Administrative Support Resume Samples

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GG
G Gleichner
Genesis
Gleichner
29367 Gay Spurs
New York
NY
+1 (555) 618 9760
29367 Gay Spurs
New York
NY
Phone
p +1 (555) 618 9760
Experience Experience
01/2014 present
Los Angeles, CA
Administrator, Administrative Support
Los Angeles, CA
Administrator, Administrative Support
01/2014 present
Los Angeles, CA
Administrator, Administrative Support
01/2014 present
  • Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities
  • Assist leader for daily routine works and administration management
  • General manager and senior management assistance
  • Assisting the legal teams with daily routine administrative work and office management
  • Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
  • Work with management in developing various polices and regulations for the laboratory operations and access
  • Participates in the development and maintenance of improvement processes; actively participates in self and team audits and resulting process improvements
08/2008 08/2013
San Francisco, CA
Administrative Support
San Francisco, CA
Administrative Support
08/2008 08/2013
San Francisco, CA
Administrative Support
08/2008 08/2013
  • Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
  • 6) Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow
  • Effective management of documentation workflow
  • Perform office administration including scheduling meetings, calendar management, and sending correspondence
  • Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
  • This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
  • Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications
09/2002 05/2008
San Francisco, CA
Administrative Support Assistant
San Francisco, CA
Administrative Support Assistant
09/2002 05/2008
San Francisco, CA
Administrative Support Assistant
09/2002 05/2008
  • Work with all levels in the organization to identify, analyze and solve problems and create opportunities for continuous improvement
  • Provide support for TEPSP grant projects, including website development and revisions, multimedia development, electronic communication, and listservs
  • Provide assistance to faculty and/or staff regarding particular policy and procedures; order office supplies and/or equipment
  • Participates in the management of the Administrative Office by supplying necessary clerical support by performing all procedures/functions promptly
  • Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
  • Assisting the Subject Pool Coordinator to manage the Subject Pool
  • Collaborate with Office Manager to assist with reception, communications, events, travel and other general office duties
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Ashford University
Bachelor’s Degree in Accuracy
Skills Skills
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Ability to organize and perform work efficiently; strong attention to details
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment
  • Basic knowledge of Microsoft Office Suite
  • Strong attention to detail, time management and organizational skills
  • Good to excellent computer skills
  • Proven time management skills and a strong attention to detail
  • Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is
  • Excellent organizational skills and ability to multi task
  • Excellent computer skills with proficiency in Microsoft Office software
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15 Administrative Support resume templates

1

Administrator, Administrative Support Resume Examples & Samples

  • Develops and leverages relationships cross-LOBs, with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
  • Prepares standard correspondence, reports and presentations, ensuring completed material is produced in a timely manner
  • 2) Financial Analysis & Support Accountabilities (25%)
  • Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting. Monitors and analyzes project expenses to ensure they are within budget
  • Processes and tracks overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and performs budget tracking and reconciliation
  • 3) General Administration Accountabilities (20%)
  • Manages and monitors the Manager’s calendar of scheduled appointments’, or upcoming events and matters requiring immediate attention. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirement in support of smooth and efficient meeting facilitation
  • Liaises with internal business units and external vendors for all premises related matters such as office moves, and participates in the local coordination and implementation of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
  • Provides coaching and mentoring to more junior colleagues to assist them in developing capability to carry out current job accountabilities and to expand the types and levels of work they perform in the future. Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis
  • 4) Human Resources Administration Accountabilities (10%)
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc). Produces monthly/quarterly reports and monitors that funds are allocated within budget
  • Seasoned broad business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
  • Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers)
  • Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships
  • Ability to work both independently, as well as to play a leadership role in building a cohesive team
2

Administrative Support Assistant Resume Examples & Samples

  • Assist the Private Client Tax team as needed on projects, including scanning and filing
  • Responsible for the maintenance and completeness of HR and vendor files including I-9 forms, new hire paperwork, termination files and other related documents
  • Manages the HR content management system
  • Responsible for timely and accurate reconciliation of monthly benefits carriers' invoices
  • Creates new hire orientation and benefits packets and assists in sending new hire offer packages
  • Coordinates new hire orientation schedule, manages the employee access portal and assists with onboarding of new employees and temporary staff
  • Greets and directs interview candidates and visitors
  • Assists with the planning and execution of HR-related events
  • Manages the Chief Human Resources Officer's calendar, travel schedule, and expense report reimbursements
  • Assists HR and Tax teams with various research projects and/or special projects, to include supporting the development and editing of briefings and/or presentations
  • Responsible for updates to ADP Portal homepage, HR page of SharePoint, and HR bulletin boards
  • Assists with drafting and distributing communication pieces - emails, posters, flyers, etc
  • Processes and distributes mail, makes photocopies, faxes documents and performs other administrative functions, as needed
  • Plans and organizes HR team events – teambuilding, community service etc
  • Performs other duties of a similar or related level and assists with special projects as necessary or assigned
3

Administrative Support Resume Examples & Samples

  • Ability to work under pressure and meet deadlines in a highly challenging environment
  • Identify the importance of issues and projects with the ability to manage and prioritize multiple tasks
  • Self-starter with the ability to work independently under minimal supervision
  • Advanced knowledge of Word, Excel, PowerPoint and Microsoft Outlook. Exceptionally strong organizational skills and attention to detail
  • Superior interpersonal and communication (written and verbal) skills
  • Professional, polished and discreet
  • Commitment to excellence in client service
  • Previous experience at a senior assistant level (5 years)
  • Previous Investment Banking or industry experience preferred
4

Administrative Support Resume Examples & Samples

  • Performs initial phone screening with potential applicant per SeniorBridge guidelines
  • Ensures that all required pre-employment documentation is completed by prospective candidates per company hiring guidelines and accurately data enters the information into Rosalind
  • Schedules interviews and performs all background checks for prospective candidates
  • Schedules, coordinates and performs administrative portion of orientation for approved candidates
  • Data enters all information for new paraprofessional hires into Rosalind and maintains the Associate’s physical employee file as appropriate
  • Ensures that requests for homecare services are promptly filled and scheduled into Rosalind in a timely manner
  • Ensures that homecare schedules are complete and accurate in Rosalind
  • Reviews Santrax records daily to ensure that all staff are at client visits as scheduled; follows up immediately on any discrepancies
  • Monitors "No Show Alerts" and follows up to resolve in a timely manner
  • Reviews all homecare schedules daily in preparation for payroll and obtains billing approvals by manager as needed
  • Reports any client or staff issues to supervisor promptly
  • Participates in administrative “on-call”* communication with staff and/or family members regarding schedule changes with professional staff
  • Answers phones and triages calls to appropriate professionals in the branch
  • Ensures sufficient supplies, stationary and forms on hand in the branch
  • Performs accurate data entry and files office records
  • Performs any other functions as requested by supervisor
  • Ability to build strong working relationships, internally and externally
  • 1-3 years of administrative or related experience in a professional environment
  • Demonstrated high-quality customer service skills, preferably in healthcare or high-end service business
  • Strong attention to detail; ability to manage many details related to data entry, scheduling, follow-up requests and file maintenance
  • Strong organizational skills; ability to balance multiple initiatives and prioritize workload
  • Associate’s or Bachelor’s Degree preferred
5

Administrative Support Resume Examples & Samples

  • Complex diary management / meeting organisation
  • Answering and filtering telephone calls appropriately
  • Preparation of extensive travel arrangements (tickets, currency, cars, itineraries and visa applications)
  • Processing of expenses via My T&E(Travel and Entertainment)
  • Booking meeting rooms, video conferences and telephone conferences etc
  • Mail distribution list management
  • On-boarding of new hires
  • Ordering stationery
  • Providing support for visiting employees from other CS offices
  • Ad-hoc requests from across the department
6

Administrative Support Resume Examples & Samples

  • HS Diploma or Equivalent. Advanced Training or a Degree in the Administrative field is a plus
  • 2+ years previous experience in administrative support and or customer service is preferred
  • Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is a plus
  • Efficient and accurate keyboarding skills are required
  • Proven ability to multi-task and prioritize is necessary. Must be organized with a strong attention to detail
  • Must be self-motivated and capable of working independently with minimum direct supervision
  • Must have the ability to start as early as 6:30a
7

Administrative Support Resume Examples & Samples

  • Process purchase requisitions, invoices, and request for funds while also performing payroll processes
  • You will order supplies and materials for the department and create work orders for any maintenance and facility complaints
  • You will manage the documentation and filing of training records and will be responsible for the general overall administrative duties of the department
  • You will provide support by coordinating vendor tasks and by filling in for Dispatch as needed
8

Administrative Support Resume Examples & Samples

  • Processing of expenses via My T&E
  • On-boarding of new hires and space allocation
  • Submission of consultant engagement contracts into MyShop and updating Global department tracker spreadsheet and sharepoint
9

Administrative Support Resume Examples & Samples

  • Manage P2P: supplier registration, approvals, payment and follow ups
  • Manage Expenses for department through Concur
  • Raise all the Marketplace requests
  • Book meetings (conference calls) and room reservations
  • Support with internal and external activities (catering, logistics, transport)
  • Manage all travel arrangements through Carlson Wagonlit
  • Support with email distribution and manage DLs
  • P2P payment system
10

Administrative Support Assistant Resume Examples & Samples

  • Operating a computer and standard software programs (Microsoft)
  • Creating requisitions for purchase orders
  • Sorting and delivering mail
  • Coordinating weekly communications by receiving and passing along e-mails, notices, etc.,
  • Basic administrative skills and knowledge of duties gained through vocational training and/or
  • Strong working knowledge of Microsoft programs
  • Good communication, interpersonal, and collaboration skills
  • Able to build relationships with vary levels of employees within the business
  • Must be a team player and able to work within a team environment
  • Confident to work with minimal supervision as required
11

Administrative Support Assistant Resume Examples & Samples

  • Routing technicians to daily jobs
  • Ability to interact with all levels of the organization and must have excellent customer service and communication skills
  • 2+ years general office experience required
  • 1+ years data entry
  • Individual must be self motivated with excellent time management, organizational and multi-tasking abilities
12

Administrator, Administrative Support Resume Examples & Samples

  • Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
  • Ability to plan and coordinate implementation of the selected alternative
  • Advanced level PC skills (MS Office: Excel/Word/PowerPoint/Outlook; Visio; web browsers)
  • Good understanding of EZ Pay, BMO Buying Online and Matadors applications
13

Administrative Support Resume Examples & Samples

  • Perform general clerical functions as needed
  • Making copies for the office
  • Faxing items
  • Scanning documents
  • Word and Excel creation and maintenance
  • Possess 1-3 years of data entry/technical/administrative experience
  • Excellent organization skills, strong attention to detail and the ability to multi-task
  • Ability to communicate effectively with others (written and verbal)
  • Beginning PC skills (PowerPoint, Word and Excel) required
14

Administrative Support Resume Examples & Samples

  • The primary responsibilities of the Administrative Support/Records Management include meeting and administrative support, cataloging data, providing customer assistance in locating specific data; technical/reference support; and appropriately classifying records, documents, and other information media
  • All records management procedures must meet applicable requirements as set forth by the customer/organization
  • HS and 4+ years related experience
15

Administrative Support Resume Examples & Samples

  • High School diploma with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks, and 1 year of experience
  • Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, PowerPoint and database systems, SharePoint)
  • Excellent attention to detail
  • Ability to work in a close team environment
  • Ability to obtain and maintain participation in the Navy Personnel Reliability Program (PRP)
  • Ability to obtain and maintain a Top Secret Clearance
16

Administrative Support Resume Examples & Samples

  • Responsible for the accurate processing of all incoming Listings, Escrows, and Closing files utilizing the various computer programs necessary including but not limited to Trident, Matrix, and HomeBase operating systems according to established procedures
  • Requires flexibility in reporting to any office or department as needed, as well as the ability to learn and fill all branch support staff positions and perform administrative functions
  • Provides administrative support to various departments as needed
  • Keeps current with new policies and procedures. Researches and makes suggestions for improvements to policies and procedures. Organizes and maintains department materials, supplies, and filing systems
  • Participates and takes the lead with the implementation of Company rollouts of products, services, procedures, and software
  • Responsible for the completion and/or follow up necessary of various weekly, monthly, quarterly, or annual reports as directed by the Sales Administration Support Manager
  • Responsible for maintaining the HomeBase software system as an LOC administrator
  • Provides excellent customer service in a professional and courteous manner
  • 2-3 years prior real estate experience preferred
  • Ability to operate independently and exercise initiative using solid judgment and decision-making skills
  • Proficiency in the use of Microsoft Office Suite and outlook and have the ability to use internet based software
  • Must be a quick learner and have high level of retention and understanding of the tasks required
  • Accuracy and a strong attention to detail
  • Ability to follow direction and utilize critical thinking and problem solving skills are essential
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Ability to work in a changing, dynamic workplace
  • Ability to interface with employees at all levels of the organization
17

Administrative Support Resume Examples & Samples

  • Have demonstrated ability to organize/prioritize tasks independently
  • Strong verbal/written communication skills required
  • Ability to build strong relationships within/outside department to effectively support the organization
  • Experience in working with multisite orgs and diverse/cross-functional teams. - Experience in domestic and international travel
18

Administrative Support Resume Examples & Samples

  • Shipping and receiving of Materials, etc
  • Directs phone calls from customers
  • Supports ABB PP Service team, assigned duties as required
  • Assists in expense account management and time sheet management for productive PT personnel
  • Receptionist (directing calls, professional behaviour, jovial)
  • Creates Purchase Requisitions for all office supplies and coffee room supplies…forwarded to buyer
  • Booking hotels, trainings for field service employees
  • Assist with logging and keeping track of safety record, Health and safety data collection
  • Optional: Buyers capabilities (PO’s and Purchase requisition knowledge)
  • Contact suppliers/vendor to order supplies from field request/ pricing for quotes
  • Keep track of inventory
  • Help project manager source services and supplies
  • Experienced in excel, word, outlook etc
  • Shipping and receiving. Create all online waybills for courier shipments going out. Also requests for customs paperwork when necessary for out of country shipments
  • Arrange for couriers for remote sites
  • Assist field service reps to source parts
  • Security badges for new employees and setting them up in the security system
  • Order business cards for employees as needed
  • Maintain data records in xls format or other, Project list, safety stats, parts lists, etc
19

Administrative Support Resume Examples & Samples

  • Training in SAP including how place purchase orders through the SAP system. Expediting delivery dates with suppliers to make sure products and services are received on time
  • Project Management for the purchase of indirect goods or services – including gathering the data necessary to execute an electronic Request for Quote. This may involve working with internal clients in our Business Units or Corporate function
  • Ability to work in a team environment. Listens and uses that information when making decisions
  • Is a good communicator and willing to contribute / share new ideas with the team
  • Self-motivated and can work independently
20

Administrative Support Resume Examples & Samples

  • Order pursuit and order management
  • Claims investigation and resolution
  • Interaction with Customers and Sales Representatives
  • Interaction with other Service Centers and Company locations
  • Prepare material proposals and material takeoffs for Company front-line products
  • EHS and IFE responsibilities as assigned
  • Minimum business travel to customer locations and US Service Centers
  • Applicants must be self-motivated, people-oriented, service-oriented, and possess the ability to work with customers to formulate successful order pursuits
  • Good communication, negotiation, organizational & time management skills
  • Ability to work in a team environment & uncompromising attention to detail
  • Demonstrated ability to follow written and verbal instruction
21

Program Management Administrative Support Resume Examples & Samples

  • Experience – Six years working experience in Government as either a Government or contractor employee providing administrative contract or logistical management support with at least two years experience in Iraq or Afghanistan
  • Special skills or qualifications
  • Associates degree - OR four years of relevant experience
  • Management experience, including leading large complex projects or teams
  • Former Military NCO
22

Administrative Support Resume Examples & Samples

  • Accuracy and excellent attention to detail
  • Excellent prioritising and organisational skills
  • Good communication and team working skills
  • Excellent knowledge of Microsoft office packages including Word, Excel, PowerPoint, Outlook and use of mail merges
  • Office administration experience
23

Administrator, Administrative Support Resume Examples & Samples

  • Prepare, process, and file credit documentation and financial/non-financial transactions in support of the Automotive Finance sales/service teams within the Regional Unit to maintain an effective and efficient working environment
  • Update and maintain various BMO and Automotive Finance specific business and client databases ensuring information is up-to-date, accurate and consistent
  • Provide miscellaneous support on request including but not exclusive of: filing, photocopying, printing and binding, typing documents, faxing internal documents, reception duties etc. ensuring the consistent and efficient operation of the Regional Unit
  • Provide centralized administrative support to Underwriters and Funding Coordinators including but not limited to payment of miscellaneous fees, preparation and dispatch and follow-up of welcome letters and MECH processing
  • Prepare and dispatch outgoing mail, interfacing with selected couriers to ensure packages have been delivered within established timeframes. Maintain a central e-mail Global Address list to ensure all staff receives e-mail communications
  • Provide follow-up and maintenance of loan files at set-up and at pay out, ensuring all policies and procedures are adhered to
  • Perform back-up function and support to collection group to ensure that processes are streamlined on an ongoing basis
24

Administrative Support Resume Examples & Samples

  • Greets visitors and answers telephone; Takes messages and replies to
  • Gathers and compiles information as requested for special projects
  • Screens and distributes incoming correspondence; Composes routine letters
  • 1-3+ years of related experience
  • Experience in managing an office environment
  • Familiarity with web based tools and functions
  • Proficiency in MS Office applications (Excel, Word, Outlook, etc.)
  • High level of business integrity needed due to positions exposure to confidential information
  • Ability to execute job responsibilities without follow-up; High sense of urgency
  • Associate’s Degree preferred
25

Functional Administrative Support Resume Examples & Samples

  • Schedule meetings
  • Pull actuals from SAP/Business Warehouse and/or internal tools and populate excel files
  • Pull namerun reports and review against forecast plans
  • Update various excel files with cost data
  • Generate cost reports using Excel and creating PowerPoint presentations
  • Input material/procurement requirements in iBUY or EPS
  • Generate labor transfers
  • Order supplies and coordinate move requests
  • Ability to learn various Business Management software tools
  • Establish effective working relationships and communicate effectively
  • Ability to multitask within a dynamic environment is critical
26

Administrative Support Resume Examples & Samples

  • Perform complex administrative functions to support the work of one or more managers or an office. Schedule meetings, appointments, and/or travel
  • Prepare documents and presentations. Maintain records. Respond to client queries
  • Assist in maintaining a budget or providing similar administrative support
  • Input or maintain data. Prepare or assist in preparing analyses and reports
  • Support use of technology by the unit or office and interact with technical support, logistics, and purchasing functions within the company
  • Assist in creating administrative practices to ensure efficiency and consistency
  • May perform in a lead capacity in coordinating work among multiple managers or offices
  • May provide guidance and support to less experienced administrative employees
  • Strong experience using PowerPoint, Excel, Access, and Outlook
  • Ability to set and deliver on priorities and multi-task accordingly
  • Independent work style that anticipates needs, proactively resolves problems, and develops workable solutions
  • Ability to build strong team relationships and collaborate effectively with diverse people, backgrounds and work styles
  • Ability to effectively present information and respond to questions from all levels of Fannie Mae staff, clients, and other external constituents
  • Must have a professional manner as well as a high level of interpersonal skills to handle confidential, time-sensitive information and stressful situations
  • Ability to communicate effectively across business lines demonstrating good judgment and confidentiality
27

Administrative Support Resume Examples & Samples

  • Experience managing accounts, summarizing balances
  • Ability to develop spending reports for grant reporting
  • Experience with grant management
  • Established record of managing multiple accounts
28

Administrative Support Resume Examples & Samples

  • 5+ years in an administrative capacity; large corporation assistant experience desired and preferred
  • Excellent English skills – written and verbal
  • Above average skills in Microsoft Office suite -- Outlook, Word, Excel, and PowerPoint
  • High Flexibility
29

Administrative Support Resume Examples & Samples

  • Coordinating calendars
  • Timely and accurate processing expense reports
  • Adjudicating monthly credit card billing statements
  • Generation of visit requests
  • Coordinating events
  • Managing all forms of correspondence
  • Creating/editing various documents in Microsoft Office tools, and other duties as assigned
  • The position will coordinate support from enterprise shared services, facilities, and security as needed and escort visitors as required
  • High School Diploma or GED and 4 years of experience supporting an executive/manager
  • Proficient in Microsoft Office suite (Outlook, Power Point, Excel)
  • Active TS/SSBI or SCI clearance required to start
  • Experience facilitating project meetings with information about team coordination, etc
  • Bachelor's highly desired
  • AA or similar degree
  • Experience with the Concur expense management software
  • Experience with iBuy (purchasing, procurement)
30

Administrative Support Resume Examples & Samples

  • Current active DoD secret security clearance required to start
  • Experience facilitating and coordinating team meetings and exercises
  • Bachelor’s or Associate's degree preferred
  • Experience with iBuy software (purchasing & procurement)
  • Active DoD Top Secret security clearance preferred
31

Administrative Support Senior Resume Examples & Samples

  • Previous experience coordinating data and events, meetings, and/or conference logistics
  • Must be highly advanced in Microsoft Office applications such as Power Point, Word, and Excel
  • Ability to use personal initiative to formalize processes and streamline operations
  • Ability to manage the flow and handling of confidential, sensitive and proprietary information
32

Administrative Support Assistant Resume Examples & Samples

  • Prepare accurate and timely reports both manually and through automated methods. Reports may include, but are not limited to Overtime reports, Aging reports, GPP, Direct Labor Reports, Last Day Worked Report, Performance Evaluation and Overdue reports, License reports
  • Process stop payments requests
  • Maintain inventory on new and existing pagers, phones, company owned vehicles, and company gas cards
  • Review BIS/General Ledgers each month with DM’s
33

Administrative Support Resume Examples & Samples

  • Provide non-personal administrative support to the Government by conducting research, preparing statistical reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings
  • The Contractor shall have knowledge of AF directives and procedures in support of typing Government documentation (e.g. travel orders)
  • Has proficiency in the maintenance of publications and office organization
  • Bachelor's degree in the applicable discipline required
  • This skill level is an entry level position requiring guidance and oversight of more senior positions
  • U.S. Citizenship required
  • Must hold the safety of yourself and those around you as the number one priority in the workplace
34

Administrative Support Resume Examples & Samples

  • Minimum of one (1) year of successful clerical experience
  • Must possess strong interpersonal skills and organizational abilities
  • Solid skills in PC and automated office tools
  • Consistently maintain a high level of attention to detail and a strong commitment to accuracy and professional document preparation
  • Reliability efficiency and superior time management skills are required
  • Must possess a high level of confidentiality
  • Ability to work effectively with minor supervision
  • MS Word MS Excel Lotus Notes Internet - Basic
  • Required Education: HS/GED
35

Administrative Support Resume Examples & Samples

  • Initiates all commercial change requests using the BASICS change management system
  • Works with internal customers (QC, QC Doc, Production, and Production Planning & Engineering) to align requirements & schedules for communication to the customer
  • Tracks all changes with ability to understand overall schedule for each change for both internal and external communication
  • Manages all Purchase Orders for external CMOs by integrating into master tracking excel file
  • Works closely with CMO Account Lead to ensure timelines and status of changes are understood
  • Works closely with CMO Account Lead to ensure status of Purchase Orders are understood.. 7. Ensure commercial change scope is fully understood by all Product Supply stakeholders
  • Ensure all external CMO customer Purchase Orders are organized and available for CMO Account Lead
  • Requires a two year Associates or 4 year B.A or B.S. in technical or related field with a minimum of two (2) years of work experience in pharmaceutical or equivalent industry
  • Special proficiency in Microsoft Office tools including Excel, PowerPoint & Outlook
  • Experience in SAP is preferred
  • Applicant must be highly organized with an ability to multi-task
  • Excellent communication & time management skills are a must
36

Student Administrative Support Resume Examples & Samples

  • 2)High level of comfort interacting with children, families and guests
  • 3) Accurate data entry skills and familiarity with using database software are plus points
  • 4) Ability to exercise flexibility, initiative, good judgement and discretion
  • 5) Ability to work well independently as well as a team, and to work accurately with interruptions to meet deadlines
37

Administrative Support Resume Examples & Samples

  • 1+ years as an Administrative Assistant
  • 1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
  • Pays attention to detail and can work through a difficult situation in a calm way
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Proactive in resolving issues/concerns
  • Excellent relationship skills, a team player
  • Experience handling contracts: document comparisons, organizing, obtaining signatures
38

Administrative Support for Enterprise & Emerging Information Techn Resume Examples & Samples

  • Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of WebEx technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
  • Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
  • Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
  • Represent office in a professional manner on phone, e-mail and in person interface effectively with employees at all levels
  • Maintain and follow up on assignments and requested information as required
  • Maintain highest level of confidentiality and handle sensitive information with extreme care
  • 1+ years as an Administrative Assistant
  • 1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
  • Pays attention to detail and can work through a difficult situation in a calm way
  • Strong oral, written and interpersonal communications skills
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Proactive in resolving issues/concerns
  • Excellent relationship skills, a team player
  • Experience handling contracts: document comparisons, organizing, obtaining signatures
39

Administrative Support Contractor Resume Examples & Samples

  • Process and track vendor contracts, purchase orders and payments to ensure operations run simply and efficiently and according to company polices
  • Process charitable contribution requests, coordinating grantee correspondence, payment tracking, reporting, record keeping, and compliance
  • Support on-boarding / off-boarding of third party organization staff and students (Biotech Partners), track and ensure student payroll is accurate and processed in a timely way
  • Provide assistance to communications team for event-related activities
  • Ideal candidate has keen understanding of SAP / YourDocs or ability to quickly and effectively master these systems and establish the necessary relationships essential to efficient operations
40

Administrative Support Senior Clerk Resume Examples & Samples

  • Preparing system generated letter and document requests for mailing
  • Receiving credit maintenance requests and entering them in system (eTracs)
  • Data entry in Customer Account Management System (CAMS) in order to notate and document work requests
  • Scanning critical customer documents into company Deals database
  • Processing Retail Installment Contract received from CarMax stores utilizing CBS and Deals database
  • Boxing, labeling and sorting documents (RIC) for offsite storage
  • Retrieve scanned documents from company Deals database as requested
  • Special projects and/or duties as assigned
  • Demonstrate adaptability and flexibility by embracing change
  • Multi-task in a high energy and fast-pace work environment
  • Apply a common sense understanding in order to carry out simple verbal or written instructions
  • Sort alphabetically and numerically
  • Knowledge of Microsoft Word and Excel functions
  • Ability to communicate effectively (written and verbal) with both associates and managers
  • The position requires basic math skills
  • Capability of pushing a cart weighing up to 25 pounds for extended periods of time
41

Administrative Support Resume Examples & Samples

  • 7+ years working experience in an administrative capacity; large corporation executive assistant experience preferred
  • High level of confidence, integrity and motivation
  • Must be proactive, responsive and resourceful
  • Must consistently demonstrate the highest level of professionalism and discretion
  • Strong interpersonal skills with ability to interact well at all levels
  • Strong PC skills (e.g., MS Office, internet, other apps)Must have outstanding written and verbal communication skills
  • Must have strong Outlook, Word, Excel and PowerPoint skills
  • Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
42

Administrative Support Resume Examples & Samples

  • Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing
  • Screens telephone calls, greets visitors, and responds to general inquiries
  • Aggregates and interprets data for financial/accounting reports
  • Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses
  • Coordinates events for station(s) and management meetings
  • Develops and maintains management and reporting systems
  • Assists Human Resource and EEO functions for the market
  • Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity
  • Anticipates and interprets the needs of management staff without direction
  • Arranges for back-up when not at desk
  • May assist with market digital sales support
  • Proficiency in Microsoft Office suite, social media platforms and search tools
  • Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
  • Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
  • Basic accounting knowledge a plus
  • Trustworthy when dealing with confidential and private matters
  • Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
  • Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
  • Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
  • High degree of collaboration with all levels in the organization
  • Can work independently without close supervision
  • Excellent analytical and decision-making skills
  • Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
  • Ability to multi task in a fast-paced environment
  • 1-3 years’ experience as Executive Assistant
  • Media experience preferred
43

Administrative Support Resume Examples & Samples

  • Compose and edit letters, memos, meeting minutes and other firm correspondence
  • Perform research using internal and external resources
  • Assist in other administrative functions (Fill in for receptionist, filing, scanning, binding, etc.)
  • Provide backup support, as needed
  • Advanced MS Office skills (Word, Excel and Outlook); ability to learn various software packages
  • Prior experience working with a professional service’s tax department is preferred
  • Highly organized and detail oriented; self-starter
  • High level of professionalism and integrity
  • High School Diploma or equivalent; Bachelor’s degree from an accredited college/university is preferred
44

Administrative Support Senior Resume Examples & Samples

  • Develop CDRL submission as required
  • Work with System / Project Engineers to update and revise Test Procedures
  • Create and develop ships test schedules
  • Ensure all administrative materials are planned to support the LCS test program
  • Upload Test reports to share point
  • Review and update weekly test briefs
45

Administrative Support Resume Examples & Samples

  • Provide non-personal administrative support
  • Prepare statistical reports
  • Handle and respond to information requests
  • Perform Clerical Functions
  • Prepare Correspondence
  • Receive Visitors
  • Arrange conference calls and schedule meetings
  • Requires up to 3 years of experience and a Bachelors or Master’s Degree or minimum of 6 years of administrative support work experience
  • Must have knowledge of AF directives and procedures in support of typing Government documentation (eg travel orders)
  • Must have an understanding of the specific procedures and processes of the Air Force Test Center and DoD regulations and guidelines
  • Must have proficiency in the maintenance of publications and office organization
  • Must have ability to quickly understand the customer’s overall objectives and mission a provide effective solutions
  • Excellent verbal and written communication skills along with customer interaction and presentation capabilities required
  • Must exemplify a dedication to achieving the mission of the 96TW as well as high standards of quality and excellence in performing the duties
  • Must be able to work effectively alone, unsupervised, or within a group
  • Must be able to work in a fast paced environment while being able to prioritize work to balance multiple projects and deadlines
46

Administrative Support to SOF AT&L Resume Examples & Samples

  • Intermediate to expert-level competence with at least two years of current (within the past four years), hands-on experience with HQ USSOCOM administrative and tasking actions through E-Form 14, Task Management Tool (TMT), and Distinguished Visitor workflows as well as traditional communication channels such as telephone, in-person, classified and unclassified e-mail, etc
  • Experience and strong skills in computer and Internet research, Microsoft Office Suite, Defense Travel System, Defense Civilian Pay System and other applications
  • Detailed knowledge of and experience with HQ USSOCOM administrative and communication policies and procedures such as DIR 25-50, 25-60, etc
  • Strong knowledge of and experience working with various security classification levels, and proper handling of classified material
47

Command & Control Administrative Support Resume Examples & Samples

  • Up to 3 years of administrative or clerical experience
  • Demonstrated capability handling many details and challenging situations at once
  • Proficient in writing and handling business correspondence
  • Proven ability to organize personal work priorities
  • Good interpersonal communications skills and comfortable working in a team environment
  • Possess effective oral and written communications skills
  • Solid know how of general office procedures
  • Demonstrated ability to work independently and as part of a team
  • High level of proficiency with office and administrative software including Outlook (e-mail and calendar), Microsoft Excel, Word and Power Point
  • Exceptional attention to detail with proven interpersonal skills
  • Must be qualified and capable of traveling up to 33% of time to contractors' facilities, test sites, and other locations (OCONUS and CONUS)
  • Ability to obtain and maintain Top Secret security clearance upon application. A current and active Top Secret or Secret security clearance is highly desired
  • Understanding on the use of Adobe Acrobat Pro (e.g.; create PDFs, forms, export, etc…)
  • Knowledge on the use of database applications (e.g.; Microsoft Access)
  • Previous Air Force front office support for a squadron or group
  • Knowledge of IT systems and emerging technologies in a development environment
48

Administrative Support Resume Examples & Samples

  • Provides administrative support such as technical writing, proofreading, technical editing of word processing and other computer-based documents, integration of various sources into a cohesive product which may be delivered as computer-based magnetic media, and preparation of graphical and narrative presentation material
  • Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
  • Supports and executes visitor control/facility access procedures for MDDC
  • Performs courier duties for data, documents and other information/items as necessary
  • Performs applicable equipment and supplies procurement processes along with vendor coordination
  • Coordinates MDDC badge requests for MDDC personnel
  • Assists the PM in the preparation of management plans, contract deliverables and various reports
  • Coordinates schedules and meetings to facilitate the PM and contractors
  • Supplies program, contract and financial management support to the PM
49

Administrative Support Assistant Resume Examples & Samples

  • Maintaining the supervisor's calendar and scheduling appointments
  • Arranging meetings, taking care of items such as location, schedule, agenda, and attendance list; assembling background material for the supervisor
  • Reading and distributing incoming correspondence
  • Responding to requests for information concerning organizational functions; preparing a variety of administrative reports
  • Preparing requisitions for supplies and equipment and requests for service
  • Interacting with and providing information to visitors (in person and via phone calls) with tact and diplomacy
  • Occasional non-emergency travel may be required
50

J-program / Administrative Support Resume Examples & Samples

  • Bachelor ’s degree in any field or 10 years of work experience using qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs
  • 5 years’ experience as administrative, action, or staff officer within HQ USSOCOM, a Service headquarters, or a combatant command headquarters (4-Star military HQ) or 10 years prior military experience working Human Resources, Administrative or Knowledge management
  • 5 years’ experience using communication skills, both written and oral, to include preparation of written products for senior leader (general officer/flag officer/senior executive service level) use and the ability to communicate at all levels
  • 5 years’ experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each military U.S. military service’s roles and missions
  • 3 years’ experience utilizing the Defense Travel System and 2 years as an Organizational Defense Travel Administrators (ODTA).Current DoD
  • Applicant selected will be subject to a government security investigation and must meet eligibility requirements for a Top Secret w/ SCI Level Security Clearance for access to classified information
51

Administrative Support Assistant Resume Examples & Samples

  • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
  • Respond to routine inquiries and explain standard policies and procedures to others
  • Three years of clerical/secretarial experience in an office environment
52

Administrative Support Resume Examples & Samples

  • Ability to manage multiple competing priorities
  • Ability to multitask in a fast paced work environment
  • Strong interpersonal skills especially when communicating with executives and collaborating cross functionally with different business units
  • Proficient in Microsoft Office Suite; Specifically Word, PowerPoint, and SharePoint
53

Administrative Support Resume Examples & Samples

  • Assisting the legal teams with daily routine administrative work and office management
  • Scheduling face to face business meetings and trainings/company events/conference calls and meals/telepresence, meeting room reservation and set up
  • Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
  • Processing for payment all types of business expenses and reimbursement processing and submission, follow up with Financial Shared Services Center (FSSC)
  • Ordering, and distributing stationary and other office supply items
  • Assisting the legal teams in the typing, edition and modification of business and/or legal presentations, documents and files, simple translation assignment, document proofreading, scanning, photocopying and shredding
  • Coordinating with the other administrative assistants on various meetings and events
  • Helping maintain Tymetrix filing system and other administrative systems in APAC
  • Global Law Department wide administrative support or personal assistance if necessary; and
  • Assisting the legal teams with ad hoc projects/assignments
  • Bachelor’s degree with at least 1-2 years working experience in administrative assistant related positions (law firm or in house legal department experience a plus)
  • Excellent communication skill at all levels within the company
  • Be willing to take responsibility and be accountable
  • Honest, details-oriented, hardworking, patient and stable
  • Good command of English and Mandarin (spoken and written); and
  • Good command of computer skill (Microsoft Office, Word, PPT and Excel) and SAP knowledge
54

Administrative Support Resume Examples & Samples

  • Lead the planning of on-site activities and assist management with recognition events
  • Administer employee changes (leave of absence, pay increases, title changes and termination
  • Assist with recruiting events and on-boarding new hires and deliver compliance training
  • Maintain compliance and recertification of I-9’s and ensure all new hire documents are completed timely and accurately
  • Execute time sensitive transactions for union employees; maintain employee files
  • Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)
  • Establishes and maintains positive working relationships with contacts both within company and outside vendors
  • Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, payroll and records control
  • Schedules conferences, appointments, meetings and travel arrangements for management
  • Reads and screens correspondence, on a daily basis; identifies critical issues within identified parameters and prioritizes correspondence
  • Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities
  • Assists team with copying, filing, communications, internet research requests, etc
  • Prepares purchase orders and processes invoices and expense reports for payment
  • Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested
  • Anticipates needs and completes special projects as assigned
  • Performs other support duties as assigned
  • Assists with compliance with EEO, OFCCP, FLSA, FMLA, AAP and all other State and Federal employment laws
  • High School or equivalent required; two year degree or higher education is a plus
  • At least 4 years of professional administrative support experience in a professional office environment
  • Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
  • Strong detail and quality orientation
  • Exceptional written and verbal communication skills; excellent telephone etiquette
  • Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
  • Must have ability to plan and prioritize workload to meet day to day needs
  • Must demonstrate a sense of urgency and the ability to work in a fast paced environment
  • Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
  • Ability to maintain confidentiality and exercise discretion with regard to confidential and sensitive information
  • Ability to read and comprehend basic instructions, short correspondence, and memos
  • Ability to work on multiple projects concurrently and capable of working with little direct supervision
55

Administrative Support Resume Examples & Samples

  • Perform highly complex administrative functions to support the work of one or more senior managers or a large office
  • Perform a lead role in coordinating meetings and events with multiple managers or offices
  • Maintain a budget or provide similar administrative support
  • Prepare complicated documents and presentations
  • Gather data relevant to projects of a senior manager or large office
  • Create administrative practices to ensure efficiency and consistency within the office
  • Provide support and guidance to less experienced clerical employees and administrative staff
  • 6+ years of related experience
  • Experience working as part of a highly collaborative, high-performing team supporting an Executive
  • Experience exercising good judgment and acting with a sense of urgency while maintaining a calm, professional demeanor
  • Demonstrated ability to maintain a high degree of confidentiality and exercise discretion
  • Effectively address multiple tasks simultaneously and in a timely manner
  • Experience anticipating and prioritizing executive-level needs
  • Apply high attention to detail and strong organizational skills in all matters
  • Expert knowledge of Outlook and calendar management
  • Proficient in Microsoft Word, Excel, and PowerPoint required
  • Experience coordinating and managing travel arrangements required, experience with travel arrangement tool Concur preferred
  • Experience with WebEx, including ability to coordinate and lead meetings
56

Leo Executive Administrative Support Resume Examples & Samples

  • 5 Years experience in an administrative environment
  • Is the Client Culture casual or professional? What are the dress code requirements?
  • Describe physical requirements, (i.e. lifting, walking between 5 buildings, moving equipment)
  • Please identify the most important REQUIRED skills or experience a candidate must have
  • What are the schedule requirements and Overtime expectations?
  • What challenges have you experienced filling this position?
57

Administrative Support / Data Entry Resume Examples & Samples

  • Send welcome package emails to newly accepted students
  • Manage course rosters and input enrollment information in the CRM
  • Update enrollment statuses in the CRM
  • Create course schedule in the CRM as requested
  • Review participation, log on and trend reports and input necessary information in the CRM for Student Advisors and Program Coordinators
  • Update the program schedules and course information in the CRM as requested by the Program Coordinator/Education Program Manager or Academic Administration Manager
  • Set up user accounts to access online courses for Faculty, Facilitators and students
  • Provide administrative support to the Student Services Advisors or Program Coordinators during registration, course launch and re-enrollment periods
  • Responsible for accurate internal and external transmission of information
  • Complete data inquiries, data reports, and analysis as needed
  • Complete quality assurance tasks to ensure accurate data and information integrity in the CRM
  • College diploma or university degree preferred
  • Minimum of two (2) years experience in an administrative support function
  • Working experience in a vocational or academic organization is an asset
  • Exceptional organizational and time management skills
  • Highly proficient with office automation tools (MS Office) as well as internet and various databases both internal and external
  • Strong attention to detail and a passion for accuracy
  • Ability to work independently and take initiative
  • Ability to manage multiple tasks and projects
58

Plant Administrative Support Resume Examples & Samples

  • Tracks, Records, and Files Production Attendance Forms
  • Researches and collects data to compile and type statistical reports
  • Organizes and maintains production and personnel records
  • Coordinates and arranges meetings as well as prepares agendas
  • Process incoming and outgoing mail
  • Orders and maintains supplies and arranges for maintenance of equipment
  • Arranges conference calls and greets visitors
  • Keeps supervisor informed of work in progress and any problem areas
  • Keeps work area safe, clean, and organized
59

Administrative Support Resume Examples & Samples

  • Review and verify all applications of personnel requesting access to the laboratories
  • Work with management in developing various polices and regulations for the laboratory operations and access
  • Play a vital role for stability of access to the laboratories
  • Escorting non-accessed personnel into the laboratories,
  • Facilities Focal Point
  • IBuy for overhead supplies
  • Tracking personnel out of office calendars
  • Run SIT&E certification database periodically and notify personnel of pending training
  • Facilitate required certification training for all on-Northrop Grumman personnel requesting access to any one of the HALE System Centers
  • Other administrative support requirements as requested by lab managers
  • Some college is preferred
  • Current Secret Clearance
  • Experience with Northrop Grumman proprietary software
60

Junior Administrative Support Resume Examples & Samples

  • Performs the suite of tasks for project setup/maintenance and billing functions under the Shared Services Customer Services Project/contract/billing Team,
  • Prepare/issue invoices in ERP (People Soft) system,
  • Responses to invoicing/project/contract queries,
  • Performs project, contract and client creation in ERP (People Soft) system,
  • Follow up on various pending requests related to billing/project /contract
  • Strong Customer services skills, both verbal and written,
  • High School level diploma in accounting, finance, business administration or equivalent
  • Proficient English spoken & written,
  • French spoken & written an asset
  • Strong ability with Microsoft Office environment,
  • Flexibility & capacity to work in a continuous evolving environment,
  • Client oriented,
  • Well organized, able to prioritize conflicting demands, and able to work within tight deadlines,
  • Experience in accounts/Shared Services area (an asset)
61

Administrative Support Assistant Resume Examples & Samples

  • For training and meetings
  • 2) Education: One full year (18 semester hours/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example, Business Administration/Business Management)
  • 3) Combination of Education and Specialized Experience: Combination of graduate level education that is directly related to the position (Business Administration/Business Management) and Specialized Experience equivalent to the GS-5 grade level. The education must have been obtained in an accredited college or university, and the combination of education and experience must equal 100%
62

Administrative Support Resume Examples & Samples

  • Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, Powerpoint and database systems, SharePoint)
  • Ability to maintain good working relations
  • Ability to access or locate information through the use of a personal computer or terminal
  • Ability to meet and deal with customers using a high degree of tact and diplomacy
  • Ability to communicate in writing
  • Experience accessing and manipulating data within databases
63

Group Finance Administrative Support Resume Examples & Samples

  • Travel arranging – Arrange and facilitate travel including flights, hotels, and cars in accordance with policy and expense guidelines
  • Expense management – Preparation and tracking of all expense reports and reimbursements; understand and comply with all policies, guidelines, and procedures for expense processing
  • New hire set up requests and follow up
  • Manage conference/meeting/event coordination
  • Word processing and document/presentation creation – Be comfortable with word processing and presentation software to create and edit documents and presentations
  • Space planning
  • General administrative support – Open, sort, review and distribute mail; supply ordering, problem resolution with IT requests; scanning printing and other general administrative errands
  • Must possess proficient time management skills, ability to multi-task and prioritize in a demanding, fast-paced environment
  • Must possess excellent interpersonal, teamwork, and customer service skills
  • Must possess excellent written and oral communication skills
  • LI-AH1
64

Senior Administrative Support Resume Examples & Samples

  • Minimum Diploma Holder
  • At least 8 to 10 years of experience in Secretarial or Office Support role
  • Excellent verbal and written communication skills with an ability to work discretely on a wide range of sensitive and confidential issues
  • Must be highly proficient in Word, Excel and PowerPoint and able to research, compile and clearly present information and data
65

Administrative Support Resume Examples & Samples

  • Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc
  • Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized)
  • Set up meetings, video conferences, and conference calls on/off-side as needed
  • Maintains individual calendars (electronic) as needed for appointments and meetings
  • Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized)
  • Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
  • Uses communication skills to regularly exchange information
66

Front Desk & Administrative Support Resume Examples & Samples

  • Five years or greater administrative support and project work experience in a professional services and/or consulting firm environment
  • Exercise a high degree of discretion, technical competence and office administration ability
  • Knowledge of financial and accounting terminology
  • Work well independently and in a team with professional presence and exceptional customer service
  • Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
  • Flexible to occasional travel based on business support need
67

Administrative Support Resume Examples & Samples

  • Booking in incoming units for repair into Sony's SAP system
  • Billing customers for completed repairs
  • Provide customer support through answering the phones and replying to customer emails as per a defined schedule
  • Ensuring repair units move efficiently through the repair operation
  • Serve as backup for co-workers
  • 1-3 years previous customer support experience
  • Experience with Microsoft Excel, Word, and Outlook
68

Administrative Support Assistant Resume Examples & Samples

  • Travel is required less than 5% of the time
  • Entrance on duty is contingent upon completion of a pre-employment security investigation. The position may be subject to a Public Trust background investigation at the time of appointment, and may be subject to reinvestigation every five years thereafter. A favorable adjudication of the clearance or background investigation at the time of appointment and on reinvestigations is a condition of employment
  • If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
69

Administrative Support Resume Examples & Samples

  • Types letters, memos, reports and presentation material using appropriate software. Composes correspondence as required
  • Screens phone calls, records messages, and forwards calls to appropriate person/department
  • Sets up meetings, video conferences, and conference calls on/off-site as needed
  • Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence
  • Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes
  • Has developed analytical skills and application of scientific methods to perform a variety of activities
  • Uses communication skills to exchange of information
70

Customer Service Administrative Support Resume Examples & Samples

  • Process all customer orders & enquiries including online orders efficiently
  • Manage orders held in our internal processing system due to error such as pricing, contact details, permits etc
  • Answering customer enquiries including managing those on SFDC case queues
  • Providing pricing, availability of goods, technical information, and delivery & ETA information
  • Preparing quotations on request
  • Proactive outbound calls according to Company marketing campaigns, quotes follow-up &/or as allocated
  • Forward potential product leads to sales representatives
  • Prepare Returns Authorizations and credits for processing and ensure that they are within Company guidelines
  • Communicate effectively with customers and employees
  • Comply with the company’s quality systems ISO 9000 and operating procedures
  • Maintain a professional and positive attitude whilst being committed to the company values of integrity, intensity, innovation, involvement
  • Customer service and administration skills– essential
  • Tertiary qualifications in Science or related degree - science or biological science topics - preferred/highly desirable
  • Laboratory or Healthcare experience – desirable
  • High level of interpersonal and communication skills
  • Exceptional organizational skills and the ability to prioritize tasks effectively
  • Be able to work effectively (and in good humor) in a high paced environment ensuring all tasks are performed to completion and on time
  • A team player who interacts well with all internal customers
  • Ability to apply numeric and literacy skills to tasks
  • Intermediate level competence in computer skills; specifically the Microsoft Office suite applications – Excel, Word and Outlook
71

Administrative Support Assistant Resume Examples & Samples

  • Experience in a corporate professional services environment is preferred
  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Attention to detail and ownership for the delivery of high quality work
  • Ability to build relationships across diverse teams
  • Ability to work as part of a team, ensuring seamless service to the firm and clients
  • Confident with the ability to use own judgement and make decisions in order to prioritise, challenge, negotiate and influence
  • The ability to plan ahead and anticipate potential problems
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • Knowledge of time zones and best means of travel between multinational locations
  • Possess a willingness to learn in a constant changing environment
  • A flexible and professional approach, remaining calm under pressure
72

Administrative Support Assistant Resume Examples & Samples

  • Performs a range of moderate to complex clerical, record keeping, and secretarial skills in support of the infrastructure and daily operations in the Psychology office and undergraduate programs. Organizes and maintains selected departmental files and records including course syllabi, student evaluations and other applicable student records. Prepares and distributes required copies of documents and publications as needed. Helps assemble information from these and other sources in response to requests
  • Maintains confidential student files as outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Responds to requests for information, assists with electronic (web and email) and hardcopy dissemination of information about academic program
  • Uses judgment and discretion to prepare and/or process travel requests and expense claims, purchase orders, credit card reports, and other financial and transactional documents necessary to meet the day-to-day operating needs of the office. Identifies supplies, equipment and services needed for the office and/or requested by faculty. Receives and organizes supplies for storage and/or distribution; reviews and confirms accuracy of invoices for approval of payment. Maintains documentation for PSY purchases. In coordination with the Administrative Analyst/Specialist; maintains records, tracks, and reconciles PSY budget expenditures in a timely manner
  • Coordinates and assists with the logistics of a variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, notifying participants, coordinating campus resources, ordering supplies, making arrangements for equipment and catering and providing oversight of the event set-up. Coordinates meetings and agenda items for various meetings that the Chair has assigned; attends Department faculty/staff meetings and takes notes
  • Assists the Chair and Administrative Analyst/Specialist with the temporary lecturer hiring process
  • In collaboration with PSY staff and faculty, assists with maintenance and improvement of program web sites and other publications
73

Administrative Support Assistant Resume Examples & Samples

  • High School diploma or equivalent and 3 years of professional experience providing administrative support
  • Excellent computer skills with fluency in using standard office software packages and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies
  • Thorough knowledge of English grammar, spelling and punctuation
74

Administrative Support Resume Examples & Samples

  • Responsible for interacting with visitors to the facility to ensure proper clearance, escort, and documentation are in place
  • Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
  • Manage and track incoming/outgoing equipment and media
  • Comply with all security regulations and instructions concerning handling and storage of classified material
  • Interact with lab customers to provide customer service and ensure customer satisfaction levels are maintained
  • Perform office administration including scheduling meetings, calendar management, and sending correspondence
  • Track personnel information, including certifications, and access expiration
  • Consolidate status reports
  • Create tasks and input data into JIRA database
  • Assist with configuration management duties
  • Assist in documenting software integration laboratory processes and procedures
  • Three (3) years experience in providing customer service support
  • Knowledge of Microsoft Office products
  • Experience with using JIRA software
  • Experience with using Microsoft SharePoint
  • Experience in process improvement methodologies
  • Administrative Support
75

Administrative Support Resume Examples & Samples

  • Actively participate in administrative process management activities for new candidate hires
  • Share the management of emails in generic mailboxes
  • Post job postings internally and externally (on different websites)
  • Consolidate hiring files
  • Contact candidates by email or telephone to obtain required documents and for follow-ups
  • Provide proper guidance to candidates throughout the different steps for preparation of their hiring files
  • Follow up on hiring files with Canadian recruiters
  • Verify professional experience and references
  • Enter and update data in different systems
  • Submit insurance applications
  • Calculate vacations
  • Draft offer letters
  • Transfer hiring files to the human resources department through the HR service centre
  • Assist members of their immediate team, as needed, during ad hoc requests
76

Administrative Support Resume Examples & Samples

  • Maintain files at the location
  • Request promotional materials from the marketing department
  • Responsible for completing cashier audits and safe audits
  • Training cashiers on customer service and sales skills
  • Good communication skills necessary
  • Must have the ability to do a lot of walking
  • Complete any task requested by a supervisor or member of the Aramark management team
  • Strong computer skills and proficiency in Microsoft Office programs
  • Cashier experience and some computer skills a plus
  • 2 - 3 years work experience in food service
  • Ability to walk and stand for extended periods of time
77

Administrative Support Resume Examples & Samples

  • This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
  • Plan and manage the agendas for the critical business meetings for IT Operations (Business Planning Reviews, Special Attention Meetings, L1 Governance meetings, etc.)
  • Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of WebEx and video technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
  • Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
  • Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
  • Represent office in a professional manner on phone, e-mail and in person
  • Interface effectively with employees at all levels
  • Maintain and follow up on assignments and requested information as required
  • Maintain highest level of confidentiality and handle sensitive information with extreme care
  • Strong oral, written and interpersonal communications skills
  • Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required)
78

Administrative Support Resume Examples & Samples

  • Provides tracking and reconciliation of all shop hours in Kronos and E2 reporting to SAP. Making corrections in systems for accuracy of information
  • Maintains and reconciles group petty cash account, Safety Glasses/Shoes, p-card usage and reconciliation for material and office supply orders
  • Purchases and maintains office supplies for STC Mold Design in Harrisburg and South. Purchases materials needed for shop, as well as tracking delivery and receiving in SAP for payment. (inform shop supervisor of expected delivery dates)
  • Acts as HR, Payroll and Procurement liaison when needed
  • Point of contact for guiding vendors with information on invoicing and payment, involving accounts payable or procurement to help settle any issues
  • Assists Tooling Coordinator in monthly reporting of hour reconciliation, purchased items journal entries to accounting and month end and year end reporting
  • Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
  • Assists travel arrangements for management acting as point of contact and back up
  • Facilities activities include card key requests and distribution, set up meetings with location and catering
  • Utilizes company credit cards with monthly reconciliation of purchases and charge back dollars to appropriate IO or cost center
  • Special projects as needed such as ordering machinery, orders for services on machinery, upkeep and tracking of software for shop machines placing yearly maintenance PO’s
  • Participates and assists with TEOA activities and purchase of items needed
79

Business & Administrative Support Resume Examples & Samples

  • The Workforce – “Be the best place to work”
  • Consumer - “Be the first choice for healthcare”
  • Care Delivery - “Be my health partner now and keep me healthy for life”
  • Office management, ordering supplies, vendor management, and space management
  • Manages calendars and schedules/plans meetings, tracks attendance, takes notes and manages after action follow-up
  • Maintain the teams documents and assets
  • Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager
  • Support time keeping and expense management systems
  • Maintains the team’s processes and procedures
  • Tracks team’s development plans, training and compliance requirements
  • Survey administration
  • Gathers, collects, records and tracks data from multiple sources
  • Drafts, edits, proofreads and prepares correspondence
  • Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience
80

Program / Projects Administrative Support Resume Examples & Samples

  • Track engineering tasks and deliverables and report on project and engineering performance
  • Strong computer skills particularly with MS Excel, and familiarity with MS Office suite
  • A security clearance of an appropriate level may be required after employment
81

Administrative Support Resume Examples & Samples

  • Be passionate about providing administrative support for a world-class manufacturer
  • Be energized by collaborating on cross-functional teams
  • Recognize the importance of building and maintaining strong interpersonal relationships
  • Be self-directed and motivated
  • Providing flexible administrative support to enhance productivity and exceed facility and associate business needs (may be related to manufacturing operations activities)
  • A high school diploma or GED
  • Minimum of 3 years' administrative support to multiple individuals, office or executive assistant with customer service or customer service management, receptionist, or professional teaching experience
  • Demonstrated experience with Microsoft Office Suite
  • Interest and experience in using technology to improve work efficiency
  • Proven dependability, excellent attendance, and punctuality
  • Outstanding organizational skills, attention to detail, and ability to handle multiple priorities
  • Experience in Lotus Notes software preferred
82

Clerical / Administrative Support Resume Examples & Samples

  • Inputting timekeeping information
  • Inputting badge request information
  • Scheduling meetings and reserving conference rooms
  • Maintaining files
  • Preparing travel orders and vouchers in government's travel system CONCUR
  • Receiving callers
  • Assisting with graphics preparation and presentations; photocopying; completing reports
  • Other general office duties as assigned
  • Minimum: HS Graduate or equivalent
  • Strong computer skills; MS Office suite; web-based data entry applications
83

Sales Administrative Support Resume Examples & Samples

  • Report directly to the Sales Manager
  • Process orders
  • Excellent PC skills and proficient in all MS Office packages
  • Team player with positive attitude; strong collaborative skills
  • High School diploma or GED equivalent required. Bachelor's degree preferred
  • 1 to 3 years related experience and/or training; or equivalent combination of education and experience
84

Administrative Support Assistant Resume Examples & Samples

  • Fluency in using standard office software packages (e.g. Microsoft Office Suite and Outlook)
  • Proficiency using standard office equipment
  • Ability to transcribe minutes
  • Knowledge of financial recordkeeping and procedures
  • Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds
  • Excellent verbal and written communication skills with the ability to provide information clearly and
  • Ability to provide lead work direction to others (e.g. student assistants)
  • Ability to troubleshoot and resolve a variety of problems
  • Ability to maintain confidential information and data
  • Proficiency using PeopleSoft CMS software for student administration, class scheduling, financial & budgeting, procurement, credit card reconciliation, parking permits
  • Thorough knowledge of applicable University policies, procedures & personnel
  • Current curriculum vitae/resume
85

Administrative Support Assistant Resume Examples & Samples

  • Experience performing clerical and/or administrative support duties
  • Strong organization skills with the ability to work on multiple projects efficiently and accurately
  • Effective interpersonal skills to provide excellent customer service and maintain effective working relationships within a diverse population
  • Strong written and verbal communication skills to convey and/or explain information clearly and concisely
  • Fluency in using standard office software packages (i.e. Microsoft Office Suite)
  • Ability to use data management software, on-line systems, the Internet, and perform general website updates
  • Demonstrated ability to provide assistance with meeting set-up and event logistics
  • Ability to prepare travel requests and maintain travel records
  • Ability to work independently as well as collaboratively
  • Experience using data base software such as Access, online web development applications such as WCM (Web Content Management), and graphic design software such as Microsoft Office Publisher or In Design
  • Ability to operate and understand campus CFS System (Consolidated Finance System)
  • Experience in Post-Secondary and/or other educational settings
86

Administrative Support Resume Examples & Samples

  • Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail. Answer routine questions and forward inquiries to appropriate department or business unit appropriate administrative logs for faxes, deliveries, shipments, etc
  • Assist in the preparation of correspondence. Tabulate and post data and update reports Excel. File and maintain reports and correspondence
  • Receive and greet visitors and direct them to the appropriate place or staff member. May issue control badges as required and record visitor's arrival and departure
  • Assist in new employee training classes, tracks system testing and provides technical support as needed
  • Education: High school diploma or equivalent
  • Experience: 1 - 3 years administrative support
  • Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong excel experience preferred
87

Administrative Support Resume Examples & Samples

  • To effectively manage the order capture process and monitor through delivery
  • To ensure customer receipt accuracy
  • To ensure timeliness of execution
  • To ensure the agreed levels of customer service and satisfaction are meet
  • Experience in call center or direct sales environment is an added advantage
  • Experience in related business improvement projects
  • Basic knowledge in Microsoft Excel, Power Point and Words
88

Administrative Support Assistant Resume Examples & Samples

  • Manage and maintain the schedule of the government front office and program managers; includes managing appointments, scheduling meetings, and arranging travel
  • Support activities including data management, process management, and record-keeping
  • Serve as first point-of-contact for some internal and external communications
  • Perform and assist administrative duties, including employee in-and-out processing, tracking actions in tracking system, maintain agency record files, etc
  • Five (5) years of experience in administration support field
  • Experience editing reports and briefings
  • Experience in managing and booking travel using Defense Travel System
  • Experience supporting government customer
  • Strong oral and written communication skills (i.e., excellent spelling, punctuation, grammar, editing)
  • Extensive knowledge of Microsoft Office, Outlook software
  • Ability to work independently as well as part of a team
  • Ability to work with confidential or sensitive information
  • High level of initiative, sense of urgency and demonstrated ability to anticipate needs
  • Superior professionalism and ability to work well with all levels of staff
  • Associate’s or Bachelor’s degree, preferred
89

Administrative Support Resume Examples & Samples

  • 3 years of experience providing administrative support to an engineering organization responsible for Information Technology
  • Experience in word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, scheduling meetings and teleconferencing services
  • Possess acceptable customer service skills as well as oral and written communication skills
90

Administrative Support Assistant Resume Examples & Samples

  • Establish, organize, and maintain files and records
  • Receive and respond to correspondence (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
  • Accept, screen, and route telephone calls. Resolve routine and non-routine administrative problems and answer inquiries. Greet and direct visitors, as appropriate, concerning activities and operations of department/division
  • Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more individual schedules; coordinate travel arrangements
  • Sort, screen, and distribute incoming and outgoing mail; prepares photocopies and facsimiles, and operates a variety of office equipment. May order and maintain supplies
  • Ability to apply basic administrative skills to perform standardized duties (e.g., to create memos, reports, spreadsheets, exhibits for presentations, etc.)
  • Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.)
  • Effective organizational, interpersonal, and communication skills required to help resolve routine problems, answer general questions, and know when to escalate more complex issues
  • Use proper grammar, spelling, and punctuation when reviewing and/or editing documents for accuracy and completeness
  • High school diploma (or equivalent) and Administrative experience, which may include successful completion of an administrative assistant certificate program
91

Administrative Support Resume Examples & Samples

  • Communication by pone to participants, customers, business development leads or engineer, and staff
  • Supply required Program forms and instructions
  • Process Forms for incentive payments
  • Provide information / explanations on efficiency measures and qualifying equipment or materials
  • Data entry of all project details and notes, contact / information updates, task entries, etc
  • Support customers in understanding, completing and submitting required project paperwork
  • Complete project file according to established procedural and quality control guidelines
  • Produce monthly, and special reports to LM Program team
92

Logistics / Administrative Support Resume Examples & Samples

  • Maintain contact and work effectively with all levels of management, employees, as well as program customers
  • Works with a team of cyber engineers and product support analysts responsible for the development of support systems for delivered NGMS products
  • Be able to perform consistently with a minimal amount of clerical errors
  • Performs a variety of purchasing duties. Maintains records and files pertinent to purchasing information. Purchases routine, non-discretionary materials and supplies
  • Compiles, records, and tracks pertinent purchasing data. Compiles, records and tracks purchasing activities and pricing data
  • Checks deliveries of material ordered and shipments received. Within prescribed limits takes actions to ensure on-time delivery of material
  • Lead, support, and coordinate with required team members, review documents, and prepare and deliver logistics related information
  • Ensure Logistics taskers are completed on time, delivered to customers, data is accurately produced and represented and within-budget
  • Prepares and delivers logistics products while adhering to NGMS processes, procedures, using CDRLs, and other quality standards for contract deliverables
  • Prepares materials for and support various programs and technical meetings
  • Exercise good judgment, discretion, and uncompromising standards of quality, integrity, and performance
  • Utilize Northrop Grumman current shipping processes (i.e. SCATS, etc.)
  • Utilize Northrop Grumman current purchasing systems (i.e. IBuy, etc.)
  • Arranging travel (domestic and international)
  • Timely and accurate processing expense reports
  • Coordination with Security on visit requests
  • Coordination with events that directly support customers
  • Managing all forms of correspondence
  • Intermediate computer skills; Outlook, Excel, Word, Power Point required
  • The position will coordinate with facility management, and security as needed
  • Escort visitors as required
  • High School Diploma or GED and 4 years of experience
  • Proficient in Microsoft Office suite (Outlook, Excel, Word, Power Point)
  • Prior experience proofing/editing technical documentation
  • Ability to research parts and derive part numbers / ordering information
  • Capable of interpreting engineering documentation, to include technical equipment lists
  • Ability to obtain and maintain active Secret Clearance
  • Ability to work under pressure and maintain composure
  • Bachelor's or higher degree in a technical field highly desired
  • Experience with the Concur expense management software
  • Experience with iBuy (purchasing, procurement)
  • Active Secret Clearance Preferred
93

Administrative Support Resume Examples & Samples

  • Organizing and coordinating the employee culture initiatives Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail
  • Receive telephone calls and visitors to the office
  • Secretarial Assistance: Complete responsibility for the leader, segregation of incoming and outgoing mails Independently handle routine affairs, referral to concerned functions and follow up through closure Preparation of material for office presentations Schedule and manage Calendar, Team Huddles, other internal & external meetings, PR and courtesy calls as well as business commitments, travel etc
  • Organization and Coordination: - Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage. Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments. Maintenance all office related files including Confidential files.     
  • Strong interpersonal and networking skills
  • Ability to prioritize and manage multiple tasks simultaneously
  • Good analytical and problem solving skills, preferred
  • High degree of integrity with ability to handle sensitive issues with complete confidentiality
  • Flexible and easily adaptable to changing priorities
  • Remain calm under pressure in a fast-paced environment
  • Excellent organizational skills & execution quotient
  • No form of active counselling
94

Administrative Support Resume Examples & Samples

  • Serve visitors by welcoming, directing and announcing them appropriately
  • Answer forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access issue visitor badges
  • Schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, faxing etc
  • Experience in a front office handling receptionist responsibilities
  • Experience in working with Microsoft Office Suite
  • Good communication skills both written and verbal in Swedish and in English
  • Flexibe and service minded
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
95

Administrative Support Resume Examples & Samples

  • Prepare, update and maintain programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
  • Provide word processing support to identify various branch, division, and department managers, command websites, documentation, and storage lockers/areas in accordance with Records Management requirements at MARMC
  • Provide word processing and coordination support for management meetings, inventory assessments, zone inspections, and various audits
  • Bachelor's Degree desired
  • Desired experience in transcription of written text into type written documents using correct and appropriate formats regarding DOD and commercial correspondence
  • Experience in collecting and analyzing historical, workload, budget projections and execution and funding data
  • Experience in preparing, updating and maintaining programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
96

Administrative Support Resume Examples & Samples

  • Strong organizational and verbal/written communications skills
  • Highly proficient in travel planning, scheduling, and related expense reporting
  • Extreme attention to detail in maintaining calendar, travel schedule, meeting agendas, expense tracking and information files
  • Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships
  • Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations; position continually requires demonstrated poise, tact, and diplomacy
  • Ability to leverage SharePoint and other Microsoft technologies to improve process workflows
  • Long term interest in mortgage industry and desire to work in a product design context
97

Administrative Support Resume Examples & Samples

  • Own global communications execution for Associate Tools
  • Create and maintain demos of new tools, facilitate user sessions and create aids to drive tool usage and adoption
  • Relentlessly advocates for Seller and Associate concerns
  • Assist in training and demonstrating program efficacy to various stakeholders
  • Develops strong relationships with program teams, stakeholders, sites, Supervisors, and Associates
  • Seen as approachable, cooperative and a team player, easily gains trust and support of the wider organization
  • Flexible schedule which may include occasional travel and/or weekend coverage
  • 3+ years of communications experience
  • 2+ years of Amazon Seller Support Experience
  • 2+ years of experience communicating with both technical and non-technical teams across a global organization
  • Strong self-management skills that include bias for action and delivers results
  • Strong written & verbal communication in addition to strong presentation and interpersonal skills
  • Works effectively as an individual and as part of a team
  • Effectively manage multiple projects and priorities in a fast-paced, deadline-driven environment
  • Strategic thinker with the ability to see/understand the big picture
  • Strong attention to detail and excellent problem solving skills
  • Proven ability to bring clarity to ambiguous situation
  • Demonstrated analytical and quantitative skills to use hard data and metrics to back up assumptions and develop business cases
98

Temporary / Seasonal Administrative Support Resume Examples & Samples

  • Reception coverage as needed – Typically, during breaks, meetings, and other absences
  • Scanning – Including, but not limited to client tax data, processing instructions, and other paperwork
  • Assist with processing of tax returns and financial statements as needed
  • FedEx Packages (create labels, pack up info, etc.)
  • Firm errands including, but not limited to banking, taking mail to the Post Office / FedEx box; client deliveries, etc
  • Completion of copy/binding projects as required
  • Deliveries between floors
  • Maintain conference rooms, copy rooms, and general office areas in a neat and orderly fashion
  • Replenish office supplies and other cafeteria items such as refrigerators, paper products, etc
  • Assist with set up and clean-up of Firm-provided meals
  • Filing of internal and client-related documents. This may include scanning, file creation, locating/delivering files upon request, etc
  • Perform other general administrative duties as requested/required
  • Ability to effectively use Microsoft Office software including Word, Excel, and Access
  • Ability to operate office equipment (fax machine, telephone skills, calculator, copier, etc.)
  • Ability to complete work in an efficient and accurate manner
  • Ability to organize work and projects, prioritize and meet deadlines
  • Contribute to a team effort
99

Administrative Support Assistant Resume Examples & Samples

  • Ability to use standard office equipment
  • Ability to perform data entry
  • Ability to respond to routine questions
  • Bilingual in Spanish (ability to speak, read and write)
  • Experience with Computer Assisted Telephone Interview (CATI) software and processes
100

Administrative Support Resume Examples & Samples

  • 75% - Receptionist
  • Primary responsibility for manning the reception area and will be part of the support team for the El Segundo office, Aerojet Rocketdyne’s executive HQ
  • Receives and greets visitors. Provides information and referral
  • Processes visitors using the Automated Visitor Control Management System
  • Notifies personnel of visitor arrival and offers guests water/coffee/tea
  • Coordinates escorts for all visitors and completes visitor control logs
  • Provides recurring reports and statistics as required
  • Issues required visitor badges, temporary badges, pre-assigned resident representative badges and enforces badge identification system
  • Maintains accountability for badges issued and returned
  • Receives, sorts and signs for U.S. mail and other deliveries
  • Coordinates parking validation for guests and visitors
  • Operates communications equipment such as telephone, facsimile machine, and other communication devices as required
  • Monitors, enforces and files property passes and equipment sheets for removal and return of company property and equipment
  • Monitors personnel access into the facility by personal observations, alarms or CCTV. Reports unauthorized intrusions to guard force personnel
  • Arranges taxis/cars for guests, as needed
  • 15% - General office duties
  • Support office manager with additional filing, sorting, mail distribution, checking inventory, ordering supplies as needed
  • Acts as telephone back-up for other receptionists as required
  • Walks the office at end of each day to ensure that all conference rooms and communal spaces are clean and tidy and that proprietary information is not lying around
  • Coordinates booking of guest office space for consultants/contractors and Aerojet Rocketdyne employees visiting from other sites
  • Liaise with landlord regarding facility related matters (such as air/heat, parking, lights, signage etc) as well as booking additional facility room rental for special meetings
  • Assists support team with coordinating caterers and lunch pickup for working lunches as needed
  • Ensures copier machines, fridges and coffee machines are adequately stocked
  • 10% - Administrative support
  • Types correspondence, reports, forms and enters data into the electronic access control system. Performs other related duties as required
  • Provide additional administrative support such as expenses, printing meeting materials and event planning as needed
101

Administrative Support Assist Resume Examples & Samples

  • Calculating and/or verifying data for special projects
  • Preparing and completing work requests and follow-up
  • Setting up and maintaining files, logging, faxing, and distributing data
  • Verifying and approving data based on specific guidelines
  • Leads work activities such as
  • Scheduling and balancing workload
  • Handling routine correspondence, routing departmental mail
  • Drafts reports, memoranda and other media of semi-technical nature for management’s review
  • Reviews databases and other documentation to compile information and initiate and respond to inquiries (from internal and external sources) orally and in writing
  • Performs related clerical and administrative activities such as typing, data entry, and setting up and maintaining files and databases
  • Uses PC to input and analyze data in Microsoft Word, Excel, and Power Point
  • Requires the application of special or skill knowledge and/or pertinent techniques to work assignments; this includes problem solving and editing the work of others
  • Requires the ability to work independently and with confidential information and/or issues requiring discretion and independent judgement
  • Requires the ability to communicate (orally and in writing) accurately and/or use arithmetic and basic statistics
  • Requires thorough familiarity with departmental and divisional policy and advanced training in the subject matter
  • Requires personal computing, other standard office equipment including computers, scanners, telephones, calculator and fax machines
  • Must be organized, detailed oriented, and attentive to follow-through
  • Advanced knowledge and experience in Microsoft Word and Excel
  • JCP associates must be a JCP associate for a minimum of 90 days
  • Has not been placed on a policy violation warning within the last 90 days of posting date
  • Minimum of 3 years of experience in the same or related tasks
  • Advanced training may offset some of the experience suggested
102

Administrative Support Resume Examples & Samples

  • Greeting visitors, preparing and distributing correspondence and meeting minutes, answering the phone, and scheduling meetings
  • Assisting in the preparation of client project reports, schedules, etc
  • Maintaining project files and documentation
  • Managing the day to day office needs while monitoring and securing office supplies and equipment
  • Other duties assigned
103

Administrative Support Assistant Resume Examples & Samples

  • Responding to questions from students, faculty, staff, and visitors, both in person, over the phone, and via email, about CSUEB and the Psychology Department
  • Managing department, student, and faculty records, including submitting, filing, and copying
  • Preparing and submitting copy orders
  • Assisting the Subject Pool Coordinator to manage the Subject Pool
  • Preparing reports for review by Department Chair and Office Manager
  • Using Microsoft Word, Microsoft Excel, PeopleSoft (and other University databases), and University email
  • Maintaining the Department website, especially faculty office hours
  • Handling department mail and email
  • Preparing, managing, and submitting instructor book orders
  • Preparing course and peer evaluations of instructors
  • Assisting with and participating in special events and projects
  • Ordering and managing supplies
  • Completion of college-level coursework
  • Previous front-line customer service or receptionist experience
  • Experience working in a university campus setting
  • Familiarity with PeopleSoft/Oracle and CSUEB Psychology curriculum and programs
104

Administrative Support Resume Examples & Samples

  • Has learning agility to learn new computer applications
  • Ability to prioritize workload to ensure all assignments are completed in a time-appropriate manner
  • Team player with good listening skills and ability to work unsupervised
  • Ability to maintain good record and/or files of activities as appropriate
  • Experienced communication skills, since role requires interacting with multiple departments and external parties
  • Maintains discretion and confidentiality when working with sensitive/ confidential information
105

Service / Administrative Support Resume Examples & Samples

  • Experience in high-tech/electronic industry is a preferred
  • Must maintain the ability to work in a team environment and provide responsive customer service to team members even with constant interruptions
  • Must be able to lift 50+ pounds
106

Administrative Support Resume Examples & Samples

  • Working with Microsoft Office
  • Data Entry
  • 2 years of previous clerical experience
107

Administrative Support Resume Examples & Samples

  • Greets visitors and answers telephone; Takes messages and replies to questions in accordance with general instructions
  • Works directly with Accountant on a daily basis
  • Makes daily deposits in accounting system following proper accounting process
  • Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications
  • Screens and distributes incoming correspondence; Composes routine letters and replies based on general instructions
  • Coordinate and communicate daily with Accountant to ensure he/she is kept up-to-date on daily operational issues
  • Assists other departments with various administrative duties
  • Keeps kitchen tidy and maintain office supply list
108

Office & Administrative Support Workers Resume Examples & Samples

  • Assembles and analyzes information, prepares reports, agendas, manuals, correspondence and memorandum as guided by general company practice
  • Monitors and controls statements of facility expenses. Tracks, monitors, adjusts forecast, and reviews/updates allocation keys for various groups, including: MAB, Services, Cell Biology, Food lab and Genomics
  • Minimum Requirement
  • High school diploma with a minimum of 4 years’ of relevant experience or Associate’s degree with 2 years’ of relevant experience
109

Administrative Support Assistant Resume Examples & Samples

  • Bachelor's degree desirable
  • Knowledge of college algebra level mathematics and introductory computer science courses
  • Three years responsible experience involving academic, administrative processing or maintenance or three years of full-time college with coursework specific to development of quantitative and analytical skills
110

Specialist, Administrative Support Resume Examples & Samples

  • Process appeal letters as assigned, pull medical documents as needed for payer requirements, pull remittance advice for secondary claims, scan images and maintain appeals electronic library
  • Create refund packets by pulling EOBs, printing applicable letters and adding the information to reversal tracking spreadsheet
  • Process daily incoming mail distribution by sorting per the policy and procedure while ensuring the mail gets delivered to the appropriate department, scan STAT and PPS Invoices and prepare file for data entry
  • Oversee Payor Internet Accesses and applicable spreadsheet as requested from Patient Accounting Teammates
  • Minimum of 1+ years’ experience in the healthcare industry with provider billing, collections and/or payer experience preferred
  • Knowledge of appeals process and claim systems strongly preferred
  • Typing is a must
  • Intermediate computer skills and proficiency in MS Word, Excel, Outlook, and ability to use Internet effectively a must
111

Administrative Support Assistant Resume Examples & Samples

  • Data entry into SalesForce.com database
  • Intake and triage of customer request on products via email and via web interface
  • Act as first level assistance on request related to instrumentation maintenance
  • Escalate more complex scenarios to Product Support Associate or to Technical Support Specialists as appropriate
  • Follow SOPs to ensure adequate complain handling via Complaint Management System
  • Follow procedures set forth in ISO regulations
  • Performs additional tasks as assigned by the Technical Support Manager
  • Fluent written English and French
  • 0-1 year of experience
112

Administrative Support Resume Examples & Samples

  • Business Administration degree
  • Good knowledge of English and Arabic
  • Proven experience as an Administrative assistant or Office admin assistant
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Attention to detail and problem solving skills
  • Strong organizational skills with the ability to multi-task
  • Additional qualification as an Administrative assistant or Secretary will be a plus
113

Administrative Support, Retail Trading Resume Examples & Samples

  • Review data submitted and complete post execution as required
  • Balancing Trader and Broker Inventories
  • Keypunching and bulk uploads
  • Uploading Pershing trades and balancing
  • Assisting traders, brokers and assistants as required
  • Cross training with team members for vacation coverage
  • Adhoc administrative duties and projects, as required
  • Minimum 2-3 years administrative experience, preferably in the financial services industry
  • Attention to detail and the ability to work very well under pressure
  • Strong organization, prioritization, and multi-tasking skills
  • Excellent communication skills complemented by similar interpersonal and relationship building skills
  • Very good data entry skills, plus the ability to problem solve and think outside the box
  • Intermediate MS office skills (Work, Excel, and Outlook)
  • Experience with Dataphile is an asset
114

Administrative Support Resume Examples & Samples

  • Maintain accurate and effective communications with necessary parties
  • Ensure the accuracy of performed duties through internal audit processes
  • Understand and effectively utilize department systems and/or programs
  • Provide support to the team through assigned projects and day-to-day activities
  • Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness
  • Maintain and update various databases, spreadsheets and reports while meeting deadlines; audit for errors
  • Build and maintain working relationships with all levels of the organization, as necessary, to complete assigned tasks
  • Participate in and actively support all plant initiatives
  • Define, organize and prioritize tasks with minimal supervision
  • Complete routine paperwork as required
  • Protect confidential and sensitive information
  • Possess a high school diploma or GED
  • Self-motivated and self-directed
  • Strong oral and written communication skills
  • Strong attention to detail, with a high degree of accuracy and precision
  • Effective interpersonal and phone skills that demonstrate poise, tact and diplomacy
  • Ability to meet deadlines with limited supervision
  • Functional knowledge and use of Microsoft Office
  • Flexible to work any shift as needed
  • Ability to maintain confidential and sensitive information
  • Position level determined by plant size and operational complexity
  • Administrative experience in an office or professional environment
  • Experience in union environment
  • Previous food manufacturing experience
115

Senior Administrative Support Resume Examples & Samples

  • Calendaring
  • Arrange travel, itineraries, meetings & calendars. Obtains Visa’s, letter of invitation etc
  • Expenses - submit claims for reimbursement of Travel & Expense claims within 2 days of final submission of travel submission
  • Mailing/shipping
  • Meeting/Conference room coordination
  • Submitting requests to IT and HR as needed for support related issues
  • Develop calendar of other social functions that enhance employee engagement, morale and build the camaraderie of the finance organization
  • P Card Purchases for teams as needed
  • Manage special projects and activities as assigned, including many that are proprietary and confidential in nature. Fast pace, demanding heavy workload, with changing priorities, demanding clients are part of the environment. Work is usually of a critical, time-sensitive or confidential nature
  • Maintain and facilitate Finance space requirements and office moves
  • Maintain accurate Finance sharepoint site
  • Accurate Finance Org Charts on the Finance SharePoint site
  • 3+ years’ experience in an administrative support role
  • Calendar management skills, including the coordination of complex and multiple participant executive meetings
  • Strong command of MS Office applications including Word, Excel, Outlook, and PowerPoint
  • Coordination with company travel support team to facilitate travel
  • Ability to juggle multiple projects with superb accuracy
  • Outstanding social and communication skills
116

Administrative Support Assistant Resume Examples & Samples

  • High school diploma or equivalent and 1 year of recent (within 3 years) professional experience providing administrative support
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments
  • Competent computer skills with fluency in using standard office software packages, such as Word/Excel and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email
117

Construction & Finance Administrative Support Resume Examples & Samples

  • Associates Degree or 5 years’ experience in similar position
  • 5 + Years of experience
  • Excellent computer skills and proficient in Word, Excel, Outlook, etc
  • Knowledge of estimating software (preferably HCSS)
  • Must pass a drug screen and criminal background check
  • Ability to do basic math
  • Able to work independently with attention to detail
  • Able to follow direction and work effectively in a team environment
  • Able to create (and work effectively in) a team environment
  • Able to respond to stressful situations and customers in a professional, courteous manner
  • Able to read maps
  • Ability to effectively prioritize assignments to meet long-term and short-term deadlines
  • Able to write reports, document findings, and procedures, and to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
  • Able to work various times during day, night or weekend hours, at various locations
118

IT Administrative Support Resume Examples & Samples

  • Be dependable, self-motivated, and possess excellent customer service skills
  • Possess well-developed organization, communication, and prioritization skills
  • Be confident and secure in their abilities and decision-making skills in an ever-changing environment
  • Interacting with global IT teams and remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
  • Integrating, communicating, and coordinating among teams
  • Creating correspondence, memos and documents, presentations and spreadsheets
  • Planning, scheduling, preparing, and providing support and coordination for meetings, interviews, and other events for a global team
  • Providing backup and support coverage to global IT team and administrative team members as needed
  • A minimum of 10 years of administrative support experience
  • Experience with managing and scheduling meetings from multiple calendars in multiple time zones
  • Experience working in a global environment
119

Administrative Support Resume Examples & Samples

  • Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail
  • Must be able to multi-task and prioritize
  • Previous administrative support experience beneficial
120

Hot-administrative Support Resume Examples & Samples

  • Provides administrative support to a department or individual
  • Strong communication skills and organizational skills are essential
  • Familiarity with MS Office required
  • Must have U.S. Citizenship or be a Green Card Holder
121

Administrative Support Resume Examples & Samples

  • Arranging sponsor meetings, documenting customer responses, and updating NLL Publication records
  • Design and produce management reports
  • Maintain CRP database
  • Coordinate data calls and semi-annual program activities
  • Attend meetings and conferences and take minutes
  • Perform other admin tasks as requested by the PM
  • HS education and 4+ years of administrative experience
  • Proficiency with Microsoft office
  • Working knowledge of operation office equipment
122

Administrative Support A-burns Harbor Resume Examples & Samples

  • Assist with handling of freight claims
  • Scheduling shipments
  • Invoice maintenance
123

Administrative Support Assistant Resume Examples & Samples

  • Provides administrative support services to the Assistant Directors for Public Services and Public Services Operations Managers and manages, coordinates, and implements the administrative functions associated with the daily operations of the Office of the Assistant Directors as well as other managers across the library system
  • Processes credit card purchases for supplies and office equipment requests from Neighborhood Library and Department managers. Coordinates the Central Office Supply in the ordering process for the Assistant Directors ensuring budget, inventory tracking, distribution and delivery of supplies to neighborhood libraries and departments. Assists with all distribution of materials for the Assistant Directors
  • Places orders and receives in PASS system for Office of Public Services and other related locations, as these software application skills are critical for maintaining financial integrity
  • Displays organizational skills by managing the multiple functions of the position and the changing demands of the Office
  • Receives visitors and directs telephone and online queries regarding the full scope of Library services and programs; also provide additional telephone coverage for the Office of the Director, as scheduled
  • Establishes and maintains a correspondence tracking system to ensure that deadlines are met and follows up to ensure that actions are completed within established time frames. Drafts outgoing correspondence ensuring clarity, consistency, completeness, and compliance to organizational policies and procedures; convey policies and procedures to both external and internal customers
  • Generates documents in support of the varied requests of staff. Uses several types of software, such as spreadsheets, database, word processing, and PowerPoint to generate specific working documents, forms, charts, and graphs and presentations. Selects an appropriate system, applications, and format for producing program support materials to meet specific requirements. Maintains and controls a wide variety of files including receipt, review of contents, developing files, filing, purging and releasing of files
  • A minimum of three (3) years’ experience in an office setting as an administrative or clerical assistant
  • Candidates must have at least one (1) year of experience in a direct customer service environment
  • Basic proficiency in all Microsoft Office applications is required; intermediate MS Office proficiency as well as experience with Google Docs highly desired
  • Knowledge of grammar, spelling, punctuation, and required formats in order to properly prepare effective written communications; to review and edit correspondence; and to draft responses, introductions, and other communications
  • Skill in conducting basic research for special assignments
  • Knowledge of and analytical ability to identify and resolve issues or problems of a procedural or factual nature
  • Ability to communicate both orally and in writing in order to convey policies, guidelines and procedures to both internal and external customers
  • Ability to communicate with tact and diplomacy to individuals at all levels
  • Skill in problem solving
124

Administrative Support Resume Examples & Samples

  • Administrative support of the team/business unit, coordination and administration of the processes and the communication with the internal/external clients
  • Good knowledge of English and Czech
  • Ability to work as Administrative Support
  • No additional expertise needed
125

Seasonal Administrative Support Titlevest Resume Examples & Samples

  • Must be available to work 10:00AM to 6:00PM
  • Must be proficient in Microsoft Excel and Windows
  • Incumbents generally have 1-2 years of experience in an office environment
126

Manager Administrative Support Resume Examples & Samples

  • Interview and hire administrative support team personnel; Ensure all company required documents/paperwork are completed for each new hire
  • Determine training needs of the administrative team and select the most appropriate training methods. May be required to train administrative support staff as needed in both procedural and PC related tasks
  • Assign workload of all administrative associates and monitor as needed
  • Ensure activities are performed on a timely basis
  • Provide coaching and feedback and development to all Administrative Associates as well as Administrative Team Leaders
  • May participate in performance development reviews of subordinates
  • Five to eight years office experience and at least 3 years office management experience. (Recommend at least 6 years experience with KONE)
  • Previous experience in a leadership role
  • Interpersonal skills necessary to interact effectively with customers and other KONE personnel
  • Ability to determine training needs and design or utilize training tools
  • Ability to train employees and/or coordinate training of branch office personnel
  • Ability to manage administrative team including performing such tasks as interviewing job candidates, completing performance reviews, and maintaining personnel records
  • Strong computer skills and a working knowledge of Microsoft Office products
  • Working knowledge of service operations and/or business development
  • Write business letters and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style
  • Speak to customer and all levels of KONE employees with poise, voice control and confidence using correct English and a well-modulated voice
  • Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form
127

Administrative Support Senior Clerk Resume Examples & Samples

  • Processing customer correspondence
  • Preparing letters and document requests
  • Data entry, completing work requests to support customer service requests
  • Processing request in eTRACs and update instances in CAMs
128

Senior Administrative Support Resume Examples & Samples

  • Perform clerical/secretarial duties for the Maintenance Manager and other Maintenance Staff members
  • Assist the Maintenance department staff and other departments in the plant when assigned by the Maintenance Manager
  • Perform the duties of the Buyer, Storekeeper or Security Officer during absences and assist as requested when assigned by the Maintenance Manager
  • Helps maintain the CMMS (Computer Maintenance Management Software) system used in the plant
  • Maintain the contractor labor system on the CMMS database, inputting all timesheets, verifying invoices to Contractor Cost Report, maintain log of blanket purchase orders and assigning new release numbers as needed and writing purchase orders to cover contractor labor as invoices are received
  • Maintain attendance sheets, safety, and meeting notes records
  • Maintain overtime and callout response records. Keep up the callout response program
  • Produce needed work order reports using the Query system on the TabWare system
  • Gather the necessary information and produce the monthly report of Maintenance Department activities. Calculate and report Maintenance KPIs such as schedule effectiveness, overtime percent, work order priority, distribution and backlog as part of work order activity
  • Maintain physical equipment history files
  • Maintain the library of equipment manuals, drawings, vendor catalogs, project stick files and all other pertinent information
  • Maintain and organize turnaround files
  • Compile turnaround procedures manual in coordination with the Maintenance Planning department
  • Maintain the records for the Parts Pool to include: status of equipment, i.e. where loaned, what is reserved for use, by whom and all meeting correspondence
  • Performs other duties as may be assigned by authorized Management
129

Administrative Support Resume Examples & Samples

  • Interpret and implement complex pricing programs into an AS400 mainframe system
  • Handle large volumes of time sensitive data entry projects
  • Perform root cause analysis and repair of rating and/or pricing discrepancies
  • Establish new account codes and assign to the proper pricing application
  • Contract management and document preparation
  • Effective verbal, interpersonal and written communication skills for handling phone inquiries, composing correspondence, dealing with customers and assisting management
  • Experience in the transportation industry including night billing procedures
  • Experience with AS400
130

Administrative Support Assistant Resume Examples & Samples

  • Experience working independently on assigned projects and to be able to set priorities and be accountable for work results
  • Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers and the general public
  • Experience with providing administrative support in procurement office or comparable setting
  • Experience addressing issues in a fast pace administrative work environment and ability to apply solutions to resolve issues
  • General understanding of procurement office functions and related purchasing principles
  • Ability to provide lead work direction of Student Assistant(s) includes training and guidance on procurement office policies and procedures
  • Ability to understand and interpret applicable laws, regulations, ensuring that the department will maintain compliance with the policies of the University, CSU State and Federal government standards, laws, regulations and directives
  • Possessing strong communication skills, both verbally and in writing
  • Strong interpersonal skills to interact and communicate professionally and effectively with all levels of staff and external constituents, both verbally and in writing
  • Experience working in a high paced procurement department in higher education
  • Experience utilizing insurance database for storing, retrieving and tracking insurance documentation
  • Ability to apply independent judgment, discretion, and initiative, to address difficult problems with creative solutions
  • Experience with the campus Common Financial System (CFS)
  • Experience with procurement department functions and related policies and procedures
131

Administrative Support Assistant Resume Examples & Samples

  • Experience working in an office setting
  • Thorough knowledge of office methods, procedures, and practices, including the use and maintenance of copiers, scanners, printers and other office machinery
  • Fluent in using standard office software packages, including Microsoft Office as well as the ability to learn new software packages
  • Thorough knowledge of English grammar, punctuation, and spelling
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
  • Effective interpersonal skills
  • Demonstrated competence in effectively presenting standard information in writing
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
  • Experience working in a university setting performing administrative support
132

Administrative Support / Word Processor Resume Examples & Samples

  • Compile inputs and assist in preparing program documentation such as plans, briefings, schedules, reports, correspondence, contracts/contract modifications, technical instruction procedures and/or related material
  • Assist in the maintenance of master files/schedules related to program history, execution, and status for the life of the program (inception to disposal)
  • Assist in the maintenance of general program reports, spreadsheets, and databases to support program objectives
  • Coordinate the preparation, scheduling, and execution of program meetings and prepare meeting minutes
  • Perform all other position related duties as assigned or requested
  • Finance and or financial tracking experience
133

GSS Operations Administrative Support Resume Examples & Samples

  • Create Project page(s) for associated Engagement, in accordance with current process
  • Subject to information provided, create tasks and assignments and complete Project budget
  • Assign Project number and update Project records, where required assign nominated resources to the projects
  • Advise country of completed delivery engagement setup
  • Proven ability to interact effectively with a wide range of sales, services and administration professionals
  • Experience in use of IT systems
  • Experience in use of procedures and controls
  • Educated to Further Education level or Equivalent
  • Two years administration experience
  • Experience in using Excel spreadsheets
  • Business English mandatory
  • Ability to learn the business process in a short period of time
  • Knowledge of Professional Services and/or Customer Support environment
  • Knowledge of additional European language desirable
134

Administrative Support Assistant Resume Examples & Samples

  • Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
  • Receive and respond to correspondence regarding scheduling and confirming calendar events (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
  • Receive telephone calls regarding scheduling and confirming calendar events. Resolve routine and non-routine administrative problems and answer inquiries regarding calendar events
  • Maintain the calendar events in the computer system for an attorney team and perform other duties related to maintaining, scheduling and rescheduling attorney schedules
135

Executive Administrative Support V Resume Examples & Samples

  • Uses extensive knowledge of the Executive's priorities and business practices to proactively respond to daily issues/requests as authorized
  • Maintains individual calendars (electronic) and with little Executive input schedules/re-schedules appointments and meetings, using knowledge and judgment of the Executives priorities and business practices/procedures
  • Routinely, executes special research or continuous research and data analysis tasks and prepares reports/recommendations
  • Types and composes letters and memos, reports and presentation material using appropriate software
  • Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department
  • Makes travel arrangements, via the Corporate Travel department
  • May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves
  • Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work
  • Has comprehensive understanding of a range of processes, procedures, systems and concepts within own discipline
  • Demonstrates tact and diplomacy to exchange ideas and information in a concise and logical way
136

Administrative Support Assistant Resume Examples & Samples

  • Experience providing clerical and/or administrative support duties in an office environment
  • Experience performing receptionist duties
  • Ability to provide excellent customer service in a diverse environment
  • Strong verbal and written communication skills to provide information clearly and concisely via phone, email and in-person
  • Fluent in using standard office software packages (i.e. Microsoft Office Suite)
  • Ability to use Adobe Acrobat
  • Strong organization skills to maintain files, documents, information routing systems, etc
  • Knowledge of on campus data systems, including SacVault (COGNOS), CMS (Human Resources, Student Administration, and Financial Systems, VPD (Stockless supply), TRS (Travel Expense Claims), ASTRA
  • Knowledge of undergraduate, credential, and graduate/professional programs within the College of Education and other campus units
137

Administrative Support Assistant Resume Examples & Samples

  • Experience performing clerical or administrative support duties in an office environment
  • Demonstrated ability to provide excellent customer service in a busy environment
  • Effective verbal and written communication skills to provide information clearly and concisely via phone, email, and in-person
  • Effective interpersonal skills with an ability to maintain good working relationships in a diverse environment
  • Fluency in using standard office software packages (e.g. Microsoft Office Suite) and internet
  • Good organizational and detailed-oriented skills
  • Knowledge of University system software such as CMS PeopleSoft, ASTRA, Sac Vault, Saclink
  • General working knowledge of applicable University infrastructure, policies and procedures
138

Administrative Support Assistant Resume Examples & Samples

  • Proficiency in standard office procedures and practices
  • Ability to understand and operate in a variety of organizational structures
  • Thorough knowledge of English grammar, spelling, and punctuation
  • Effective written and verbal communication skills with the ability to convey information clearly and concisely
  • Fluency in using standard office software packages (e.g. Microsoft Word, Excel, Outlook, Publisher), Internet Explorer, and the ability to use other programs (e.g. Mozilla and Adobe Acrobat)
  • Organizational, multi-tasking, and prioritization skills to monitor projects and work under multiple deadlines
  • Ability to schedule meetings and maintain calendars
  • Ability to take direction from several individuals
  • Experience using Microsoft Publisher, Visio and/or PowerPoint
139

Administrative Support Resume Examples & Samples

  • Manage monthly service contract renewal list in Sales Force
  • Upload leads in Sales Force
  • Create new Contract Renewal Proposals, as necessary
  • Customer Master Maintenance – identify changes needed and enter into Casewise system
  • Preventative Maintenance Agreement maintenance – identify needed changes and submit to Central Contract Administration via PMA modification process
140

Administrative Support / Office Manager Resume Examples & Samples

  • 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major OR a minimum of 2 years relevant work experience, required
  • Use standard software applications such as MS Office, expense reporting system, travel management system, SFAWeb|CI/TY, MRDW, etc
  • Act decisively to recover from mistakes. Know how to develop/propose/initiate solutions and when to involve a leader
  • Act independently to improve and increase skills and knowledge
  • Express oneself clearly, concisely and effectively through written and verbal communications
  • Assist sales team (e.g. entering leads in SFAWeb|CI/TY, collecting competitor information, etc.) as needed
  • Provide support to merchandising and/or reporting teams as needed
  • Approach opportunities with a positive, open-mind
  • Display creativity and innovation to identify opportunities to improve departmental processes and programs that will enhance team productivity and/or business results
  • Gain the confidence and trust of others through consistent demonstration of authenticity and ethical standards
  • Reconcile departmental expense accounts, identify discrepancies, and prepare variance to budget summary, as needed
  • Maintain confidentiality of proprietary materials and information
  • Perform special projects and other duties as assigned
141

Administrative Support Resume Examples & Samples

  • Minimum 5 years' clerical experience
  • Good customer service
  • Phone etiquette skills
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
142

Administrative Support Assistant Resume Examples & Samples

  • Perform a variety of moderate to complex clerical assignments in support of day-to-day operations. Serve as the first point of information relating to CACSS matters. Handle incoming calls and visitors; addresses questions and takes required action. Receive, screen and distribute all incoming mail. Assist with data entry of program information
  • Compose correspondence, reports, and other documents as requested. Establish and maintain a complex system of files for both physical and electronic materials
  • Provide clerical support to the staff including, but not limited to, coordination of publication production, special event coordination, and mass mailings
  • Identify and order supplies, materials, equipment, and services needed for the office; maintains inventory of office supplies and equipment; organizes supplies for storage and/or distribution
143

Program Management Administrative Support Resume Examples & Samples

  • Six years of experience working in a Government environment as either a Government or Contractor employee providing administrative contract or logistical management support with at least two years of experience in Afghanistan or Iraq
  • At least two years of experience in either Iraq or Afghanistan
  • Education - Associate's degree OR four years relevant management experience
  • Clearance Required - TS/SCI
  • Education - Associate's Degree
144

Administrative Support Senior Resume Examples & Samples

  • Recent successful administrative support experience in a large organization
  • Experience in data management role or in a data-intensive work environment
  • Experience working in a busy office production environment
  • Excellent customer service, problem solving, and time management skills
  • Ability to multi-task as well as work and collaborate in a dynamic and challenging team environment
  • Flexible and have the ability to learn in a fast-paced, dynamic environment and to adjust to changing situations and procedures
  • Additional experience with Microsoft applications, such as SharePoint, Access, Project, and advanced Excel knowledge including Excel Pivot tables are desired
  • Attention to details required to support finance and expense reporting & reconciliation where errors would have adverse impact contract financials and audit findings
145

Administrative Support Resume Examples & Samples

  • Minimum 6 months experience working in a front office environment
  • U.S. Citizen or permanent resident (Green Card) status
  • Ability to read, write, and speak the English language at a level that allows for the comprehension of detailed instructions and the legible completion of paperwork
  • Excellent verbal communication and interpersonal skills
  • Ability to organize, multitask and prioritize work in busy environment
  • Ability to work accurately and independently with close attention to detail
  • Good computer and word processing skills. Must have a working knowledge of Windows Operating System and Microsoft Office
  • Willingness to perform a variety of tasks thoroughly and efficiently
  • Working knowledge of a multi-line phone system
146

Administrative Support Assistant Resume Examples & Samples

  • 5 years of executive assistant experience
  • Ability to provide quick turnaround of unanticipated requests
  • Ability to prioritize and organize workflow to ensure effectiveness and efficiency
  • Highly proficient computer skills (advanced or higher) needed with Windows, MS Word, Excel, PowerPoint
  • Excellent verbal and written communication skills with a high degree of accuracy and attention to detail needed
  • Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management needed
147

Tour Department Administrative Support Resume Examples & Samples

  • Produce invoices and assist with venue collections
  • Coordinate various tour department meetings
  • Assist tour department with venue collections as needed
  • Maintain sample room inventory and ship samples as required
  • Send out samples for multiple departments
  • Possess at least one year of executive assistant experience, office management or have administrative support background
  • Ability to analytically review reports, states, invoices and properly process
  • Ability to multitask under high-pressure situations
  • Ability to complete tasks on time within a deadline driven environment
  • Must be dependable and reliable with a proven track record of excellent attendance
  • Ability to interact professionally with vendors, clients and guests
  • Music industry experience a plus
148

Administrative Support Resume Examples & Samples

  • Enrolled in Business Degree/Diploma program
  • Interest/experience in business, accounting and/or human resources
  • Proficiency in PC Skills (MS Word, Excel, PowerPoint, Email/Calendar
  • Excellent time management skills & organizational skills
  • Experience in manufacturing considered an asset
149

Administrative Support System Oa Resume Examples & Samples

  • 465623600
  • 6Q-ART-1926014-854544-DMS
  • The incumbent may be required to fly in military or commercial aircraft to perform temporary duty (TDY) assignments
  • Knowledge of basic rules of grammar, spelling, capitalization, and punctuation and of standard abbreviations. Knowledge of reserve programs and skill in scheduling for requirements
  • Knowledge of format and clerical procedures to arrange a variety of material from different sources. Knowledge of processes used in the ordering and distribution of forms
  • Skill in integrating a variety of types of software to generate products for a single purpose. Knowledge of administrative and personnel practices. Knowledge of civilian time keeping program, procedures and instructions
  • Skill in assessing personnel resource requirements
  • Knowledge of personnel documentation and reporting procedures. Ability to communicate effectively orally and in writing, using tact and courtesy
  • Ability to analyze data/products. Ability to plan , organize and direct the functions and staff of an organization; communicate effectively with diverse groups of individuals, both orally and in writing
  • . Knowledge of analytical and investigative techniques to measure the effectiveness, efficiency. and productivity
  • Knowledge of management principles within both the civilian and military personnel systems, and the ability to integrate the civilian and military personnel aspects in order to successfully accomplish the organization's mission
  • Knowledge of administrative processes and procedures. Knowledge of safety, security, personnel management, and EEO regulations, practices, and procedures
  • Knowledge of training goals and objectives to assist in the management and implementation of training goals for the CSS personnel
  • Must be able to obtain and maintain appropriate security clearance
  • Additional Required Documents (see Required Documents section below)
  • Online Application (Questionnaire)
  • Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position
150

Administrative Support Resume Examples & Samples

  • 1 or more years of project management support experience
  • Flexible to work outside of Brussels
  • Fluent in Dutch. French and English are a nice to have
  • Very good knowledge of Word, Excel, PowerPoint, Outlook, SharePoint
  • Ability to work autonomously, accurately and to establish priorities
  • Pro-active, showing initiative, sense of responsibility
  • Experience in a large company (with centralized processes & tools) is an asset
151

Administrative Support Technician Oa D Resume Examples & Samples

  • Resume: Describing prior/current work experience (MONTH and YEAR of experience is required) which reflects the Specialized experience requirements of the advertised position
  • SF 181: Race and National Origin Identification
  • Current AF Form 422 (Physical Profile Serial Report) dated within 18 months or Current Individual Medical Readiness (IMR) dated within 6 months: (Go to https://imr.afms.mil/imr/MyIMR.aspx. Click on the printer icon, select the Adobe PDF printer and click print. Save the document and submit it with your application. The date will populate on the bottom of the page when you print to PDF.)
152

Administrative Support Assistant Resume Examples & Samples

  • 465811200
  • KNOWLEDGE OF CORRESPONDENCE
  • KNOWLEDGE OF ADMINISTRATIVE SUPPORT
  • KNOWLEDGE OF CIVILIAN PERSONNEL
  • SKILL IN OFFICE AUTOMATION
  • ABILITY TO UTILIZE TRAVEL PROGRAMS
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process
153

Administrative Support Assistant Resume Examples & Samples

  • 465819800
  • Occasional travel may be required for training and/or other work related duties
  • Click ‘' to create an account or log in to your existing USAJOBS account
  • Follow the prompts to complete the assessment questionnaire and upload required documents
  • Applications must be received by the closing date of the announcement to receive consideration
  • Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account
  • Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf
  • You are limited to selecting 10 locations
  • Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission
  • Veterans , i.e. (VEOA, VRA, and 30% or more disabled)
  • Career Transition Assistance Program (CTAP )
  • Interagency Transition Assistance Program (ICTAP)
  • Schedule A Appointments for the Disabled
  • Resume - You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number
  • Indian Preference Applicants - If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: http://www.bia.gov/cs/groups/xois/documents/document/idc1-029504.pdf. When an Indian Preference candidate possesses Veteran's preference the rules regarding Veterans' preference apply under ESEP and the applicant must provide documentation in order to receive preference
  • Veteran's Preference – If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veteran's Preference, submit a SF-15 Application (http://www.opm.gov/forms/pdf_fill/SF15.pdf) along with the appropriate supporting documentation. For additional information regarding Veteran's Preference visit: www.fedshirevets.gov
154

Administrative Support Technician Office Automation Resume Examples & Samples

  • 465781200
  • 5D-ART-1927063-851522-SJK
  • Knowledge of military personnel and administrative policies, procedures, rules, guidelines, publications, etc
  • Knowledge of mission and unit. Knowledge of automated systems to update and retrieve information
  • Knowledge of filing systems. Knowledge of basic rules of grammar, spelling, capitalization, and punctuation, and standard abbreviations
  • Knowledge of official orders preparation, publications, and procedures. Knowledge of support organization functions such as food service, billeting, mortuary affairs, Morale Welfare and Recreation, supply, budget and weapons and ammunition control
  • Knowledge of and ability to use office automation hardware, software, and peripherals. Skill of a qualified typist. Ability to analyze products to determine adequacy of program or deficiencies thereof
  • Skill of a qualified typist
  • Performs other related duties as assigned
  • The incumbent is required to meet and maintain Air Force Reserve requirements. Work schedule will be aligned to allow incumbent to fully participate in UTAs. The incumbent's regular assignments are ART duties; however, the incumbent may be assigned some non-ART duties, generally not to exceed 30 percent of total responsibilities
  • May be required to fly in commercial and military aircraft to perform temporary/permanent duty assignments
  • If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent". It is your responsibility to check the status and timestamp of all documents you submit as part of your application
  • Candidates are encouraged to provide a copy of their military experience and training with their resume in order to expedite recruitment efforts. Visit the “Verification of Military Experience and Training Web Site” to obtain this information, click here
  • Additional Required Documents (see Required Documents section below)
  • Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position
155

Administrative Support Resume Examples & Samples

  • Provide support to team in assigned projects and day to day activities
  • Back-up and assist with other administrative jobs as required for department effectiveness
  • Participate and actively support all plant initiatives
  • Strong attention to detail, with high degree of accuracy and precision
  • Effective interpersonal and phone skills; poise, tact and diplomacy
  • Functional knowledge and use of Microsoft products including: Word, Excel, PowerPoint and Outlook
  • Prior administrative experience in an office or professional environment
156

Administrative Support Analyst Resume Examples & Samples

  • Responsible for calendar management and domestic and international travel coordination
  • Creates complete expense reports and sales proposals and reports
  • Plans & Coordinates off- site meetings
  • Coordinates new employee on-boarding and employee exiting processes
  • Responsible for maintaining an orderly and efficient operation of front office
  • Provides daily assistance to reporting manager
  • Ensures projects and tasks are proactively being managed according to the organizations’ priorities
  • May lead/ administer projects and programs
  • Strong organizational & prioritization skills
  • Ability to work in a team environment and perform duties with accuracy, quality, and integrity
  • Detail-oriented, creative and proactive with a strong sense of urgency
  • Experience in a multi-national organization
  • Experience supporting upper level management
157

Administrative Support Assistant Resume Examples & Samples

  • Build and maintain international student files in Peoplesoft
  • Perform word processing and accurate data entry, processing documents in Peoplesoft in preparation to send to Imaging
  • Respond to inquiries (in person, email and phone)
  • Order supplies and maintain office financial records
  • Assist with coordination of new student orientation and other programs
  • Mail correspondence to prospective international students
  • Maintain an information list- serve for current international students
158

Administrative Support Resume Examples & Samples

  • Minimum 2 years of administrative experience, preferably in a sales environment
  • Experience performing various business tasks including: answering phones/monitoring voicemail, typing dictated or written documents, photocopying/filing/faxing, handling mail, monitoring email, scheduling meetings, maintaining customer account information
  • Knowledgeable with Internet, corporate email/calendar software, and Microsoft Word & Excel
159

Administrative Support Assistant Resume Examples & Samples

  • Experience performing reception, clerical or administrative support duties in an office environment
  • Effective verbal and written communication skills to convey information clearly via telephone, email and in-person
  • Ability to provide excellent customer service to diverse groups and individuals
  • Fluency in using standard office software packages (e.g. Microsoft Office Suite)
  • Ability to use Adobe Acrobat Pro
  • Organizational skills (e.g. maintain files, documents, other information routing systems)
  • Ability to work effectively in a busy environment with frequent interruptions
  • Knowledge of College of Education programs and other campus units
  • Familiarity with using databases or recordkeeping systems
160

Administrative Support Resume Examples & Samples

  • Work as part of a highly collaborative, high-performing team to support the VP’s office
  • Exercise good judgment and act with a sense of urgency while maintaining a calm, professional demeanor
  • Maintain a high degree of confidentiality and exercise discretion
  • Able to anticipate and prioritize executive-level needs
  • Exhibit flexibility and a willingness to learn
  • Able to work outside standard business hours, including some weekends as business needs arise
  • Proficient in Microsoft Word, Outlook, Excel, and PowerPoint
  • Strong written and verbal communication skills, including ability to build relationships and leverage influencing skills to achieve objectives
  • Relationship management and negotiation skills are necessary to navigate throughout the organization
  • Coordinate activities across multiple business groups, additional duties may entail program and project management support
  • Flexible to travel between DC and Reston offices
161

Administrative Support Resume Examples & Samples

  • Correspond with customers via phone, fax, and email
  • Enter and update records in the SharePoint system
  • Receive and review documents to determine where to send
  • Pull and make copies of specific documents at the request of customers and internal employees
  • Special projects when needed
  • Experience with MS Excel
  • Excellent written, oral and interpersonal communications skills
  • Bachelor’s degree in a relevant field preferred
  • PeopleSoft experience a plus!
162

PMO Administrative Support Resume Examples & Samples

  • 1) Easy to work with; Positive attitude
  • 2) Knowledge of desktop tools
  • 3) Attention to detail
  • 4) Can-do attitude; want to learn new technologies/processes
  • 5) Take charge; complete tasks with little guidance
163

Administrative Support Assistant Resume Examples & Samples

  • Experience to be proficient in performing most or all work assignments
  • Experience with front desk/receptionist responsibilities
  • General working knowledge of applicable university infrastructure, policies, and procedures
  • Thorough knowledge of office methods, procedures, and practices
  • Fluency in using standard office software packages
  • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills
164

Administrative Support Temp-to-hire Resume Examples & Samples

  • Prior experience working in an office environment
  • Computer skills in Microsoft Office (Excel & Outlook)
  • Strong customer service
  • Able to multi-task and handle interruptions
165

Administrative Support Resume Examples & Samples

  • Requires a positive attitude, strong work ethic, and a willingness to do what it takes to achieve the required results
  • One year of administrative assistant experience preferred
  • Must be proficient in Microsoft Office tools
  • Must be able to read, write and clearly speak English
  • Must have a high school diploma or equivalency, college degree preferred
  • Must be able to demonstrate detail orientation in all work assignments
  • Must be able to multi-task and demonstrate strong organization skills
166

Administrative Support Resume Examples & Samples

  • Provide day-to-day administrative support (filing, copying, answering incoming calls, assisting with mailings, etc.) to senior level staff at customer site
  • Assist with weekly, monthly, quarterly excel reports
  • Minimum of two (2) years of demonstrated experience
  • A favorable credit check for all cleared positions
  • Successfully passing a background investigation
167

Administrative Support AST Resume Examples & Samples

  • Computer skills in MS Office, Excel, PowerPoint, Word, Access, and Outlook
  • Human relations skills
  • Decision-making skills
  • Ability to be detail-oriented/accurate with work assignments
  • Ability to manage stress
  • Ability to maintain effective working relationships with employees, co-workers, departmental staff members, UF staff members, and students
  • Strong human relations abilities
168

Clerical / Administrative Support Resume Examples & Samples

  • Processing inbound and outbound paperwork
  • Must have strong Computer skills, especially in Excel
  • Bills of lading
169

Administrative Support Resume Examples & Samples

  • Minimum two years administrative experience required
  • Minimum two years data entry experience required
  • Advanced proficiency with computer software applications including Microsoft Word, Excel and Outlook
170

Administrative Support Resume Examples & Samples

  • Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
  • Proofread and edit documents for grammar, spelling, punctuation and format
  • Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
  • Complete word processing as needed, including letters, memos, reports and labels
  • Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
  • Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
  • Proficiency with MS Office including Word and Outlook
  • Associate degree preferred
171

Administrative Support Assistant Resume Examples & Samples

  • Experienced in word processing
  • Experience with spreadsheet applications
  • Knowledge of University/College of Medicine rules and regulations
172

Administrative Support Assistant Resume Examples & Samples

  • Approve/deny requests and process payment changes and approved extensions
  • Assist staff and other business units, to include Personal Finance Management, with member related research requests; such as, information on member accounts, payment history, etc
  • Collect and distribute reports, correspondence, on-line messages and faxes
  • Complete and mail collection letters to members
  • Maintain basic office equipment and coordinate servicing
  • Monitor, field and direct phone calls; document as required
  • Order supplies/services and reconcile invoices
  • Prepare and distribute member's authorized virtual check
  • Prepare and process member payments by phone or electronic funds transfer
  • Process insurance policies, renewals and cancellations
  • Process member accounts for charge-off; may transfer funds and/or close accounts
  • Proofread and edit content for standardization to ensure clarity and accuracy
  • Research, review and decision proposals from commercial debt management companies
  • Review lien notices and verify collateral information
  • Update and maintain manuals, instructions and other documents
  • Verify, research and update members' contact information
  • File, fax and copy documents
  • Basic copywriting, editing, and proofreading skills
  • Basic data gathering and research skills
  • Basic member/customer service skills
  • Basic skill exercising initiative and using good judgment to make sound decisions
  • Effective listening and telephone skills
  • Exposure to composing correspondence that adheres to grammar and Navy Federal writing style and standards
  • Exposure to working in a high volume, fast paced environment
  • Familiarity with Navy Federal's functions, philosophy, operations and organizational objectives
  • Familiarity with credit & collections related federal and state fair lending/consumer protection laws & regulations
173

Administrative Support AST Resume Examples & Samples

  • Must have strong computer skills in PeopleSoft, Word, Excel, Outlook, Power Point and Adobe. The ability to create and/or maintain databases is also preferred. Bachelor's degree strongly preferred
  • The ability to plan, prioritize, organize, and coordinate work assignments with an acute attention to detail
  • A working knowledge of UF's policies and procedures
  • The ability to maintain and organize filing systems and records
  • Must possess a desire to take initiative and have the ability to work independently
  • Must possess excellent communication skills verbally and in writing
  • The ability to establish and maintain an effective working relationship with others
  • Ability to work in a rapidly changing work environment
  • Ability to prioritize/organize the workload. Ability to work on multiple assignments simultaneously
  • Ability to take initiative in solving problems
  • Ability to project a positive/professional attitude at all times
  • Commitment to excellence. Ability to use own judgment in making certain decisions and escalate to supervision as appropriate. Ability to carry out assigned tasks without supervision. Ability to handle telephone calls in a courteous and effective manner. Ability to compose routine correspondence
174

Research Administrative Support Resume Examples & Samples

  • Proven administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, independent thought, and precise attention to detail
  • Demonstrated knowledge and advanced-level skill in word processing software applications (Word), knowledge of software such as Excel and PowerPoint
  • Ability to locate and download on-line scientific material and publications
  • Ability to interpret instructions for formatting manuscripts according to various Journal directives
  • Proven experience in an academic setting working with faculty, students, and research staff
  • Strong communication skills (verbally & written) needed to interact professionally and effectively with diverse population at all levels of organization in person, over the telephone and in writing
  • Excellent attention to detail and ability to accurately enter data. Fast and accurate typing skills with knowledge of proper formats of correspondence, medical records, and technical reports
  • Ability to work independently and effectively with little supervision and to use good judgment. Ability to understand and follow written and oral instructions without repetition
  • Fluency in both English and Spanish
  • Experience in PCIS, IDX, EPIC
  • Experience in working in a Healthcare setting. Basic knowledge of research methodology and protocols; experience working in the area of Ophthalmology
  • Familiarity with the Grants and Contracts and the Human Research Protection Program processes preferred (or willingness to learn and to understand this process)
  • Knowledge of or experience in the conduct of a research study, and regulations and guidelines set forth by the National Institutes of Health for research grants
  • Knowledge of automated vision testing and contrast sensitivity
175

Administrative Support Resume Examples & Samples

  • Demonstrate ability to provide high-level administrative support to SVP – calendar, meeting and coordinating travel support
  • Experience working with senior-level leadership is preferred
  • Perform a lead role in coordinating meetings and events
  • Experience with project management; providing programmatic and logistical support, building presentations, etc
  • Strong project management and organizational skills, including the ability to develop and manage to tight deadlines
176

Administrative Support Resume Examples & Samples

  • Under minimal supervision, provides administrative support to multiple business/functional areas
  • Coordinates smaller scoped area activities and performs moderately complex administrative duties as appropriate for the department
  • May be required to possess specific functional area knowledge to understand business context and provide added support value
  • Assists in budgeting, billing, procurement and financial management
  • Responsible for preparing and/or maintaining systems, programming and operations documentation, procedures/processes and methods, including user reference manuals
  • High School Diploma or equivalent combination of education and experience
  • Five or more years of experience
  • US citizen with ability to obtain DoD security clearance
  • Strong communication skills to interact with customers, management personnel, and team members, including documentation and writing skills
  • Organizational skills to balance and prioritize work in a dynamic work environment, and persistence to follow-through on tasks in the face of obstacles
  • Ability to work as part of a multi-faceted team
177

Administrative Support Resume Examples & Samples

  • Educated to A-Level standard, preferably with relevant administrative qualifications
  • Previous administrative experience, preferably working within a Real Estate/Property environment
  • Computer literate with a sound knowledge of all Microsoft packages including Word, Excel and PowerPoint
  • Professional approach with the ability to exercise discretion in handling confidential material
  • The ability to be flexible, often working under pressure and to tight deadlines
  • Personable, friendly and a team player that is sensitive to the needs of others
  • Well-presented, mature and having a meticulous attention to detail
  • Good communication skills with the ability to build good working relationships and excellent rapport in telephone and face-to-face engagements
  • European foreign language skills would be a bonus
178

Administrative Support Resume Examples & Samples

  • Provide Certificates of Compliance for external customers
  • Provide invoice reprints and Proof of Delivery to internal and external customers upon request
  • Assist Center Point with receipt of RMAs by providing feedback to customers as needed regarding material that was damaged prior to return to Corning
  • Maintain SharePoint filing of purchase orders for the CS team
  • Follow Department SOP’s
  • Other duties as assigned by Supervisor/Manager
  • Recent graduates with 2 or 4 year degree in a related field are preferred
  • Computer savvy – including MS Excel
  • Precise and appropriate responses to customers
  • Prioritization of daily responsibilities and customer requirements
  • Adherence to departmental policies and processes
  • Feedback from Account Managers, Customers, Shared Services and Customer Service team, and AR
179

Administrative Support Resume Examples & Samples

  • Reception
  • Bachelor’s degree and at least 10 years in an administrative assistant role OR a high school diploma and 15 years in an administrative assistant role
  • Demonstrated ability to manage multiple priorities and resolve problems promptly
  • Proven ability to work independently as well as interdependently within the team
  • Proficiency with Microsoft Office
  • Strong communication skills (both verbal and written) including listening skills
  • Active in the outdoors and supportive of the hunting culture
  • Ability to work in a fast paced and changing environment
  • Located with-in 25 miles of Bozeman, Montana
180

Seasonal Administrative Support Resume Examples & Samples

  • Collecting appropriate fees and accountability for handling of money
  • Serve as liaison with the public, clients, staff and others to exchange information and explain services, rules, regulations, policies and procedures
  • Maintains and compiles fiscal and narrative records and reports. Must be able to demonstrate responsibility, dependability and good communication skills
  • Six months customer service experience
  • Six months experience in cash handling, writing receipts
  • Six months experience in using standard computer software programs for word processing, spreadsheets or databases
181

Administrative Support Resume Examples & Samples

  • Greet Clients
  • Answer switchboard and transferring calls to appropriate person
  • Organize and maintain boardroom, executive offices and kitchen
  • Book client meetings for boardroom
  • Book/Log Conference Calls
  • Arrange and ordering for client meetings, i.e. refreshments, lunches etc
  • Receive, send distribute and track mail, faxes, correspondence, courier (local/international)
  • Scan/copy/bind/shred documents
  • Maintenance of Office Equipment – Repair and Service Calls
  • Make sure Photocopier, fax, printers and coffee machine have all the supplies needed
  • Maintaining and order office supplies
  • Book of travel and accommodation, car rental, meal reservations and conferences for the Executive team and staff
  • Business card files input and maintenance (scanning, data entry for executive team)
  • Assist with organize meetings and/or special events. Arrange for catering, locations, distribution of information with respect to the event
  • Manage electronic calendars; arrange meetings, travel schedules and reservations
  • Proficient knowledge in Excel, Word, Power point, Access, Outlook
  • Excellent with faxes, scanners, printers, shredders, switchboard
  • Keyboard skills
  • Excellent phone etiquette and verbal communication skills
  • Punctual
  • Able to work with minimum supervision
  • Should be customer service driven
  • Preference for candidates with secretarial and/or certificate or equivalent experience, one year in a similar role
  • 1 year Experience with customer service principles and practices
  • Professional appearance. Business casual environment
182

Administrative Support Exec Resume Examples & Samples

  • Assist executives on routine works and administration management
  • Coordinate and schedule meetings, including meeting room reservation and set up
  • Organize department meetings and events. Take meeting minutes and follow up with meeting actions
  • Travel support, such as agenda, transportation, hotel and visa, etc
  • Assist on expense claims
  • Prepare initial business presentation slides and materials
  • Provide sales operations support
  • Assistant support to leadership team members when they travel to China
  • Ad hoc projects/assignments
  • Bachelor degree with at least 3 yrs working experience in executive assistant or executive secretary related positions
  • Willing to take responsibility and be accountable
  • Honest, diligent and good dependability
  • Good command of computer skills
183

Administrative Support Assistant Resume Examples & Samples

  • Experience providing reception and/or clerical support in an office environment
  • Experience providing customer service
  • Fluency in using standard office software packages (e.g. Microsoft Office Suite) with the ability to generate spreadsheets and manipulate data
  • Effective written and verbal communication skills to communicate effectively with a wide range of individuals including those with communication disabilities
  • Experience working in a clinical office environment
  • Experience with or knowledge of communication disorders
  • Experience in collecting and processing payments/cash handling
184

Administrative Support Resume Examples & Samples

  • 3+ years of administrative support to senior leadership in a corporate setting
  • Intermediate or greater level of Microsoft Office Suite
  • Ability to work independently and effectively in a fast-paced environment
185

Administrative Support Resume Examples & Samples

  • Support project team to develop and implement new programs and process improvements
  • Assist on project logistics (requesting samples, ordering prototypes)
  • Assist in all administrative tasks necessary for design team to facilitate projects
  • Assist to source goods and materials, obtain specifications and availability, as well as negotiate delivery dates with vendors
  • Creating new or using existing tracking and reporting tools to support the design team with project reporting
  • Assist in maintaining personal and team tasks list and email updates to design team
  • Assist in maintaining an archive of documents and correspondence
  • Design Experience and/or education Required (industrial, interiors, or architectural)
  • Basic Project Management Experience and/or education strongly preferred
  • Large Corporate Experience preferred – not required
  • Medium to Large Design Firm Experience preferred – not required
  • Proven ability to balance multiple priorities and meet deadlines
  • Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
  • Proficiency in Adobe Photoshop and InDesign
  • Familiarity with Design Related Software: SketchUp, Revit, CAD
  • Proven problem-solving and analytical skills
  • Proven organizational and follow-through skills
  • Ability to work cross-functionally and support collaborative relationships with other business partner
  • MS Office: Outlook, Word, PowerPoint and Excel
  • Adobe Design Suite – Photoshop and InDesign required
  • SketchUp – Helpful
  • Revit or CAD - Helpful
  • Some Design Experience – Helpful
  • Design Education – Required (industrial, interiors, or archtectual)
  • Some Mid/Large Corp Experience – Helpful
186

Administrative Support Resume Examples & Samples

  • High School diploma with 5-7 years of relatable administrative assistant experience providing varied support of increasing complexity
  • Highly proficient in a broad range of computer skills necessary to support an in-house legal team, including Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites, and the capacity to learn new software in a timely manner
  • Research Skills, Organizational abilities, Project Planning, Attention to Detail, and Confidentiality
  • Ability to prioritize and manage assignments/ projects from multiple stakeholders
  • Self-starter capable of working independently with proven track record of initiative and follow through
  • Team player with the ability to gain the confidence and cooperation of peers
  • Demonstrates flexibility to adjust to the ever changing needs of the position
  • Practices strategic thinking and problem solving
  • Demonstrate proficiency in interpersonal skills and the ability to interact in a highly professional manner in order to interface internally and externally with personnel from all levels of the organization
  • Knowledge of GSK Systems helpful (Workday, Expense Manager, Ascent, and Legal Edoc)
  • Ability to work with people at all levels, internal and external to the company, with adaptability to working styles
187

Administrative Support Assistant Resume Examples & Samples

  • Initiate and manage personnel activities such as writing position descriptions, PMS/recruitment requests, manage employee access and coordinate annual proficiencies/evaluations
  • Responsible for maintenance, accuracy and coordination of Quality Management (QM) personnel folders
  • Perform timekeeping clerk duties
  • Service level TMS administrator and PIV administrator
  • Utilize multiple internal data sources including VistA, PAID, Decision Support System (DSS), IFCAP,· etc. and makes adjustments as necessary or collaborates with other departments to farm data for comparison
  • Assure an effective method for data validation of workload
  • Participate in reviewing office needs, plans and goals to develop budget data and justification for review and approval
  • Tracks DSS Labor mapping to ensure SPS staff is correctly mapped for correct costing, which affects productivity and cost measures
  • Conduct data collection and analysis
  • Participate in the development of strategies for implementation of projects or policy changes
  • Additional duties as required
188

Administrative Support Assistant Resume Examples & Samples

  • Ability to communicate with people from a variety of backgrounds and educational levels
  • Skill in using computerized programs to include Microsoft office (excel. word and outlook)
  • Ability to work independently and organize work
  • Skill in record keeping duties
189

Administrative Support Assistant Resume Examples & Samples

  • Supporting BROPC-wide initiatives related to the Patient Aligned Care Team (PACT) model of care
  • Interfacing with the Veterans Integrated System Technology Architecture (VISTA) applications
  • Generating and overseeing mission documents for annual registered nurse proficiency reports and performance appraisals
  • Reviewing and researching numerous and voluminous medical reports for non-VA health care facilities, making independent determinations as to which documents are to be scanned
  • Independently preparing forms, reports and specifications requiring a wide variety of technical and medical terminology
  • Organizing and managing the office for optimal and efficient work flow, paperwork management, file systems and use of office automation
  • Supporting assigned committees or councils by completing, distributing, and posting minutes and agendas
  • Researching problems, issues or program requirements in support of the various components of the office
  • Identifying opportunities, plans and executing special projects in support of the Service
  • Preparing, tracking and completing information for purchase orders for supplies and materials
  • Serving as an alternate approver for service timekeeper
  • Knowledge of administrative and clinical health care principles
  • Ability to organize and establish work priorities and meet deadlines
  • Knowledge of personal computer programs such as MS Word, Excel, Outlook, and Power Point
190

Administrative Support Assistant Resume Examples & Samples

  • 75% or Greater
  • Business travel in various locations throughout the U.S
  • Knowledge of Administrative Support Service
  • Skill in the use of software programs
  • Ability to perform various administrative and budget projections
191

Administrative Support Assistant Resume Examples & Samples

  • Business Travel in various locations throughout the U.S
  • Knowledge of Administrative and Office Management
  • Skill in Written Communications
  • Ability to Keep abreast of current timekeeping regulations