Administrative Coordinator Administrative Support Coordinator Resume Samples

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JG
J Gislason
Jeanne
Gislason
671 Barton Alley
Houston
TX
+1 (555) 284 3802
671 Barton Alley
Houston
TX
Phone
p +1 (555) 284 3802
Experience Experience
05/2016 present
Detroit, MI
Associated Students Office Coordinator Administrative Support
Detroit, MI
Associated Students Office Coordinator Administrative Support
05/2016 present
Detroit, MI
Associated Students Office Coordinator Administrative Support
05/2016 present
  • Provides primary administrative support to the Associated Students Senior Coordinator and the Associated Students. Maintains external and internal community relations, which includes positive interactions with students, employees and the general public; responds to and answers questions relating to the department
  • Attends and takes minutes for weekly AS Senate minutes. Prepares, copies, and distributes agendas, supporting documents, and minutes to Senate members following Robert’s Rules of Order
  • Coordinates travel arrangements for the AS, ICC, EWG, and OSU. Processes travel and expense forms for travel requests, registration payments, travel advances, expense claims
  • Creates and maintains standard and electronic systems for records and files. Exercises discretion and judgment in troubleshooting office technology problems and systems. Maintains schedules of all department projects
  • Provides work direction to student assistant(s) including coordinating recruitment, hiring, training, scheduling, evaluation and payroll. Maintains personnel records and payroll transactions for budgetary purposes and maintains a system for payroll and leave reporting for all AS/OSU officers, processes documents and paperwork for stipends for student leaders
  • Coordinates the day-to-day operations and budget for the AS, ICC, EWG, and OSU. Prepares and processes purchase requisitions, reimbursements, and payment requests. Confirms accuracy of invoices for approval of payment. Provides review, training, guidance and oversight of the fiscal and budgetary practices of AS, ICC, EWG, OSU, and the Finance Board, assists the AS Senior Coordinator in facilitating student-centered financial stewardship, mid-year budget review and allocations. Training and guidance is on-going, given the turnover in student leadership positions. Maintains a system for tracking operating expenditures against operating budget for AS, ICC, EWG, OSU, and the Finance Board. Monitors and balances financial transactions and Payroll costs against budgeted verses actual in Oracle-PeopleSoft/CMS baseline system. Stays current on trainings, policies, and procedures
  • Describe the spectrum of events you have planned and executed; include budget, size, types, and location(s)
06/2010 03/2016
New York, NY
Online Bsba Administrative Support Coordinator
New York, NY
Online Bsba Administrative Support Coordinator
06/2010 03/2016
New York, NY
Online Bsba Administrative Support Coordinator
06/2010 03/2016
  • Assist with marketing projects and registration campaigns as assigned
  • Performs other duties and special projects as assigned
  • Knowledge with basic office equipment: PC, printer, scanner, copier, fax, and multi-line phone system
  • Collect student and program data on services provided by the BSBA Online Program. The incumbent will also conduct research for report development. Help to promote and maintain the content on the web pages, email lists, and social media of the BSBA Online Program (such as LinkedIn)
  • Keep up-to-date knowledge of the BSBA Online Program, University and College policies and procedures, helping to improve and develop them, as it relates to the job function
  • Assist prospective, current, and returning students by providing general University information, and detailed BSBA Online information. Act as front-line contact for BSBA Online Program by assisting drop-in students, answering incoming phone calls and responding to emails assisting prospective, current, and returning students by providing general University information, and detailed BSBA Online Program information
  • Knowledge of PeopleSoft, Insight, cdd.net, and AdAstra
07/2005 02/2010
Philadelphia, PA
Project Coordinator / Administrative Support
Philadelphia, PA
Project Coordinator / Administrative Support
07/2005 02/2010
Philadelphia, PA
Project Coordinator / Administrative Support
07/2005 02/2010
  • Manage process of digital distribution of marketing materials to investors including messaging campaigns utilizing broadcast emails
  • Perform additional administrative duties
  • Maintain and manage contact database in Outlook and web-based CRM program
  • Maintain and manage technology support for company and industry applications, i.e. Caplink, RCM, RCA, Loopnet, CoStar, ESRI, PeopleSoft, CRM and Caplink
  • Prepare expense reports on a regular and timely basis
  • Support team in preparing presentations and marketing materials
  • 35% - Perform administrative duties and projects assigned by supervisor including but not limited to reconciling spreadsheets
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
North Carolina State University
Bachelor’s Degree in Business
Skills Skills
  • Be detail oriented and possess strong organizational skills, with an ability to establish systems for maintaining paper and electronic files
  • Basic knowledge of and ability to apply fundamental concepts
  • 4-Demonstrate the ability to maintain accurate records with a high level of attention to detail
  • Ability to provide outstanding customer service to students, faculty, and visitors while working in a professional, fast-paced environment
  • Ability to maintain accurate records with a high level of attention to detail
  • Strong leadership skills as well as the ability to work as part of a team
  • Thorough knowledge of office systems, including Microsoft Word and be proficient in Excel
  • Demonstrated ability in maintaining accurate data records with a high level of attention to detail
  • 8-Ability to perform business math, limited math analysis and make projections requiring some inference
  • Experience planning, organizing and coordinating large-scale, complex events and meetings
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15 Administrative Coordinator Administrative Support Coordinator resume templates

1

Project Coordinator / Administrative Support Resume Examples & Samples

  • Support team in preparing presentations and marketing materials
  • Ability to utilize social media outlets to market the Team and our listings
  • Manage process of digital distribution of marketing materials to investors including messaging campaigns utilizing broadcast emails
  • Maintain and manage technology support for company and industry applications, i.e. Caplink, RCM, RCA, Loopnet, CoStar, ESRI, PeopleSoft, CRM and Caplink
  • Prepare expense reports on a regular and timely basis
  • Maintain and manage contact database in Outlook and web-based CRM program
  • Perform additional administrative duties
2

Academic Office Coordinator Administrative Support Coordinator Resume Examples & Samples

  • Experience in general office setting. Ability to provide clerical and customer assistance. Ability to independently handle multiple work unit priorities and projects
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages - specifically MS Office: Word, Excel, PowerPoint, Outlook
  • Ability to communicate clearly and provide oral and/or written communications. Ability to draft and compose correspondence and standard reports. Ability to effectively write and present own reports. Thorough mastery of English grammar, punctuation, and spelling
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
  • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature
  • Familiarity/experience using Campus Solutions, People Soft, Digital Measures
  • Ability to analyze operational and procedural problems and develop, recommend and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Thorough, detailed knowledge of applicable university infrastructure, policies and procedures
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
  • Working knowledge of budget policies and procedures
3

Administrative Coordinator Administrative Support Coordinator Resume Examples & Samples

  • 1-Must have a thorough knowledge of office systems and the ability to use a broad range of technology, including a strong working knowledge and intermediate proficiency of Microsoft Excel and Word; communicate via e-mail using Outlook; use cloud-based file storage; etc. Experience in PeopleSoft, web site development/update and desktop publishing is desired
  • 2-Must be willing and able to learn technical software and hardware in order to maintain department technology (update iPAD apps, keep devices charged, trouble-shoot minor problems, etc.)
  • 3-Possess strong critical thinking skills and excellent written and verbal communication skills. Have the ability to learn, interpret, apply and explain a variety of policies and procedures
  • 4-Demonstrate the ability to maintain accurate records with a high level of attention to detail
  • 5-Incumbent must be flexible, possess strong organizational skills and be able to coordinate large, multiple work unit priorities, projects and meet critical, cyclical deadlines in a timely manner
  • 6-Must be able to provide outstanding customer service to students, faculty, staff and visitors while working in a change-filled, fast-paced environment
  • 7-The incumbent must possess the ability to understand problems from a broader perspective and anticipate needs, and proactively respond; troubleshoot administrative problems and respond to all inquiries and requests related to the work area; develop recommendation for solutions and evaluate their effectiveness
  • 8-Ability to perform business math, limited math analysis and make projections requiring some inference
  • 9-The incumbent must have the ability to work effectively, both independently and as part of a team with a positive, cheerful and enthusiastic attitude
  • 10-Must demonstrate excellent interpersonal skills, establishing cooperative working relationships with faculty, staff and students
  • 11-Possess experience responding with sensitivity to individuals from diverse backgrounds
  • 12-The incumbent must be able to maintain confidentiality and discretion; effectively handle interpersonal interactions at all levels, including highly sensitive situations
4

Administrative Support Coordinator ASC Resume Examples & Samples

  • Personal Computers
  • Windows environment, Word, Outlook, Excel, and PeopleSoft
  • Ability to reconcile numbers and work effectively with Excel files
  • 35% - Perform administrative duties and projects assigned by supervisor including but not limited to reconciling spreadsheets
  • 15% - Serve as the go to person for all the PUB administrative support issues and the other academic departments in absence of their administrative staff
  • 10% - Receive and respond to the incoming calls from students, faculty and constituents, and when necessary, disseminate the messages to the chair and faculty accordingly
  • 10% - Coordinate with the College Course Scheduler for changing classes per faculty needs and inform the students and faculty of the change immediately. Post the most up to date course schedules for the current and future semesters on the bulletin boards. Key draft schedule from Department Chairs into People Soft each semester
  • 10% - Coordinate with the University bookstore for ordering texts and adequate number of books based on the projected number of students to enroll in the respective courses. Also, order adequate number of texts desk copies for full and part-time faculty
  • 5% - Attend in the students' needs for the university policy guidance (non-academic advising), arrangements to meet faculty, dean/associate dean, or other staff. Also, assist the students for late/add drop as well as grade appeal and other course related issues leading to filing petition for exception form
  • 5% - Maintain a complete file of the courses syllabi taught during the semester by each department
  • 5% - Serve as backup for processing Employee Reimbursement forms and Direct Pay and maintain the required files, working with ARM. Also serve as backup working with Faculty and Staff in processing Travel Requests and Claims and maintaining Travel File
  • 5% - Assist the ARM in maintaining the necessary personnel files for Staff and Faculty
5

Administrative Coordinator Administrative Support Coord Resume Examples & Samples

  • Troubleshoot most office administration problems and respond to all inquiries and requests related to work area, and explain standard policies and procedures to others
  • Use negotiation and persuasion skills to achieve results and expedite projects
  • Independently handle multiple work unit priorities and projects
  • A bachelor’s degree or equivalent of post-secondary education in a relevant field
  • Recent full-time experience as an office manager with supervisory responsibilities in a highly interactive office environment
  • Recent, relevant experience with event planning and project coordination
  • Demonstrated experience providing excellent customer service in a fast-paced environment
  • Demonstrated experience using Cascade and/or Filemaker Pro
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This is considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted
6

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Effectively write and present own reports using judgment and discretion in selecting and analyzing information for inclusion
  • Understand and operate in a variety of organizational structures
  • Experience working with an academic department is preferred
  • Knowledge of PeopleSoft, Insight, cdd.net, and AdAstra
7

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Two years of recent, relevant administrative support experience
  • Recent, relevant experience monitoring, reconciling, and balancing large budgets
  • Experience working with and maintaining the integrity of confidential information and materials
  • Work or other experience that demonstrates customer service and communication skills
8

Patron Services Coordinator Administrative Support Coor Resume Examples & Samples

  • Office systems, methods, procedures and practices
  • English grammar, punctuation, and spelling
  • Applicable University infrastructure, policies and procedures
  • Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and ability to use a broad range of technology stems and software
  • Working knowledge of budget policies and procedures, including interpretation of financial data
  • Basic knowledge of supervisory skills
  • Knowledge of records retention practices and policies
  • Independently handle multiple work unit priorities and projects, with frequent interruptions, continually assessing and shifting and competing priorities, and follow assignments through to completion
  • Use standard office equipment, a broad range of technology systems and standard computer software packages (i.e., Microsoft Word, Excel, Outlook)
  • Learn, independently interpret, and apply a wide variety of complex policies and procedures, where specific guidelines may not exist
  • Adhere to a high ethical standard
  • Provide vision, motivation, leadership and guidance to faculty, staff, and volunteer leaders
  • Operate multi-line phones, Assisted Listening Devices and television monitor in Laxson Auditorium
  • Recent, relevant Patron/customer service experience in a theatre environment, including patron etiquette
  • Demonstrated knowledge of ticketing sales processes, procedures, and software,
  • Experience coordinating and/or managing volunteers and student staff, including hiring, training, scheduling, and mentoring
  • Experience providing lead work direction to other staff
  • Experience with sales transactions using cash, credit, debit, gift certificates, and accurately reconciling tills and reconciling cash reports
  • Experience executing front of house theater operations
  • Throughout employment in this position incumbent must maintain a valid California Driver’s License as well as continued completion and compliance of the CSU Defensive Driver’s Training course
  • The selected candidate must pass a, post-offer, pre-employment physical and vision examination
  • Requires a flexible schedule and ability to work nights, weekends, and daytime hours as needed
9

Audit Coordinator / Administrative Support Resume Examples & Samples

  • High School diploma with 8+ years of relevant experience or Associate’s Degree with 6+ years of relevant experience
  • 3 years of experience in life sciences industry or related area. Experience in clinical research activities, project management or project controlling would be an advantage
  • Familiarity with IT systems
  • Experience with Microsoft SharePoint, Excel, PowerPoint and Access databases would be a benefit
  • The incumbent must possess strong interpersonal and oral and written communication skills. Oral and written proficiency in the English language is required
  • Good project management skills, including effective planning and organizational skills, attention to detail and excellent follow through
  • Some global travel may be required
10

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Experience with prior office management (including supervision)
  • Recent experience coordinating and scheduling events, room assignments or training sessions
  • Experience with data management systems
11

Administrative Support Coordinator, Cosac Resume Examples & Samples

  • Greeting and directing visitors, managing the telephone and appointment process
  • Ensuring that requests are routed to the appropriate person and maintains the appearance of CoSAC
  • Providing oversight for a variety of informational areas, including maintaining a bulletin board and TV monitors throughout the College of Science
  • The incumbent will answer general questions about CoSAC procedures, schedule student appointments with Advisors; explain University policies and procedures; and assist with duplicating materials
12

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Conversational fluency in an additional language (other than English)
  • Research skills (especially as pertains to mining written material for main ideas, data, and trends)
  • Completion of a Bachelor’s degree
  • One year work experience in a related office at California State University, Chico
  • One year work experience in an academic unit of a university
  • Experience successfully working with colleagues from diverse backgrounds, which may include any or all of the following: diversity of ethnicity, gender, sexuality, religion, socioeconomic class, age, physical ability, and veteran status
  • The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission
13

Office Coordinator Administrative Support Coordinator Resume Examples & Samples

  • Effectively handle a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature
  • Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
  • Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages, such as Microsoft Word, Excel, Outlook
  • Learn, independently interpret, and apply a wide variety of complex policies and procedures, where specific guidelines may not exist
  • Respond to routine inquiries and explain standard policies and procedures to others
  • Organize and direct workflow for the smooth and effective operation of the work unit
  • Compile and assemble reports, using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information
  • Office management, including human resource support
  • Applying and communicating complex policies and procedures
  • Monitoring, reconciling, and balancing budgets
  • Fluent written and verbal multi-lingual/bilingual skills
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This is considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted
14

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages, such as Microsoft Word, Excel, and Outlook
  • One year of bookkeeping experience, which includes independently performing accounts payable/receivable functions
  • Recent, relevant experience coordinating administrative support for an academic office
15

Center Coordinator Administrative Support Coordinator Resume Examples & Samples

  • Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
  • Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages such as Microsoft Word, Excel, Outlook
  • Respond to routine inquiries and explain standard policies and procedures to others
  • Thorough knowledge of applicable University infrastructure, policies and procedures
  • At least one year, full-time equivalent experience in event or activity planning
  • Experience with Research Foundation (RESP) paperwork and policies
  • Detailed budget experience in monitoring and reconciling expenditures for multiple budgets/programs weekly
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted
  • The selected candidate must pass a post-offer pre-employment physical examination
16

Graduation Coordinator Administrative Support Coordinat Resume Examples & Samples

  • Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages, such as Microsoft Word, Excel, Outlook, etc
  • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
  • Compile and assemble reports, using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information
  • Troubleshoot technology problems using knowledge of error messages and of operating systems
  • A minimum of one years’ experience
  • Working with and maintaining the integrity of confidential information and materials
  • Working with record keeping and maintaining files in a large organization
  • Database applications
17

Online Bsba Administrative Support Coordinator Resume Examples & Samples

  • Develop and maintain spreadsheets/databases with student data for the BSBA Online Program that are regularly used for planning and reports (i.e. student demographics, status in program, degree progress, etc.). Assist in development and maintenance of all materials used for evaluation and advising of students in the BSBA Online Program
  • Collect student and program data on services provided by the BSBA Online Program. The incumbent will also conduct research for report development. Help to promote and maintain the content on the web pages, email lists, and social media of the BSBA Online Program (such as LinkedIn)
  • Assist with marketing projects and registration campaigns as assigned
  • Assist prospective, current, and returning students by providing general University information, and detailed BSBA Online information. Act as front-line contact for BSBA Online Program by assisting drop-in students, answering incoming phone calls and responding to emails assisting prospective, current, and returning students by providing general University information, and detailed BSBA Online Program information
  • Provide administrative and clerical support for the BSBA Online Program Office, such as filing papers in folders, filing folders in the file cabinet, printing transcripts, making photocopies, maintaining Excel spreadsheets/logs. Respond to incoming inquiries: face-to-face, by telephone, and email communicating with applicants and continuing students regarding their program status, registration information, important date reminders, requests for documents, and degree requirements, as well as any changes to the programs
  • Input corrections to the Degree Audit Report (DAR). Assist with Quarter-to-Semester Conversion projects
  • Keep up-to-date knowledge of the BSBA Online Program, University and College policies and procedures, helping to improve and develop them, as it relates to the job function
  • Performs other duties and special projects as assigned
  • Two years of college level courses and at least three years of related office work experience, or a combination of training, education and work experience preferred
18

Associated Students Office Coordinator Administrative Support Resume Examples & Samples

  • Provides primary administrative support to the Associated Students Senior Coordinator and the Associated Students. Maintains external and internal community relations, which includes positive interactions with students, employees and the general public; responds to and answers questions relating to the department
  • Coordinates the day-to-day operations and budget for the AS, ICC, EWG, and OSU. Prepares and processes purchase requisitions, reimbursements, and payment requests. Confirms accuracy of invoices for approval of payment. Provides review, training, guidance and oversight of the fiscal and budgetary practices of AS, ICC, EWG, OSU, and the Finance Board, assists the AS Senior Coordinator in facilitating student-centered financial stewardship, mid-year budget review and allocations. Training and guidance is on-going, given the turnover in student leadership positions. Maintains a system for tracking operating expenditures against operating budget for AS, ICC, EWG, OSU, and the Finance Board. Monitors and balances financial transactions and Payroll costs against budgeted verses actual in Oracle-PeopleSoft/CMS baseline system. Stays current on trainings, policies, and procedures
  • Coordinates travel arrangements for the AS, ICC, EWG, and OSU. Processes travel and expense forms for travel requests, registration payments, travel advances, expense claims
  • Supports AS Senior Coordinator in planning events for AS, ICC, EWG, and OSU. Coordinates the required documents for on and off-campus events, to include program event contracts. Orders, receives, and organizes supplies
  • Creates and maintains standard and electronic systems for records and files. Exercises discretion and judgment in troubleshooting office technology problems and systems. Maintains schedules of all department projects
  • Provides work direction to student assistant(s) including coordinating recruitment, hiring, training, scheduling, evaluation and payroll. Maintains personnel records and payroll transactions for budgetary purposes and maintains a system for payroll and leave reporting for all AS/OSU officers, processes documents and paperwork for stipends for student leaders
  • Supports the AS implementation and use of community development software to improve communication, event planning and promotion, document sharing, and compliance with applicable state laws and university policies
  • Attends and takes minutes for weekly AS Senate minutes. Prepares, copies, and distributes agendas, supporting documents, and minutes to Senate members following Robert’s Rules of Order
19

Administrative Coordinator Administrative Support Coordinator Resume Examples & Samples

  • Responsible for scheduling rooms and ordering catering for specific department events/meetings, under direction of School Scheduler
  • Assist in preparations, scheduling and coordination of the California Commission on Teacher Credentialing (CCTC) visits
  • Support and assist with Technology Committee meeting/event planning and Professional Development Technology Activities
  • Participate on and support School level project task committees as assigned
  • Maintain files of each recruitment pool
  • Expert knowledge of office systems and ability to use a broader range of technology, systems and applications, i.e., Microsoft Office, Google docs, Mail Chimp, social media platforms (Facebook, Twitter, etc.)
  • Working knowledge of desktop publishing software packages (Adobe Creative Suite, InDesign)
  • Working knowledge of web design software (i.e., Drupal, Dreamweaver) for designing web pages and uploading updates as requested
  • Ability to create various written materials, reports, correspondence, forms, etc., as well as generate communications via social media (Facebook, Twitter, etc.)
  • Experience planning, organizing and coordinating large-scale, complex events and meetings
  • Ability to interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion, where specific guidelines may not exist
  • Demonstrated ability in maintaining accurate data records with a high level of attention to detail
  • Ability to work effectively on tasks while handling frequent interruptions
  • Ability to prioritize multiple tasks to meet changing priorities
  • Ability to independently handle large, multiple work unit priorities, projects and meet critical, cyclical deadline in a timely manner
  • Ability to work effectively both independently and as part of a team
  • Comprehensive knowledge of and experience in interpreting, applying and explaining a variety of written policies and procedures in situations requiring informed judgment
  • Ability to recognize and maintain security of confidential information/correspondence and to handle materials/issues with discretion
  • Experience that demonstrates ability to provide outstanding customer service to students, staff, faculty and visitors while working in a professional, fast-paced environment
  • Ability to solve problems using reasoning and judgment to develop practical, thorough and creative solutions
  • Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships among diverse populations including staff, faculty, administration, students, and other internal and external constituents
  • Must be able to accept constructive feedback and work cooperatively in group situations
  • Be detail oriented and possess strong organizational skills, with an ability to establish systems for maintaining paper and electronic files
  • Ability to enter data by keyboarding approximately four to six hours per day. The incumbent may occasionally be required to stand; walk; reach with hands and arms; climb or balance and stoop and kneel and lift weight up to 20 pounds
20

Administrative Coordinator Administrative Support Coordinator Resume Examples & Samples

  • Basic knowledge of and ability to apply fundamental concepts
  • Thorough knowledge of office systems, including Microsoft Word and be proficient in Excel
  • Strong critical thinking skills and excellent written and oral communication skills, including a thorough understanding of English grammar and have the ability to compile, write, and present reports
  • Demonstrated administrative, financial, and technical skills to manage operations for complex academic units
  • Demonstrated ability to analyze data and make accurate projections using business mathematics and basic statistical techniques and develop appropriate solutions or recommendations
  • Ability to make independent decisions and exercise sound judgment, discretion and initiative in performing complex work
  • Able to work independently with little or no supervision
  • Strong leadership skills as well as the ability to work as part of a team
  • Ability to learn, interpret, and apply a variety of complex policies and procedures
  • Ability to maintain accurate records with a high level of attention to detail
  • Ability to use a broad range of technology and systems for the capture, maintenance, and reporting of key data
  • Ability to independently handle large, multiple work unit priorities and projects, and meet critical and cyclical deadlines in a timely manner
  • Ability to solve problems using reasoning and judgment to develop practical, thorough, and creative solutions
  • Ability to interact and communicate effectively with individuals from diverse backgrounds, as well as the ability to establish and maintain good working relationships with faculty, staff, students and the campus community
  • Ability to provide outstanding customer service to students, faculty, and visitors while working in a professional, fast-paced environment
21

Coordinator Administrative Support Resume Examples & Samples

  • Provides professional level administrative support to executive and department leadership using independent judgment and initiative. Anticipates and responds to administrative needs of executive. Prepares presentations, reports, newsletters and other correspondence on variety of issues and initiatives for different audiences. Tracks pertinent information and handles urgent and confidential matters
  • Organizes and triages requests. Identifies and resolves administrative issues and conflicts
  • Manages calendar for executive. Assists with communication and correspondence. Assures timely response to internal and external customers. Represents interests and perspective of executive to customers
  • Makes commitments on behalf of executive. Coordinates and represents divisional interests in community, charitable or academic activities
  • Coordinates all aspects of executive and department retreats, and special events. Schedules travel arrangements. Creates agendas and distributes documents. Coordinates presentations and equipment needs. Takes minutes and drafts meeting summaries. Establishes and maintains systems to support timely follow-up and implementation of leadership assignments and decisions
  • Coordinates and/or completes complex ad hoc projects. Manages project costs and timelines
  • Responds to customer inquires and responds or triages as appropriate. Provides service recovery and may author responses by telephone, e-mail or written correspondence
  • Reviews, analyzes and monitors budgetary cost centers. Assists with design, development and implementation of budgets. Ensures fiscal responsibility and efficient operations of department. Researches unusual variances or other apparent discrepancies with responsible area and accounting department. Reports significant findings
  • Minimum five (5) years of administrative experience including assisting a senior level executive
  • Supervisory experience
22

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • English grammar, punctuation and spelling
  • Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such
  • Working knowledge of records retention practices and policies
  • Independently handle multiple work unit priorities and projects with frequent interruptions, continually assessing and
  • Advanced use and knowledge of Excel with the ability to create and maintain complex spreadsheets which may include pivot tables, graphs, charts, macros and other formula driven features
  • Advanced analytical skills with a high level of accuracy
  • Problem solving and critical thinking skills within a complex work environment
  • Demonstrated excellent organizational, tactful and collaborative work style
  • Proven ability to interpret and apply a variety of complex policies, procedures, regulations
23

Admissions Coordinator Administrative Support Coordinat Resume Examples & Samples

  • Effectively handle a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature
  • Organize and direct workflow for the smooth and effective operation of the work unit
  • Experience with accounting and/or bookkeeping
  • Three or more years of experience providing customer service in a fast-paced environment
  • Three or more years of experience auditing documents for accuracy and completeness
24

Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Office coordination or management experience
  • Experience with complex report generation and analysis, or similar type
  • Experience with monitoring, reconciling, and balancing budgets
  • Experience with database, desktop publishing and scheduling software
  • Recent and relevant progressively responsible clerical experience in a highly interactive office environment requiring a high level of accuracy and attention to detail
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This is considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates
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Administrative Support Coordinator Administrative Suppo Resume Examples & Samples

  • Active problem solving and effective interpersonal skills as work often involves frontline contact with a variety of campus and community individuals to perform services and support functions that require a professional demeanor at all times
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
  • Demonstrated competence in effectively presenting standard information in writing
  • Typing and keyboarding skills
  • Interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
  • Troubleshoot most office administration problems and respond to all inquiries and requests related to work area
  • Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
  • Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
  • Perform business math, such as calculate ratios and percentages, track financial data, analyze budgetary data, and make accurate projections requiring some inference
  • Effectively write and present own reports
  • Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations
  • Recent, relevant experience
  • Performing bookkeeping duties
  • Planning and facilitating business events
  • Using desktop publishing applications to create brochures, flyers, invitations, newsletters, etc
  • Leading and/or supervising others
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This is considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates
  • The duties of this position will include participation in a decision that may have a material/ financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission
  • Throughout employment in this position incumbent must maintain a valid California Driver’s License as well continued completion and compliance of the CSU Defensive Driver’s Training course
  • The ASC will have primary responsibility for oversight of operating expense budgets in the college. Please describe your prior budgetary responsibilities