Senior Administrative Coordinator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the senior administrative coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

H Bruen

Halle

Bruen

9326 Ebba Square

Philadelphia

+1 (555) 252 6751

9326 Ebba Square

Philadelphia

Phone

p +1 (555) 252 6751

Experience Experience

Boston, MA

Senior Administrative Coordinator

Boston, MA

Lindgren LLC

Boston, MA

Senior Administrative Coordinator

Process department invoices and track to budget; provide reports to management
Perform other duties as assigned by the Senior Director of Development
Work in collaboration with peer Coordinators to assist in maintaining and managing complex database for tracking event participation
Assisting with developing and maintaining proposal budgets and reports for faculty research projects
Manage the Chief’s electronic calendars for multiple meetings and manage frequent requests
Performs duties and tasks that reflect substantial variety and complexity. Assists others in the resolution of complex problems and issues
Provide overall administrative and front office assistance to the VPR team to ensure smooth and professional operations

Boston, MA

Senior Administrative Coordinator

Boston, MA

Aufderhar Inc

Boston, MA

Senior Administrative Coordinator

Arrange and supervise payment for Teaching Assistants. Supervise Work Study students in any of the above activities
Makes registration and travel arrangements, including hotel reservations. Provides written itineraries for all travel plans
May assign and check the work of lower level employees and/or be designated as “lead” worker
Assist in training, scheduling and managing of work study student to successfully complete assigned projects
Compile the monthly president’s development report, highlighting development activity across the organization
Provide office coverage for the Dean’s Executive Assistant in her absence, including the dean’s calendar
Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions

present

Los Angeles, CA

Executive Senior Administrative Coordinator Id-eu

Los Angeles, CA

Schmeler-Kunze

present

Los Angeles, CA

Executive Senior Administrative Coordinator Id-eu

present

Provides assistance to supervisor by monitoring workload and workflow
Schedules appointments, makes travel arrangements, maintains calendars, manages visitors, provides information to students, faculty, etc
Assists manager, administrator or director in establishing and attaining goals and objectives
Manages priorities and organizes the workload to ensure consistent and timely support of the work of the Executive Director
Works closely with Executive Director and Business Manager to track the performance of the annual operating and capital budget
Make travel arrangements and coordinate travel plans for Directors of Development, when on development related business. Prepare itineraries and briefing notes
Manage the waiver process: create a calendar for waiver interviews, receive waiver interviews, communicate decisions to students

Education Education

Bachelor’s Degree in Professionalism

Auburn University

Bachelor’s Degree in Professionalism

Skills Skills

Ability to manage several activities simultaneously relying on strong organizational skills, self-motivation, and excellent communication skills
Knowledge of computer systems (e.g. MS Visio, MS Project) or ability to quickly learn them and develop domain expertise
Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy
Strong project management skills, including the ability to develop appropriate timelines and meet deadlines with the ability to multi-task under pressure
Strong verbal and written communication skills, including the ability to draft emails and letters using excellent form, style, grammar and spelling
Knowledge of Japanese culture is highly desirable
Strong technical proficiency using MS Word, Excel PowerPoint, Outlook and Internet
Strong interpersonal skills with the ability to work with diverse audiences
Demonstrated organizational skills with proven ability to prioritize workload and pay attention to details
Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly

Create a Resume in Minutes

15 Senior Administrative Coordinator resume templates

Read our complete resume writing guides

Senior Administrative Coordinator Resume Examples & Samples

Research and respond to special requests from the team
Manage the calendar, travel arrangements, and expenses for the assigned senior leaders
Code, process, and submit expenses and department invoices in P2P and assisting with expense reporting on Concur. Process and Track SOW's
Coordinate all aspects of department meetings, off-site planning meetings, conventions, and conferences including travel arrangements, itineraries, catering, room reservation, telecommunications and audio-visual set-up, building access and security arrangements and assembling materials
Provide support when necessary to other managers and staff on miscellaneous projects
Providing back-up administrative support to other managers when necessary
Assist in new hires set-up; Interface with tech support, facilities, and other Corporate departments
Prepare purchase orders for supplies and capital equipment
May coordinate the work of temporary or part-time staff
Ability to multi-task and manage multiple priorities
Handle pressure and handle inquiries, proposals, requests for information and messages with judgment, diplomacy, and tact
Ensure security and maintain discretion of all confidential information
Assume responsibility for his/her work
Act independently and solve problems with general direction
Possess a high degree of judgment in order to determine priorities and make appropriate decisions while prioritizing workflow
Bachelor's degree plus 3 years relevant experience OR an equivalent combination of training and relevant experience
Strong technical proficiency using MS Word, Excel PowerPoint, Outlook and Internet
Experience making travel, meeting, and conference arrangements
Experience handling multiple tasks and projects as assigned

Senior Administrative Coordinator Resume Examples & Samples

5 years' experience supporting multiple teams and management within Pharmaceutical industry
Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy
Highly pro-active and productive with the ability to plan and manage tasks and long-term projects with minimum supervision
Ability to work in a fast-paced environment and multitask is required
Thorough understanding of standard PC applications (MS Word, PowerPoint, Excel and Lotus

Senior Administrative Coordinator Resume Examples & Samples

Code, process, and submit expenses and department invoices in P2P and assisting with expense reporting on Concur. Process and Track SOW’s
Greet Office Guests, Schedule Conference Rooms and Meetings
Order and Maintain proper level of office and printer supplies
Coordinate Seating Plans with Managers
Knowledgeable Point of Contact for Santa Monica Office Employees
Contact for building management / facilities issues
Bachelor's degree and three plus years of relevant experience OR an equivalent combination of training and relevant experience

Senior Administrative Coordinator Resume Examples & Samples

You’re a consummate professional, a natural do-er, you love to organize, schedule, coordinate and manage projects; you exercise sound and professional judgement
You have superior proficiency in Microsoft Office, including Outlook, Work, Excel and PowerPoint
You communicate effectively and efficiently and can relay the message in a clear/concise manner
Your ability to effectively interact with all levels within the organization, clients and vendors
You’re proactive, flexible and able to prosper within a team environment as well as work independently with minimal supervision
You’re able to manage and prioritize multiple detailed projects and proactive in providing status updates on your deliverables, driving work through to completion
You are able to maintain a high level of confidentiality
You are extremely detail-oriented and possess strong communication, interpersonal and organizational skills
Your strong analytical and research skills, ability to manage projects and learn new things
Your demonstrated ability to multi-task, prioritize with ease and react/think quickly and decisively
You are a self-starter with strong sense of ownership and involvement
You have the ability to seek clarification or assistance when needed
Your ability to thrive in a fast-faced, real-time environment and respond positively to a dynamic ever changing environment and culture
You desire to work as a true partner, are willing to get involved and can anticipate needs

Senior Administrative Coordinator Resume Examples & Samples

Manage the Sr. Vice President's calendar of meetings, appointments and special events; organize high-level meetings with constituencies as required; anticipate future schedule conflicts and take initiative to resolve them in a timely manner
Prepare the Sr. VP daily for a wide range of meetings and presentations and work with other staff and offices to ensure that briefing materials for meetings and special events are prepared appropriately and on time. Attention to detail in this task is critical
Coordinate administrative committees, including scheduling, invitations, reminders, meeting logistics (including A/V, catering, meeting location, conference line availability, etc.) Maintain attendance lists, committee rosters and contact sheets. Prepare and distribute materials for meetings as needed
Plan and coordinate all logistical aspects of office events and office retreats
Prepare meeting agendas in collaboration with the Executive Specialist
Working in collaboration with the Executive Specialist, manage the follow-up to important action items requiring the Sr. VP’s attention with respect to correspondence, special events, and other operations
Oversee incoming correspondence and requests for the SVP’s attention; route matters and correspondence to other staff members as appropriate; prioritize items that need immediate attention
Respond to the SVP’s phone calls and mail as needed; the first point of contact for all incoming phone calls to the Sr. VP
Coordinate travel plans and itineraries for the Sr. VP in a manner that promotes the best use of time and efficiency and minimizes potential travel issues
Prepare travel and accommodation arrangements for the Sr. VP. Track and ensure timely processing of travel and expense reimbursement. Maintain the executive and office travel and expense logs
Manage responsibility for the consistent use of file management systems. Ensure files are well organized, maintained and up to date. Participate in oversight of records retention
Delegate specific duties to one Administrative Coordinator including triaging and scanning of incoming mail and ordering of office supplies
Handle highly confidential information with an appropriate level of discretion

Senior Administrative Coordinator Resume Examples & Samples

Schedule appointments and manage complex calendars for Treasurer, Director and Managers in the departments of Treasury, and International Business Support. Identify schedule conflicts and resolve in a timely manner
Schedule conference rooms, order refreshments, print materials, and prepare binders/packages for meetings as needed
Coordinate committees, including scheduling, invitations, reminders, and meeting logistics. Maintain attendance lists, committee rosters and contact sheets
Prepare and distribute materials for meetings as needed
Make flight, hotel and transportation arrangements for out of town meetings and conferences
Prepare itinerary and confirm all arrangements to minimize potential travel issues
Follow-up to ensure timely processing of travel and expense reimbursement
Process registration for conferences; transportation and itineraries; process travel reimbursements using SAP
Register staff for special events, training and webcasts
Coordinate personnel records for Treasury, Cash Accounting and International Business Support
Process ISRs for new hires, salary increases, terminations, overtime, deductions, LOA, personal data change, special check requests, etc. Maintain confidential and sensitive information regarding payroll information for all employees
Process HR forms including FMLA letters for staff going out on medical leave, ISRs for Short Term Disability relating to FMLA. Also update E210 to reflect FMLA and STD status
Process in SAP non-travel reimbursements, timesheets for casual employees, invoices, shopping carts, ZSRs for SAP position maintenance, etc
Sort and distribute incoming interdepartmental and outside mail for responsible departments
Prepare letters and packages for mailing or courier/FedEx shipments
Maintain departmental financial schedules as requested
Attend various meetings such as tenant council meetings, fire guardian meetings, workflow meetings, staff meetings and business continuity meetings as needed
Review telephone and internet charges to budget and communicate changes as needed
Write and interprets office/administrative operating policies and exercise independent judgment in the resolution of administrative problems
Review JHED Notifications to update or remove employee’s JHED IDs
Contact Transwestern regarding new hire’s access to the building and parking, notification of employee terminations, and building/maintenance issues [using the on-line Tenant’s Services Request System]. (As needed)
Use of JH procurement card for purchases (As needed)
Provide backup support for Finance administrative coordinators when they are out of the office on vacation or sick leave. (As needed)
Perform other clerical duties as requested

Senior Administrative Coordinator Resume Examples & Samples

Intermediate Excel Skills required
Technology proficiency (Microsoft Office Suite, WebEx, SAP, etc.) and high level of comfort with learning and adopting new technologies
Professional demeanor and poise; able to represent department effectively to both internal and external stakeholders
Demonstrated problem-solving capability (including ability to research, prioritize, and follow up on outstanding issues)
Demonstrated ability to handle multiple competing priorities within time constraints

Senior Administrative Coordinator Resume Examples & Samples

Provide complex administrative support, project support and office management duties in support of the Associate Dean for Institute Studies and the Special Assistant to the Dean
Answer phones; receive visitors; manages the office; retrieve, sort, and distribute mail. Maintain office equipment, supplies, and files. Order office supplies for the suite through SAP
Maintain the electronic calendar for the Institute Studies Associate Dean and Special Assistant to the Dean. Schedule daily appointments and group meetings: both schedules are complex in nature with a high volume of appointments and a variety of constituencies, requiring the ability to re-arrange and manage the calendar with a knowledge of the school
Compose routine, and non–routine correspondence and memos, prepare letters and other documents for mailing and distribution. Assist in preparing materials for workshops, conferences and presentations
Staff various committees and other meetings, including scheduling, catering and logistical arrangements, preparation of agendas, recording of minutes, monitoring of follow-up action
In partnership with the Dean’s Executive Assistant, and with her assistance, will learn the faculty contract process
In partnership with the Dean’s Executive Assistant and HR, will be the Faculty Data Steward for Faculty Data Force (new system of record for the conservatory faculty)
Coordinate aspects of faculty searches in conjunction with Peabody HR, including posting of announcements, interview schedule and hotel reservations, travel reimbursements for candidates, and correspondence
Conservatory competitions: work with Concert Office on preparation of guidelines, oversee all arrangements for jurors (letters of agreement, hotel reservations, and expense reimbursement), request or approve expenditures in SAP for jurors and prize winners, prepare letter correspondence, monitor competition budgets, communicating with the development office and business manager as needed
Faculty Development and Dean’s Incentive Grants: send annual announcement to faculty re. proposal criteria and application deadline, collect proposals and organize materials for selection committee, prepare award letters, work with business office on fund disbursement records
Arrange travel for Associate Dean for Institute Studies and Special Assistant to Dean. Prepare and submit expense reports
Manage Faculty travel: this includes making hotel reservations, reviewing and processing invoices for payment, plus keeping an excel spreadsheet for each faculty member’s travel allowance
SAP: Under the supervision of the Dean’s Executive Assistant, process online payments and reimbursements in SAP; establish new vendors, and prepare letters of agreement. Maintain Excel spreadsheets and files as needed on the various budgets managed by the Sr. Associate Dean of Institute Studies office
Work with the Special Assistant on a variety of new projects and special events requiring research, organization, project management skills, and attention to detail. Projects require the ability to organize and interact with a variety of constituencies
Assist with large mailings, special projects, and special events as needed
Provide office coverage for the Dean’s Executive Assistant in her absence, including the dean’s calendar
Perform other relevant duties as assigned
Good organizational skills with ability to juggle multiple demands and set priorities under pressure
High level of attention to detail and ability to follow through to ensure resolution of issues and completion of projects
Strong initiative, ability to anticipate needs, commitment to responsiveness. Use of problem-solving and analytical skills; exercise independent judgment to resolve issues
Tact, diplomacy, discretion in handling confidential information. Excellent customer service and interpersonal skills to interact effectively with members of the Peabody community, the university, and the public at all levels
Proficiency in Microsoft Office software, including Word, Outlook, Excel, and PowerPoint
Experience with Blackboard and project management software
Five to ten years’ experience in an executive support position within higher education
Bachelor’s degree strongly preferred
Experience using SAP
Experience with the JHU Student Information System
Knowledge and application of Peabody and JHU policies and procedures
Knowledge of classical music

Senior Administrative Coordinator Resume Examples & Samples

Manages priorities and organizes the workload to ensure consistent and timely support of the work of the Executive Director
Works closely with Executive Director and Business Manager to track the performance of the annual operating and capital budget
Bachelor’s required. As well as demonstrated expert level of computer knowledge
2-3 years of relevant administrative experience required; experience in a healthcare setting preferred
Exhibits exceptional judgment and discretion in interacting with Hospital and Department leadership on sensitive financial, political, and confidential issues
Previous financial responsibilities preferred
Strong critical thinking and time management skills
Strong collaborative aptitude
Ability to handle sensitive and confidential employee information
Interpersonal, communications and high level of organizational skills. Position requires using both verbal and electronic communications with patients, professional staff, other management staff in the organization, BWH/Partners staff and external colleagues, etc
Ability to implement actionable processes independently
Takes initiative and ability to make decisions independently; must have good judgment skills, strong organizational skills and able to take initiative, demonstrate sensitivity and tact
Knowledge of computer systems (e.g. MS Visio, MS Project) or ability to quickly learn them and develop domain expertise

Senior Administrative Coordinator Resume Examples & Samples

Serving as the primary administrative point of contact for the Center and leading administration by working collaboratively with others inside and outside the university
Managing and coordinating the day-to-day workflow and maintaining the facility to ensure that it is in clean and good working order
Composing and preparing correspondence, presentation materials, meeting materials and project/budget report summaries (i.e. monthly) for Center Manager, Faculty Director, and Governance Committee. Maintaining strict confidentiality of all information and communications
Managing several active calendars of appointments; demonstrating significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts
Arranging complex and detailed travel plans, itineraries, expense reports, and agendas
Completing a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases
Assuring that the operations of the Center are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved. Maintaining accurate records and knowledge of budget expenditures, and highlights status, opportunities and concerns
Assisting with developing and maintaining proposal budgets and reports for faculty research projects
Assisting with the planning and implementation of meetings and events. Welcoming and coordinating all executive level meeting participants and visitors, including high-touch and complex situations that may arise
Assisting with preparing and distribution written communications and social media
Associates degree in Business or related discipline required; or combination of education and equivalent experience required; Bachelor’s degree is preferred
At least five (5) years of administrative or business support experience including managing an office, preparing materials for board-type meeting, coordinating logistics for various constituents, etc.; prior experience providing support at the executive level, start-up experience, or other related experience is a plus

Senior Administrative Coordinator Resume Examples & Samples

Ensures timely payment of customs duties by collecting and submitting entry and entry summary documentation
Determines priority and special processing requirements for transactions by reviewing instructions and/or communicating with customer service associates
Completes entry/release transaction processing by photocopying, assembling, and routing documents to U.S. Customs, other government agencies, and carriers, and by assembling and distributing invoices
Ensures prompt movement of cargo by obtaining freight release and communicating with carriers
Ensures compliance with customs regulations by assembling entry summary documents and arranging for timely duty payment
Provides support for other team associates by identifying and completing more complex or urgent tasks
Provides assistance to supervisor by monitoring workload and workflow
Ensures a consistently high level of service by assisting in problem resolution, and by training other associates
Ensures regulatory compliance by reviewing and retaining training material and documentation provided by management, U.S. Customs, and other agencies, as well as any published procedures and guidelines
High school diploma/equivalent
Individual should be very organized and detail oriented
Must be able to prioritize and manage a large amount of work and documents
Should be able to move quickly between a number of tasks, reassigning priorities throughout the day
Should be able to work well under pressure
Should be familiar with customs entry assembly procedures and with local practices, for obtaining carrier release and dispatching freight
Good communication skills needed to interface with other members of the team and department
Must be able to provide guidance to other associates, and to resolve or assist in resolving problems

Senior Administrative Coordinator Resume Examples & Samples

Manage the VP’s calendar by effectively prioritizing requests for meetings and resolving scheduling conflicts
Triage email, telephone calls, faxes, and incoming mail directed to the VP
Assist the VP in tracking academic initiatives and priorities for Johns Hopkins
Manage special projects on behalf of the VP as directed
Prepare first drafts of emails, letters and other correspondence
Develop itineraries for the VP (transportation, lodging, etc.) for in-state and out-of-state travel
Complete additional administrative duties such as: maintaining team telephone directories, processing reimbursements and other expenses, compiling meeting materials, and reserving meeting rooms and/or catering for special events
Verify that matters requiring the VP’s attention from different collaborative teams are prioritized appropriately and fully developed
Proven ability to multi-task, prioritize projects, and adhere to deadlines
Strong organizational skills with an attention to detail
Discretion for confidential information
Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly
Technologically savvy – experience with basic web search, social media, cloud-based document sharing (DropBox, Evernote), and project management tools
Strong computer literacy skills, specifically with Microsoft Office products (Outlook, Word, PowerPoint, and Excel)

Senior Administrative Coordinator Resume Examples & Samples

May supervise and direct the activities of clerical/secretarial staff to assure the accurate and timely completion of required responsibilities and special projects
Acts as liaison with the Department of Human Resources and the Finance Division and may perform management functions such as recruitment, interviewing, and hiring for the organizational unit
Reviews expenditures from fund sources to verify accuracy and need and compliance to budgetary limitations
Assists manager, administrator or director in establishing and attaining goals and objectives
Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions
Interprets rules, regulations, and policies and executes as applicable
Receives and disseminates information accurately and promptly
Must be able to communicate effectively, both orally and in writing, and be able to deal tactfully and courteously with faculty and staff
Must have a working knowledge of SAP

Senior Administrative Coordinator Resume Examples & Samples

Performs administrative responsibilities for the directors, and other members of the Business Development team, and other directors, as assigned, including scheduling of meetings with faculty, start-ups and outside organizations, setting up international video conferences, maintaining calendar entries, and ordering supplies
Works in tandem with the other administrative professionals in Business Development & Corporation Partnerships to ensure that all projects are handled and needs are met for all members of the team
Uses extensive knowledge about JHTV to represent the organization within JHU as well as to outside organizations
Liaises with external and internal VIPs, C-Suite leadership and Deans to coordinate projects and requests
Coordinates multiple internal and external events and training programs, of varying size and scope, for potential and existing corporate partners, high-level faculty, and staff to promote entrepreneurialism within Johns Hopkins University
Manages complete event logistics, including production and distribution of marketing materials, securing appropriate venues, relationships with vendors, oversight of event budget, delivery of sponsorship benefits, and registration and communication with event participants
Facilitates high-level company visits to departments and program offices throughout the university to promote partnership and collaboration including coordination of complex schedules for faculty presenters, agenda development, and all vital logistical details
Initiates and responds to inquiries (oral and written) from divisional staff, business offices, and other institutional parties regarding events and company visits
Assists in making travel arrangements for event participants using knowledge of the area’s resources and accommodations as well as university partnerships with local vendors
To assemble, manipulate and/or format data and/or reports
Maintains internal reports that detail progress of targeted activities and projects
Maintains confidential records and files and handles confidential correspondence for all data and documents involved in work
Using extensive knowledge about JHU organizations, including JHTV, helps to compile individualized and specialized content focused PowerPoint presentations of Johns Hopkins capabilities
Submits check requests and expense reports in SAP
Acts as the primary backup for other JHTV administrative staff
Works under the direct supervision of the Senior Director for Business Development and Corporate Partnerships. Works independently with the Internet and other software to complete assigned projects and tasks
Strong project management skills, including the ability to develop appropriate timelines and meet deadlines with the ability to multi-task under pressure
Knowledge of events planning and coordination
Strong verbal and written communication skills, including the ability to draft emails and letters using excellent form, style, grammar and spelling
Strong interpersonal skills with the ability to work with diverse audiences

Senior Administrative Coordinator Resume Examples & Samples

Coordinates and performs a range of activities in support of the Operations team, including receiving, directing and imaging documents, accurately tracking and recording account information into database, initiating reports, uploading and tracking the kit request system documents, and printing and mailing buy confirms
Serves as lead technical liaison for the department, including on-boarding new associates, ordering and tracking computer and software supplies, resolving technical issues, training new associates on office equipment and software, and participating in ongoing TL meetings and trainings
Sorts, screens, reviews and distributes incoming and outgoing mail, and prepares timely responses to a variety of routine written inquiries
Overseas department filing system and records
Maintains inventory, stocks and distributes office supplies
Submits expense reports
Maintains accurate documentation of procedures
Key internal and/or external contacts to request assistance from or utilize expertise
Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases
Maintain a very high level of accuracy in recording and directing client documents
Speak clearly and concisely
Promote team cohesiveness, cooperation, and effectiveness

Senior Administrative Coordinator Resume Examples & Samples

Schedule meetings, manage calendars
Coordinate and manage projects as needed
Preparation of international and domestic travel arrangements; including: booking flights, accommodation, ground transportation, arranging meetings and preparation of itineraries
Coordinate and arrange both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities
Create and manage global sharepoint sites and shared drives as needed
Produce, check and publish spreadsheets and presentations in Excel and PowerPoint
Liaise with senior level executives and their staff to coordinate activities and meetings around the globe
Handle extremely confidential and proprietary information with utmost discretion
Act as gatekeeper, screening phone calls, responding or delegating to insure timely response
Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
Process invoices and expenses ensuring timely payment while adhering to strict compliance guidelines, play a key role in budget preparation and forecast tracking
Open and manage Purchase Orders in SAP
Handle day to day administrative responsibilities. Responsible for filing, copying, scanning and faxing
Support group during regulatory inspections
Minimum 5 years of experience supporting an Executive and multiple senior personnel
Minimum 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
Highly proactive and willing to take initiative
Strong relationship building skills - with peers and Administrative teams
Mature and must remain composed while multi-tasking under pressure
Ability to prioritize, identify problems and seek solutions
Excellent organizational, attention to details and communication skills
Ideal candidate will be adaptable to a variety of situations
Follows up and completely with a variety of tasks in a timely manner
Enthusiastic person with a high level of professionalism

Senior Administrative Coordinator Resume Examples & Samples

Work as part of Urology’s administrative support team
Identify and resolve administrative problems and issues
Work in conjunction with the administrator on a variety of related projects and activities
Represent Department and administrator as appropriate in communicating with faculty, staff, and external contacts, respond to questions, resolve issues, and gather data as needed. Independently develop and coordinate complex and key administrative projects, including communication plans, policy changes, and enhancements in department systems and record keeping

Senior Administrative Coordinator Resume Examples & Samples

Ability to work well with people in both a team environment and one-on-one
Project management skills including facilitation, planning and scheduling while working on simultaneous projects with competing campus-wide deadlines Ability to set priorities and meet multiple deadlines in a fluid, dynamic office environment
Solid customer service orientation
Ability to think creatively about operation needs and projects and plan and organize accordingly

Senior Administrative Coordinator Resume Examples & Samples

Acts as liaison with the Department of Human Resources and the Finance Division and may perform management functions such as recruitment, interviewing, and hiring for the organizational unit. Reviews expenditures from fund sources to verify accuracy and need and compliance to budgetary limitations
Must demonstrate the following skill sets: organized, timely follow-through and completion of tasks, excellent communication skills (executive level communication is required for the job), self-awareness to escalate when barriers are encountered
Candidates must be organized and adaptable; with the creation of something new, flexibility and change are part of the job

Senior Administrative Coordinator Resume Examples & Samples

Senior Management Team Support
Liaison to LoB Head
A strong and proven background of working in a corporate environment
OUTLOOK: In CALENDAR, ability to create and modify appointments and recurring appointments using the planner; familiarity with features such as labels and private appointments; in E-MAIL, the ability to compose, send and forward emails as well as perform e-mail blasts and familiarity with features such as in-box management, sort and search
EXCEL: ability to understand, create and use advanced functions and formulas to create workbooks, pivot tables, charts and graphs
POWERPOINT: ability to create and modify presentations using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations
Advanced organisation skills,

Senior Administrative Coordinator Resume Examples & Samples

Develop and execute a strategic annual stewardship plan for the Vice President including creating a proactive and cohesive strategy, compiling with mandatory stewardship requirements, implementing the strategy, and recording the actions in ALADIN, our internal donor database. Stewardship implementation may include coordinating annual reports, writing stewardship letters, sending birthday and anniversary acknowledgements, or scheduling a stewardship donor visit, to name some common examples. Creativity is encouraged
Create and implement a targeted, strategic travel plan, focusing on the visitation of key donors in the Vice President’s portfolio for cultivation, solicitation, and stewardship purposes. This includes sourcing and securing donor visits, creating briefing materials, confirming meeting accommodations, and managing any follow-up pieces
Proactively manage the Vice President’s portfolio of donors in ALADIN to document gift approaches/proposals, obtain and submit action notes from donor visits, and assist with overall moves management of the Vice President’s portfolio to ensure compliance
Obtain a thorough understanding of ALADIN and other DAR database resources in order to maintain data, compile and/or produce reports, and provide information as requested by the Vice President
Reconcile travel expenses and submit travel reimbursements in a timely and thorough manner
Organize and maintain electronic and hard filing system of financial documentation. Process office invoices and ensure adherence to the budget
Coordinate the fall and spring annual solicitation mailings to our university trustees and emeriti
Compile the monthly president’s development report, highlighting development activity across the organization
Serve as point of contact for all matters involving gift agreements and endowment paperwork, including policies and procedures, staff training, and historical documentation
Review all gift agreements submitted to the Vice President, proactively triage any issues or concerns, secure the Vice President’s signature, and return fully executed gift agreements to the respective department. Maintain electronic database of fully executed gift agreements
Work with members of the Executive Team to prepare the Vice President for a full range of meetings and presentations with the Board of Trustees, University Development Council,
Development and Alumni Relations, etc
Compose, edit, and send a wide range documents for the Vice President, such as reports, gift agreements, gift acknowledgement letters, stewardship correspondences, internal and external memos, briefings, and meeting minutes
Conduct thorough research and gather background data in preparation for complex meetings, presentations, and donor visits. Collect, circulate, and summarize materials for the Vice President’s use in a variety of settings
Resolve issues and prioritize those which require the Vice President’s immediate attention
Create professional, accurate and succinct reports and presentations
Provide project support, as needed, as a member of the Office of the Vice President team
Note: This position may require working outside of normal business hours and/or weekends

Senior Administrative Coordinator Resume Examples & Samples

Support multiple branches on obtaining new permits for the operation of commercial vehicles
Process the annual renewals of licenses and permits for approximately 3000 vehicles
Process citations payments (30-50 per month)
Perform monthly accounting balance on expenses using Walker and FIS / AS 400
Interact with internal and external customers to answer questions regarding the status of the licenses and permits of vehicles Interact with governmental agencies in person or by mail to process required permits
Provide clerical and administrative support to office staff

Senior Administrative Coordinator Resume Examples & Samples

Performs administrative support functions such as preparing correspondence, answering telephones, maintaining files and supplies, keeping appointment calendar, compiling and preparing regular and special reports, and other tasks as necessary
Schedules and coordinates meetings; initiates and follows up on all hotel and travel arrangements; prepares itineraries
Handles all confidential correspondence (including with physicians) and inter-company communications
Complies with all Sunshine Act requirements
Performs other related duties and assigned projects as needed
Minimum of four plus years of progressively more responsible business administrative experience or a related AA degree and a minimum of two plus years of progressively more responsible business administrative experience
Requires a demonstrated knowledge of the practices and procedures of the function, company products, policies and programs
Demonstrated oral and written interpersonal, communication, organizational skills
Must be adept at handling multiple assignments
Demonstrated proficiency in operating a personal computer; the ability to pass a 10 key assessment examination
Demonstrated experience with word processing and spreadsheet software (MS Office/Excel a plus)
Some analytical ability, originality and/or ingenuity required
Previous experience using Microsoft Outlook and the demonstrated ability to use Outlook Scheduler a plus
Multitasks, prioritizes and meets deadlines in timely manner. Strong organizational and follow-up skills, as well as attention to detail
A bachelor’s degree in Business Administration or equivalent is preferred

Senior Administrative Coordinator Resume Examples & Samples

Provide overall administrative and front office assistance to the VPR team to ensure smooth and professional operations
Arrange all aspects of meetings for the VPR and DUGR including anticipating, assembling and developing materials pertinent to meetings
Manage conflict-free calendar of meetings and appointments for the VPR
Proactively manage tasks and set priorities for event planning, such as the annual Homewood Research Day (100+ people)
Manage contracts, travel arrangements, catering, room reservations, advertising/publicity, AV support and other aspects as needed
With the DUGR, organize the summer professional development seminar series which involves identifying speakers, managing the day’s activities, advertising, and reimbursing any expenses incurred
Independently deal with difficult and changeable situations for the VPR and DUGR with tact and good judgment
Order and maintain supplies for faculty and staff
Create purchase orders and travel reimbursements; submit invoices for payment in SAP
Create new systems and/or revise existing procedures as needed to improve workflow and efficiency
Draft and prepare for signature office communications as well as proofread and edit confidential and sensitive information
Act as liaison between donors, industry contacts, colleagues and other VP’s
Articulate the mission of the VPR team to visitors and external contacts
Coordinate foreign and domestic travel and hotel arrangements for the VPR
Monitor, improve, and ensure current information is contained on the VPR website
Maintain conference room schedules
Maintain records through filing, retrieval, storage, coding, updating and destruction
Ability to take initiative and exercise independent judgment to resolve administrative problems
Exceptional oral, written, and interpersonal communication skills
Demonstrated organizational skills with proven ability to prioritize workload and pay attention to details
Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds
Experience in administrative support in an office setting including calendars, travel arrangements, maintaining filing systems, working with confidential materials
Ability to manage several activities simultaneously relying on strong organizational skills, self-motivation, and excellent communication skills
Working knowledge of SAP strongly preferred
Demonstrated interpersonal skills to interact with a wide range of internal and external contacts
Knowledge of the Johns Hopkins research infrastructure and opportunities across divisions

Senior Administrative Coordinator Resume Examples & Samples

Microsoft Office is a must (at least intermediate level)
Communication platforms and tools
Marketing concepts and tools
Graphic design concepts preferred
Ability to prioritize quickly and respond to changing needs accordingly
High attention to detail as well as ability to see the big picture
Ability to function in a fast pace environment
Able to work in a diverse environment
Able to function independently and collaboratively
Ability to exercise correct judgment
Emotionally intelligent

Senior Administrative Coordinator Resume Examples & Samples

Maintain highest level of confidentiality when dealing with all employee records, information, and employment issues including those related to compensation, organization changes, and other sensitive information without regard to organizational level
Provide administrative and tracking assistance to the Compensation department to include salary increases, incentive plan administration and employee status changes
Create, track and distribute occupation codes and reports
Assist with surveys, scheduling meetings and answering phone calls related to compensation
Bachelor’s degree from an accredited college, preferably in Human Resources, Business Administration, or a closely related discipline
A minimum of 1-3 years of experience in Human Resources
Experience in compensation
Competent with mail merges
Competent with SharePoint

Senior Administrative Coordinator Resume Examples & Samples

Demonstrated proficiency with computer hardware and MS Office software
Ability to apply knowledge to learn new software and systems quickly
Experience working with wide variety of professional and paraprofessional staff
Strong interpersonal skills required, along with good oral and written communication skills. Professional and courteous telephone skills, expertise in preparing professional correspondence
Some experience preparing manuscripts for publication is desired
Strong organization and time management skills, with strong attention to detail. Able to work with minimal direction and supervision on assigned projects. Able to follow direction, respond to feedback and adjust approach as needed
Able to prioritize and execute tasks in the midst of changing circumstances. Able to work calmly, professionally and efficiently under pressure. Able to meet assigned deadlines

Senior Administrative Coordinator Resume Examples & Samples

Five years progressively responsible administrative experience required
Requires experience using Microsoft office suite applications,
Managing multi-line phones,
Knowledge of SAP system, accounts payable; and some grant & manuscript preparation. Must have strong organizational skills, ability to complete tasks, be detail oriented, and have the ability to work with minimal supervision

Senior Administrative Coordinator Resume Examples & Samples

4-6+ years related experience working in a corporate environment. Advanced working knowledge and skill in standard Moody’s applications including Outlook, Word, Excel and PowerPoint
Ability to handle highly confidential matters with discretion
Ability to lead and manage others effectively
Very strong organization skills
Follow-up and time management multi-tasking and ability to shift priorities
Excellent interpersonal skills and phone manner
Ability to interact comfortably and effectively with Senior Management
Ability to convey thoughts clearly and succinctly and when required, to present before a group
Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels
Strong orientation toward teamwork
Ability to work independently requiring minimal supervision
OUTLOOK: in calendar - ability to create and modify appointments and recurring appointments using the planner; familiarity with features such as labels and private appointments; in e-mail - the ability to compose, send and forward emails as well as perform e-mail blasts and familiarity with features such as in-box management (folders), sort and search
POWERPOINT: ability to create and modify presentations and org charts using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations

Senior Administrative Coordinator Resume Examples & Samples

Serve as primary point of contact for various administrative needs; Develop and/or manage complex projects such as the annual Space allocation Survey, Faculty Salary Letters, division wide contact list, monthly clinical incentive dashboards, divisional organization charts, reimbursements, monthly WEBNOTES submission, effort profile updates, etc. Plan, coordinate and/or support routine and special events, activities, meetings, seminars, presentations and help host visitors; this includes but is not limited to: reserving rooms or venues, setting up, tearing down and cleaning rooms, ordering or purchasing and setting up food and supplies, and audiovisual set-up or coordination; schedule meetings for various individuals or groups of staff by finding dates, times and meeting space and communicate appropriately Exercise independent judgement in prioritization of projects/events, initiate, develop and prepare agendas; prepare and distribute materials. Provide follow-up information regarding decisions Communicate with various University offices
Develop and recommend administrative processes and procedures to assure efficiency Maintain calendars based on knowledge, goals, and priorities; schedule appointments, arrange meetings, etc. Coordinate, collect, and prepare financial and operation reports. Participates and/or prepares in the preparation of the annual budget Locate and compile information and format reports, graphs, tables, records and other sources of information; assemble and categorize data for written computation and calculations. Manage and maintain the Division’s website. Gather information from stakeholders, communicate changes and updates, write blog communicating pertinent information Use SAP/Analysis to generate monthly and quarterly reports Use SAP to process reimbursements and invoices Maintain organized electronic and paper filing systems Work closely with administrative staff teammates and serve as backup when appropriate Must be organized and able to appropriately prioritize responsibilities in a fast-paced environment. Routinely deal with highly sensitive information and material maintaining an atmosphere of strict confidentiality. Complete other tasks as needed and assigned
Excellent, effective and appropriate written and verbal communication skills Strong work ethic and excellent work habits Strong organizational skills with exceptional attention to detail Proven ability to multi-task, prioritize projects, and adhere to deadlines; able to switch priorities when needed Carry out duties with a high degree of independence while functioning as part of a team Must be able to follow duties through to completion and proactively keep supervisor apprised of status Demonstrated ability to exercise independent judgment and critical thinking to resolve issues Ability to interact with people in a way that creates an effective and productive work environment
Ability to relate well and work collaboratively with all levels of staff in a professional manner Quick learner who enjoys working in a fast paced and rapidly changing environment and is eager and comfortable to learn new skills Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly Willing to perform a variety of tasks and what is needed to get the job done Handle confidential information with discretion Strong computer skills, specifically with Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat and the Internet; SAP knowledge preferred

Senior Administrative Coordinator Resume Examples & Samples

Provides administrative support to faculty related to specific grant projects within the section of Pediatrics-Research Resources Office and Pediatrics-Neurology
Assures continuity of operations related to research, clinical, and administrative services
Provides the accurate and timely completion of required responsibilities and special projects
Works directly with Principal Investigators to perform various data entry requirements
Works directly with Principal Investigators to create reports in excel and access related to research data
Reviews and verifies for data accuracy and need
Assists with writing papers and manuscripts and performs editorial duties as needed
May research and resolve problems and issues in SAP

Senior Administrative Coordinator Resume Examples & Samples

Job Responsibilities
International and domestic travel arrangements
Expense report processing
Partner with department members to ensure proper maintenance of information on EPIC/Sharepoint site
Organization of special events and site team building activities
Organization of meetings and preparation of meeting agendas
A minimum of 5 years related experience
Associates Degree is preferred
Bilingual language skills preferred with the ability to read, write and speak Japanese proficiently
Exhibits business maturity and judgment in interactions with internal and external personnel; is self-motivated and has the initiative to ensure critical issues are handled appropriately
Highly proactive with the ability to plan and manage routine tasks and long-term projects with minimum supervision
Thorough understanding of standard PC applications, including MS Office
Experience with Lotus Notes, EPIC/Sharepoint and Concur Expense System a plus

Senior Administrative Coordinator Resume Examples & Samples

Serves as the key support for the assigned department ensuring the department operates in an effective, efficient, and professional manner
Oversees/coordinates specific projects; provides leadership in project management; gathers deliverables from required constituents; tracks, analyzes, and makes recommendations or raises concerns on status reports, issue resolution, and program actual against project charter, budget, and/or plan
Acts as liaison between departments and makes independent decisions to ensure adherence to quality procedures
Provides administrative support to the assigned department(s), including, but not limited to: scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents, spreadsheets and presentation slides
Independently composes high level correspondence and documentation of professional quality. Edits and proofreads all written materials and verifies the validity of data for all documents and reports prior to submission/distribution
Maintains departmental calendars accurately with particular attention to preventing scheduling conflicts
Organizes and coordinates departmental meetings or committees, including reserving conference rooms, sending and tracking invitations, procuring food and beverage if necessary and ensuring vendor payment. Sets up room and equipment (such as conference calls, audio-visual equipment, projector, etc., as needed)
Prepares meeting agenda; prepares and distributes information packages required for meetings. Takes and prepares minutes of meetings. Ensures that minutes and other written documents are professional and accurate
Makes registration and travel arrangements, including hotel reservations. Provides written itineraries for all travel plans
Handles telephone calls in a professional, courteous speaking manner; determines nature of all calls and initiates appropriate disposition. Assures that all messages are accurate and forwarded promptly to the appropriate party
Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters. Exercises discretion and independent judgment with respect to matters of significance to the department and the institution
Serves as the department administrative expert with regards to compliance policies & departmental procedures
Manages purchasing, invoices and accounts payable for the department. Manages subscriptions. Assists the Principal Investigator with monitoring departmental budget and account balances, helping managers to stay within approved budgets, and documenting all approved variances
Monitors and maintains inventory of office supplies and equipment. Purchases supplies as needed and stays within established budget. Keeps office equipment in working order and contacts IT or service provider, as necessary, for repairs or replacements
Maintains the monthly schedule for department coverage. Maintains matrix of hours worked, leaves and vacation/sick time for the Department. Submits weekly timesheets to manager, and when authorized by the Director, submits timesheets to Payroll department
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office
Requires strong computer proficiency with Microsoft Office applications—Word, Access, Excel, PowerPoint; E-mail. Web/Internet. Ability and willingness to become proficient with Co-Path and other applications
Excellent verbal and written skills
Self-motivated; excellent problem-solving skills; takes initiative to anticipates problems; seeks solutions proactively
Ability to work well with all levels of internal management and staff, as well as outside clients

Senior Administrative Coordinator Resume Examples & Samples

Applies advanced skills and procedures appropriate for the position within assigned functional area
Compiles data for reports and collates into a single report
May assign and check the work of lower level employees and/or be designated as “lead” worker

Senior Administrative Coordinator Resume Examples & Samples

The ability to prioritize and complete multiple assignment and coordinate and monitor workflow
Strong research and writing skills, with the ability to manage a project from start to finish
Capacity to work on multiple projects at once, and also to adapt to changing priorities and deadlines
Experience working with confidential material in a discreet and professional way
Must be highly organized with good time management skills with a strong ability to handle tight deadlines

Senior Administrative Coordinator Resume Examples & Samples

Experience in managing people would be advantageous
EXCEL: ability to understand, create and use functions and formulas to create workbooks, pivot tables, charts and graphs
Very strong organisation skills,

Senior Administrative Coordinator Resume Examples & Samples

Serves as the primary point of contact for the Executive Director and the Malone Center for Engineering in Healthcare providing complex administrative support and office management duties to include: office workflow, faculty appointments, correspondence, calendar scheduling, travel arrangements, and database management
Frontline interaction to board members, trustees, deans, faculty department directors, donors, students, and the general public. Due to the complexity of this position and the level of internal and external contacts, it is imperative that this candidate project professionalism, sensitivity and excellence
Attends weekly meetings; prepares materials; takes meeting minutes and distributes them in a timely fashion; and monitors follow-up action items as necessary
Prepares J1 and H1B Visa petitions for postdoctoral fellows and faculty
Performs monthly and annual reconciliations for the Malone Center in a timely manner
Manages day-to-day financial responsibilities such as submissions of purchase order requests, payments for consultants, and expense reimbursements for the Center Director and faculty
Manages the Director’s electronic calendar for multiple meetings and frequent requests, resolves scheduling conflicts, and ensures that the Director is fully prepared for meetings and appearances by coordinating, collecting and providing materials to participants in a timely fashion
Maintains files and record keeping systems, plans and coordinates meetings/events that involve securing venues as well as coordinating travel, hotel, reimbursement, and payment of honoraria for guest lecturers as well as developing itineraries for guests/potential faculty recruits
Works on special projects as requested. Schedules and coordinates all departmental meetings
Prepares and edits presentations, slides, manuscripts and reports as requested and compiles data for preparation of various periodic ad hoc reports
Renews licenses and memberships for the Director as needed. Prioritizes workloads to meet competing deadlines and performs other duties and special projects as assigned

Senior Administrative Coordinator Resume Examples & Samples

Assuming all responsibilities in communicating with DSS students
Hold in-take interviews and submit student documentation to Office of Institutional Equity for decision
Document and secure recommended accommodations
Assume responsibilities for communicating with faculty
Maintaining confidential student databases and systems
Procure alternative format texts and any other support materials
Organize and execute priority registration
Create and maintain receipt and delivery of class notes
Creating exam schedules
Securing proctoring logistics by securing space, accommodations and scheduling proctors
Proctoring exams/assessments
Help deliver faculty and staff training as needed
Attend meeting on-site and off-site with focus on best practice exchange among JHU divisions, report on activities at Carey, and training
Help prepare the Associate Director for meetings by providing additional communication, documents, etc
Monitor budget expenses and make recommendations to Associate Director
ADA

Senior Administrative Coordinator Resume Examples & Samples

Directly supports one or more senior leadership team members who report directly to members of the Ecova Executive Team. This function represents greater than 50% of job responsibilities
Based upon service level agreements with the leader(s) this role may
Act as a culture ambassador within the office and actively participate in and support employee engagement activities
Associates degree (or equivalent) required. Equivalent is considered to be high school diploma or GED and two years administrative support, office management, or customer service experience
Requires two to four years minimum administrative support experience. May include some receptionist experience
Demonstrated proficiency in the Microsoft Office environment including Outlook, PowerPoint, Word and Excel
Proficiency with video or conferencing software platforms
Experience with travel coordination
Must have exceptional oral and written communication skills
Ability to manage multiple tasks and demands and demonstrate agility
Strong organizing and planning skills
Strong interpersonal skills that emphasize teamwork and collaboration
SharePoint and OneNote familiarity are a plus

Senior Administrative Coordinator Resume Examples & Samples

Serves as the key administrative support for the assigned department ensuring the department operates in an effective, efficient, and professional manner
Oversees/coordinates specific projects; provides support in project management; assists in gathering deliverables from required constituents; tracks, analyzes, and makes recommendations or raises concerns on status reports, issue resolution, and program actual against project charter, budget, and/or plan
Acts as liaison between programs and makes independent decisions to ensure adherence to quality procedures
Prepares meeting agenda; prepares and distributes information packages required for meetings. Takes and prepares minutes of meetings. Ensures that minutes and other written documents are professional and accurate.(support PM with this)
May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc

Senior Administrative Coordinator Resume Examples & Samples

General admin duties: answering phones, managing email, constructing email correspondence with and without attachments, editing documents and reports, proofreading
Maintain complicated and detailed calendar for Director of Consulting
Coordinate extensive travel arrangements and process expense reports for assigned IC team members
Register speakers for attendance at industry conferences
Order and ship presentation materials for IC program presentations for assigned IC team members and outside presenters
Liaison with Invesco Sales contacts to confirm A/V requirements and details of IC program presentations
Coordinate and schedule conference calls
Process department invoices and track to budget; provide reports to management
Assist in processing of yearly vendor/consultant contracts and maintain files
Provide meeting setup as required including scheduling and overseeing logistics of IC yearly offsite strategic planning session
Proofread and assist in development of IC program presentations and client presentation decks as required
Maintain onsite supply of IC program materials
Minimum of 7-10 years of administrative experience
Ability to take direction from senior level executives and work with others at all levels
Advanced computer skills in Microsoft Office 2010 including Outlook, Word, Excel and PowerPoint
Proven organizational skills; proven ability to prioritize work and multi-task
Proven communication skills, both verbal and written
Must be proficient in document management and have demonstrated ability to learn new software packages

Senior Administrative Coordinator Resume Examples & Samples

Prepare spreadsheets, reports, presentations and other materials
Format, type, and edit documents or PowerPoint presentations as well as graphics
Serves as primary point of contact to originate, track, and close out various system requests including purchasing, IT, facilities/maintenance, etc
Establish and maintain record keeping and filing systems; classify, sort and file correspondence, records and other documents
Open, sort, prioritize, and distribute mail
Order and maintain stock of office supplies
Maintain log and record of area activities, and department vacation schedule
Screen telephone callers and visitors. Respond to general inquiries concerning department activities in accordance with established policies and procedures
Assemble necessary background material for meetings. Arrange meetings and conferences, schedules appointments, and completes travel or conference arrangements, including making hotel arrangements. Coordinate departmental functions. Maintain personal calendar for assigned Leadership Team staff
Assist in the development and maintenance of the department’s database, website, and internal purchasing requisitions
Associate’s degree; or equivalent combination of education and experience
Three or more years of administrative experience
Demonstrated proficiency in Microsoft Word, Excel, Access, and PowerPoint
Demonstrated written and verbal communications skills
Strong analytical and research skills
Ability interface with employees at all levels of various business lines

Senior Administrative Coordinator Resume Examples & Samples

Senior Management Support - provide high level support for a member of senior management to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review
Liaison to Senior Manager - act as liaison to senior manager, interceding when necessary to ensure that his/her time is spent on companywide concerns, broad department matters and strategic initiatives
Department Liaison to Support Groups - act as liaison for department to support groups within Moody’s (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met
Change Agent - proactively review department administrative processes, consistently implementing efficiency improvements and establishing new processes when necessary. Establish clear protocols on standards of service and identify competencies with the secretarial team. Effectively manage performance across the team
Department Personnel Management - oversee all aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department management as requested
Equipment and Supply Budget Management - review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded
Event Planning - coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget
Space Management - oversee department space usage, coordinating all moves, renovations, space upgrades, etc
6+ years related experience working in a corporate environment
Advanced working knowledge of, and skill in, standard Moody’s applications including Outlook, Word, Excel and PowerPoint, PeopleSoft
Very strong organization skills, follow-up, time management, multi-tasking and ability to shift priorities
Ability to convey thoughts clearly and succinctly and, when required, to present before a group

Executive Senior Administrative Coordinator Id-eu Resume Examples & Samples

At least 7 years of executive administrative support experience
Knowledge in contracting services, if possible familiar with internal JNJ contracts
Demonstrated proficiency with MS Outlook, Word, PowerPoint, Excel, SharePoint
Excellent knowledge of Dutch and English; and some knowledge in French (Val de Reuil interaction)
Customer and people focused
Embraces change and new admin models for the future
Stimulates and facilitates open communication
Strong collaborator with admin colleagues (Europe + US) and project managers
Good feeling for different cultures
Dynamic and stress resistant
Flexible towards tasks and working schedules
Able to work independent, taking initiative at all times
Profound technical / professional knowledge
Attention to detail, works accurate and is very organized
! This position requires 5% travel time for meetings organized abroad Belgium !

Senior Administrative Coordinator Resume Examples & Samples

Minimum of 4 years related job experience in progressively responsible positions, preferably in higher education and/or the entertainment industry
Highly developed organizational skills. Ability to analyze, manage, multi-task, motivate, plan, organize and execute day-to-day operations. Work under constant deadlines and maintain a rigorous and detail-oriented approach to each task. Ability to assess, prioritize and delegate the flow of work on a daily basis
Essential to be able to maintain a high level of confidentiality and a high level of patience
Ability to prepare memos, reports and other documents efficiently. Demonstrated computer competency and preferably knowledgeable of Microsoft Excel, Word, and PowerPoint in both Mac and PC environments
Excellent interpersonal skills are required in dealing with faculty, staff, students, and parents, occasionally in a volatile or conflicted context of disputes and grievances. Professional demeanor and aplomb important for contact with VIPs and donors in communication with Dean
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified
Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes
Typically a Bachelor’s Degree or equivalent experience

Senior Administrative Coordinator Resume Examples & Samples

Provide administrative support for the Office of Development, Constituent Programs and the Office of Planned Giving by making appointments and managing schedules, preparing written correspondence, reports, proposals, etc.; responding to and relaying telephone communications; responding to incoming correspondence; creating and maintaining templates, spreadsheets, briefings, meeting notes, mailing lists and filing systems
Assist with the management of prospects; including using the development database (Advance) to enter actions, type and enter contact reports and next steps, and print reports
Maintain specialized and confidential planned giving information. Accountable for the record keeping of planned gifts; including the maintenance of beneficiary, address and payment information. Maintain records on all planned giving vehicles held within the University and with outside banks and fiduciaries
Assist with production and distribution of marketing/solicitation pieces
Process and track all departmental expenses within set operating budgets, submit supervisors expense reports within Concur and maintain detailed budget reports, prepare reclassifications and projections as needed
Serve as the department liaison to work with departments across the division to request lists and research, as well as logistic coordination for cultivation events that support fundraising efforts, inclusive of various Board and/or Council meetings, seminars, Heritage Association and Casassa Society. Assist with invitation creation and distribution, managing RSVPs, and ensuring appropriate event set up
Assist in training, scheduling and managing of work study student to successfully complete assigned projects
Perform other duties as assigned by the Senior Director of Development
A minimum of four years administrative support experience. Preference will be given to those from an academic, non-profit, planned giving, or financial setting. Familiarity with financial and tax terminology and concepts is a plus
Exemplary communication skills, both written and oral. Must have excellent interpersonal skills required in dealing with high level donors and leadership volunteers
Must be highly organized, detail oriented and have the ability to work independently while producing competent and efficient work in a multi-task environment
Must be able to maintain confidentiality of the records, correspondence, and sensitive materials pertaining to donors, alumni and students
Must have strong computer skills and demonstrate proficiency with Outlook and MS Office Suite, including Word, Excel, PowerPoint, and Outlook. Will be required to attend all relevant training sessions and to keep current with new technologies. Type 50-60 words per minute
Knowledge of Advance or other donor database preferred
Typically a Bachelors Degree in a related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Senior Administrative Coordinator Resume Examples & Samples

Assist in the management of the Student Leadership & Development office in a manner that maintains a professional, efficient, and organized work environment that promotes student growth and development. Maintain office equipment and generate work orders to sustain a functional and orderly office environment. Be proactive and able to step in and trouble shoot routine office management issues
Hire, train and direct the work activities of the front desk student staff responsible for assisting walk-in clients with requests, continuous telephone coverage, greeting visitors, making referrals, incoming and outgoing mail, event advertising, and troubleshooting as needed
Coordinate major high profile University processes and programs. Such as the Student Service and Leadership Awards nomination process and convocation, the LMUEXP Award nomination process and ceremony, the student leader convocation and other events. Assist in the planning and production of special events, programs and projects for the department
Assist in the maintenance of the LMU EXP Online program for the Division of Student Affairs. Monitor and audit activity on LMU EXP Online, curate content for the program, assist staff LMU EXP Administrators, train new and continuing users, and liaison with the software providers at OrgSync and Campus Labs
Provide a seamless event scheduling process for student groups. Assist clients with selecting venues, completing paperwork, identifying additional approvals and events that require further planning meetings with other departmental staff. Responsible for entering event requests in the event scheduling system and responding to client concerns. Maintain continual communication with staff in the Conferences & Event Services Office to ensure client satisfaction
Perform varied office and clerical work including typing, proofreading, filing, record keeping and telephone duties. Prepare records, reports, tables, documents, lists, letters, memoranda and minutes from rough drafts or notes. Schedule appointments and arrange group meetings
Monitor and maintain accurate and current balances for departmental operating budgets in accordance with University policies. Process requisitions, prepare purchase orders and invoices. Purchase office supplies and maintain an inventory of all supplies and resources. Reconcile budgets monthly and correct discrepancies. Perform budget analysis as requested
Perform ongoing program assessment for Student Leadership & Development. Collect and analyze data, prepare and write reports for assessment and new program proposals. Compile and distribute scheduling statistical and database information, and reports. Prepare weekly and monthly activity reports, including student participation and evaluations
Be familiar with University policies and procedures and with the ongoing activities of the division and department, so as to provide students and visitors with accurate information and assistance
Assist the Director with special projects on an as needed basis. Perform other duties as assigned by the Director of Student Leadership & Development
Four years of experience performing a varied of skilled clerical and administrative duties in support of a department, school/college, program or unit
Must have intermediate knowledge of office machines, spreadsheet, email, software applications and databases. (Word, Excel and PowerPoint). Preferably knowledgeable of OrgSync or Campus Labs software systems. Experience training or assisting others with technology and updating standard information/data to website/blog within the applications content management system
Minimum 2 years event coordination and management work experience in progressively responsible positions. Experience in a university setting is desirable, with a general understanding of student development
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries. Detail oriented and highly developed organizational and leadership skills
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct
Demonstrate a commitment to outstanding customer service
Typically a Bachelor’s Degree. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Senior Administrative Coordinator Resume Examples & Samples

Composes memoranda, correspondence, and other supporting documents which may be of a confidential nature
Applies working knowledge of concepts, practices, and procedures to a variety of tasks in support of faculty, directors, and other CBA administrators, managing multiple projects at once
Regularly performs a significant amount of work that requires a degree of expertise. Responds to inquiries in a timely and professional manner
Monitor budgets for appropriate purchases, reimbursements & orders. Creates & maintains bookkeeping records which may include preparing forms and verifying appropriateness & accuracy of charges. Reconciles accounts & resolves discrepancies
Organizes & coordinates events, conferences, and/or meetings which may include creating timelines; collecting agenda items & background materials; coordinating itineraries involving travel
Schedules appointments, makes travel arrangements, maintains calendars, manages visitors, provides information to students, faculty, etc
Supervise student workers
Perform other duties as assigned or requested
Four years of experience preferably in higher education or equivalent performing a variety of highly complex duties in support of a department, school/college, program or unit
Must have intermediate knowledge of office machines, word processing, spreadsheet, email, software applications, and databases (Word, Excel and PowerPoint)
Ability to perform a variety of tasks with accuracy and speed
Experience in the use of social media as a vehicle for disseminating content
Experience processing accounts payable/receivable, purchasing, preparing reclassification entries, reconciling accounts
Self-motivated and pro-actively takes the initiative in problem solving with the ability to manage multiple conflicting priorities
Experience working with confidential information and exercise complete discretion
Excellent written and oral communication skills evidenced by communications in a clear, concise, and articulate manner
Exemplary interpersonal skills and the ability to use a professional, tactful manner when interacting with a diverse constituency of faculty, staff, and students to deliver excellent customer service while achieving assigned goals
Strong work ethic. Detail oriented. Commitment to meeting deadlines
Typically a Bachelor’s degree or equivalent preferred

Senior Administrative Coordinator Resume Examples & Samples

Assist in oversight of human resource personnel records function. Create and maintain all action forms for employee files; respond to inquiries (employment and/or subpoenas); recruitment activities, personnel records data, PAF, AAF, Supplemental, Requisitions, Student Stipends, auto allowance, tax forms, direct deposits, EEO, DMV, supervisor change, address, etc. to ensure efficient and accurate data capture and storage
Coordinate and process personnel action forms (PAFs, AAFs, Supplemental Pay, etc): receive, review and prepare for final approval – coordinate their routing and final distribution. Maintain essential personnel records in the Oracle HRIS and in manual files according to University Policy and State and Federal legal requirements
Ensure accuracy and integrity of the input of data from all action forms and other source materials and documents into the Oracle HRIS. Maintain accurate records
Respond to outside inquiries and verification of employment requests regarding employee information. May assist with the processing and coordination of subpoenas received for staff personnel records
Participant in New Employee Orientation and off cycle on-boarding and paperwork collection (tax forms, I-9, etc.) Ensure self-authentication and system access is completed. (SSHR, Lion Alert, etc)
Provide entire on-boarding process to Academic per diem assignments including background screening
Coordinate recruitment and on-boarding process for Post Doctorial positions
Receive documents and other information for data input into the Oracle HRIS. Maintain accurate records, recognize errors/problems and/or incomplete information being transferred from paper documents to HRIS. Enter data from all source documents. (i.e. Rank, tenure, degree completion, sabbatical, visa details, campus directory, learning and development attendance, etc)
Process all terminations and final pay including account closure procedures, (Deactivation of access to systems)
Process, monitor and fix import or integration errors or discrepancies (student integration, parking, 403b, etc)
Respond to applicant inquiries and troubleshoot Online Employment system issues to aid applicants in applying for openings
Process and maintain all human resources training signups for the Human Resources training area concerning attendance, drops and/or changes
Conduct Performance Review system training to LMU community on system functionality. Will also aid in troubleshooting system issues or inquiries
Administer and route employee six-month introductory reviews to supervisors. Ensure the completeness and return of each and notify necessary Human Resources Specialist for HR approval
Respond to label requests from LMU community from the HR database
Provide back up to HR services as needed to maintain continuity of operations (front desk, benefits, on-boarding, contracting)

Senior Administrative Coordinator Resume Examples & Samples

Collaborate with student affairs departments to identify data and build infrastructure for division-wide data warehouse
Contribute to the development of rubrics related to divisional student learning goals
Assist with quantitative and qualitative data collection, analysis, and reporting activities
Participate in division-wide survey development and administration
Support the translation of departmental annual reports for division-wide reports and products
Support the maintenance of program reports and statistics for internal and external use
Prepare presentations of assessment and research findings for various audiences and stakeholders
Maintain confidentiality of all student information
Minimum 4 years of administrative experience
Demonstrate understanding in SPSS, STATA, Microsoft Excel, and/or other statistical packages
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries
Strong interpersonal skills to effectively communicate and work with diverse individuals, including students, faculty, staff, and community members
Typically a Bachelor’s degree or equivalent experience. Masters Degree in Higher Education is preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Senior Administrative Coordinator Resume Examples & Samples

Serve as liaison and primary point of contact among faculty members and various services and programs offered through the Office of Faculty Development
Assist the Director of Educator Initiatives and Faculty Awards in establishing and maintaining goals and objectives
Coordinate faculty award applications and review committees under the guidance of the Director of Educator Initiatives and Faculty Awards
Organize a variety of educational activities, including events sponsored by the Academy of Distinguished Educators (such as the annual Academy Retreat, annual Showcase of Educational Scholarship, and monthly Executive Committee meetings)
Schedule one-on-one faculty consultations and faculty workshops offered by Faculty Development
Collect and report program evaluation information, such as workshop evaluations, and maintain the Faculty Development public calendar
Purchase supplies and equipment; process invoices
Participate in unit planning activities and annual reporting

Senior Administrative Coordinator Resume Examples & Samples

Minimum 4 years administrative support experience in progressively responsible positions
Demonstrated knowledge in the areas of modern office practices and procedures. Office equipment usage and maintenance; telephone etiquette, letter and report writing, proofreading, correct English grammar, usage, rhetoric and spelling. Must have basic knowledge of budgets
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information
Demonstrated computer competency and extensive knowledgeable of Word, Excel, Powerpoint and Outlook. Knowledge of the Advance system is preferred
Typically a Bachelor’s Degree is preferred or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Senior Administrative Coordinator Resume Examples & Samples

Support the Director of Special Events, Associate Director and Event Managers in preparing for, managing and evaluating the success of special events and other activities
Manage online registration system and serve as the registration super user for the department. Set up online registration pages for events, troubleshoot registration issues and process RSVPs. Cvent experience preferred
Manage pre-event preparation (such as signage, name tags, attendance lists and other assignments as necessary) and coordinate day-of operations (vendors, set-up of rooms, deliveries, etc.)
Manage on-site registration for guests and process payments by cash, check or credit card before and during the event
Troubleshoot at events by contacting appropriate personnel in conferences, catering, facilities, public safety and others
Work with Development Services to process event gifts as necessary
Respond in a timely manner to inquiries received through the Special Events Hotline, Email or mail
Work in collaboration with peer Coordinators to assist in maintaining and managing complex database for tracking event participation
Prepare and track expense summary and final invoicing of events
Maintain a small portfolio of events
Four years’ experience in an office support role which includes some knowledge of computerized databases, Excel spreadsheets, registration software, social media applications and other basic computer programs. Cvent experience a plus
Basic knowledge in the areas of event planning, including logistics, site selection, menu selection, A/V equipment needs, décor and registration needs
Good interpersonal skills needed to interact with a wide diversity of clients, vendors and constituents who attend university events
Good organizational skills and detailed oriented. Ability to multi-task and follow-through with tasks
Able to work evenings, weekends and overtime as required by the department’s event schedule
Able to comply with university requirements for cart certification
Demonstrated computer competency and preferable knowledgeable of relevant systems
Typically a Bachelors Degree in Event Planning or related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes

Senior Administrative Coordinator Resume Examples & Samples

Perform administrative duties in support of all Department of Mechanical Engineering and the Systems Engineering Leadership Program functional areas including, but not limited to: alphanumeric data entry; scheduling appointments and meetings; reserving rooms for special events; answering and placing phone calls; assessing needs of callers and students, and promoting special events. Type and file correspondence for members in department and program. Compose correspondence and memoranda from drafts and/or extensive and complicated notes, exams, course descriptions, technical papers and other materials for instructors. This material often involves technical symbols and terms. Operate and maintain office machines. Place service calls for copiers and fax machines as requested
Answer general questions regarding the department and programs. Work with faculty, staff, and students by receiving questions, problems, suggestions, and complaints. Attempt to solve above by answering questions involving an understanding of policies, procedures and regulations, and explaining technical processes
Assist in purchasing and budget management for the department and program, including reconciling ledger and performing general accounting using University software. Handle purchasing, tracking and maintain inventory of office and instructional supplies. Handle purchasing and tracking of student project supplies. Closely monitor inventory and track vendor delivery dates to avoid shortages and over ordering. Clear special ordering requests with the Department Chair and Program Director. Review and process invoices for payment as requested
Receive, date stamp, sort, and distribute incoming and outgoing mail; except those items marked “confidential” or “to be opened by addressee only”. Answer mail: compose letters regarding established policy matters upon referral by supervisor, and/or independently prepare correspondence at faculty members’ requests. Mail out letters, forms, and applications. Reroute misdirected mail back to the distribution center or appropriate office on campus. Oversee daily hand-deliveries; notify responsible staff or faculty as necessary. Ensure neatness and organization of the general office area and mail station: keep desk and reception area neat and uncluttered; keep forms, incoming and outgoing mail and faxes, and desk supplies on hand; and secure undelivered mail and other confidential items nightly
Maintain confidential, technical and personal faculty, staff and student information in departmental databases. Responsible for and maintain departmental files of all business, personal and technical information pertaining to departmental operations, including capstone and thesis projects
Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, within assigned event budget. Create promotional material for special campus events and distribute around campus
Coordinate and report issues, changes, requests and maintenance to the Telecommunications Department, Information Technology Services department and Building Management Department. Follow up with technicians for corrections and administrative detail. Advise Department Chair and Program Director of maintenance problems; submit service requests as requested
Assist Department Chair of Mechanical Engineering with scheduling of classes and classroom usage
Assist in the Mechanical Engineering undergraduate program’s accreditation requirements
Arrange and supervise payment for Teaching Assistants. Supervise Work Study students in any of the above activities
Support all engineering programs and perform other duties as assigned or requested within Seaver College
Minimum four years’ administrative assistant experience; academic environment experience highly desirable
Ability to perform difficult administrative work involving independent judgment. Requiring accuracy and speed; devise or adopt office procedures to meet changing organizational needs; make clear, comprehensive reports and keep accurate records; understand, interpret, and apply rules and written directions to specific situations; maintain confidences and confidential information; compose correspondence independently; ability to type mathematical formulas and equations accurately. Ability to interact proficiently with students, faculty, and other staff members. Strong interpersonal skills and the ability to work effectively with students, other staff members, and faculty
Demonstrated knowledge in the areas of: modern office methods and practices; filing systems; receptionist and telephone techniques; business forms; letter and report writing; proofreading and office equipment; current English usage, spelling, grammar, and rhetoric
Principles of organizational development and office management; spreadsheets; Access database; Windows, general business knowledge. Demonstrated computer competency and preferably knowledgeable of Microsoft Word, Excel, PowerPoint, and budgeting software; copiers, fax machines, and calculators
Highly developed organizational skills and exemplary communication skills (both written and oral)

Senior Administrative Coordinator Resume Examples & Samples

Associates degree in Business or related discipline required; or combination of education and equivalent experience required
At least five (5) years of administrative or business support experience including managing an office, preparing materials for board-type meetings, coordinating logistics for various constituents, etc
A bachelor’s degree is preferred and prior experience providing support at the executive level or other related experience is a plus

Senior Administrative Coordinator Resume Examples & Samples

Administrative Support to Executives: duties include but are not limited to the following
Provide administrative assistance to the Unit President and the VP of Integrated Chemistry, including heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of internal and external executive meetings
Responsible for making domestic as well as international travel arrangements for Unit President and VP. Assist VP and Unit President with expense reconciliation
Administrative Support to Units
Arrange monthly unit meetings, directors meetings with Japan and meetings with other collaborative companies
Arrange off-site meetings or events for the units as may be required
Partner with department members to ensure proper maintenance of information on EPIC/SharePoint site
Assist with local transportation and/or hotel accommodations, when needed, for unit’s staff members visiting the U.S. from Japan or other areas, as well as the officers and scientists of ECL when visiting the U.S
Ex – Patriate Support: Provide assistance, as needed, to Japanese expatriates who may work in Andover for short- or long-term periods for training purposes or who will be here to share their knowledge with our employees. An understanding of both the American and Japanese cultures and the ability to speak and write Japanese will be necessary to effectively communicate and coordinate logistics, housing and transportation needs. Provide assistance, as needed, to Japanese expatriates in H3 Biomedicine
Site Support: Provide logistics assistance to Andover Site Operation for large-scale company meetings such as All Employee Meetings and scientific conferences such as the Eisai Scientific Advisory Board meeting. Assist in the coordination of site wide events such as poster sessions, external speakers and other such events
Associates Degree preferred, plus 5+ years of experience with demonstrated mastery of all secretarial and administrative skills
Excellent English and Japanese language skills, both oral and written
Knowledge of Japanese culture is highly desirable
Proficiency in MS Office, including PowerPoint, Lotus Notes
Proficiency in expense process tool (such as Concur) and travel arrangement tool (such as Egencia/Expedia) is a plus but not mandatory
Must be self-starter with the ability to multi-task, work with a high level of initiative; must possess excellent priority setting skills, as well as excellent organizational and interpersonal skills
Flexibility to accommodate to rapidly changing priorities and deadlines
Ability to influence leaders is a plus

Senior Administrative Coordinator Resume Examples & Samples

Assist all branch location requests for conference rooms/catering
Print and bind presentation materials
Monitor all conference rooms and keep them neat and clean at all times along with catering kitchen and reception area
Stock and replenish all conference rooms with water, sodas, etc
Problem solve
Multi-task while setting up catering orders for multiple client meetings
Coordinate multiple conference calendars and catering orders

Senior Administrative Coordinator Resume Examples & Samples

Manages the daily operations of the executives’ office and performs a variety of administrative duties such as drafting correspondence; preparing reports and presentations; scheduling appointments and setting up meetings; coordinating incoming and outgoing mail
Preps and creates material for meetings, including agendas, presentations, professional reports, and event materials
Plans and executes events, books rooms, audiovisuals and catering needs for meetings/events
Sets agendas, takes minutes and organizes meetings and/or committees as needed
Runs the daily administration of GME office
Will act as the department’s timekeeper and will assist with scheduling and approving staff time off
Orders all supplies for the office, pays invoices, oversees maintenance of office equipment
Serves as primary administrative contact between department and other BCM administrative offices
Gathers and compiles information for supervisor’s reports and presentations
Participates in and/or assists with special projects
Coordinates new and ongoing projects and may oversee the work of support staff
Maintains dues and memberships of various professional affiliations/organizations, which may include proper filings/certifications/permits with state and local government offices
Monitors and participates in the development of the office’s budget
Performs other job related duties as required

Download Senior Administrative Coordinator Resume Sample as Image file

Related Job Titles

Senior Production Coordinator Resume Sample

Senior Operations Coordinator Resume Sample

Senior Coordinator Resume Sample

Accounts Payable Coordinator Resume Sample

Coordinator Senior Resume Sample

Administrative Services Coordinator Resume Sample

Workforce Coordinator Resume Sample

Senior Program Coordinator Resume Sample

Installation Coordinator Resume Sample

Plant Coordinator Resume Sample

Mep Coordinator Resume Sample

Study Coordinator Resume Sample

Browse More

Senior Administrative Coordinator Resume Samples

The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Resume Builder

15 Senior Administrative Coordinator resume templates

Read our complete resume writing guides

How to Tailor Your Resume

How to Make a Resume

How to Mention Achievements

Work Experience in Resume

50+ Skills to Put on a Resume

How and Why Put Hobbies

Top 22 Fonts for Your Resume

50 Best Resume Tips

200+ Action Words to Use

Internship Resume

Killer Resume Summary

Write a Resume Objective

What to Put on a Resume

How Long Should a Resume Be

The Best Resume Format

How to List Education

CV vs. Resume: The Difference

Include Contact Information

Resume Format PDF vs Word

How to Write a Student Resume

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Executive Senior Administrative Coordinator Id-eu Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

Senior Administrative Coordinator Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume