Administrative Assistant Support Resume Samples

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JH
J Hettinger
Joyce
Hettinger
3393 Hodkiewicz Ridges
Chicago
IL
+1 (555) 667 0872
3393 Hodkiewicz Ridges
Chicago
IL
Phone
p +1 (555) 667 0872
Experience Experience
04/2016 present
Detroit, MI
Administrative Assistant / Dispatch Support
Detroit, MI
Administrative Assistant / Dispatch Support
04/2016 present
Detroit, MI
Administrative Assistant / Dispatch Support
04/2016 present
  • Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
  • Work closely with independent truck drivers to ensure pick-up and delivery times, load weight compliance and secure loads
  • Inspect all shipping department equipment to insure that they are in working order
  • Perform other related duties as assigned
  • Answers and screens managers' phone calls, arranges conferences calls and meetings, maintains conference room schedule
  • Provides support for assigned department(s)
  • Develop and grow internal and external customer relationships for the purpose of improving company's growth
01/2010 10/2015
New York, NY
Administrative Support / Sales Assistant
New York, NY
Administrative Support / Sales Assistant
01/2010 10/2015
New York, NY
Administrative Support / Sales Assistant
01/2010 10/2015
  • Witness to the Business Manager’s notary on coop invoices for Somerset and Lexington Billing
  • Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
  • Provides administrative and/or process support for contract administration, customer service, and order history
  • Responds to client requests, e.g., spot times
  • Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist
  • Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc
  • Inventory and Distribution of Prizes to listeners as directed by promotions
11/2006 11/2009
Philadelphia, PA
Administrative Assistant Iv-cio Support
Philadelphia, PA
Administrative Assistant Iv-cio Support
11/2006 11/2009
Philadelphia, PA
Administrative Assistant Iv-cio Support
11/2006 11/2009
  • Manages the library of reading / training materials, including the “checking out / in” of materials loaned to TEC staff or providers
  • Distribute, collect and record (for tracking purposes) all satisfaction surveys from training and improvement workshops
  • Provides a broad range of highly complex administrative and clerical support including managing complex calendar, drafting letters, policies and documents, collecting and analyzing data, handling highly confidential, non-routine information and highly sensitive organizational/departmental matters
  • Coordinates annual reviews for staff reporting to executives’/managers’. Gathers data, compile results and prepare report for final review
  • Assures executives/managers have the resources and information necessary to conduct daily business
  • Integrates Lean principles, practices and tools to improve operational efficiency, reduce costs and increase customer satisfaction
  • Performs all duties in a manner which promotes and supports the Core Values and Compact of The Everett Clinic
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
James Madison University
Bachelor’s Degree in Business
Skills Skills
  • Knowledge of basic office equipment (phone, fax, copier, 10-key)
  • Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
  • Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
  • Ability to communicate with employees, peers, supervisors, vendors and customer is an effective manner
  • Excellent verbal and written communication skills
  • Ability to apply common sense understanding to carry out written and oral instructions
  • Ability to work independently
  • Strong Microsoft Office skills
  • Internal and external customer service oriented
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1

Administrative Support & Data Entry Assistant Resume Examples & Samples

  • 2-3 years general office or Customer Service experience or college equivalent
  • Excellent knowledge of and comfort working on computers and in Microsoft Word, Excel, Outlook
  • Expert ability to manage, track and manipulate data in a variety of custom computer programs
  • Outstanding accuracy and attention to detail combined with tracking, follow up and follow through skills
  • Able to work independently in a team oriented environment
  • Ability to multi-task with a keen attention to accuracy detail
  • Strong communication skills to include providing information over the phone and in person as well as clarifying directions as needed in order to complete daily tasks
  • Ability to work in a fast paced, dynamic environment
  • Fast worker who works with sense of urgency and understands how to operate under shifting priorities
  • Works with a can do attitude
2

Sales Support, Administrative Assistant Resume Examples & Samples

  • Process enrollment applications
  • Perform reviews of documentation to ensure accuracy
  • Process sales paperwork via data entry
  • Provide support to sales team including ordering supplies and being a liaison for the team with various departments
  • Support sales management with miscellaneous projects
  • Generate and distribute sales related computer reports
  • File keeping
  • Minimum 2 years prior administrative experience
  • 1+ years of data entry experience
  • 1+ year experience in MS Outlook
  • Demonstrated proficiency in MS Office (word, Excel, and PowerPoint)
  • Detail oriented and strong organizational skills
  • Proven ability to multi-task and meet important deadlines
  • SalesForce.com Experience
3

Mx.business Support.administrative Support.accounting Assistant Resume Examples & Samples

  • Performance monitoring and evaluation of all employees, to include corrective counseling, new hires and termination
  • Create an environment in which employees share knowledge and learnings with a positive regard for the needs and experience of others
  • Communicate across all shifts any issues, root causes and corrective actions
  • Performs other duties as assigned and required
  • Ensure set-ups/equipment changeovers/repairs for packaging and process equipment are done timely and correctly. Develop, improve and maintain change over sheets, startup checklists and procedures to ensure ‘first hour full power&#8217
  • Develop equipment specific certification and training programs that include operation, set-up, PM, troubleshooting and repairs. Train and certify technicians on the equipment specific programs
  • Review, recommend and implement improvements in operation, autonomous maintenance and maintenance activities
  • A minimum of 3 years of relevant experience in a manufacturing environment with demonstrated progression through various levels of management and responsibilities
4

Executive Administrative Assistant Sales Support Office Resume Examples & Samples

  • 3+ years administrative experience
  • 1+ years of administrative experience in a sales organization
  • Provided administrative support to 5 or more associates
  • 2+ years Executive Assistant experience
5

Administrative Assistant Sales Support Office Resume Examples & Samples

  • Intermediate Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) experience
  • No Immigration Sponsorship available for this opportunity
  • Completion of an Associate’s Degree
  • Experience interacting with both internal and external customers
6

Administrative Assistant, Agency Support Resume Examples & Samples

  • Form 6 graduate or above. Diploma holder will be preferred
  • At least 2 years’ administrative work experience
  • PC knowledge a must and technical support experience will be an advantage
  • Good communication and follow-up skills
7

Administrative Support / Sales Assistant Resume Examples & Samples

  • Front counter, Monitors front door entry during normal business hours
  • Buzzes in and Greets clients and winners and directs them to where they need to go
  • Answers Main phone line to answer questions for callers or route calls to the appropriate employee
  • Takes and distributes messages when needed
  • Inventory and Distribution of Prizes to listeners as directed by promotions
  • Utilizes Prizewatch to assure prize winner info is recorded for audit purposes
  • Runs annual Prizewatch reports for corporate audit team
  • Runs daily unapproved report for traffic/sales departments and helps traffic track down missing scripts or payments on CIA accounts prior to deadline
  • Assists Sales Dept with administrative items such as, but not limited to, printing and mailing copies of invoices, pulling and distributing aging and transaction detail reports, pulling client payment or credit info, & running and distributing daily lockbox report
  • FedEx and Postage items
  • Collects and Mails out payments to Lockbox daily via FedEx
  • Assists in running and reviewing reports prior to weekly, broadcast, and monthly billing periods to assure spots are verified, scripts are attached to coop, and electronic invoicing info is not missing prior to invoice generation process
  • Witness to the Business Manager’s notary on coop invoices for Somerset and Lexington Billing
8

Administrative Assistant With Technical Support Experience Resume Examples & Samples

  • Provides technical and administrative support to project manager(s)
  • Formats documentation, including creation of templates and shell files
  • Creations Adobe files and CDs as necessary
  • Uses variety of software tools sufficiently to support all aspects of the project
  • Responsible for final assembly and quality of printed materials
  • Assists with logistics for arranging off-site and department meetings
  • Assists in maintenance of libraries, databases, and graphic management logs
  • Assists with development of general graphic designs to enhance technical documents
  • Must be flexible to perform other duties as assigned
  • Strong Administrative background
  • Comfortable using various software
  • BA or BS preferred plus minimum 3+ years of direct relevant experience
9

Administrative Assistant / BMO Support Resume Examples & Samples

  • Status tracking and reporting
  • Strong verbal and written communication skills. Ability to clearly communicate
  • Microsoft office (Excel, Word, PowerPoint) skills
  • Strong inter-personal and negotiation skills
10

Sales Support Administrative Assistant Resume Examples & Samples

  • Perform a variety of complex administrative duties, with little supervision, exercising confidentiality, independent discretion, and judgement
  • Maintain statistical and financial records in desired format to support operations. Prepare reports and studies as requested
  • May prepare FDA-regulated documents and maintain files documenting regulated activities
  • May assist in writing, organizing, and maintaining technical sections of the departmental procedure manuals
  • Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications
  • Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications
  • May assist with monitoring, tracking, compilation and reporting of data specific to functional area or business unit/project
11

Business Support Administrative Assistant Resume Examples & Samples

  • Provide a cross team support service to any of the functions undertaken throughout the office in a flexible manner, ensuring that an effective, efficient and customer focussed service is delivered
  • Use and maintain accurate records, systems and databases and spreadsheets to enable effective and useful information, reports and statistics
  • SBS New Business payroll Administration
  • Progress Log Updates
  • SBS Administration Duties
  • Up to one hour per day Reception lunchtime cover
  • Any other duties as required
  • Minimum of 2 years reception/administration experience in an office environment
  • Ability to demonstrate learning agility
  • Organizational Skills: the ability to multi-task, set priorities, and follow up in a timely manner
  • The ability to collaborate and work in a team environment as well as work independently and make sound decisions
  • Strong computer skills including Microsoft Word, Excel & Powerpoint
12

Sales Support / Administrative Assistant Resume Examples & Samples

  • Provide support to business development team members, and coordinate schedules, meetings and reports
  • Enter data accurately into the sales database
  • Extract reports from the sales database and formatting of reports
  • Assure that all sales administrative work is kept up to date and complete
  • Type and proofread documents, correspondence and forms
  • Coordinate and set up meetings and conferences, arranges travel and works on special projects with minimal supervision
  • Maintain schedules of one or more individuals or a large department
  • Set up and maintain manual and electronic filing systems
  • Maintain office supplies and other materials required for department’s or project’s activities
  • Answer the telephone, take and relay messages and address routine and noncritical issues, or route to appropriate person
  • Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc
  • Photocopy, fax and scan documents as required
  • Assist employees and managers with administrative requests
  • Perform additional assignments as requested
  • Advanced knowledge of MS Office and other related software skills required, specifically knowledge of excel
  • Advanced skill in operating a personal computer, various printers, scanner and other office equipment are necessary
  • Typically has 5-7 years of experience working in an administrative assistant role in a large corporation
  • Excellent organizational, multitasking, and attention to detail skills
  • Expert interpersonal skills and ability to interface comfortably with all levels of internal management and staff as well as clients
  • Administrative experience supporting a sales team
13

Administrative Assistant Support Resume Examples & Samples

  • Minimum 2+ years of related experience
  • High School Diploma (Associate Degree Preferred)
  • Excellent verbal and written communication skills including grammar punctuation proofreading spelling and telephone skills
  • Driven, organized and excellent communication and time management skills
  • Experience with handling multiple projects at once while maintaining a professional demeanor at all times
  • Ability to establish and maintain a positive and professional working relationship with all individuals both internal and external
  • Ability to be proactive and look for ways to improve floor functionality
  • Engage and escalate issue if needed around maintenance, copiers and misc. equipment
  • Ability to help the staff in making mailing labels, shipping requisitions, transmittals, expense reports, travel, etc
  • Ability to assess and prioritize time sensitive tasks
  • Proficiency with MS Office including Word, Excel, PowerPoint and Outlook, (Finalist will be tested)
  • Desire to learn new things as needed by company industry
  • Fun and positive personality with the ability to embrace our changing culture
  • Flexibility of schedule to accomplish projects/assignments within established time frames and deadlines
  • Having an “I can do” and commitment to a team environment
  • Demonstrated ability to accomplish multiple tasks and prioritize heavy workload
  • Ability to work well with different levels of management and multiple personalities on a daily basis
  • Work with internal teams in the on new hire processes, projects, maintenance and mailing solutions
  • Preference given to local candidates
14

Program Assistant / Administrative Support Resume Examples & Samples

  • Ability to work effectively and with discretion in animal model research setting
  • Proven ability to maintain confidentiality in sensitive settings
  • Ability to multi-task multiple projects concurrently under deadline pressure and changing priorities
  • Ability to work well independently and in collaboration with a diverse staff and with research investigators
  • Demonstrated proficiencies in computer applications including Microsoft Office Suite
  • Experience working in an academic setting with animal model researchers
  • Basic understanding of nonhuman primate research
  • Proficiency with graphics software and web design
15

Assistant, Administrative Support Resume Examples & Samples

  • Provide administrative and general office support to business unit leaders
  • Answer telephones, direct calls, and take messages
  • Manage email distribution, processes email and create and receive Fed-ex packages
  • Organize meetings including scheduling participants and meeting rooms, coordinating meeting logistics and travel arrangements
  • Perform administrative activities including printing documents, photo copying, faxing, binding/assembling presentations books and meeting documents
  • Assist with prepare expense reports
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints as needed
  • Provide new hire support including systems access, parking, desk-top set up arrangements, badge access etc
  • Process and manage company forms and paperwork
  • Assist with coordinating space planning activities
  • Work with corporate Facilities and outside vendors to request service calls for copiers, printers, other office equipment and general building issues. Oder break room supplies, beverages, ice machines, vending etc
  • Must be discreet and maintain confidentiality of sensitive documents and other matters that one might see or encounter
  • Must be highly proficient in Excel and Word
  • Must be a team player with strong attention to detail and able to work independently
  • HS Diploma or equivalent work experience
16

Administrative Assistant / Operations Support Resume Examples & Samples

  • Compile, check and distribute in-house inspection reports and invoices
  • Request & monitor purchase order requests, and pass to accounting department with completed delivery and field tickets
  • Record, check & monitor, and invoice all field inspection jobs and reports
  • Notify Accounting Manager and HR Accountant of uniform charges/returns
  • Mail all delivery/shipping tickets, gas receipts, credit card receipts etc on a weekly basis to Broussard
  • Various reports as requested by Operations Manager and Accounting Manager
  • Accounts payable, Accounts Receivable and Purchase Order experience
  • Computer and communications skills
17

Administrative Assistant / Dispatch Support Resume Examples & Samples

  • Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
  • Prepares simple forms or reports; sorts and files documentation
  • Maintains historical records by filing documents
  • Read and routes incoming mail, prepares outgoing mail and correspondence or other printed materials
  • Maintains postage meter and stamps outgoing mail
  • Composes and types routine correspondence
  • Organizes and maintains file systems, and files correspondence and other records
  • Answers and screens managers' phone calls, arranges conferences calls and meetings, maintains conference room schedule
  • Greets visitors and directs to appropriate area or person
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes meeting minutes
  • Orders and maintains supplies, and arranges for equipment maintenance
  • Provides support for assigned department(s)
  • Develop and grow internal and external customer relationships for the purpose of improving company's growth
  • Conducts research, and compiles and types statistical reports
  • Some A/P & A/R filing and file maintenance
  • Update and maintain company phone list
  • Reconcile petty cash -- monthly
  • Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc
  • Answer phone calls and support the receptionist as needed
  • Prepare invoices, delivery tickets and related shipping documents
  • Plan effective delivery routes and assign drivers for scheduled deliveries
  • Work closely with customer service to understand the product availability and logistic issues of specific projects
  • Take orders from customers and get their order out on time
  • Inspect all shipping department equipment to insure that they are in working order
  • Check and review all orders assigned before they are shipped against delivery ticketsCoordinate deliveries with company truck drivers and external trucking companies to ensure timely delivery of materials to customers
  • Work closely with independent truck drivers to ensure pick-up and delivery times, load weight compliance and secure loads
  • Prepare and review loading/unloading, daily shipping reports and delivery logs
  • Submit daily invoicing to A/P once deliveries are dispatched
  • High school diploma, Associate’s degree preferred, or equivalent and one to two years office experience or equivalent combination of education and experience
  • Knowledge of basic office equipment (phone, fax, copier, 10-key)
  • Ability to communicate with employees, peers, supervisors, vendors and customer is an effective manner
  • Must be detail oriented, organized, and have problem-solving and reasoning skills
  • Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
  • Ability to apply common sense understanding to carry out written and oral instructions
  • Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
  • Internal and external customer service oriented
18

Administrative Assistant Sales Support Resume Examples & Samples

  • Minimum of 1 years of administrative assistant experience in fast paced corporate environment
  • 3 years of administrative assistant experience in fast paced corporate environment
  • Corporate Contract experience
  • Experience working in the financial services industry
  • Highly proficient computer skills needed with Windows, MS Word, Excel, PowerPoint, and Outlook
  • Flexibility for extended work hours, when necessary
  • Creates proposals, addendums and contracts and handles customer inquiries
  • Coordinates internal and external activities required to ensure high quality product delivery, with attention to detail
  • Processes signed contracts and addendums; calculates contract values
  • Coordinates conference calls
  • Orders department office supplies
19

Administrative Assistant Iv-cio Support Resume Examples & Samples

  • 55% Administrative Support
  • Provides a broad range of highly complex administrative and clerical support including managing complex calendar, drafting letters, policies and documents, collecting and analyzing data, handling highly confidential, non-routine information and highly sensitive organizational/departmental matters
  • Formulate, affect, interpret, review and/or implement administrative work procedures, policies and operational methods; identifies and documents as applicable: clinical guidelines, protocols and standard work
  • Screens correspondence and calls, and refers to appropriate personnel, departments or offers assistance in providing/obtaining answers
  • Anticipates needs and proactively initiates assistance for special projects including tasks of a confidential nature
  • Interfaces with high level internal/external contacts, requiring considerable discretion and initiative
  • Assures executives/managers have the resources and information necessary to conduct daily business
  • Communicates daily with department leadership and succinctly reports any issues/concerns they should be aware of
  • Gathers and analyzes information to create charts, reports and presentations
  • Prepares and proofs complex reports and other related tasks
  • Distribute, collect and record (for tracking purposes) all satisfaction surveys from training and improvement workshops
  • Update performance data on organizational DMS board
  • Works with staff in the department and Marketing to update and maintain accuracy of the Department web site
  • Monitor department expenses to budget
  • Manages the library of reading / training materials, including the “checking out / in” of materials loaned to TEC staff or providers
  • Represents the department organizationally through appointed and voluntary positions and responsibilities
  • 20% Project Management
  • Project management support to facilitate the deployment of strategic initiatives in coordination with designated team members
  • Partner with key strategy support functions to ensure communication and timeline for strategy planning and budget development
  • Plan and facilitate special projects, including project research, initiation and execution; Creation, coordination and delivery of related presentations and meeting facilitation
  • 15% Meeting Coordination
  • Independently schedule and organize activities such as large, departmental meetings, site visits, training, travel, and other department activities
  • Schedules speakers and presentations, prepares agenda, takes minutes and assembles information packets
  • Conversant with operating audio visual equipment
  • Coordinate logistics for Training and Site Visits
  • 8% Annual Reviews
  • Coordinates annual reviews for staff reporting to executives’/managers’. Gathers data, compile results and prepare report for final review
  • All staff members are to promote a positive and productive work environment by acting maturely and responsibly, satisfactorily performing his or her job responsibilities and conducting themselves in a professional, courteous and respectful manner toward fellow employees, physicians and patients
  • Works independently with minimal supervision. Must relate to other people beyond giving and receiving instructions: (a) get along with co-workers or peers without exhibiting behavioral extreme; (b) perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others; and (c) respond openly and appropriately to feedback regarding performance from a supervisor
  • Performs all duties in a manner which promotes and supports the Core Values and Compact of The Everett Clinic
  • Integrates Lean principles, practices and tools to improve operational efficiency, reduce costs and increase customer satisfaction
  • Frequently must follow written and oral instructions as well as complete routine tasks independently
  • Completes annual compliance training on HIPAA/Privacy/Confidentiality/Non-Discrimination/Harassment/Integrity Statement and signs Agreements
  • Ensures confidentiality of patient information following HIPAA guidelines and TEC policies
  • Attends training to meet requirements of the job position and as needed or mandated by TEC policies, Div. of Occupational Safety & Health (DOSH), OSHA, L&I and other state/federal regulations
  • Has regular and predictable attendance
  • 2% Performs other duties as assigned
20

Administrative Assistant Support Analyst Trauma Resume Examples & Samples

  • Provides ongoing patient tracking, concurrent and retrospective chart abstracting, and data
  • Entry of trauma service patients into the trauma registry data bank
  • Completes injury and diagnoses coding for all chart abstracts, to include ICD-9 and AIS coding. Responsible for initial screening of charts against Quality Assuranceaudit filters
  • Assists with the preparation of ongoing statistical reports and developing specialized reports as required orassigned
  • Maintains competency to insure standards of data entry
  • Participates in trauma research as appropriate
  • Serves as a liaison between the trauma service and related departments
  • Provides administrative support to the Trauma Program Coordinator (TPC) including correspondence, reports and memoranda as directed. Maintains an updated and current appointment calendar. Receives and screens telephone calls, mail and visitors. Exercises independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
  • Supports the TPC in maintaining organized and timely responses in daily activities throughout the area ofresponsibility. Tracks project deadlines. Assists with special projects as they arise
  • Maintains complete confidentiality of all medical,financial, employee, computer, or other sensitivematerial
  • Records, transcribes and distributes minutes of various team, task force, and committee meetings. Prepares and distributes meeting packets. Maintains minute books, meeting schedules, membership lists, and mail message lists. Provides support to committee chairpersons as needed. Coordinates meetings, reserve rooms, audio/visual equipment and refreshments
  • Coordinates travel arrangements, including transportation, accommodations, rental cars, etc. asrequired; Prepares expense reports. ·
  • Establishes and maintains current and archived office files
  • Receives, opens and distributes mail; answers routine correspondence without direction
  • Maintains other files and handbooks in a timely and efficient manner
21

Administrative Assistant & Application Support Resume Examples & Samples

  • Administrative support of CRS team
  • Commercial High School
  • Finance / Accounting education an asset
  • At least 5 years of experience as administrative assistant in an corporate, international environment
  • Experience and knowledge in user management is a plus
  • Very good MS Office (Word, Excel, PowerPoint) skills
  • Training on SAP products, primarily SAP FC, SAP BW an asset
  • Knowledge of the industrie is a plus
22

Administrative Assistant / Support Resume Examples & Samples

  • Call past and current clients for new projects
  • Plan and mange travel arrangements for corresponding office staff
  • Maintain contact lists and processing leads
  • Maintain the filing system
  • Provide general support to field crew
  • Maintain and streamline communication with other office locations
  • Would consider recent grad with 2-3 years of retail exp. (etc.)
  • Ideal candidate will have marketing or similar degree with 2-3 years of administrative experience
23

CIB Business Support Management Snr Administrative Assistant Resume Examples & Samples

  • Strong ability to manage and handle hectic calendar, organizing meetings across product groups, regions internally and with external clients
  • Maintaining familiarity with policies
  • Proactively maintains schedules by planning and scheduling appointments, periodic management meetings, teleconferences
  • Strong inter-personal and partnership skills i.e. develop relationships with clients, bankers, product partner
  • Ability to work independently as well as part of a team to ensure that the needs of the business are always met
  • Preparation of external/internal meetings follow-up documents such as letter writing, call reports, etc
  • Organising extensive domestic and international travel
  • Assist with special events planning and related logistics activities as needed
  • Keep track of drivers’ schedules and maintain them on weekly basis to ensure flawless delivery to business
  • Proven ability to juggle multiple tasks, strong memory, and quick mind and work style and ability to focus and conduct business with minimal errors/misses
  • Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)
  • Knowledge of Spreadsheet Tools and Data Management Tools
  • Knowledge of compliance protocols
  • Experience in working in a Banking or Financial services environment
  • Bilingual (English and Turkish are essential)
24

Advanced Programs Executive Administrative Assistant Data Planner Support Analys Resume Examples & Samples

  • Provide security and administrative support to A5/8ZC
  • Primary duties include administrative security, visitor access control, visit notification, and processing of time sensitive and classified materials
  • Regularly interface with the Joint Staff, Air Staff, (Major Commands) MAJCOMs, Numbered Air Forces (NAFs), Office of the Secretary of Defense (OSD), and other Government organizations when performing duties associated with A5/8Z
  • Provide senior administrative support in the way of planning, scheduling and administrative support for conferences and meetings attended by general officers and equivalent civilian or industry corporate executives
  • Provide correspondence review of background papers and other official documents for senior leadership and provide suspense tracking of these documents
  • Coordinate division chief and conference room schedules for A5/8Z
  • Assist in the planning and coordination of A5/8Z functions and conferences
  • High School and five (5) years or more related experience
  • Five (5) years of experience with Microsoft Excel, Word, Outlook, and PowerPoint
  • Five (5) years of experience with Defense Travel System and Task Management Tool (TMT) process
  • Five (5) years of experience in administrative and program security activities involving scheduling, preparation and/or review of correspondence, electronic database creation and maintenance, visitor control/entry access, and processing/tracking of classified materials
25

Personal Assistant / Administrative Support Resume Examples & Samples

  • Excellent verbal and written communication skills, with a high level of tact, diplomacy and confidentiality and an ability to deal
  • GSK experience and familiarity with GSK structures and processes
  • Experience of working at a Senior admin level
  • Coordination
  • This is a demanding, responsible, varied and challenging role, suitable for someone who works well under pressure, is self
  • Ability to work with minimal supervision and exercise good judgment and discretion in handling sensitive and confidential
  • You will be required to operate within a very fast paced environment, handling changes as they occur and flexing plans to
26

Project Assistant / Administrative Support Resume Examples & Samples

  • Editing and formatting technical documents to deliver exceptionally high-quality letters and reports
  • Supporting accounting cycle activities (project initiation, invoicing, etc.) at the group level in coordination with Tetra Tech’ Accounting department
  • Supporting development of project schedules, organization charts, etc
  • Assisting project managers to monitor project finances, coordinate and distribute monthly invoices, and follow up on accounts receivables when needed
  • Facilitating file management for proposals and projects
  • Maintaining the project archive and document library
  • Creating and manipulating PDF documents using features of Adobe Acrobat, Nuance, or similar software to assemble documents and insert links and bookmarks
  • Planning logistics for internal meetings, i.e. Skype meetings, tele-conferences, etc
  • Arranging flights and booking accommodations for staff travelling to and from the field, if needed
  • Completing other administrative tasks as assigned by the Manager and the department
  • High school diploma required; Bachelor’s degree and experience supporting engineering teams is a plus
  • Significant experience with MS Office (Word, Excel, Access, Outlook, PowerPoint) including document templates
  • Excellent verbal and written communication skills with experience in editing technical documents
  • Self-motivated with strong time management and organizational skills
  • Demonstrated strong work ethic and commitment to safety
  • Creative problem solver who works in a professional and ethical manner
  • Accounting skills and experience in a consulting environment would be considered assets
  • Experience working with other document management software would be considered an asset