Support, Administrative Resume Samples

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MS
M Swaniawski
Mina
Swaniawski
48008 Hermiston Well
Houston
TX
+1 (555) 482 9330
48008 Hermiston Well
Houston
TX
Phone
p +1 (555) 482 9330
Experience Experience
07/2015 present
Boston, MA
Executive Administrative Support
Boston, MA
Executive Administrative Support
07/2015 present
Boston, MA
Executive Administrative Support
07/2015 present
  • Provide and receive backup support from the Retail Market Development Administrative Assistant
  • Provide on-going support to the electronic file room, including providing metadata for each document and package/proposal
  • Provide secondary support to two senior managers
  • Provide lead administrative support for the department in Workday processing updates for job changes, office moves, etc
  • Routinely executes special research with a variety of difficulties or continuous research and data analysis tasks and prepares reports/recommendations
  • Create PowerPoint presentations
  • Manage complex calendar for several executives
03/2008 02/2015
Chicago, IL
Receptionist / Administrative Support
Chicago, IL
Receptionist / Administrative Support
03/2008 02/2015
Chicago, IL
Receptionist / Administrative Support
03/2008 02/2015
  • Greeting and directing clients and visitors
  • Answering and directing calls
  • Opening, stamping and distributing mail
  • Recording cheques received
  • Receiving, recording and sending courier packages
  • Ordering supplies
  • Ordering lunches for meetings and staff events
09/2001 01/2008
Boston, MA
Administrative Sales Support
Boston, MA
Administrative Sales Support
09/2001 01/2008
Boston, MA
Administrative Sales Support
09/2001 01/2008
  • Assisting with pre-sale and post-sale support including setting appointments, preparing proposals and illustrations and maintaining related sales databases
  • Assist in contract management including scanning and filing
  • Providing administration support for management and producers for promotional activities, including seminars, workshops, etc. This may include preparing presentation materials
  • Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams
  • Records progress of opportunities through the stages of develop, sell, and close ensuring that the company’s CRM system is reflective of the current situation at all times
  • Responds to inquiries via email, incoming and outbound calls
  • Providing accurate and prompt processing of applications, ensuring proper handling of settlements received, coordinating and case handling during underwriting, preparing issued policies for delivery, and recognizing and resolving problem situations
Education Education
Bachelor’s Degree in Discretion
Bachelor’s Degree in Discretion
Seton Hall University
Bachelor’s Degree in Discretion
Skills Skills
  • Greeting and directing clients and visitors
  • Answering and directing calls
  • Opening, stamping and distributing mail
  • Recording cheques received
  • Receiving, recording and sending courier packages
  • Ordering supplies
  • Ordering lunches for meetings and staff events
  • Setting up the boardroom for meetings
  • Work processing and administration support
  • Reception Duties
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15 Support, Administrative resume templates

1

Office & Administrative Support Manager Resume Examples & Samples

  • Strong leadership, project management, organizational and analytical skills
  • Results and profit-oriented with the ability to balance other business considerations; capacity for rendering objective business decisions
  • Strategic awareness and planning abilities
  • Ability to understand and strictly adhere to the quality standards and procedures established by Crowe Horwath, including brand standards and guidelines
  • Ability to handle key assignments of confidential nature and maintain highly confidential information
  • Leads through example by establishing goals and driving results quickly through excellent coaching and facilitating
  • Ability to establish credibility, be decisive and resolve conflict
2

Finance Administrative Support Part Timer Resume Examples & Samples

  • Accounting statements filing prior to FY1415 closing
  • Scanning and copying Q4 tax refund invoices for filing
  • Completing any given administrative supports in the department
3

Associate Control Center Administrative Support Resume Examples & Samples

  • Provide first line support to improve the effectiveness of the process for the Field Services
  • Search, manage and find solution for daily problems encountered by technicians and provide winning solutions
  • Deal with different departments to disclose and improve the efficiency of the actual process
  • Manage the buried requests from end to end
  • Manage miscellaneous works from NP&P and the SGDA authorization requests
  • Validation of QT invoice for the RDW and SGDA. Verify and make sure the customers billing related to our requests are correct
  • Establish the High Priority Inspection requests for the damage prevention of our network
  • Complete the requests for the update of the network with BC2290
  • Translation of documents
  • Experience in a Call Center
  • MS Excel intermediate level (pivot table)
  • MS Power Point basic level
  • Knowledge of MS OutLook
  • Bilingualism : French 555 & English 555 - Fluent in both languages with no significant limitation
  • Strong sense of organization and follow up
  • Meticulous and excellent ability for problems resolution
  • Analytical mind and good aptitude to negotiate
  • Experience of the Control Center and knowledge of the structure of the Control Center
  • Practical knowledge of the following systems
4

Market Risk Administrative Support Resume Examples & Samples

  • Providing extensive administrative support to MD’s, Directors and their clusters
  • Administrative duties involving extensive travel itineraries, arranging visas, booking accommodation /currency
  • Provide support to visiting employees from other CS offices
  • Extensive Diary management, vet calls/emails and plan schedules
  • Processing expenses and invoice claims using on line systems
  • Co-ordination of domestic and international meetings including booking meeting rooms, video and telephone conferencing, catering
  • Dealing with all AD-hoc admin requests across whole department
5

Manager of Engagement & Administrative Support Resume Examples & Samples

  • Demonstrated sales and account management experience in the health solutions industry
  • Wellness background
  • Prior demonstrated leadership leading a team
  • MBA desired
6

Market Administrative Support Limited Term Assignment Resume Examples & Samples

  • Perform administrative tasks to support health promotion and Vitality engagement including
  • Coordinating marketing materials for health promotion campaigns
  • Ordering, printing and collating marketing materials for market staff as needed
  • Updating calendar of events
  • Pulling engagement reports
  • Prepare correspondence, tracking events in Spectrum, sending out invites for meetings, etc
  • Partner with/shadow market staff to organize and participate in wellness planning, employer sponsored events, Champ Camps, biometric screenings, etc
  • Generate and review engagement and activity reports for clients
  • Design health promotional campaigns and wellness strategies for client
7

Administrative Support Manager Resume Examples & Samples

  • Bachelor’s degree in business, finance or related area required
  • Minimum 10 years’ experience in commercial banking required
  • Minimum 5 years of direct sales and relationship management experience
  • Able to communicate and interface effectively with colleagues at all levels on sales related issues, processes and activities
  • Thorough knowledge of banking products and services
  • Demonstrated well-developed sales and client management skills
  • Effective coaching and management skills
  • Demonstrated sales leadership experience and success in a sales management role
  • Excellent interpersonal, written and verbal skills
  • l1-th1
8

Executive Administrative Support Resume Examples & Samples

  • Organize calendar across time zone and travel
  • Prepare documents and presentation material for meetings
  • Administrative support of the local Risk Control business continuity and crisis management (BCM). Tasks include updating information in BCM tool, coordinating information between risk control functions, passing on information to crisis team, collecting recovery desk requirements and similar support tasks
  • Maintain organizational charts and contact information for key departmental staff
  • Additional support to senior GRC team leads
9

Administrative Support & Medical Records Specialist Resume Examples & Samples

  • Maintains working knowledge of applicable state, federal, and other regulatory documentation requirements
  • Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records
  • Completes an administrative record audit following patient discharge and follows procedures for the pre-bill audits, including participation in follow-up calls from the clinical and billing departments
  • Monitors unsigned physician orders and face to face documentation, and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians, escalating as appropriate to supervisors
  • Notifies supervisors regularly of progress in attempting to retrieve unsigned orders and face to face documentation
  • Maintains excel spreadsheets that track contract therapy notes, pending attestation statements, clinical records requests, face-to-face documents pending physician signatures, physician orders pending signatures
  • Maintains a comprehensive working knowledge of Home Care Home Base and manages all assigned workflow in the system in a timely manner
  • Checks lab interface daily, and forwards all lab results to the appropriate clinical staff. Obtain lab supplies from contracted lab as needed, and appropriately maintain lab supplies, noting and removing expirations
  • Purchase medical supplies in accordance with Humana’s purchasing policies, monitors McKesson web site for packing slips, and forwards packing slips/invoices to the payables department in a timely manner
  • Participates in staff meetings and quality assurance / performance improvement activities
  • May be asked to cover other functions such as reception, scheduling and intake in absence of staff or increase in volume of work
  • Recent experience in a health care environment that required working knowledge document flow
  • Recent experience with administrative duties in a home health agency a plus
  • An effective communicator
  • Working knowledge of Medicaid and Medicare home care document requirements
  • Sensitivity to cultural diversity
  • Ability to work well in a team based approach
  • Strong customer services skills
  • Some college preferred
10

Retail Division Administrative Support Resume Examples & Samples

  • Composes, edits, and types a variety of confidential materials, reports, presentations and internal and external correspondence with high standards for grammar, spelling and document formatting; ensures timely and accurate distribution of communications
  • Performs project-oriented assignments including researching data and issues, compiling information and preparing results and recommendations
  • Manages any necessary logistics for retail meetings, events and appointments; prepares and compiles materials and agendas
  • Handles travel arrangements and business itineraries; prepares and submits expense reports
  • Attends meetings and fundraisers for non-profit entities that the Bank sponsors or does business with; participates in public relations and networking within the community for acquiring new business or supporting current clients in their businesses
  • Attends internal and external meetings upon request by business associates, customers, vendors, or team members
  • Serves as a communications liaison for the Retail Division Leadership team; responds to questions, requests and issues; relays and routes information as appropriate; ensures any necessary follow up actions are taken in a timely manner
  • Coordinates and maintains calendar; schedules and reschedules meetings and appointments when necessary to ensure that high priority objectives are accomplished
  • Solid technology, phone and internet skills, including intermediate proficiency with Microsoft Office applications
  • Advanced knowledge of English grammar, appropriate standards regarding letter and memorandum composition, and proper telephone etiquette
  • Ability to develop and maintain a broad understanding of the Bank’s organization, business objectives and operations
  • Ability to exercise sound judgment and independent discretion in setting priorities, communicating with others, and handling confidential or sensitive information
  • Strong communication and interpersonal skills; ability to foster effective business relationships with internal and external parties
  • Professional appearance and demeanor; maintains a positive and congenial attitude; deals effectively with a variety of personalities with diplomacy, tact and poise
  • Customer service orientation with effective problem solving, negotiation and follow-up skills
  • Proven ability to prioritize and manage workload and to instill a sense of urgency in others as necessary to meet deadlines
  • Team player with the ability to work independently in a fast paced environment
  • Excellent planning and organizational skills with strong attention to detail and concern for accuracy
  • Flexibility to attend evening and weekend events on behalf of the organization
  • 3-5 years experience in executive support preferred
  • 3-5 years experience in customer relations preferred
  • Experience in the Banking or financial services industry preferred
  • None
11

Receptionist / Administrative Support Resume Examples & Samples

  • Regional Office Executive
  • Operational Risk and Compliance
  • Corporate Audit Department
  • PCCG Human Resources
  • Integrated Distribution & Operations
  • In-Field Support
12

Market Administrative Support Intern Resume Examples & Samples

  • Organize and file key documents to support the sales team and sales process
  • Current undergraduate student who will complete studies in Spring 2017
  • Must be local to Louisville and be available to work Summer of 2016 and part-time Fall of 2016 and Spring of 2017
  • Major focus of studies should be in business, marketing, or a related field
  • Able to prioritize competing demands and be detail orientated
  • Prior administrative or customer service experience
  • Prior experience in insurance or healthcare
13

Administrative Support Secretary Resume Examples & Samples

  • Responsible for performing a variety of administrative functions for an executive or group of executives
  • May handle information of a confidential and time sensitive nature
  • Must adhere to the requirements of federal registration under the SAFE Act
  • Will be the onsite Administrative Support for technology teams located at AppleTree Mall location
  • Schedule appointments and maintain calendar for managers
  • Coordinate all travel arrangements and prepare business itineraries
  • Prepare disbursements and billings for approval and payment by General Accounting
  • Prepare expense vouchers and maintains financial expense records
  • Serve as liaison between managers and Bank personnel, responding to questions and/or issues on organizational and department matters
  • Handle routine matters in executive’s absence. Establish and maintain record keeping and filing systems for manager(s)
  • High School diploma, or GED, or equivalent in work experience
  • A minimum of three years’ progressive secretarial experience
  • Excellent word processing skills
14

Administrative Support, Consumer Experience Resume Examples & Samples

  • Must be able to stand in a stationary position for over 8 hours
  • Packing and shipping experience in a mail order or similar facility
  • Pharmacy experience would be a plus
15

Receptionist / Administrative Support Resume Examples & Samples

  • Forward calls to voicemail if caller requests
  • Greet visitors, determine nature of visit and direct or escort visitor to destination
  • Assist with mail distribution
  • Transmit information or documents to provided customers using computer, mail or fax
  • Additional responsibilities as assigned
  • 1 year of experience in an office setting preferred
  • Positive customer service skills
  • Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
  • Attention to detail, time management and ability to multi-task
  • Proficient in applicable technology
16

Scotiamcleod Administrative Support Resume Examples & Samples

  • Ensure a high level of non-trade client service by
  • Arranging client meetings including venues, preparing printed materials and handling schedule
  • ?Building effective working relationships across the team and with various business line and
  • Facilitating a culture of open and honest communication
  • Actively sharing knowledge and experience to enhance the development of all team members
17

Manager, Administrative Support Resume Examples & Samples

  • Manage the daily activities of an administrative support staff
  • Assign workloads, manage overtime, and coordinate back up support for our partners and management team members
  • Provide learning and development opportunities to help enhance skills and promote career growth
  • Conduct performance feedback sessions and team meetings with administrative staff
  • Implement regional and national administrative support initiatives
  • Minimum five years of administrative or office management experience; preferably within a professional services firm or similar environment; minimum two years of experience leading and managing a large administrative support team
  • Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
18

Associate Director, Administrative Support Resume Examples & Samples

  • Directly manage Administrative Support Managers to help ensure efficient and effective delivery of administrative support services, including utilization, performance management and employee relations of the team
  • Direct and manage all functional activities within Office Services including space utilization, conference center, facilities, reception, mail, supply purchasing, office equipment, vendor management, crisis management planning, mobile service delivery and Living Green initiatives
  • Formulate long and short-term goals impacting Office Services and Administrative Support
  • Lead important projects and initiatives within Operations Services, including serving as a national network co-lead
  • Prepare and manage functional budget and overhead expenses through effective planning, supervision, and execution
  • Minimum ten years of business operations or administrative experience; preferably within a professional services firm or similar environment
  • Minimum five years of supervisory experience
  • Experience with large office relocation processes
  • Fundamental knowledge of essential office functions, including mailroom, reproduction, records, office supplies, conference services, switchboard/reception, and administrative assistant support
  • Proficient with Microsoft Office Suite applications; including Word, Excel, PowerPoint, and Outlook
19

Technology Unit Administrative Support Resume Examples & Samples

  • Student for a 1st or 2nd degree in Behavioral Science, Human Resources, Industrial Engineering and Management, Business Administration, Organizational Consulting
  • Advanced Excel* skills (Macros, Pivot Tables, etc.), PowerPoint, Word, and other SW programs
  • Demonstrated experience in teamwork, customer service and project management in a dynamic and intensive environment
  • Self-managed with influencing, decision-making, project management and problem-solving skills
  • Strong customer orientation, Highly Motivated
  • Strong advantage to production experience with additional BI toolsets such as SharePoint, Jira, Confluence
20

Talley Main Kitchen Administrative Support Resume Examples & Samples

  • Experience with computers, people soft system and time keeping
  • Routinely coordinates with others to complete tasks
  • May plan and facilitate the support activities of others as it relates to the processes and procedures of the office/unit
  • Assesses unprecedented problems that require research projects
  • Displays strong judgment for problem resolutions based delegated authority from management
  • Strong understanding of programs and services to apply this knowledge in problem solving and responding to most questions and inquiries
  • The ability to use program knowledge to interface with other offices and organizations
21

Administrative Support to the Threat Reduction Advisory Committee Resume Examples & Samples

  • Active Top Secret Clearance (based on SSBI) with SCI eligibility
  • Knowledge of MS Office
  • Ability to work in a team setting with individuals from the highest levels of government
  • 1-3 years of experience with the Department of Defense
  • Experience with the Defense Travel System (DTS)
  • Experience with the Correspondence and Task Management System (CATMS)
  • Knowledge of countering weapons of mass destruction (CWMD) concepts
22

Receptionist / Administrative Support Resume Examples & Samples

  • Greeting and directing clients and visitors
  • Answering and directing calls
  • Opening, stamping and distributing mail
  • Recording cheques received
  • Receiving, recording and sending courier packages
  • Ordering lunches for meetings and staff events
  • Setting up the boardroom for meetings
  • Work processing and administration support
  • Reception Duties
  • Knowledge of operation of a Cisco multi-line switchboard an asset
  • Good working knowledge of Word, Excel and PowerPoint
  • Has a positive attitude and takes initiative to complete projects promptly
  • Able to take direction and work in a team environment
23

Innovation & Research Administrative & Certification Support Resume Examples & Samples

  • Create, improve and maintain standard work for the function. Maintain, update and improve developed database of the I&R organizations
  • Support the update and improve our team’s SharePoint site
  • Manage the development and deployment of innovation catalysts training through a well-defined learning and development and certification process and arrange training
  • Interact and support the UTC Global Government Relations office on selected projects and deliverables
  • Work with Sr. Management-level personnel during the Planning Process to create a consolidated I&R View, update monthly forecasts of the team
  • Support Sr. Executive in the execution of administrative tasks and staff coordination (expense reports, budget management, monthly reports to management, off site meetings, etc)
  • Utilize/modify/develop MSWord, Excel & PowerPoint documents for assembling, coordinating, prioritizing and communicating the key messages and data associated with said the I&R vision
  • Achieve timely completion of commitments
  • Follow through on Employee Survey activities
  • Provide superior customer service to our I&R Executives and Internal customers
  • Perform related work as required
24

Innovation & Research Administrative & Certification Support Resume Examples & Samples

  • Project management – demonstrated skills and setting up and keeping project deadlines
  • Willingness to read lengthy documents critically to identify issues
  • Intellectual curiosity is a key success factor as well as being a quick learner and efficient researcher
  • Self-starter who can achieve results with minimal direction and support from senior management
  • Highly organized with strong attention to detail, and ability to manage multiple priorities
  • Excellent Microsoft Office, including Access, is critical
  • Fluency in English. Chinese, French, German, Portuguese or Spanish also a plus
  • 10+ years of related experience
  • Proven problem-solving skills at the senior manager level
25

Administrative Associate, Business Support Resume Examples & Samples

  • Provide administrative and logistical support to Business Services
  • Ensure timely vendor procurement and invoice processing through Costpoint
  • Drafting and completing official correspondence of high-level staff
  • Legalize and authenticate official FHI 360 documents for submission to foreign government authorities including obtaining signatures, notarization, and authentication with the DC notary, US Department of State and various embassies
  • Assist senior members of Business Services with research and tasks related to engaging legal counsel, registration, banking, delegations of authority, startup, close out activities and ongoing operations within each team member’s portfolio
  • Maintain central filing of various Business Services core responsibilities
  • Manage the interdepartmental database and Sharepoint site for lease records
  • Monitor and update various databases (Smartsheets) regarding country registrations, banking, leases and other ad hoc subjects
  • Collaborate with other members of Business Services to develop informational materials
  • Serve as point of contact in Business Services to ensure progress on project activities
  • Update and maintain various status reports on Business Services team activities
  • Coordinate with project staff to execute meetings and conferences
  • Manage team’s internal Drupal and Sharepoint sites
  • Maintain accurate electronic records of official documents
  • Associate’s Degree or its International Equivalent, Bachelors degree preferred
  • 3-5 years’ office/administrative experience in business/non-profit environment or equivalent combination of education and experience
  • Experience working within a diverse international context preferred
  • Proficiency in e-mail, internet research, Word, PowerPoint, Excel, database software and program management tools
  • Strong oral and written communication capability; proficiency in a second language highly desirable
  • Ability to work effectively with a wide range of diverse individuals
  • Ability to communicate effectively and diplomatically on all pertinent project issues to clients and FHI 360 staff
  • Excellent administrative and organizational skills with strong attention to details
  • Ability to work independently and self-monitor
  • Strong emphasis on the ability to manage multiple tasks
  • Enjoy the challenge of working in a fast-paced work setting
  • Experience working with an international organization, preferred
  • Good understanding and comfortable with cloud computing, specifically Sharepoint
26

Marketing / Administrative Support Resume Examples & Samples

  • Maintaining Marketing Team’s Customer Relationship Management (CRM) system and running MLS reports to track data
  • Assisting Director of Business Development in organizing/planning Sales Meetings, staff meetings, scheduling meetings with Escrow staff, and planning ITC events, or marketable opportunities. Also, responsible for assisting the Director in responding to needs/questions of all Business Development and Escrow staff
  • Helping Training Specialist with development of classes, preparation of materials, and appropriate documentation for reporting class attendance
  • Coordinating/maintaining monthly marketing/events/class calendar
  • Backing up Business Development staff when needed (i.e. picking up/dropping off contracts, checks, etc.). Serve as point of contact for these activities when a Business Development representative is out
  • Obtaining, tracking, and organizing the distribution of available marketing materials to Business Development staff and all ITC offices
  • Tracking marketing expenses
  • Communicating monthly with Escrow Officers to ensure accuracy of ITC reports
  • Gathering data for monthly realtor Newsletter; Be aware of real estate issues and locate articles to add to the ITC article database for Business Development staff to share with agents/lenders/builders
  • Conducting research and working with Graphics Department on developing additional marketing pieces specific to the DFW Region
  • Maintaining ITCDFW Facebook Business Page and other social media platforms as appropriate
  • Assisting DFW Corporate Management when needed
  • Basic knowledge of various CRM systems and MLS a plus
27

Administrative Support IV Resume Examples & Samples

  • Maintains individual calendars (electronic) and with little Executive input schedules/re-schedules appointments and meetings, using knowledge and judgment of the Executives priorities and business practices/procedures
  • Frequently, executes special research or continuous research and data analysis tasks and prepares reports/recommendations
  • Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department
28

MEA Support Administrative Team Leader Resume Examples & Samples

  • Reports directly to Front office in Emerson Dubai
  • Supports the Manager of WWCS in the management of all back office activities
  • Monitors order processing to ensure accuracy and timeliness
  • Drive achievement of periodical POR targets
  • Develops and implements strategic and tactical plans that will meet customer service, corporate profit and improve efficiency
  • Point of escalation for the Team
  • Ensure quality and timeliness of Customer response to all customer concerns are handled in a professional manner; and maintain positive customer relationships
  • Leads metrics that will promote Clean order entry, Perfect Execution and On‐Time Delivery
  • Support continuous improvement projects and achievement of agreed objectives
  • Performs Individual Planning and Annual Performance Reviews
  • Ensure compliance to Quality Audits
  • Facilitate Career Development for team members
  • Monitor and measure team’s performance through KRA’s and PI
  • Performs other tasks that maybe required to support business operations
29

Client & Administrative Support Resume Examples & Samples

  • Client association membership processing and updating in membership database (iMIS) or other association membership software (task will involve daily data entry)
  • Batch processing between membership database and our client facing accounting staff
  • Daily credit card report processing, including batch closeout and interface with Financial Management & Accounting personnel
  • Preparation and mailing of membership packets inclusive of membership cards, certificates, welcome letters, etc. (e.g. mail-merge)
  • Running membership reports inclusive of counts, renewal comparisons and invoices
  • Filing of membership forms, lockbox batch and credit card reports
  • Assisting in membership service inquiries as related to database (e.g. a member calls asking for their membership login information for the association website or requests a copy of a journal article)
  • Mass mailing preparation as needed
  • Other administrative projects as needed
  • Front line customer service for client association members and prospects
  • Microsoft Office proficiency (strong technical skills)
  • Data entry experience (experience working with databases)
  • Applies good judgment and handle sensitive financial information
  • Filing and core clerical skills
  • Strong interpersonal skills (e.g. effective listening, working with teams, professional phone skills)
  • Is flexible - shifts gears effectively and goes with the flow if things get hectic
  • Can juggle several assignments at once
  • Demonstrated history working well with other employees at all levels and from other departments
  • Participates in group discussions, meetings, work teams - not just as a scribe
30

Administrative Support Student Resume Examples & Samples

  • Schedules and coordinates logistics for frequent international and domestic customer meetings and complex domestic and international travel planning and related expense reports
  • Manages meeting logistics to include distribution of materials
  • Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information
  • Organizes and manages calendar/schedule(s) for manager and/or department
  • Manages departmental recognition, tracks headcount and spending
  • Maintains summary reports for departmental training
  • Duties may also include execution of research, data analysis, and preparing reports/recommendations
  • Assignments are moderately complex and diversified in nature and will require a strong partnership with other admin's admin teams working together within a globally dispersed team
  • Work performed within generally defined parameters, with ability to operate in an environment where some decision making and critical thinking is required in resolving moderately to more complex problems for the organization
31

Administrative Support Concierge Specialist Resume Examples & Samples

  • Identifying and addressing client needs, responding to client and/or team requests promptly and professionally,
  • Communicating effectively with all levels of professionals, emphasizing the use and principles of professional business grammar and writing styles when doing so
  • Participating actively in knowledge-sharing and/or training activities within the team, developing and communicating standard practices, within formal and informal networks
  • Communicating proactively schedule changes and keep executive-level professionals, manager, and backup team aware of changes in a timely manner
  • Learning new technology quickly
32

Administrative Support Manager Resume Examples & Samples

  • Bachelor’s degree, or an equivalent combination of education and experience
  • Understanding of basic accounting principles is essential; and experience with financial reconciliations, social media platforms, Web site maintenance, and domestic and international travel itineraries is highly desirable
  • Organized and detail-oriented, with the ability to take initiative and work with a high degree of independence
  • Ability to handle multiple projects with competing deadlines simultaneously
  • Excellent computer skills with working knowledge of all applications in Microsoft Office, e-mail and network applications
  • Excellent written and oral communication skills; and
  • Ability to effectively communicate and collaborate with others to achieve results
  • Master’s degree in business administration or a related field
  • Experience in marketing and corporate development
  • Experience with Mason programs, including eVA (commonwealth of Virginia procurement system) Microstrategy, Blackboard, Ellucian Banner; and
  • Knowledge of transportation infrastructure system policy, organization and development
33

Receptionist / Administrative Support Resume Examples & Samples

  • Greets clients and manages visitors in a secure environment
  • Escorts uncleared personnel
  • Provides administrative support for the program team
  • Facilitates incoming and outgoing mail for the program
  • Orders and maintains program and office supplies
  • Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit
  • Gathers, collects, records, tracks and verifies data and information from multiple sources
  • Compiles, reviews and analyzes data
  • Must possess a current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Secret level security clearance based on an SSBI
  • HS or equivalent + 2 yrs related experience
  • Customer support and receptionist experience a plus
  • Good communication skills to interact with a diverse audience
  • Good organizational skills to balance work and tasks
  • Proficiency with Microsoft Office suite
  • Must be flexible and able to manage multiple tasks and handle changing priorities and deadlines
34

Administrative Support Student Resume Examples & Samples

  • Coordinating with other admins for complex meetings and international travels
  • Organizing Face-to-Face meetings and events
  • Issuing reports and the use of the different tools for supplying general Admin day to day support to the group and its employees
  • Outlook, SharePoint, Microsoft knowledge is needed
  • Must have good verbal & written communication skills in English
  • Availability at least 4 working days a week
  • Should have at least 2 years till completion of studies
35

Direct Support Administrative Professional Resume Examples & Samples

  • Heavy travel and schedule management, including both domestic and international travel. You will be responsible for managing multiple complex calendars. Attention to detail and stellar organizational skills are key
  • Organizing and planning of a variety of events including conferences and meetings
  • Preparation of meeting, agenda, and presentation materials
  • Passion for philanthropy and interest in working for a non-profit that has global impact
  • Experience with domestic and international travel
  • High degree of adaptability and professionalism; ability to take direction from multiple team members
  • Attention to detail is absolutely necessary, while not losing sight of the big picture. Candidates who can think through all of the details and impacts of events, meetings, and changes of schedules will thrive in this role
  • High proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint; Familiarity with Visio and SharePoint is also preferred
36

Receptionist / Administrative Support Resume Examples & Samples

  • Office Management to include liaison between Members and IT/Security/HR, account management between office vendors, expense reporting on purchases made for/by the division on the purchasing card, and ordering/shipping/receiving/invoicing coordination with all vendors
  • Act as main receptionist for the Annapolis Junction office; primary POC for visitors and guests, ensuring 100% compliance of those with the security/visitor procedures in effect for the facility
  • Answering phones in a professional and courteous manner; using proper phone greeting techniques. Address callers' requests and/or taking appropriate messages
  • Lead event coordinator for the facility, ensuring that all CGI sponsored events, trainings, etc. are promoted and facilitated within this office space
  • Sign for packages from FedEx, UPS and check mail and keep a log of incoming packages
  • High school diploma and three years of experience
  • Candidate must be a US Citizen and must be able to obtain a Secret level security clearance
  • Microsoft Office (Word, Excel, Outlook and PowerPoint)
37

Administrative Sales Support Resume Examples & Samples

  • Identifies, qualifies new sales opportunities through multiple mediums (email, phone, trade shows, inbound website and leads)
  • Verification and validation of incoming data in the comScore system for services as needed
  • Records progress of opportunities through the stages of develop, sell, and close ensuring that the company’s CRM system is reflective of the current situation at all times
  • Responds to inquiries via email, incoming and outbound calls
  • Provides client facing support to include custom data pulls as well as technical assistance such as password resets and system support as needed
  • Assist in contract management including scanning and filing
  • Performs web-based research, data entry, database management and ongoing research and preparation of reports
  • Assist with special projects and oversees the quality of the data being entered
  • Performs administrative support; answering incoming calls for executives, expense reports and other administrative duties as needed
  • Coordinates calendar of activities for team’s needs
  • Schedules product demonstrations, conference calls, meetings on behalf of team as needed
  • Keeps internal staff informed about upcoming campaign activity
  • Improves communication efficiencies within company
  • 1-2 years related experience
  • Excellent computer skills including experience with Microsoft Excel, Word, and Outlook/Gmail, Salesforce, or other CRM software
  • Demonstrated ability to communicate with internal and external customers both verbally and in writing
  • Confident, assertive self-starter, who is extremely organized and goal-driven
  • Proven ability to complete projects on time and with outstanding accuracy
38

Administrative Support Intern Resume Examples & Samples

  • Assist in the daily management of software and/or hardware monitoring, purchasing and recordkeeping to ensure data integrity
  • ServiceNow - assist with updating software asset with supplier records, service level agreements, and software license information
  • Lotus Notes - maintenance of the purchasing database containing all the information necessary for the lifecycle of an IT software asset and closing the invoice process
  • Resolve discrepancies identified in asset management database (LN)
  • Maintain documentation relating to the software asset management process and procedures
  • Updating and maintaining data for locations, assets and licenses; as well as linking contract data to software
  • Candidate should be working toward a Bachelors or Masters Degree from accredited University
  • Strong analytical and organizational skills required
  • Strong interpersonal and communication skills required; both verbal and written
  • Ability to quickly adapt to changes
  • Must be able to multi task and prioritize
  • Strong computer skills: Microsoft Word, Excel, PowerPoint, and Access
  • Familiarity with Google (Gmail, Docs, Sites, Groups), ServiceNow, and Lotus Notes is preferred
  • Must be flexible and exercise high level of discretion and latitude in completing tasks
  • We are seeking an individual who can work independently and/or collaboratively in a fast paced environment
39

Receptionist / Administrative Support Resume Examples & Samples

  • Greets visitors, issues visitor passes, maintains visitor logs, notifies party of visitor arrival and/or directs visitor to designated area
  • May schedule meeting rooms, prepare basic correspondence, organize and distribute mail, receive and send courier packages, etc
  • Sets up and breaks down meeting spaces, arranges for WebEx as needed
  • Takes responsibility & accountability for assignments or tasks
40

Executive Administrative Support Resume Examples & Samples

  • Uses extensive knowledge of the Executive's priorities and business practices to directly respond to daily issues/requests as authorized
  • Routinely executes special research with a variety of difficulties or continuous research and data analysis tasks and prepares reports/recommendations
  • Collects and prepares information for CEO or President to use in discussions/meetings with executive staff and outside individuals with limited supervision
  • Makes high level contacts of a complex nature inside and outside the company with limited supervision
  • Receives, organizes, distributes and organizes daily mail, and immediately deals with issues/requests on behalf of the CEO or President (as authorized), including decisions to delegate correspondence for others to reply
  • Drafts correspondence on behalf of the CEO or President and replies personally to some correspondence as authorized
  • Demonstrates conceptual and practical expertise in own discipline and basic knowledge of related disciplines
  • Explains difficult or sensitive information; works to build consensus
41

Support, Administrative Resume Examples & Samples

  • Answer phones, obtain incident and other information
  • Verifies information using internal and other tools
  • Document / record caller information
  • Place outgoing calls to local disaster responders
  • Ensure all dispatch calls are brought to satisfactory conclusion
  • Customer service skills; verbal communication, phone, listening, people skills, multitasking, problem solving
  • Verbal and written skills are critical
  • Ability to capture information quickly, comfortable asking questions
  • Technical capabilities, comfortable with computer systems; MS SharePoint / Excel/ Internet - web based platforms
  • Prior dispatch / call center experience preferred but not required
  • Languages: English- fluency is mandatory. Spanish- highly useful, but not required
  • Computer with internet
  • Phone with strong reception (cell phone, desk phone, house phone- NOT Google Voice)
42

Administrative Sales Support Resume Examples & Samples

  • Greet and qualify touring guests . Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales & Marketing department as necessary
  • Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns
  • Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconcilaiton in all systems
  • Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department
  • File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards
  • Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents
  • Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams
  • Computer Skills Required
  • Proficient in the use of the Central Reservation System (CRS) or EPNY(preferable)
  • Flexible hours (from as early as 8am to as late as 10pm)
  • Proficient in Microsoft Word (preferable)
  • Proficient in Microsoft Outlook (preferable)
  • Proficient in Microsoft Excel (preferable)
  • One year of general office experience
  • One year of customer service experience
43

Support, Administrative Resume Examples & Samples

  • Perform administrative duties such as photocopying documents, operating office machines, opening and routing mail, preparing outgoing mail, and maintainingScreens incoming phone calls. Answer routine questions and forward inquiries to appropriate department or business unit. appropriate administrative logs for faxes, deliveries, shipments, etc
  • Assist in the preparation of correspondence. May tabulate and post data in record book or spreadsheet. File and maintain reports and correspondence
  • Receive and greet visitors and direct them to the appropriate place or staff member. May issue control badges as required and record visitor’s arrival and departure
  • May maintain inventory and coordinate the ordering of all commonly used office supplies
44

Temporary Administrative Support Resume Examples & Samples

  • Contacts assigned stores to verify equipment assigned to store
  • Adhere to established procedures and guidelines while providing quality customer service in order to meet and exceed department standards
  • Update and maintain Store data in appropriate databases, when necessary
  • Documents, tracks and monitors all contacts to ensure timely resolution
  • Conducts follow-up calls to customers when necessary to ensure timely resolution of issues
  • Contribute to a positive work environment by demonstrating accountability, collaboration, flexibility and continuous improvement
  • Previous customer service/call center experience
  • Ability to use PC and Microsoft Office
  • Strong verbal and written communication and interpersonal skills; attention to detail and accuracy in work; and time management and organizational skills
  • Ability to handle difficult calls in a professional manner
  • Ability to work independently and as part of a team to meet deadlines
45

Receptionist & Administrative Support Administrative Resume Examples & Samples

  • English grammar, punctuation and spelling
  • Office methods, procedures and practices
  • Fluency in using standard office equipment (computers, copiers, scanners, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and related computer software packages
  • General working knowledge of applicable University infrastructure, policies, and procedures
  • Learn, independently interpret, and apply a wide variety of complex policies and procedures, and be able to identify deviations from applicable policies
  • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
  • Perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Adjust to change, demonstrate flexibility and patience with changing expectations such as, technology and assignments
  • Perform duties as assigned
  • Intranet file sharing systems
  • Access or similar data base applications
  • The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted
46

Temporary Administrative Support Resume Examples & Samples

  • Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures
  • Prepare correspondence, memoranda, or reports. Type grants and correspondence for various faculties
  • Assist with the processing of payroll, personnel action, and other human resource related forms
  • Record, prepare, and distribute minutes
  • Perform data entry and generate reports
  • Arrange travel logistics and coordinate schedules. Completes travel advance and authorization forms
  • Maintain travel
  • Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions
  • Answer phones and screen calls. Provide information and respond to questions
  • Greet visitors; ascertain their needs and provide information as required
  • Maintain the appointment book. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities
  • Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed
  • Order and maintain office and other department supplies
  • Open, review, and distribute incoming mail. Identify priority mail and route accordingly
  • Answer routine correspondence
  • Associate’s degree in Business Administration, or equivalent experience
  • 3 years of office, or related experience
  • Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Ability to prioritize and problem solve
47

Office Administrative Support Resume Examples & Samples

  • Runs high volume printing equipment, which may include high production in a mechanically sophisticated print environment and performs binding and finishing work
  • Has the ability to setup and run all applications on all equipment
  • May travel between customer's buildings
  • Performs duties related to the shipping and receiving of materials
  • May perform occasional cleaning duties as needed
  • May require periodic overtime on nights and weekends, including off-hour emergency response
  • Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted
  • Requires high school diploma or GED and2-3 years of related work experience
  • Some related copy job experience, preferably in a high production, mechanically sophisticated print environment, is preferred
  • Requires valid driver's license and minimum levels of auto insurance coverage per policy
  • Requires ability to learn complex production and/or communication systems, such as client-specific mainframe applications
48

Receptionist / Administrative Support Resume Examples & Samples

  • Answer, screen, and route multi-line phone calls from internal and outward facing customers
  • Greet and direct visitors and clients
  • Receive, sort, and distribute mail and deliveries
  • General clerical duties including scanning and maintain electronic filing system
  • Maintain kitchen supplies and organization
  • Professionally prepare written responses to routine inquiries; follow-up, research, and respond directly to routine inquiries providing timely response and excellent customer service
  • Work within proprietary system to maintain agency records current
  • Assist with mass email distribution lists using Excel
  • Support additional areas as needed on special projects/business objectives
49

Receptionist / Administrative Support Resume Examples & Samples

  • Switchboard operation for busy sales and operations center
  • Greeting visitors cordially and professionally
  • Coordinating meetings as needed
  • Completing order billing
  • Routing and coding of incoming mail
  • Compiling product inventory data
  • Administrative support for our warehouse team
  • Experience in an Administrative Support or Customer Service position
  • Intermediate understanding of Excel and other Microsoft Office products
  • Successfully complete drug and background screen
  • Comfortable working in a warehouse setting
50

Administrative Support Internship Resume Examples & Samples

  • A genuine interest in HR/Accounting/Finance
  • Organized and a self starter
  • Basic knowledge of Accounting/HR
  • Proficient knowledge of Excel & word
51

Executive Administrative Support Resume Examples & Samples

  • Manage complex calendar for several executives
  • Maintain organizational charts for the global teams
  • Support and track approvals for various internal workflows such as travel requests and purchase requisitions
  • Must be able to multi task and work well under pressure
  • Highly flexible and motivated individual with an ability to work independently as well as in a team setting
  • Must consistently demonstrate the highest level of professionalism and discretion
  • Strong Microsoft Outlook, PowerPoint, Excel, and Word skills
  • Ability to deal with complexity and ambiguity