Administrative Services Coordinator Resume Samples
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Administrative Services Coordinator Resume Samples
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EB
E Borer
Electa
Borer
7769 Lind Garden
Houston
TX
+1 (555) 438 0714
7769 Lind Garden
Houston
TX
Phone
p
+1 (555) 438 0714
Experience
Experience
Phoenix, AZ
Administrative Services Coordinator
Phoenix, AZ
Strosin-Waters
Phoenix, AZ
Administrative Services Coordinator
- Work with ASM to continuously improve quality, morale, knowledge, and teamwork of the EA/AAs through strong communication and involvement
- Manage facility activities to include working with vendors, ordering office supplies, managing deliveries and assisting office visitors
- Assist Director in Facilities Management activities including serve as the liaison to DCAMM for facilities management activities and issues
- Develop and implement office workflow procedures to ensure maximum efficiency
- Policy review assistance (make edits/revisions)
- Assist Director with records management program
- Provide assistance to internal and external questions, communicating and interpreting policies and practices
Philadelphia, PA
Administrative Services Coordinator Mso
Philadelphia, PA
Windler-Monahan
Philadelphia, PA
Administrative Services Coordinator Mso
- Provide general administrative support for the developing MSO organization
- Manage calendars, schedule appointments, and make travel arrangements
- Interpersonal Effectiveness: Understands oneself, effectively manages emotions, listens and communicates with respect, and builds trusting relationships
- Complete expense reports
- Compose and edit presentations and reports
- Plan and coordinate meetings
- Compile reports and meeting minutes
present
Boston, MA
Guidance Center Administrative Services Coordinator
Boston, MA
Kuhn Inc
present
Boston, MA
Guidance Center Administrative Services Coordinator
present
- Facilitate interactive workshops
- Communicate via telephone and in person to internal and external customers to provide guidance
- Capacity to maintain confidentiality and work independently in support of the department
- Create a monthly activity calendar
- Lead walking classes
- Proficiency in Microsoft Office Word, Outlook and Excel
- Track budgets and expenses
Education
Education
Bachelor’s Degree in Accounting
Bachelor’s Degree in Accounting
University of Central Florida
Bachelor’s Degree in Accounting
Skills
Skills
- Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
- Ability to organize and plan work and projects including handling multiple priorities
- Ability to make independent decisions and exercise sound judgment
- Ability to compile, write, and present reports related to program or administrative specialty
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty
15 Administrative Services Coordinator resume templates
Read our complete resume writing guides
1
Administrative Services Coordinator Resume Examples & Samples
- Ability to interact and collaborate effectively with multi-disciplinary team members
- Ability to work a full time (40 hours minimal) work schedule
- Ability to be effective in a fast-paced environment
2
Administrative Services Coordinator Resume Examples & Samples
- Provide general administrative support for the developing MSO organization
- Manage calendars, schedule appointments, and make travel arrangements
- Compose and edit presentations and reports
- Plan and coordinate meetings
- Ability to maintain confidentiality and work independently in support of the department
- Proficiency in all Microsoft Office Programs such as Word, PowerPoint, Excel, etc
3
Administrative Services Coordinator Mso Resume Examples & Samples
- Monitor e-mail, determine urgency, and elevate when necessary
- Complete expense reports
- Assist with projects as needed
- Prior experience in an administrative support capacity
- Strong organization, tracking, and follow-up skills
- Ability to manage multiple priorities in a fast-paced environment
- Experience creating presentations and editing spreadsheets
4
Guidance Center Administrative Services Coordinator Resume Examples & Samples
- Must be able to lead at least (2) one hour walking classes per week with our senior members
- Capable to work independently
- Must have good interpersonal skills and be comfortable presenting information to a group of people
- 3+ years of prior administrative assistance experience or 2 years of admin experience if candidate has a health and wellness background
- Experience with SharePoint is highly desired
5
Administrative Services Coordinator Resume Examples & Samples
- Communication: You actively listen to others to understand their perspective and ensure continuous understanding regardless of communication channel or audience
- Problem Solving: You are a problem solver with the ability to encourage others in collaborative problem solving. You can be a broker and consultant regarding resources. You engage people in problem solving without taking over
- Experience with Lotus Notes, internet research and proof-reading/editing
6
Administrative Services Coordinator Resume Examples & Samples
- Collaborate with other administrative coordinators within the department and across the company
- Maintain and manage calendars and travel schedules (scheduling appointments and making travel arrangements, processing expenses, etc.)
- Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person
- Experience working with expense submissions and approval process
- Experience scheduling travel and working with meeting and event planning
- Experience managing calendars for a department
7
Administrative Services Coordinator Resume Examples & Samples
- Generate and/or update various Excel reports
- Build and maintain strong working relationships with associates, leaders and vendors
- Create PowerPoint presentations
- Proficiency in all Microsoft Office Programs, e.g. PowerPoint, Excel, Word and Outlook
8
Administrative Services Coordinator Resume Examples & Samples
- Schedule appointments
- Process applications and correct errors
- Proficiency in Microsoft Office Programs, e.g. Word, PowerPoint, Excel
- Attention to detail and the ability to multi-task
- Proper phone etiquette
- Experience using SharePoint and Access
- Previous data entry or clerical experience
9
Administrative Services Coordinator Resume Examples & Samples
- Packing, lifting, shipping and receiving of sales supplies
- Assist with event planning and coordination
- Proficiency in all Microsoft Word, PowerPoint, Excel, and Outlook
- Must be able to lift and move sales supplies and/or packages up to 40lbs, as needed
- Must live in close proximity to the office or have reliable transportation
- Knowledge of the Health Insurance Industry
10
Administrative Services Coordinator Resume Examples & Samples
- Provides Sophisticated Calendar Management for Executive(s); Prioritizes inquires and requests while troubleshooting conflicts with little guidance. Makes sound judgments and recommendations to ensure smooth day-to-day engagements
- Provides Professional Internal and External Communications; Handles all internal/external calls or visitors with professionalism, responsiveness and of experience for customers, key relationship partners and internal stakeholders ensuring a professional, responsive and effective experience for customers
- Provides Complex Travel Arrangements; Including airline, car service and hotel accommodations, or group meetings. Keep executive apprised of last minute requests and changes Prepare for meetings including location, scheduling teleconference services and ordering meals (if required), as well as expense management
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Access, SharePoint, Share Drive etc. High Technical Knowledge
- Administrative Assistant Affiliations
11
Administrative Services Coordinator Resume Examples & Samples
- Assist with presentations, reporting, and other duties as needed
- Ability to deal with multiple personalities at all levels
- Proficiency in all Microsoft Office Programs including Word, PowerPoint, Outlook, Excel and SharePoint
- Proficiency with Access
12
Administrative Services Coordinator Resume Examples & Samples
- Monitor calendar daily
- Assist w/payroll needs
- Open work orders for contract employees (Provade) if required
- Approve time sheets for contract employees (Provade) if required
- Organize monthly Nurses meeting (Agenda/Dinner/Invites/Preparation)
- All clerical duties as required by Nursing Schedule: NSG/MA orientation/new hires (Using checklist)
- Policy review assistance (make edits/revisions)
- Coordinates staffing activities and plans coverage (Floaters, VSPs and Agency) with Nursing Supervisors and Director of Nursing. Creates updates, maintains and provides schedule of staffing coverage for the CAC-FMC weekly
- Keeps current copies of monthly CAC-FMC Medical Assistants schedules provided by Nursing Supervisors/designee
- Tracks Nursing Supervisors/designee PTO requests and approvals
- Tracks and Maintains current records (Licenses/Certifications/CPR renewals/Competencies assessment checklists) of Nursing supervisors/designee and floaters
- Assists with coordination of Nursing Supervisors Meetings. (Agenda, material to distribute, presentations not with meeting minutes.)
- Assists with Onboarding training and Nursing orientation for new associates
- Assists with policies and procedures, reviews/revisions and updates in the share Drive
- Coordinates CPR/AED training with Nursing supervisors and provider
13
Supervising Administrative Services Coordinator Resume Examples & Samples
- Schedule travel for leaders
- Plan meetings and keep calendars organized
- Compose letters, memos, meeting minutes, and additional correspondence as needed
- Assist in coordinating all office space moves within and to/from the 515 Building
- Lead a team of Coordinators to ensure consistency across the department and assign responsibility of various Coordinator duties
- Previous experience as an Administrative Coordinator
- Positive attitude with strong emotional intelligence
- Willingness to go above and beyond in assisting others and getting the job done
- Capacity to maintain confidentiality and work independently in support of the department
- Ability to maintain a professional attitude and delegate work and responsibility to others
- Proficiency in Outlook, Excel, and PowerPoint
- High school diplome or equivalent
- Experience leading others
14
Administrative Services Coordinator Resume Examples & Samples
- Compile and run expense reports and meeting minutes
- Advanced level Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel is absolute requirement
- Experience is Front desk responsibilities, phone triage, customer service is required
- Experience working with Microsoft Access database, running reports, SQL queries is highly desirable
15
Administrative Services Coordinator Resume Examples & Samples
- Schedule appointments, handle calendar and make travel arrangements
- Previous administrative and coordination experience
- Intermediate in Microsoft Word, PowerPoint, Excel, Outlook
- Ability to work independently in support of the department
- Bilingual in English and Spanish with ability to speak, read & write fluently
- Experience with Visio
- Experience with Internet research and proof-reading/editing
16
Administrative Services Coordinator Resume Examples & Samples
- Travel to locations identified on an ongoing/daily or weekly basis
- Complete assessments or surveys as instructed by leaders or management
- Assist in compiling and analyzing data through various tools and systems
- Create reports and participate in analyzing/interpreting data , metrics, and/or trends as needed
- Communicate via telephone and in person to internal and external customers
- Compile reports and presentations as needed
- Effective interpersonal, analytical, and presentation skills
- Capacity to maintain confidentiality, work independently, and as part of a team in support of the department
- Bilingual English/Spanish-fluent professional levels required in both
- Excellent multi-tasking skills
- Ability to travel within state of FL with a valid driver’s license
- Ability to work varied total number of hours based on business needs (VSP)
- Bachelor’s Degree (focus in Health Services Administration, highly preferred)
- Previous administrative support experience for Executive levels
- Internet research and proof-reading/editing skills
17
Administrative Services Coordinator Resume Examples & Samples
- Coordinate meetings and conference rooms for Provider Engagement team meetings
- Create PowerPoint Presentations
- Build tracking spreadsheets
- Compose organizational charts
- Upload documents to SharePoint
- Copy materials/report packages for the Provider Engagement team visits
- Assist with faxing & coordinating any follow-up actions
- Assist teams with securing supplies and tools to do the daily operational activities
- Coordinate communication with all departments & collaborate with department Coordinators for business needs
- Set-up new hire work-at-home equipment
- Maintain office files and other records as appropriate
- Ability to learn new software
- Associate’s or Bachelor’s Degree strongly preferred
- Knowledge of Microsoft Visio, Access and SharePoint
18
Administrative Services Coordinator Resume Examples & Samples
- Facilitate activities in an effective sequence by monitoring tasks, task-owners timelines, and expenditures
- Compile data, tracks, summarizes, reports results, develops/maintains reference information, DBs. Compiles, organizes, summarizes data from multiple sources; monitors/tracks processes to ensure their execution within defined parameters
- Determine schedules and availability of resources/materials
- Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements
- Prepare moderately complex trends, status/other reports, draw data from a variety of sources
- Provide management with information on department operations, inform management of deviations from established processes/schedules which may impact business outcomes
- Contribute to the development of contract management processes/strategies
- Work directly with staff, vendors, internal audit/business controls to assure compliance of record keeping
- Provide system administration/maintenance to include adding/terminating users
19
Administrative Services Coordinator Resume Examples & Samples
- Performs semi-routine data analysis, editing, and formatting to produce regular status reports, graphs, spreadsheets and presentation material
- Provides support and product production, such as graphics services, to the department
- Collects all related and pertinent information from team members and managers
- Develops and produces standard and ad hoc reports ensuring data accuracy and formatting
- Maintains and operates databases and automated systems
- Contributes to and supports department projects
- May coordinate and oversee the function and activities of support staff to ensure tasks are completed in an efficient and timely manner
- May assign projects to appropriate staff in the absence of department supervisor/manager
- Responds to and fulfills miscellaneous requests for information and reports from within and outside of Kaiser in accordance with established policies and procedures
- Establishes working relationships and serves as liaison with vendors
- May coordinate the management of ordering office supplies within the department
- When assigned to a medical department, may prepare and maintain physician's master schedules for multiple departments, coordinate all physician schedule changes, and ensure adequate coverage for all medical areas
- Contacts physicians to arrange for coverage and schedule changes
- Functions as department resource in application and training in use of software, schedules and coordinates all hardware and equipment repairs; may assist in software installation and troubleshoots hardware and software problems
- May assist in the tracking of department budget, makes recommendations based on data collected toward payroll and non-payroll and other related budgetary requirements
- Minimum two (2) years of clerical and/or secretarial experience required
- Experience within a health care environment preferred
- Program management/coordination experience preferred
- Experience in office systems with background in lead and/or supervisory responsibilities preferred
- Physician scheduling experience preferred,
- Understanding of Primary Care departments or Pediatrics
20
Administrative Services Coordinator Resume Examples & Samples
- CLAUSE Various positions are under review with a joint Management/Union review committee for appropriate Union/Non- Union status and this position may be considered a union position or may be converted to a union position at some time in the future
- Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
- Previous experience in office systems with background in lead and/or supervisory responsibilities preferred
- Previous experience within a health care environment preferred
- Excellent telephone, written and verbal communication skills
21
Administrative Services Coordinator Resume Examples & Samples
- Maintain departmental SharePoint sites
- Manage departmental supply procurement and expenses
- Approximately 50% of the role responsibilities currently consist of associate and contractor security and onboarding / de-boarding activities
- Opportunity to assist IT professionals with appropriate software activities
- Opportunity to engage in associate well-being committees and events
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Visio, Outlook (for email, scheduling, etc.)
- Proficiency in typing (approximately 50+ WPM)
- Previous administrative or related experiences (highly preferred)
22
Administrative Services Coordinator Resume Examples & Samples
- Communicate via telephone, email, and in person to internal and external customers
- Maintain office files and supplies
- Perform onboarding activities for new associates and contractors
- Act as Database Coordinator for departmental secured files
- Manage calendars/appointments, meeting logistics, and travel arrangements
- Manage expense reports
- Ability to manage Microsoft Office calendars
- Ability to work with many teams across the enterprise, including senior management, for scheduling and collaboration
23
Administrative Services Coordinator Resume Examples & Samples
- Assist Director with agency purchasing functions including service contracts, annual renewals, leases, general purchases, statewide contracts and knowledge of all rules and regulations relating to purchasing
- Serve as agency Supplier Diversity Program Coordinator including mandatory meetings, annual agency Benchmark report, assist with all GIC procurements relating to Supplier Diversity forms/requirements
- Coordinate the statewide process for reporting surplus/junk furniture and other assets to the Commonwealth’s Operational Services Division (OSD)
- Facilitate the ordering, receipt, inventory, and allocation of supplies through COMMBUYS
- Assist Director in Facilities Management activities including serve as the liaison to DCAMM for facilities management activities and issues
- Assist Director with records management program
- Serve as a point of contact in the ANF IT Help Desk for IT activities including but not limited to
- Communication of phone, network and application issues to ANF IT Help Desk and monitoring of their resolution
- Change out cartridges, toners, and staple cartridges for printers, fax machines, and copiers in the agency
- Support agency staff in the use of Windows 7 (and up), Office 2010, Outlook 2010, and enterprise wide systems such as HRCMS/SSTA, COMMBUYS, MassCareers, and MAGIC functionality including warehouse, doc direct and related report or analytic systems
- Communication to ANF IT Help Desk of new requests or modifications to existing network accounts for area office staff
- Coordination of equipment moves within the agency with management and
- Actively participate in new releases of MAGIC and provide onsite training and support to staff in the release of the updates to these applications
- Perform/coordinate other administrative functions as required
- The ability to serve as an effective purchasing and procurement coordinator
- The ability to effectively work with a diverse staff and other state agencies
- Ability to be flexible and exercise thoughtful judgment with ability to maintain confidentiality and discretion
- High level of proficiency using COMMBUYS, ANF IT Footnotes, Excel, Access and Word
- Familiarity with GIC and State Systems such as MAGIC, HRCMS/SSTA and MassCareers
- Excellent communication, writing and organizational skills
- Knowledge of COMMBUYS web-based procurement system and statewide contracts
- Detail oriented; strong follow-up skills and ability to prioritize and organize assignments to meet deadlines
- Familiarity with Commonwealth and GIC policies and procedures
- Ability to work effectively with linguistically and culturally diverse populations
- Ability to complete projects with minimal supervision
- Familiarity state inventory management and records retention policies
- Strong interpersonal communication skills
- Ability to communicate well via e-mail and over the telephone
- Ability to work well with staff, Department contractors/service providers, and state-contracted vendors
- Excellent organization skills
24
Administrative Services Coordinator Resume Examples & Samples
- Collects, prepares and tracks computerized operating reports and summaries such as: attendance records, budget expenditures, production, and utilization of services and statistical records of performance
- Performs a variety of routine information collection and analysis assignments and responds to ad hoc requests
- Formats graphs, spreadsheets and reports by utilizing multiple software packages
- Maintains databases on a regular basis, may have to have extract information from different sources in order to input data
- Responsible for running pre-existing reports
- Schedules conferences, meetings, speakers, presentations, educational programs and social events
- May coordinate master schedules for physicians and staff
- Provides administrative and project support as assigned
- Minimum one (1) year of clerical and/or secretarial experience required
25
Administrative Services Coordinator Resume Examples & Samples
- Previous experience scheduling meetings and coordinating travel
- Proficient in Microsoft Office - Word, PowerPoint, Excel
- Experience scheduling meeting in Outlook
- Ability to juggle many different tasks at once while being flexible with day to day responsibilities
- Minimum of 5 years of experience as an Administrative Coordinator
- Associate’s and/or Bachelor’s Degree
26
Administrative Services Coordinator Resume Examples & Samples
- Coordinate management requests, office files and records, departmental supplies, expense reports, shipments and room reservations
- Provide support for area by assisting (coordinating) with projects and other duties as assigned
- Assist with adhoc research requests and presentations to support department strategic goals
- Coordinate and lead Webinars and Virtual Conference calls
- On-boarding of new associates
- 2 Plus years’ experience as an Administrative Assistant supporting mid to senior level executives
- Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Outlook, etc
- Comfortable with virtual technology
- Excellent organizational, written and communications skills
- Demonstrated ability to multi-task
- Demonstrated ability to work across business lines
- Ability to work under pressure when meeting department deadlines
- Experience with Microsoft Project and Visio, internet research and proof-reading/editing
27
Administrative Services Coordinator Resume Examples & Samples
- Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
- Ability to organize and plan work and projects including handling multiple priorities
- Ability to make independent decisions and exercise sound judgment
- Ability to compile, write, and present reports related to program or administrative specialty
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty
- Working knowledge of operational and fiscal analysis and techniques
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
- Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
- Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively
28
Administrative Services Coordinator Resume Examples & Samples
- General Champion for the LVC Program; working with other coordinators and facilities as needed
- Liaison between optometry/ophthalmology/optical sales promoting goodwill for program
- Attend meetings with department chief and manager as necessary promoting program
- Receives & Returns all phone inquires within 24hrs
29
Administrative Services Coordinator Resume Examples & Samples
- High School Diploma or equivalent required. Associates or Bachelors Degree preferred
- Two to Three years of professional experience
- Technologically proficient in all areas including but not limited to: familiarity with various operating systems on PCs and Macs and ability to navigate computer software and hardware
- Travel throughout the greater Minneapolis area is required. Must have reliable transportation
- Scheduled hours are based on business need
30
Administrative Services Coordinator Resume Examples & Samples
- Experience with fiscal responsibilities
- Experience administering calendars/schedules for executive level positions
- Experience serving as a work lead to professional or student staff
- Experience working in an academic environment
- Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision
- Ability to handle frequent interruptions in a positive manner
- Effective oral and written communication skills and interpersonal skills
- Ability to establish and maintain effective professional working relations with subordinates, peers, colleagues, associates, administrative staff members, faculty, and with personnel of external agencies and organizations, at all organizational levels
- Ability to create and maintain a workflow in order to track multiple steps in a process and enable the most efficient execution of the process
- Ability to handle difficult situations by demonstrating professionalism and confidentiality
- Strong organizational and time management skills. Proven ability to independently prioritize work, set limits, attend to detail and meet deadlines. Successful experience working with multiple demands
- Ability to take direction and also use independent judgment; proven ability to take initiative. Collaborative and team player
- Computer proficiency with MS Office applications, such as Word, Outlook, Access and Excel. Ability to learn other software as needed to complete duties efficiently
- Strong grasp of office protocols and professional practices
- Collaborative and team player
- Ability to take direction and also use independent judgment; proven ability to take initiative
- Ability to evaluate policies and exercise good judgment in the interpretation and application of policies, procedures and rules. Ability to analyze different situations and challenges and resolve problems. Sensitivity to the impact and implications of decisions on the School and University
31
Administrative Services Coordinator Resume Examples & Samples
- Communicate via telephone and in person to internal and external partners to provide guidance
- Coordinate and follow up on key tasks executed or requested by Quality & Accreditation
- Excellent Microsoft Office skills: Excel, PowerPoint and Word
- Excellent project management capabilities
- Experience scheduling meetings in Outlook
- Ability to plan large meetings
- Ability to work in a fast paced environment
- Previous Executive level administrative experience
- Experience working with Adobe Professional
- Microsoft Visio
32
Administrative Services Coordinator Resume Examples & Samples
- Manages customer maintenance including customer setup, PO updates, tank changes, and communication to customer on completion
- Provide assistance to field administrators regarding trip validation issues in ALTO
- Monitor and engage with field regarding trip confirmation progress for timeliness
- Confirmation of shifts for carrier routes
- Validation and coding of carrier invoices
- Provide support to customer inquiries including retrieving proof of delivery documents
- Provide support as needed in the research of billing disputes related to ALTO orders
- Provide support in the research of purchase product inquiries related to ALTO trips
- Preparation of daily and monthly reports as needed
33
Administrative Services Coordinator Resume Examples & Samples
- Receive all products in system from Belgium
- Work closely with receiving warehouse personnel
- Create reports of all items received, as well daily reports as needed (receiving, picking, packing, can’t finds)
- Receive MRO in IMPACCT system
- Work with Regulatory department for FDA products
- Prepare shipment documents for Canada (spread sheet, commercial invoice, bill of ladings)
- Batch, log and distribute orders for pickers according to schedule
- Assist pickers with expired material, can’t finds and RF scanners issues
- Filing all SMV documents by dates
- Maintain and monitor distribution office supplies
- Supports all functions of warehouse management
- Cross trains in all other SMV administrative functions
- High Diploma or Equivalent required
- 1-3 years of related experience required
- Experience working in Warehouse/logistics environment
- Proficient in IMPACCT system operation
- Proficient in BOSS system operation
- Proficient in Microsoft Excel, Word and Access
- Problem solving and analytical abilities
- Able to handle multiple tasks
34
Administrative Services Coordinator Resume Examples & Samples
- Demonstrated ability to independently retrieve/download financial data, perform analysis and effectively communicate results
- Demonstrated experience with processing routine financial accounting/purchasing transactions with an online financial system and with identifying account variances and researching discrepancies
- Thorough knowledge of general office procedures and experience providing a wide range of administrative support for multiple staff in a strong service environment
- Skill in communicating effectively and professionally, both orally and in writing, using tact and diplomacy; demonstrated ability to work effectively as an individual, a team member, and with diverse groups. Ability to maintain high level of confidentiality at all times
- Demonstrated computer proficiency in MS Office, Word, Excel, Publisher and email software applications
- Ability to work in a fast-pace environment with multiple competing deadlines
- Skill in accurate record-keeping with strict attention to detail and problem solving
- Knowledge of the applicable federal, state, UC policies and procedures and regulations governing areas related to the responsibilities of the job
- Demonstrated experience with the UCR Financial System (UCRFS)
- Demonstrated experience with the online Banner System
35
Administrative Services Coordinator Resume Examples & Samples
- Oversee the executive’s calendar and scheduling appointments by balancing priorities
- Compile agendas, reports & PowerPoint presentations for meetings
- Maintain log of action items from meeting; perform follow up with members related to agreed-upon action items as needed
36
Administrative Services Coordinator Resume Examples & Samples
- Participate in local marketing events
- Intermediate proficiency in Microsoft Office Programs
- Strong customer service skills, comfortable talking on the phone
- Positive attitude and ability to be flexible with changing priorities
- Previous administrative experiences
- Bilingual English/Spanish - ability to speak, read and write in both languages without limitations or assistance
- Life/Health Insurance license
37
Associate Administrative Services Coordinator Resume Examples & Samples
- Under general guidance, compile data and prepare required departmental and ad hoc reports
- Respond to inquiries and requests for data, materials and information of a complex and/or confidential manner
- Develop and/or maintain reference information and databases
- Compile, organize, and summarize data from multiple sources; monitor processes to ensure their execution within defined parameters
- Audit reports to ensure compliance
- Monitor the annual budget to ensure adherence, and advise manager of potential issues
- Research and respond to customers, vendors, upper management and internal customers regarding complaints and/or needs in a timely manner
- Under general guidance interpret and communicate policies, procedures, practices to internal and external individuals
- Assist with planning, coordinating and facilitating major events or programs
- Ensures activities are performed in accordance with contract, corporate, and regulatory agency requirements
38
Administrative Services Coordinator Resume Examples & Samples
- Develop and implement office workflow procedures to ensure maximum efficiency
- Maintain files and records with effective filling systems including support for all functions
- Gather data, produce and distribute all metrics for the site accurately, efficiently and on time
- Assist in scanning work orders and test procedures and overflow document control support
- Perform various administrative tasks for all functional areas including scheduling of meetings, disseminating correspondence and other administrative assistance
- Greet and assist visitors and assist with the onboarding process of new employees
- Monitor office supplies inventory and place orders
- Assist in vendor relationship management (alarm system, printers, vending machines)
- Produce and provide badge/fob access to new hires and visitors
- Create update and maintain phone lists and other site data (organizational charts, etc.)
- Maintain the cleanliness of shared employee areas (kitchen, lobby, conference rooms)
- Demonstrate Thermo Fisher Scientific values: Integrity, Intensity, Innovation & Involvement
- Other miscellaneous activities as assigned
- 7+ years of related work experience in data entry and office administration
- General knowledge of Adobe Acrobat and Access
- Knowledge of document version control processes, policies and procedures
- Ability to work independently and as part of a team, self-motivated and adaptable
- Metric production and advanced excel functionality with charting and pivot tables helpful
- Financial reporting experience is helpful
- 3 to 5 years of data entry and office administration experience
- Proficient in MS applications (Excel, Word, PowerPoint, Outlook)
- Continuously demonstrates a positive attitude
- Reliable, helpful and delivers a consistent high level of quality and efficiency
- Read, write and understand some technical English
- Excellent verbal and written communication skills with attention to detail
- Strong organizational skills and be able to handle multiple assignments simultaneously
39
Administrative Services Coordinator Resume Examples & Samples
- Leadership skills and business acumen as demonstrated through experience in multi-functional areas and/or in-depth experience leading a operating environment
- Interpersonal skills necessary to effectively communicate with a diverse group of external and internal customers, often dealing with sensitive/highly confidential information
- Excellent presentation, communication negotiation and persuasive skills, both oral and written necessary to interact and lead people at all levels and with multiple disciplines and interests
- Demonstrated skill at fostering respect and trust at all levels of the organization combined with a proven track record of achievement including accomplishing difficult tasks through other people
- Analytical skills necessary in order to handle project/administrative details for multiple leaders and physicians
- Strong project management skills including the ability to plan and track progress of large, short and long-term multi-faceted projects
- Ability to organize, prioritize and accomplish objectives through individual initiative and respond positively to the pressures of a performance driven environment
- Demonstrated proficiency in Microsoft Office Suite, with specific knowledge in Access, PowerPoint and Excel
- Excellent customer service orientation skills necessary in order to deal effectively with various levels of hospital
- Two (2) years of experience in providing project management, communication or administrative support in a professional office
- Experience in Healthcare environment preferred
- Provides project management
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Administrative Services Coordinator Resume Examples & Samples
- 25% Perform administrative duties for MAG-LA including: answering phones, managing office supplies, assisting the Director with travel arrangements and other administrative office duties
- 25% Produce and manage all entries into the MAG billing and administrative database, MAGDA. Assist with monthly billing including accuracy double check and invoice delivery
- 15% Prepare paperwork for payroll, accounts payable, expense reports, journal entries and petty cash, for MAG-LA department
- 10% Serve as liaison for the department with, Human Resources, Finance, Legal, Budget, IT and other departments as needed, preparing paperwork and following guidelines appropriate to each department and WGBH policies
- 10% Manage all first-line Accounts Receivables duties including client contacts and weekly updates to the A/R Aging worksheet
- 10% Assist Director with marketing research, client contacts and sales
- 5% Perform other duties as assigned
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Administrative Services Coordinator Resume Examples & Samples
- Provide administrative services for the Clinical Director and CARD providers to include; scheduling, preparing presentations, copying collating, and organizing materials. Complete basic secretarial duties to include mail distribution, filing and equipment and resource maintenance and upkeep
- Assist providers with the completion of forms/correspondence and send information to medical records and patients
- Assist with managing incoming clinic calls, scheduling tours, and sending emails on behalf of the Clinical Director
- Develop agendas for clinical meetings and distribute notes/meeting minutes to the CARD clinic team
- Maintain the treatment room scheduling and the provider calendar
- Update databases and assist with payroll activities
- Act as a liaison between providers and patients receiving services at the clinic
- Provide assistance with building operations and provide administrative support to the Manager, Administrative Operations as needed
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Administrative Services Coordinator Resume Examples & Samples
- Daily organization and coordination of available classroom staff to include but not limited to retrieving voice messages from the staff notification line, moving staff to appropriate classrooms, and providing coverage for staff that may need to leave during the day
- Develop and manage systems for collecting/reporting staff data to include attendance, training programs, implementation of trainings programs, FMLA usage, fingerprint information, and the submission of medical/educational documentation
- Manage the recruitment process for para-professional staff to include reviewing/screening applications, scheduling interviews, interviewing, completing reference checks, providing new hires with information about fingerprint requirements, contributing to final hiring decisions
- In collaboration with the Assistant Principal, coordinate staffing needs and manage processes with temporary contracted program staff to include reviewing applicants, selecting candidates, orienting new contracted staff and assisting with time sheets
- In collaboration with school administration; approve requested leave, update attendance calendar, and prepare disciplinary documentation
- Develop and maintain systems for scheduling and tracking staff training to include Professional Crisis Management (PCM) training. Create staff training binders, provide reminders and monitor staff compliance with training activities, manage all changes to the program periodic team and training calendars
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Administrative Services Coordinator Resume Examples & Samples
- Provide administrative support to the CARD Director, the Clinical Director and the Assistant Director of Outreach and Training of CARD. This includes scheduling appointments, lectures, travel arrangements and meetings
- Support operational aspects of existing CARD conferences, trainings and events
- Take meeting minutes and ensure that the minutes are disseminated to the appropriate parties timely
- Serve as a liaison with the KKI international office and CARD triage team to assist in ensuring that the clinic is appropriately prepared for the visits from international and VIP families
- Have frequent, helpful and pleasant interactions with all families/patients at CARD especially for international/VIP families and patients
- Design, implement, and manage a system for maintaining correspondence and follow-up with VIPs
- Organize and prepare materials for VIP visits
- Provide administrative support for tasks related to clinic, research and training staff as needed
- A minimum of three years administrative support experience is required, preferably within a clinical or pediatric setting
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Administrative Services Coordinator Resume Examples & Samples
- Performs clerical support duties for Clinical Care Managers, including managing calendars, scheduling appointments, arranging site visits, greeting visitors/families/vendors, and creating and maintaining systems that advise Clinical Care Managers of time sensitive issues
- Receives new patient questionnaires, gathers medical records, and enters patient information as directed into AS400/IAMS. Prepares all necessary documents and charts for ICSCI patient clinic visits
- Researches viable community providers and maintains resource files and databases
- Faxes and files medical equipment orders for ICSCI patients under the direction of the ICSCI Nurse Care Manager
- Creates, distributes and maintains adequate supply of new patient information packets
- Manages office supplies and equipment, keeps an accurate inventory, and arranges repairs and replacements
- Two (2) years of experience providing clerical and administrative support in a health-care setting
- Knowledge of Kennedy Krieger Institute and its programs preferred
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Administrative Services Coordinator Resume Examples & Samples
- Processing and distributing incoming mail following established internal procedures for sorting, and resolving problem mail. Monitoring external mailing lists, misdirected mail and unsolicited mail
- Processing outgoing mail following established Canada Post procedures & regulations
- Processing inter-company mail for internal & external re-distribution
- Maintaining mail/fax directories and sorting bins
- Sending & receiving company faxes. Notifying recipients upon receipt
- Receiving & distributing employee's stationery orders. Notifying recipients upon receipt
- Assisting employees with stationery product selection, orders and returns
- Ordering stocked stationery and operating supplies
- Serving employees at counter for courier, stationery, office supplies
- Maintaining the copier fleet (paper, staples, service calls, etc.)
- Compiling of monthly statistics
- Maintaining bulletin boards and coffee stations on the Kanata site
- One of two company employees with edit rights to the lease administration tool (Lease Harbor)
- This includes
- Provide support and/or backup for reception deskduring breaks and absenteeism
- Monitor and operate a computerized card access and surveillance security system to control and monitor access to Microsemi premises
- Respond to fire, medical, threats or other emergencies by notifying appropriate contact(s)
- Act as a point of contact and coordinator for emergency situations
- Understand, monitor and implement established procedures and policies
- Minimum High School Diploma with business studies and 2 - 4 years of related experience in similar environment, or equivalent
- Proficiency in Microsoft Office programs such as MSWord, MSExcel and MSOutlook
- Have a basic knowledge of facilities and real estate
- The ability to apply standards, procedures and practices while exercising good judgment
- Multitasking while providing courteous and efficient customer service a must
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Administrative Services Coordinator Resume Examples & Samples
- Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available
- Audit data and/or reports to confirm and maintain compliance and operational administration of programs
- Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes
- Process bills and/or contracts, adhering to company policies and practices
- Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping
- Maintain and update budget reports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management
- Maintain system administration and maintenance of various programs including: adding /terminating users; uploading files; etc
- Coordinate data requests as needed
- Provide assistance to internal and external questions, communicating and interpreting policies and practices
- Research general complaints, identify the issue, problem solve and respond to the individual
- Present data and/or reports to management through PowerPoint or other media
- Oversee and participate in projects as assigned
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Administrative Services Coordinator Resume Examples & Samples
- Provide reception desk coverage and front line support for students. This includes but is not limited to answering phones, greeting and providing information in-person, over the phone and via email. Tactfully handle inquiries, answering as many as possible independently and referring others to the department chairs, appropriate faculty member, Administrative Services Manager or another University department when appropriate. (approximately 20% of time)
- Provide administrative support to students and faculty in CAS academic programs. Duties may include, but are not limited to: keeping faculty informed of upcoming deadlines; maintaining a shared online calendar; posting faculty office hours; ordering desk copies of textbooks and following up with the bookstore for text book orders; processing facilities work requests; tracking and ordering office supplies; attending all faculty meetings and keeping minutes for faculty review. Assist Administrative Services Manager by gathering data and information for the Dean’s Office such as updates on the teaching schedules for faculty; compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Support the department chairs in creating course schedules each semester. This includes gathering data and projecting course offerings for the following academic year, assisting to create class schedules that take into account student needs, faculty preferences and Registrar’s and Dean’s Office guidelines. Ensure data entered into system is up-to-date and accurate. (approximately 50% of time)
- Provide administrative support for special projects. Examples of such projects include: events for student academic organizations or honorary societies, events for department alumni, faculty committee meetings, special colloquia or lectures. Duties may include preparing invitation lists, flyers, and other promotional materials; schedules meetings and maintaining schedules; arranging logistics such as conference space reservation and catering; making travel arrangements; keeping records of expenses, applicants, attendance and outcomes. Reviews academic program communication with faculty chairs. Create, maintain, modify, and/or ensure accuracy of content in various academic program documents, displays, reports, brochures, social media, and/or websites. This duty primarily focuses on the content for various academic program websites and materials utilized in advising, recruitment and information for students. (approximately 25% of time)
- Track office expenses, reconciling expenses to budget, complete check requests, and create purchase orders, travel expense reports, and reimbursements for faculty chair approval. Will support faculty, team members and the Administrative Services Manager on projects and other duties as assigned. (approximately 5% of time)
- Three to five years of relevant experience or a bachelor’s degree is required
- Strong computer skills including: MS Office (Word, Excel, Outlook and PowerPoint) as well as relational database experience (Suffolk uses Ellucian Colleague)
- Excellent written and oral communication as well as organizational skills
- Demonstrated experience working in a high volume, deadline oriented customer focused environment
- Proven ability to work independently and as part of a dynamic team. Must be creative and proactive
- Must be able to handle difficult situations and confidential material with sensitivity and professionalism
- Excellent attention to detail and high standards for quality of work
- Ability to understand and work with university policies and procedures including, but not limited to the Family Educational Rights and Protection Act (FERPA)
- Ability to take initiative where and when appropriate but also the confidence to know when consultation with the faculty member, Administrative Services Manager and colleagues is necessary
- Works standard University business hours 8:45am-4:45pm. On occasion must be available to work evenings and weekends as needed to staff and support College of Arts and Sciences events including, but not limited to Commencement, Convocation and others
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Administrative Services Coordinator Resume Examples & Samples
- Collect and record, daily, all information regarding student absences and tardiness. Call families regarding student absences and maintain records of such contact
- Provide administrative support to the Administrative Coordinator II and school administrators with daily responsibilities to include, but not limited to, typing reports and correspondence, copying, scheduling meetings and taking minutes at meetings as needed
- Maintain files of all fingerprint applications and clearance letters from CJIS. Notify supervisors of discrepancies/concerns with clearance letters. Track fingerprinting in the Power School database
- Assist in maintaining files on all Program Aides to include transcripts, test scores, paraprofessional staff development plans and correspondence. Track information in the Power School database
- Complete and disseminate end of month local school system’s attendance reports. Generate attendance letters to individual families whose students have had excessive absences and disseminate to all require parties (i.e. LSS, Social Worker and ACT office). Keep record of all attendance information and correspondence that is generated
- Maintain MSDE teacher and Social Worker certification files. Review to ensure all certifications are current and accurate. Maintain records in Power School
- Maintain licensure files for all related service personnel. Ensure that all licenses on file are current. Maintain records in Power School
- Process tuition assistance applications. Ensure all necessary paperwork is submitted in a timely fashion
- Provide administrative support to the Parent Association, as needed
- Complete MSDE spreadsheets as required
- Complete all duties related to Kronos payroll system in the absence of the secretary/receptionist
