluency preferred
  • Responsible for staff development and training programs
  • Responsible for rewards and recognition program to maximize employee engagement
  • Evaluates team members within department and delivers constructive feedback to employees in regards to performance
  • Provides recommendation for staffing (including interviewing and hiring) and scheduling (planning, assigning and directing work) to meet business needs
  • Manages work procedures and expedites workflow
  • Provides recommendation for employee performance (disciplining, coaching, and counseling)
13

Corporate Card & Travel Administrator Resume Examples & Samples

  • Formal processing of new cardholder applications including issue and cancelation of cards
  • Resolving issues related to spend limits, declines and identifying fraudulent activities in accordance with company process requirements
  • Monitors cardholders by performing data analysis and transactional searches including, generation of weekly reports to enable data tracking of card activities
  • Review and update training materials, policy and procedures, and communications to establish consistency and best practices
  • Review term and transfer list for potential cancellation of transferred and terminated employees and FTE changes affecting eligibility
  • Make aware and document for management when applications should be denied
  • Be able to respond quickly to traveler issues such as, but not limited to, travel related system access and credit card issues
  • Provides training to business unit personnel on each of the cards capabilities/restrictions and system access
  • Must understand and have aptitude to learn the different travel related systems used within the company and be able to apply system updates and maintenance as requested
  • Creates communications and maintains website information to assist travelers in self-management of their accounts
  • Other duties as assigned.to support the GTM and global travel teams
14

Travel & Credit Card Program Administrator Resume Examples & Samples

  • Assist travelers with policy interpretations
  • Provide guidance on travel policy as it relates to travel card usage (cash advance, acceptable transactions by type)
  • Manage and/or perform audits on submitted expense reports for policy compliance and/or fraud with escalation to management as needed
  • Approve cards for new associates
  • Develop structured communication plan for updating travelers of policy changes, reminders on current topics, Travel partner alerts/updates, Audit findings, new traveler tools and benefits, International travel risks, etc
  • Approve new travel card for associates who have had their card deactivated due to non­payment; required manager’s guarantee
  • Lead discussion / manage relationship with corporate card Account Manager when issues need to be escalated regarding disputed amount due, forgiveness of late fees, or general RFI
  • Act as a liaison between the credit card provider and the expense reimbursement system provider
15

Administrator Travel & Expense Claims Resume Examples & Samples

  • You are the main point of contact for processing and posting of expense claim reports sent to RDI
  • Provide support to RDI Users for all open questions and topics regarding T&E invoices
  • You act as a first level support on behalf of RDI for all questions related to travel and expense policy and open expense claim reports processed by the team
  • Prepare and reconcile payment runs on a weekly basis
  • Other ad-hoc tasks and project support
16

Corporate Travel Administrator Resume Examples & Samples

  • Responding to all business travel enquiries in a timely manner, anticipating needs and travel preferences
  • Organising travel requests from beginning to end - researching through to booking tickets and accommodation
  • Keeping detailed records to assist Finance with monthly credit card reconciliations
  • Handling unforeseen problems due to bad weather, strikes etc. and determining eligibility for money returns
  • Circa 5 years working as a Corporate Travel Consultant/Administrator in a fast paced environment
  • Excellent administration, communication and problem solving skills
  • Customer Service focused with exceptional attention to detail
  • Demonstrable ability to handle crises & able to multitask
17

Travel & Expense Administrator Resume Examples & Samples

  • Management of all activities, processes and reporting of Concur Expense Reporting & Corporate Credit Cards for the ContiTech Division in the US and Canada
  • Provide guidance on travel card usage (cash advance, acceptable transactions by type)
  • Provide training for corporate cards and/or expense reporting procedures to eligible employees
  • Monitor aged expenses, late fees as well as personal expenses and escalating as appropriate
  • Advise and resolve outstanding issues with cardholders (work with travel team in Manila shared service center) and/or financial institution
  • Approve increase or decrease to credit limits (as managers request for their associates)
  • Monitor customer satisfaction and follow up on employee issues
  • Work independently with Concur to administer changes and updates within Concur’s system to improve reporting requirements set by company guidelines
  • Provide timely management reporting on performance against key metrics
  • Providing accounting information to the accounting departments as needed
  • Ensure strict confidence with highly sensitive and confidential information
18

Travel & Entertainment Administrator Resume Examples & Samples

  • Monitor compliance of Travel Policy & Procedures
  • Provide monthly/quarterly and Adhoc reports to upper leadership
  • Review, monitor and audit Concur expense reports and Corporate Travel/Entertainment card usage, meeting bi-weekly payroll reimbursement deadline
  • Perform Card maintenance functions (new issue, renewal & cancel)
  • Drive process improvements and automation
  • Conduct training for new Concur users
  • PCard Admin support & back-up
  • Research and solve problems as required to ensure data integrity
  • Ensure compliance with Internal Audit review (including review of terminated employees; bad EE #'s, etc)
  • Reconcile credit card transactions to ensure timely submission of expense reports
  • All other duties as requested by supervisors
  • Skills: Understanding of basic accounting principals, computer skills including MS Office & MS Project, research and analytical skills, excellent oral and written communication skills, self-motivated, deadline & detail oriented team player
  • Education: High School Diploma or GED
  • Experience Required: Minimum 3 years Accounts Payable, Knowledge of Travel & Entertainment program and familiarity with accounting concepts, practices and procedures
19

Travel & Expense Administrator Resume Examples & Samples

  • Review and audit expense reports to ensure compliance with company policies and reporting requirements
  • Follow-up with employees regarding out of policy expenses, missing receipts, incorrect expense type, and missing attendee file
  • Provide guidance to employees and managers on correcting, submitting and approving expense reports
  • Provide training to employees, including quarterly online sessions
  • Manage and prepare semi-monthly funding files and other T&E reports using Concur Tools
  • Reconcile files and continuously improve Concur Travel & Expense tools and processes
  • Manage the Infoblox travel approval system and ensure timely response of employee managers on travel exception approval
  • Run various T&E reports via the Concur Intelligence reporting tool for the general ledger (GL) team and management
20

Travel Administrator Resume Examples & Samples

  • Prioritize employee support requests and complete in a timely manner
  • Administer several travel related programs, many with detailed procedures
  • Update department databases, spreadsheets and calendars
  • Assist department manager in any tasks or projects that require detailed attention
  • Ensure tasks are resolved accurately
  • Understand and interpret company policies
  • Communicate professionally and constructively to effectively resolve issues
  • Use email, phone and interpersonal communication appropriately
  • Ensure compliance with sourcing policies and procedures, ethical practices, and adherence to relevant laws and regulations
  • Handle low dollar decisions according to department practices, and escalate large dollar decisions appropriately
  • Ability to communicate effectively with coworkers, management and field employees
  • Ability to communicate effectively, both verbally and in writing, in the English language
  • Ability to handle multiple tasks and prioritize effectively
  • Excellent organization and coronation skills
  • Basic understanding of office equipment (computers, phones, copy machines, mail room, etc.)
  • Intermediate or higher level of Excel software knowledge is preferred
  • Valid Driver’s license and safe driving habits
  • High School Diploma or equivalent, college experience strongly recommended
  • Computer skills, specifically Microsoft Office software (Excel, Word, Outlook, PowerPoint)
  • Prominent organization skills
  • Attention to detail and ability to prioritize tasks on a short and long term basis
  • Decision making, problem resolution and creative thinking skills
  • Previous travel/booking experience is a plus, along with using Concur or American Express travel tools
21

Travel Administrator Resume Examples & Samples

  • 1 Booking hotel accommodation for the wider business using an online booking tool
  • 2 Ensuring the preferred hotel programme is adhered to where possible
  • 3 Giving overall support on other Travel functions
  • 4 Managing login details for trainline.com
  • 5 Support of the Central Support team where required
  • 1 Making hotel reservations via our online booking tool
  • 2 Having a brief understanding of the Mears Group commercial deals with hoteliers
  • 3 Creating and amending trainline.com login details and any other partner system
  • 4 Offering general support on other travel functions such as air and rail and assistance within the central support team when required
  • 5 Answering phone calls from hoteliers and people wishing to book travel and accommodation
  • 1 Co-operating with the employer or any other person in order to ensure that statutory requirements concerning Health and Safety are met
  • 2 Not to recklessly or intentionally interfere with or misuse anything provided in the interests of Health and Safety
  • 3 To assist with regular Health and Safety inspections in their own workplace
22

Travel Administrator Resume Examples & Samples

  • Coordination of employee and guests travelling from Yellowknife and/or other pick-up locations to the mine site through Human Logistics (HL)
  • Maintaining the Human Logistics System
  • Administrating and assisting in the mine flight operations as required
  • Entry of purchase orders, purchase requisitions and goods and services receipts in SAP
  • Input and Manage Purchase Orders in SAP, follow up with the procurement team on the status of orders
  • Distributing and filing documents using EDMS, and other, notification systems
  • Ensuring all files are up-to-date and accurate
  • Maintaining strong working relationships with departmental travel and/or administrative assistants; and
  • Other administrative tasks as needed
23

Travel & Accommodation Administrator Resume Examples & Samples

  • Booking Accommodation- This can be in parts as guest houses sometimes must be contacted directly
  • Booking International flights and ensuring all travel documents required is obtained, including travel insurance
  • Sending and following up on flight quotes
  • Checking if Guest houses and Hotels are rated and up to standard before booking
  • Following up on outstanding payments and approvals
  • Doing bookings for Serveron and Qualitrol (awaiting their own agency)
  • Filing and reconciliation for Finance
  • Track flight costs against budget from Tony and Wikus
  • Following up and providing feedback to Tony re car rental issues
  • All work done on Travel IT systems
24

Travel Expense System & Credit Card Administrator Resume Examples & Samples

  • Maintain integrity of HR uploads to Concur and credit card feeds to Concur expense and Banner ERP
  • Computer knowledge as related to Travel & Expense software
  • 10 key by touch, accurate data entry and accurate spelling
  • Advanced use of Microsoft Word, Microsoft Excel and email systems available
  • Must be able to multi-task and remain flexible; priorities in office production can change throughout the work day
  • Must be a good troubleshooter and analytical thinker
  • Banner Software
  • Concur Travel & Expense Software
  • Cognos Software
  • Work experience in higher education
  • Working knowledge of Ellucian Banner
  • Past card administration experience
  • Good organization and time management skills
  • Good interpersonal skills; able to work with different departments and with various levels of company personnel
  • Friendly, customer service oriented
  • Good communication skills
  • Dedicated to the task, honest and dependable
25

Travel Administrator Resume Examples & Samples

  • Provide on-site administrative support and coordination of travel activities for the program
  • Administers all program travel support functions including travel arrangements, travel orders, TESA, passports and visas
  • Responsible for submitting travel authorization requests, booking travel arrangements, and processing travel related expense reports for travelers
  • You are the program’s knowledge expert for Technical Assistance Agreements (TAAs), Technical Expert Status Accreditation (TESA), International Traffic in Arms Regulations (ITAR), and the Export Administration Regulations (EAR)
  • Assists in developing and implementing business processes
  • Typically requires Bachelor’s degree in Business Administration or a related discipline and 0 to 2 years of experience
  • Should have strong skills in dealing with employee, vendor, and customer relations
  • Experience with travel booking portals
  • Understanding of and experience with coordinating travel as guidance is laid out in the U.S. Gov. Joint Travel Regulations (JTR)
  • Proficient with MS Word, MS Excel, and MS Outlook
26

Travel & Expense Administrator Resume Examples & Samples

  • High level of customer service and support
  • Strong problem solving skills with acute attention to detail and ability to meet deadlines
  • Ability to work both independently and in a team setting
  • Flexible and adaptable in a fast-paced and changing environment
  • Ability to evaluate, analyze, and prioritize data
  • Knowledgeable and skilled in proper accounting principles, practices, and procedures
  • Proficiency in Microsoft Office Word, Excel, and Outlook. Should be able to create reports using Pivot tables
  • 2 year degree
  • Minimum 2 years of Travel & Expenses and Employee Corporate Credit Card Management
  • Experience with Concur for Travel & Expense a plus
27

Travel Card Administrator Resume Examples & Samples

  • Manages all aspects of the Corporate Travel Card programs. Communicate and promote program benefits, enhancements, and cardholder responsibilities
  • Supervises and manages cardholder enrollment. Approves and reviews all credit card applications for valid approval and funding information. Processes applications on Citibank for issuance of card
  • Receives and distributes all cards, ensuring that NYS acknowledgement form is signed by all card holders
  • Documents and maintains policies and standard operating procedures for corporate travel card programs, prepares all card holder/supervisor training documentation manuals
  • Provides training on the use of the card programs, trains all cardholders and supervisors. Responsible for ensuring that all employees are properly instructed on card usage consistent with NYS policy as well as University specific policies and procedures
  • Trains cardholders on the Citibank’s Citi-manager VISA system/Concur
  • Performs maintenance of card holder records such as financial accounts, reporting hierarchy, monthly and single transaction limits and all changes related to application records
  • Monitors travel card expenditures. Analyzes card holder spend reports to ensure compliance with travel requirements. Creates custom reports using Citibank Custom Reporting System/Concur
  • Provides extensive customer support for cardholders which includes implementing card program controls, assisting in fraud issues and disputes cases, addressing lost or stolen cards, and issuance of replacement of cards
  • Oversees compliance in the submittal of Travel Card Reconciliations, monthly statements and all supporting documentation
  • Supervises the monthly central card payments to Citibank and recharges to departmental accounts
  • Performs auditing procedures to monitor and review transaction compliance with all corporate travel card policies and procedures and prepare detailed reports of all findings and warning notifications. Cancel or suspend cards as appropriate
  • Manage compliance to current State and Research Foundation Travel policy and procedures
  • Evaluates Travel card program effectiveness, continuously develops and implements improved methods and program strategies, and proactively pursue desired outcomes. Identifies metrics of program success and builds a performance-monitoring system
  • Coordinates, prepares and maintains all Travel card documentation necessary for audits. Responds verbally and in written format to all audit inquiries including Internal Audit, SUNY and OSC
  • Acts as liaison with Cardholders, Departments, SUNY Central, OSC representatives, Travel Agency and Citibank on matters involving the Travel Card program
  • Represents Procurement/Accounts Payable at training sessions that relate to corporate credit cards; develop comprehensive presentation materials that will visually organize the corporate travel card policies and practices
  • Other duties or projects as assigned as appropriate to rank and departmental mission
28

Defense Travel Administrator Resume Examples & Samples

  • 3+ years of experience with DTS
  • 3+ years of experience with budgets and financial operations
  • Ability to show a valid passport to travel within Europe and US, as needed
  • Active TS/SCI clearance required
29

Travel & Expense Administrator Resume Examples & Samples

  • Associates degree in accounting; a combination of education and experience may be considered
  • Keen analytical skills
  • Prior experience with management reporting
  • High degree of attention to detail and highly organized individual, must be accurate
  • Effective time management
  • Ability to multi-task on a daily basis without losing sight of the longer term objectives
  • Must be able to work with little or no supervision
  • Must have excellent communication skills, verbal and written
  • Must have excellent customer service skills
  • Ability to appropriately handle confidential information is critical
  • 2+ to 5 years of related experience
  • Prior accounts payable experience
  • Prior experience with travel & expense systems. Experience with Concur preferred