Administrative Support Resume Samples

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GG
G Gleichner
Genesis
Gleichner
29367 Gay Spurs
New York
NY
+1 (555) 618 9760
29367 Gay Spurs
New York
NY
Phone
p +1 (555) 618 9760
Experience Experience
San Francisco, CA
Administrative Support Assistant
San Francisco, CA
Klein, Pfannerstill and Fadel
San Francisco, CA
Administrative Support Assistant
  • Work with all levels in the organization to identify, analyze and solve problems and create opportunities for continuous improvement
  • Provide support for TEPSP grant projects, including website development and revisions, multimedia development, electronic communication, and listservs
  • Provide assistance to faculty and/or staff regarding particular policy and procedures; order office supplies and/or equipment
  • Participates in the management of the Administrative Office by supplying necessary clerical support by performing all procedures/functions promptly
  • Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
  • Assisting the Subject Pool Coordinator to manage the Subject Pool
  • Collaborate with Office Manager to assist with reception, communications, events, travel and other general office duties
San Francisco, CA
Administrative Support
San Francisco, CA
Hagenes, Blanda and Jacobson
San Francisco, CA
Administrative Support
  • Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
  • 6) Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow
  • Effective management of documentation workflow
  • Perform office administration including scheduling meetings, calendar management, and sending correspondence
  • Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
  • This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
  • Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications
present
Los Angeles, CA
Administrator, Administrative Support
Los Angeles, CA
Flatley, Collins and Homenick
present
Los Angeles, CA
Administrator, Administrative Support
present
  • Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities
  • Assist leader for daily routine works and administration management
  • General manager and senior management assistance
  • Assisting the legal teams with daily routine administrative work and office management
  • Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
  • Work with management in developing various polices and regulations for the laboratory operations and access
  • Participates in the development and maintenance of improvement processes; actively participates in self and team audits and resulting process improvements
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Ashford University
Bachelor’s Degree in Accuracy
Skills Skills
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Ability to organize and perform work efficiently; strong attention to details
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment
  • Basic knowledge of Microsoft Office Suite
  • Strong attention to detail, time management and organizational skills
  • Good to excellent computer skills
  • Proven time management skills and a strong attention to detail
  • Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is
  • Excellent organizational skills and ability to multi task
  • Excellent computer skills with proficiency in Microsoft Office software
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15 Administrative Support resume templates

1

Administrator, Administrative Support Resume Examples & Samples

  • Develops and leverages relationships cross-LOBs, with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
  • Prepares standard correspondence, reports and presentations, ensuring completed material is produced in a timely manner
  • 2) Financial Analysis & Support Accountabilities (25%)
  • Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting. Monitors and analyzes project expenses to ensure they are within budget
  • Processes and tracks overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and performs budget tracking and reconciliation
  • 3) General Administration Accountabilities (20%)
  • Manages and monitors the Manager’s calendar of scheduled appointments’, or upcoming events and matters requiring immediate attention. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirement in support of smooth and efficient meeting facilitation
  • Liaises with internal business units and external vendors for all premises related matters such as office moves, and participates in the local coordination and implementation of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
  • Provides coaching and mentoring to more junior colleagues to assist them in developing capability to carry out current job accountabilities and to expand the types and levels of work they perform in the future. Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis
  • 4) Human Resources Administration Accountabilities (10%)
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc). Produces monthly/quarterly reports and monitors that funds are allocated within budget
  • Seasoned broad business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
  • Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers)
  • Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships
  • Ability to work both independently, as well as to play a leadership role in building a cohesive team
2

Administrative Support Assistant Resume Examples & Samples

  • Assist the Private Client Tax team as needed on projects, including scanning and filing
  • Responsible for the maintenance and completeness of HR and vendor files including I-9 forms, new hire paperwork, termination files and other related documents
  • Manages the HR content management system
  • Responsible for timely and accurate reconciliation of monthly benefits carriers' invoices
  • Creates new hire orientation and benefits packets and assists in sending new hire offer packages
  • Coordinates new hire orientation schedule, manages the employee access portal and assists with onboarding of new employees and temporary staff
  • Greets and directs interview candidates and visitors
  • Assists with the planning and execution of HR-related events
  • Manages the Chief Human Resources Officer's calendar, travel schedule, and expense report reimbursements
  • Assists HR and Tax teams with various research projects and/or special projects, to include supporting the development and editing of briefings and/or presentations
  • Responsible for updates to ADP Portal homepage, HR page of SharePoint, and HR bulletin boards
  • Assists with drafting and distributing communication pieces - emails, posters, flyers, etc
  • Processes and distributes mail, makes photocopies, faxes documents and performs other administrative functions, as needed
  • Plans and organizes HR team events – teambuilding, community service etc
  • Performs other duties of a similar or related level and assists with special projects as necessary or assigned
3

Administrative Support Resume Examples & Samples

  • Ability to work under pressure and meet deadlines in a highly challenging environment
  • Identify the importance of issues and projects with the ability to manage and prioritize multiple tasks
  • Self-starter with the ability to work independently under minimal supervision
  • Advanced knowledge of Word, Excel, PowerPoint and Microsoft Outlook. Exceptionally strong organizational skills and attention to detail
  • Superior interpersonal and communication (written and verbal) skills
  • Professional, polished and discreet
  • Commitment to excellence in client service
  • Previous experience at a senior assistant level (5 years)
  • Previous Investment Banking or industry experience preferred
4

Administrative Support Resume Examples & Samples

  • Performs initial phone screening with potential applicant per SeniorBridge guidelines
  • Ensures that all required pre-employment documentation is completed by prospective candidates per company hiring guidelines and accurately data enters the information into Rosalind
  • Schedules interviews and performs all background checks for prospective candidates
  • Schedules, coordinates and performs administrative portion of orientation for approved candidates
  • Data enters all information for new paraprofessional hires into Rosalind and maintains the Associate’s physical employee file as appropriate
  • Ensures that requests for homecare services are promptly filled and scheduled into Rosalind in a timely manner
  • Ensures that homecare schedules are complete and accurate in Rosalind
  • Reviews Santrax records daily to ensure that all staff are at client visits as scheduled; follows up immediately on any discrepancies
  • Monitors "No Show Alerts" and follows up to resolve in a timely manner
  • Reviews all homecare schedules daily in preparation for payroll and obtains billing approvals by manager as needed
  • Reports any client or staff issues to supervisor promptly
  • Participates in administrative “on-call”* communication with staff and/or family members regarding schedule changes with professional staff
  • Answers phones and triages calls to appropriate professionals in the branch
  • Ensures sufficient supplies, stationary and forms on hand in the branch
  • Performs accurate data entry and files office records
  • Performs any other functions as requested by supervisor
  • Ability to build strong working relationships, internally and externally
  • 1-3 years of administrative or related experience in a professional environment
  • Demonstrated high-quality customer service skills, preferably in healthcare or high-end service business
  • Strong attention to detail; ability to manage many details related to data entry, scheduling, follow-up requests and file maintenance
  • Strong organizational skills; ability to balance multiple initiatives and prioritize workload
  • Associate’s or Bachelor’s Degree preferred
5

Administrative Support Resume Examples & Samples

  • Complex diary management / meeting organisation
  • Answering and filtering telephone calls appropriately
  • Preparation of extensive travel arrangements (tickets, currency, cars, itineraries and visa applications)
  • Processing of expenses via My T&E(Travel and Entertainment)
  • Booking meeting rooms, video conferences and telephone conferences etc
  • Mail distribution list management
  • On-boarding of new hires
  • Ordering stationery
  • Providing support for visiting employees from other CS offices
  • Ad-hoc requests from across the department
6

Administrative Support Resume Examples & Samples

  • HS Diploma or Equivalent. Advanced Training or a Degree in the Administrative field is a plus
  • 2+ years previous experience in administrative support and or customer service is preferred
  • Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is a plus
  • Efficient and accurate keyboarding skills are required
  • Proven ability to multi-task and prioritize is necessary. Must be organized with a strong attention to detail
  • Must be self-motivated and capable of working independently with minimum direct supervision
  • Must have the ability to start as early as 6:30a
7

Administrative Support Resume Examples & Samples

  • Process purchase requisitions, invoices, and request for funds while also performing payroll processes
  • You will order supplies and materials for the department and create work orders for any maintenance and facility complaints
  • You will manage the documentation and filing of training records and will be responsible for the general overall administrative duties of the department
  • You will provide support by coordinating vendor tasks and by filling in for Dispatch as needed
8

Administrative Support Resume Examples & Samples

  • Processing of expenses via My T&E
  • On-boarding of new hires and space allocation
  • Submission of consultant engagement contracts into MyShop and updating Global department tracker spreadsheet and sharepoint
9

Administrative Support Resume Examples & Samples

  • Manage P2P: supplier registration, approvals, payment and follow ups
  • Manage Expenses for department through Concur
  • Raise all the Marketplace requests
  • Book meetings (conference calls) and room reservations
  • Support with internal and external activities (catering, logistics, transport)
  • Manage all travel arrangements through Carlson Wagonlit
  • Support with email distribution and manage DLs
  • P2P payment system
10

Administrative Support Assistant Resume Examples & Samples

  • Operating a computer and standard software programs (Microsoft)
  • Creating requisitions for purchase orders
  • Sorting and delivering mail
  • Coordinating weekly communications by receiving and passing along e-mails, notices, etc.,
  • Basic administrative skills and knowledge of duties gained through vocational training and/or
  • Strong working knowledge of Microsoft programs
  • Good communication, interpersonal, and collaboration skills
  • Able to build relationships with vary levels of employees within the business
  • Must be a team player and able to work within a team environment
  • Confident to work with minimal supervision as required
11

Administrative Support Assistant Resume Examples & Samples

  • Routing technicians to daily jobs
  • Ability to interact with all levels of the organization and must have excellent customer service and communication skills
  • 2+ years general office experience required
  • 1+ years data entry
  • Individual must be self motivated with excellent time management, organizational and multi-tasking abilities
12

Administrator, Administrative Support Resume Examples & Samples

  • Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
  • Ability to plan and coordinate implementation of the selected alternative
  • Advanced level PC skills (MS Office: Excel/Word/PowerPoint/Outlook; Visio; web browsers)
  • Good understanding of EZ Pay, BMO Buying Online and Matadors applications
13

Administrative Support Resume Examples & Samples

  • Perform general clerical functions as needed
  • Making copies for the office
  • Faxing items
  • Scanning documents
  • Word and Excel creation and maintenance
  • Possess 1-3 years of data entry/technical/administrative experience
  • Excellent organization skills, strong attention to detail and the ability to multi-task
  • Ability to communicate effectively with others (written and verbal)
  • Beginning PC skills (PowerPoint, Word and Excel) required
14

Administrative Support Resume Examples & Samples

  • The primary responsibilities of the Administrative Support/Records Management include meeting and administrative support, cataloging data, providing customer assistance in locating specific data; technical/reference support; and appropriately classifying records, documents, and other information media
  • All records management procedures must meet applicable requirements as set forth by the customer/organization
  • HS and 4+ years related experience
15

Administrative Support Resume Examples & Samples

  • High School diploma with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks, and 1 year of experience
  • Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, PowerPoint and database systems, SharePoint)
  • Excellent attention to detail
  • Ability to work in a close team environment
  • Ability to obtain and maintain participation in the Navy Personnel Reliability Program (PRP)
  • Ability to obtain and maintain a Top Secret Clearance
16

Administrative Support Resume Examples & Samples

  • Responsible for the accurate processing of all incoming Listings, Escrows, and Closing files utilizing the various computer programs necessary including but not limited to Trident, Matrix, and HomeBase operating systems according to established procedures
  • Requires flexibility in reporting to any office or department as needed, as well as the ability to learn and fill all branch support staff positions and perform administrative functions
  • Provides administrative support to various departments as needed
  • Keeps current with new policies and procedures. Researches and makes suggestions for improvements to policies and procedures. Organizes and maintains department materials, supplies, and filing systems
  • Participates and takes the lead with the implementation of Company rollouts of products, services, procedures, and software
  • Responsible for the completion and/or follow up necessary of various weekly, monthly, quarterly, or annual reports as directed by the Sales Administration Support Manager
  • Responsible for maintaining the HomeBase software system as an LOC administrator
  • Provides excellent customer service in a professional and courteous manner
  • 2-3 years prior real estate experience preferred
  • Ability to operate independently and exercise initiative using solid judgment and decision-making skills
  • Proficiency in the use of Microsoft Office Suite and outlook and have the ability to use internet based software
  • Must be a quick learner and have high level of retention and understanding of the tasks required
  • Accuracy and a strong attention to detail
  • Ability to follow direction and utilize critical thinking and problem solving skills are essential
  • Excellent communication and interpersonal skills, ability to build strong professional relationships
  • Ability to work in a changing, dynamic workplace
  • Ability to interface with employees at all levels of the organization
17

Administrative Support Resume Examples & Samples

  • Have demonstrated ability to organize/prioritize tasks independently
  • Strong verbal/written communication skills required
  • Ability to build strong relationships within/outside department to effectively support the organization
  • Experience in working with multisite orgs and diverse/cross-functional teams. - Experience in domestic and international travel
18

Administrative Support Resume Examples & Samples

  • Shipping and receiving of Materials, etc
  • Directs phone calls from customers
  • Supports ABB PP Service team, assigned duties as required
  • Assists in expense account management and time sheet management for productive PT personnel
  • Receptionist (directing calls, professional behaviour, jovial)
  • Creates Purchase Requisitions for all office supplies and coffee room supplies…forwarded to buyer
  • Booking hotels, trainings for field service employees
  • Assist with logging and keeping track of safety record, Health and safety data collection
  • Optional: Buyers capabilities (PO’s and Purchase requisition knowledge)
  • Contact suppliers/vendor to order supplies from field request/ pricing for quotes
  • Keep track of inventory
  • Help project manager source services and supplies
  • Experienced in excel, word, outlook etc
  • Shipping and receiving. Create all online waybills for courier shipments going out. Also requests for customs paperwork when necessary for out of country shipments
  • Arrange for couriers for remote sites
  • Assist field service reps to source parts
  • Security badges for new employees and setting them up in the security system
  • Order business cards for employees as needed
  • Maintain data records in xls format or other, Project list, safety stats, parts lists, etc
19

Administrative Support Resume Examples & Samples

  • Training in SAP including how place purchase orders through the SAP system. Expediting delivery dates with suppliers to make sure products and services are received on time
  • Project Management for the purchase of indirect goods or services – including gathering the data necessary to execute an electronic Request for Quote. This may involve working with internal clients in our Business Units or Corporate function
  • Ability to work in a team environment. Listens and uses that information when making decisions
  • Is a good communicator and willing to contribute / share new ideas with the team
  • Self-motivated and can work independently
20

Administrative Support Resume Examples & Samples

  • Order pursuit and order management
  • Claims investigation and resolution
  • Interaction with Customers and Sales Representatives
  • Interaction with other Service Centers and Company locations
  • Prepare material proposals and material takeoffs for Company front-line products
  • EHS and IFE responsibilities as assigned
  • Minimum business travel to customer locations and US Service Centers
  • Applicants must be self-motivated, people-oriented, service-oriented, and possess the ability to work with customers to formulate successful order pursuits
  • Good communication, negotiation, organizational & time management skills
  • Ability to work in a team environment & uncompromising attention to detail
  • Demonstrated ability to follow written and verbal instruction
21

Program Management Administrative Support Resume Examples & Samples

  • Experience – Six years working experience in Government as either a Government or contractor employee providing administrative contract or logistical management support with at least two years experience in Iraq or Afghanistan
  • Special skills or qualifications
  • Associates degree - OR four years of relevant experience
  • Management experience, including leading large complex projects or teams
  • Former Military NCO
22

Administrative Support Resume Examples & Samples

  • Accuracy and excellent attention to detail
  • Excellent prioritising and organisational skills
  • Good communication and team working skills
  • Excellent knowledge of Microsoft office packages including Word, Excel, PowerPoint, Outlook and use of mail merges
  • Office administration experience
23

Administrator, Administrative Support Resume Examples & Samples

  • Prepare, process, and file credit documentation and financial/non-financial transactions in support of the Automotive Finance sales/service teams within the Regional Unit to maintain an effective and efficient working environment
  • Update and maintain various BMO and Automotive Finance specific business and client databases ensuring information is up-to-date, accurate and consistent
  • Provide miscellaneous support on request including but not exclusive of: filing, photocopying, printing and binding, typing documents, faxing internal documents, reception duties etc. ensuring the consistent and efficient operation of the Regional Unit
  • Provide centralized administrative support to Underwriters and Funding Coordinators including but not limited to payment of miscellaneous fees, preparation and dispatch and follow-up of welcome letters and MECH processing
  • Prepare and dispatch outgoing mail, interfacing with selected couriers to ensure packages have been delivered within established timeframes. Maintain a central e-mail Global Address list to ensure all staff receives e-mail communications
  • Provide follow-up and maintenance of loan files at set-up and at pay out, ensuring all policies and procedures are adhered to
  • Perform back-up function and support to collection group to ensure that processes are streamlined on an ongoing basis
24

Administrative Support Resume Examples & Samples

  • Greets visitors and answers telephone; Takes messages and replies to
  • Gathers and compiles information as requested for special projects
  • Screens and distributes incoming correspondence; Composes routine letters
  • 1-3+ years of related experience
  • Experience in managing an office environment
  • Familiarity with web based tools and functions
  • Proficiency in MS Office applications (Excel, Word, Outlook, etc.)
  • High level of business integrity needed due to positions exposure to confidential information
  • Ability to execute job responsibilities without follow-up; High sense of urgency
  • Associate’s Degree preferred
25

Functional Administrative Support Resume Examples & Samples

  • Schedule meetings
  • Pull actuals from SAP/Business Warehouse and/or internal tools and populate excel files
  • Pull namerun reports and review against forecast plans
  • Update various excel files with cost data
  • Generate cost reports using Excel and creating PowerPoint presentations
  • Input material/procurement requirements in iBUY or EPS
  • Generate labor transfers
  • Order supplies and coordinate move requests
  • Ability to learn various Business Management software tools
  • Establish effective working relationships and communicate effectively
  • Ability to multitask within a dynamic environment is critical
26

Administrative Support Resume Examples & Samples

  • Perform complex administrative functions to support the work of one or more managers or an office. Schedule meetings, appointments, and/or travel
  • Prepare documents and presentations. Maintain records. Respond to client queries
  • Assist in maintaining a budget or providing similar administrative support
  • Input or maintain data. Prepare or assist in preparing analyses and reports
  • Support use of technology by the unit or office and interact with technical support, logistics, and purchasing functions within the company
  • Assist in creating administrative practices to ensure efficiency and consistency
  • May perform in a lead capacity in coordinating work among multiple managers or offices
  • May provide guidance and support to less experienced administrative employees
  • Strong experience using PowerPoint, Excel, Access, and Outlook
  • Ability to set and deliver on priorities and multi-task accordingly
  • Independent work style that anticipates needs, proactively resolves problems, and develops workable solutions
  • Ability to build strong team relationships and collaborate effectively with diverse people, backgrounds and work styles
  • Ability to effectively present information and respond to questions from all levels of Fannie Mae staff, clients, and other external constituents
  • Must have a professional manner as well as a high level of interpersonal skills to handle confidential, time-sensitive information and stressful situations
  • Ability to communicate effectively across business lines demonstrating good judgment and confidentiality
27

Administrative Support Resume Examples & Samples

  • Experience managing accounts, summarizing balances
  • Ability to develop spending reports for grant reporting
  • Experience with grant management
  • Established record of managing multiple accounts
28

Administrative Support Resume Examples & Samples

  • 5+ years in an administrative capacity; large corporation assistant experience desired and preferred
  • Excellent English skills – written and verbal
  • Above average skills in Microsoft Office suite -- Outlook, Word, Excel, and PowerPoint
  • High Flexibility
29

Administrative Support Resume Examples & Samples

  • Coordinating calendars
  • Timely and accurate processing expense reports
  • Adjudicating monthly credit card billing statements
  • Generation of visit requests
  • Coordinating events
  • Managing all forms of correspondence
  • Creating/editing various documents in Microsoft Office tools, and other duties as assigned
  • The position will coordinate support from enterprise shared services, facilities, and security as needed and escort visitors as required
  • High School Diploma or GED and 4 years of experience supporting an executive/manager
  • Proficient in Microsoft Office suite (Outlook, Power Point, Excel)
  • Active TS/SSBI or SCI clearance required to start
  • Experience facilitating project meetings with information about team coordination, etc
  • Bachelor's highly desired
  • AA or similar degree
  • Experience with the Concur expense management software
  • Experience with iBuy (purchasing, procurement)
30

Administrative Support Resume Examples & Samples

  • Current active DoD secret security clearance required to start
  • Experience facilitating and coordinating team meetings and exercises
  • Bachelor’s or Associate's degree preferred
  • Experience with iBuy software (purchasing & procurement)
  • Active DoD Top Secret security clearance preferred
31

Administrative Support Senior Resume Examples & Samples

  • Previous experience coordinating data and events, meetings, and/or conference logistics
  • Must be highly advanced in Microsoft Office applications such as Power Point, Word, and Excel
  • Ability to use personal initiative to formalize processes and streamline operations
  • Ability to manage the flow and handling of confidential, sensitive and proprietary information
32

Administrative Support Assistant Resume Examples & Samples

  • Prepare accurate and timely reports both manually and through automated methods. Reports may include, but are not limited to Overtime reports, Aging reports, GPP, Direct Labor Reports, Last Day Worked Report, Performance Evaluation and Overdue reports, License reports
  • Process stop payments requests
  • Maintain inventory on new and existing pagers, phones, company owned vehicles, and company gas cards
  • Review BIS/General Ledgers each month with DM’s
33

Administrative Support Resume Examples & Samples

  • Provide non-personal administrative support to the Government by conducting research, preparing statistical reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings
  • The Contractor shall have knowledge of AF directives and procedures in support of typing Government documentation (e.g. travel orders)
  • Has proficiency in the maintenance of publications and office organization
  • Bachelor's degree in the applicable discipline required
  • This skill level is an entry level position requiring guidance and oversight of more senior positions
  • U.S. Citizenship required
  • Must hold the safety of yourself and those around you as the number one priority in the workplace
34

Administrative Support Resume Examples & Samples

  • Minimum of one (1) year of successful clerical experience
  • Must possess strong interpersonal skills and organizational abilities
  • Solid skills in PC and automated office tools
  • Consistently maintain a high level of attention to detail and a strong commitment to accuracy and professional document preparation
  • Reliability efficiency and superior time management skills are required
  • Must possess a high level of confidentiality
  • Ability to work effectively with minor supervision
  • MS Word MS Excel Lotus Notes Internet - Basic
  • Required Education: HS/GED
35

Administrative Support Resume Examples & Samples

  • Initiates all commercial change requests using the BASICS change management system
  • Works with internal customers (QC, QC Doc, Production, and Production Planning & Engineering) to align requirements & schedules for communication to the customer
  • Tracks all changes with ability to understand overall schedule for each change for both internal and external communication
  • Manages all Purchase Orders for external CMOs by integrating into master tracking excel file
  • Works closely with CMO Account Lead to ensure timelines and status of changes are understood
  • Works closely with CMO Account Lead to ensure status of Purchase Orders are understood.. 7. Ensure commercial change scope is fully understood by all Product Supply stakeholders
  • Ensure all external CMO customer Purchase Orders are organized and available for CMO Account Lead
  • Requires a two year Associates or 4 year B.A or B.S. in technical or related field with a minimum of two (2) years of work experience in pharmaceutical or equivalent industry
  • Special proficiency in Microsoft Office tools including Excel, PowerPoint & Outlook
  • Experience in SAP is preferred
  • Applicant must be highly organized with an ability to multi-task
  • Excellent communication & time management skills are a must
36

Student Administrative Support Resume Examples & Samples

  • 2)High level of comfort interacting with children, families and guests
  • 3) Accurate data entry skills and familiarity with using database software are plus points
  • 4) Ability to exercise flexibility, initiative, good judgement and discretion
  • 5) Ability to work well independently as well as a team, and to work accurately with interruptions to meet deadlines
37

Administrative Support Resume Examples & Samples

  • 1+ years as an Administrative Assistant
  • 1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
  • Pays attention to detail and can work through a difficult situation in a calm way
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Proactive in resolving issues/concerns
  • Excellent relationship skills, a team player
  • Experience handling contracts: document comparisons, organizing, obtaining signatures
38

Administrative Support for Enterprise & Emerging Information Techn Resume Examples & Samples

  • Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of WebEx technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
  • Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
  • Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
  • Represent office in a professional manner on phone, e-mail and in person interface effectively with employees at all levels
  • Maintain and follow up on assignments and requested information as required
  • Maintain highest level of confidentiality and handle sensitive information with extreme care
  • 1+ years as an Administrative Assistant
  • 1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
  • Pays attention to detail and can work through a difficult situation in a calm way
  • Strong oral, written and interpersonal communications skills
  • Strong organizational skills and the ability to work independently with minimal supervision
  • Ability to plan, prioritize and support multiple assignments and projects simultaneously
  • Proactive in resolving issues/concerns
  • Excellent relationship skills, a team player
  • Experience handling contracts: document comparisons, organizing, obtaining signatures
39

Administrative Support Contractor Resume Examples & Samples

  • Process and track vendor contracts, purchase orders and payments to ensure operations run simply and efficiently and according to company polices
  • Process charitable contribution requests, coordinating grantee correspondence, payment tracking, reporting, record keeping, and compliance
  • Support on-boarding / off-boarding of third party organization staff and students (Biotech Partners), track and ensure student payroll is accurate and processed in a timely way
  • Provide assistance to communications team for event-related activities
  • Ideal candidate has keen understanding of SAP / YourDocs or ability to quickly and effectively master these systems and establish the necessary relationships essential to efficient operations
40

Administrative Support Senior Clerk Resume Examples & Samples

  • Preparing system generated letter and document requests for mailing
  • Receiving credit maintenance requests and entering them in system (eTracs)
  • Data entry in Customer Account Management System (CAMS) in order to notate and document work requests
  • Scanning critical customer documents into company Deals database
  • Processing Retail Installment Contract received from CarMax stores utilizing CBS and Deals database
  • Boxing, labeling and sorting documents (RIC) for offsite storage
  • Retrieve scanned documents from company Deals database as requested
  • Special projects and/or duties as assigned
  • Demonstrate adaptability and flexibility by embracing change
  • Multi-task in a high energy and fast-pace work environment
  • Apply a common sense understanding in order to carry out simple verbal or written instructions
  • Sort alphabetically and numerically
  • Knowledge of Microsoft Word and Excel functions
  • Ability to communicate effectively (written and verbal) with both associates and managers
  • The position requires basic math skills
  • Capability of pushing a cart weighing up to 25 pounds for extended periods of time
41

Administrative Support Resume Examples & Samples

  • 7+ years working experience in an administrative capacity; large corporation executive assistant experience preferred
  • High level of confidence, integrity and motivation
  • Must be proactive, responsive and resourceful
  • Must consistently demonstrate the highest level of professionalism and discretion
  • Strong interpersonal skills with ability to interact well at all levels
  • Strong PC skills (e.g., MS Office, internet, other apps)Must have outstanding written and verbal communication skills
  • Must have strong Outlook, Word, Excel and PowerPoint skills
  • Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
42

Administrative Support Resume Examples & Samples

  • Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing
  • Screens telephone calls, greets visitors, and responds to general inquiries
  • Aggregates and interprets data for financial/accounting reports
  • Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses
  • Coordinates events for station(s) and management meetings
  • Develops and maintains management and reporting systems
  • Assists Human Resource and EEO functions for the market
  • Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity
  • Anticipates and interprets the needs of management staff without direction
  • Arranges for back-up when not at desk
  • May assist with market digital sales support
  • Proficiency in Microsoft Office suite, social media platforms and search tools
  • Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
  • Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
  • Basic accounting knowledge a plus
  • Trustworthy when dealing with confidential and private matters
  • Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
  • Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
  • Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
  • High degree of collaboration with all levels in the organization
  • Can work independently without close supervision
  • Excellent analytical and decision-making skills
  • Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
  • Ability to multi task in a fast-paced environment
  • 1-3 years’ experience as Executive Assistant
  • Media experience preferred
43

Administrative Support Resume Examples & Samples

  • Compose and edit letters, memos, meeting minutes and other firm correspondence
  • Perform research using internal and external resources
  • Assist in other administrative functions (Fill in for receptionist, filing, scanning, binding, etc.)
  • Provide backup support, as needed
  • Advanced MS Office skills (Word, Excel and Outlook); ability to learn various software packages
  • Prior experience working with a professional service’s tax department is preferred
  • Highly organized and detail oriented; self-starter
  • High level of professionalism and integrity
  • High School Diploma or equivalent; Bachelor’s degree from an accredited college/university is preferred
44

Administrative Support Senior Resume Examples & Samples

  • Develop CDRL submission as required
  • Work with System / Project Engineers to update and revise Test Procedures
  • Create and develop ships test schedules
  • Ensure all administrative materials are planned to support the LCS test program
  • Upload Test reports to share point
  • Review and update weekly test briefs
45

Administrative Support Resume Examples & Samples

  • Provide non-personal administrative support
  • Prepare statistical reports
  • Handle and respond to information requests
  • Perform Clerical Functions
  • Prepare Correspondence
  • Receive Visitors
  • Arrange conference calls and schedule meetings
  • Requires up to 3 years of experience and a Bachelors or Master’s Degree or minimum of 6 years of administrative support work experience
  • Must have knowledge of AF directives and procedures in support of typing Government documentation (eg travel orders)
  • Must have an understanding of the specific procedures and processes of the Air Force Test Center and DoD regulations and guidelines
  • Must have proficiency in the maintenance of publications and office organization
  • Must have ability to quickly understand the customer’s overall objectives and mission a provide effective solutions
  • Excellent verbal and written communication skills along with customer interaction and presentation capabilities required
  • Must exemplify a dedication to achieving the mission of the 96TW as well as high standards of quality and excellence in performing the duties
  • Must be able to work effectively alone, unsupervised, or within a group
  • Must be able to work in a fast paced environment while being able to prioritize work to balance multiple projects and deadlines
46

Administrative Support to SOF AT&L Resume Examples & Samples

  • Intermediate to expert-level competence with at least two years of current (within the past four years), hands-on experience with HQ USSOCOM administrative and tasking actions through E-Form 14, Task Management Tool (TMT), and Distinguished Visitor workflows as well as traditional communication channels such as telephone, in-person, classified and unclassified e-mail, etc
  • Experience and strong skills in computer and Internet research, Microsoft Office Suite, Defense Travel System, Defense Civilian Pay System and other applications
  • Detailed knowledge of and experience with HQ USSOCOM administrative and communication policies and procedures such as DIR 25-50, 25-60, etc
  • Strong knowledge of and experience working with various security classification levels, and proper handling of classified material
47

Command & Control Administrative Support Resume Examples & Samples

  • Up to 3 years of administrative or clerical experience
  • Demonstrated capability handling many details and challenging situations at once
  • Proficient in writing and handling business correspondence
  • Proven ability to organize personal work priorities
  • Good interpersonal communications skills and comfortable working in a team environment
  • Possess effective oral and written communications skills
  • Solid know how of general office procedures
  • Demonstrated ability to work independently and as part of a team
  • High level of proficiency with office and administrative software including Outlook (e-mail and calendar), Microsoft Excel, Word and Power Point
  • Exceptional attention to detail with proven interpersonal skills
  • Must be qualified and capable of traveling up to 33% of time to contractors' facilities, test sites, and other locations (OCONUS and CONUS)
  • Ability to obtain and maintain Top Secret security clearance upon application. A current and active Top Secret or Secret security clearance is highly desired
  • Understanding on the use of Adobe Acrobat Pro (e.g.; create PDFs, forms, export, etc…)
  • Knowledge on the use of database applications (e.g.; Microsoft Access)
  • Previous Air Force front office support for a squadron or group
  • Knowledge of IT systems and emerging technologies in a development environment
48

Administrative Support Resume Examples & Samples

  • Provides administrative support such as technical writing, proofreading, technical editing of word processing and other computer-based documents, integration of various sources into a cohesive product which may be delivered as computer-based magnetic media, and preparation of graphical and narrative presentation material
  • Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
  • Supports and executes visitor control/facility access procedures for MDDC
  • Performs courier duties for data, documents and other information/items as necessary
  • Performs applicable equipment and supplies procurement processes along with vendor coordination
  • Coordinates MDDC badge requests for MDDC personnel
  • Assists the PM in the preparation of management plans, contract deliverables and various reports
  • Coordinates schedules and meetings to facilitate the PM and contractors
  • Supplies program, contract and financial management support to the PM
49

Administrative Support Assistant Resume Examples & Samples

  • Maintaining the supervisor's calendar and scheduling appointments
  • Arranging meetings, taking care of items such as location, schedule, agenda, and attendance list; assembling background material for the supervisor
  • Reading and distributing incoming correspondence
  • Responding to requests for information concerning organizational functions; preparing a variety of administrative reports
  • Preparing requisitions for supplies and equipment and requests for service
  • Interacting with and providing information to visitors (in person and via phone calls) with tact and diplomacy
  • Occasional non-emergency travel may be required
50

J-program / Administrative Support Resume Examples & Samples

  • Bachelor ’s degree in any field or 10 years of work experience using qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs
  • 5 years’ experience as administrative, action, or staff officer within HQ USSOCOM, a Service headquarters, or a combatant command headquarters (4-Star military HQ) or 10 years prior military experience working Human Resources, Administrative or Knowledge management
  • 5 years’ experience using communication skills, both written and oral, to include preparation of written products for senior leader (general officer/flag officer/senior executive service level) use and the ability to communicate at all levels
  • 5 years’ experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each military U.S. military service’s roles and missions
  • 3 years’ experience utilizing the Defense Travel System and 2 years as an Organizational Defense Travel Administrators (ODTA).Current DoD
  • Applicant selected will be subject to a government security investigation and must meet eligibility requirements for a Top Secret w/ SCI Level Security Clearance for access to classified information
51

Administrative Support Assistant Resume Examples & Samples

  • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
  • Respond to routine inquiries and explain standard policies and procedures to others
  • Three years of clerical/secretarial experience in an office environment
52

Administrative Support Resume Examples & Samples

  • Ability to manage multiple competing priorities
  • Ability to multitask in a fast paced work environment
  • Strong interpersonal skills especially when communicating with executives and collaborating cross functionally with different business units
  • Proficient in Microsoft Office Suite; Specifically Word, PowerPoint, and SharePoint
53

Administrative Support Resume Examples & Samples

  • Assisting the legal teams with daily routine administrative work and office management
  • Scheduling face to face business meetings and trainings/company events/conference calls and meals/telepresence, meeting room reservation and set up
  • Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
  • Processing for payment all types of business expenses and reimbursement processing and submission, follow up with Financial Shared Services Center (FSSC)
  • Ordering, and distributing stationary and other office supply items
  • Assisting the legal teams in the typing, edition and modification of business and/or legal presentations, documents and files, simple translation assignment, document proofreading, scanning, photocopying and shredding
  • Coordinating with the other administrative assistants on various meetings and events
  • Helping maintain Tymetrix filing system and other administrative systems in APAC
  • Global Law Department wide administrative support or personal assistance if necessary; and
  • Assisting the legal teams with ad hoc projects/assignments
  • Bachelor’s degree with at least 1-2 years working experience in administrative assistant related positions (law firm or in house legal department experience a plus)
  • Excellent communication skill at all levels within the company
  • Be willing to take responsibility and be accountable
  • Honest, details-oriented, hardworking, patient and stable
  • Good command of English and Mandarin (spoken and written); and
  • Good command of computer skill (Microsoft Office, Word, PPT and Excel) and SAP knowledge
54

Administrative Support Resume Examples & Samples

  • Lead the planning of on-site activities and assist management with recognition events
  • Administer employee changes (leave of absence, pay increases, title changes and termination
  • Assist with recruiting events and on-boarding new hires and deliver compliance training
  • Maintain compliance and recertification of I-9’s and ensure all new hire documents are completed timely and accurately
  • Execute time sensitive transactions for union employees; maintain employee files
  • Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)
  • Establishes and maintains positive working relationships with contacts both within company and outside vendors
  • Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, payroll and records control
  • Schedules conferences, appointments, meetings and travel arrangements for management
  • Reads and screens correspondence, on a daily basis; identifies critical issues within identified parameters and prioritizes correspondence
  • Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities
  • Assists team with copying, filing, communications, internet research requests, etc
  • Prepares purchase orders and processes invoices and expense reports for payment
  • Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested
  • Anticipates needs and completes special projects as assigned
  • Performs other support duties as assigned
  • Assists with compliance with EEO, OFCCP, FLSA, FMLA, AAP and all other State and Federal employment laws
  • High School or equivalent required; two year degree or higher education is a plus
  • At least 4 years of professional administrative support experience in a professional office environment
  • Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
  • Strong detail and quality orientation
  • Exceptional written and verbal communication skills; excellent telephone etiquette
  • Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
  • Must have ability to plan and prioritize workload to meet day to day needs
  • Must demonstrate a sense of urgency and the ability to work in a fast paced environment
  • Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
  • Ability to maintain confidentiality and exercise discretion with regard to confidential and sensitive information
  • Ability to read and comprehend basic instructions, short correspondence, and memos
  • Ability to work on multiple projects concurrently and capable of working with little direct supervision
55

Administrative Support Resume Examples & Samples

  • Perform highly complex administrative functions to support the work of one or more senior managers or a large office
  • Perform a lead role in coordinating meetings and events with multiple managers or offices
  • Maintain a budget or provide similar administrative support
  • Prepare complicated documents and presentations
  • Gather data relevant to projects of a senior manager or large office
  • Create administrative practices to ensure efficiency and consistency within the office
  • Provide support and guidance to less experienced clerical employees and administrative staff
  • 6+ years of related experience
  • Experience working as part of a highly collaborative, high-performing team supporting an Executive
  • Experience exercising good judgment and acting with a sense of urgency while maintaining a calm, professional demeanor
  • Demonstrated ability to maintain a high degree of confidentiality and exercise discretion
  • Effectively address multiple tasks simultaneously and in a timely manner
  • Experience anticipating and prioritizing executive-level needs
  • Apply high attention to detail and strong organizational skills in all matters
  • Expert knowledge of Outlook and calendar management
  • Proficient in Microsoft Word, Excel, and PowerPoint required
  • Experience coordinating and managing travel arrangements required, experience with travel arrangement tool Concur preferred
  • Experience with WebEx, including ability to coordinate and lead meetings
56

Leo Executive Administrative Support Resume Examples & Samples

  • 5 Years experience in an administrative environment
  • Is the Client Culture casual or professional? What are the dress code requirements?
  • Describe physical requirements, (i.e. lifting, walking between 5 buildings, moving equipment)
  • Please identify the most important REQUIRED skills or experience a candidate must have
  • What are the schedule requirements and Overtime expectations?
  • What challenges have you experienced filling this position?
57

Administrative Support / Data Entry Resume Examples & Samples

  • Send welcome package emails to newly accepted students
  • Manage course rosters and input enrollment information in the CRM
  • Update enrollment statuses in the CRM
  • Create course schedule in the CRM as requested
  • Review participation, log on and trend reports and input necessary information in the CRM for Student Advisors and Program Coordinators
  • Update the program schedules and course information in the CRM as requested by the Program Coordinator/Education Program Manager or Academic Administration Manager
  • Set up user accounts to access online courses for Faculty, Facilitators and students
  • Provide administrative support to the Student Services Advisors or Program Coordinators during registration, course launch and re-enrollment periods
  • Responsible for accurate internal and external transmission of information
  • Complete data inquiries, data reports, and analysis as needed
  • Complete quality assurance tasks to ensure accurate data and information integrity in the CRM
  • College diploma or university degree preferred
  • Minimum of two (2) years experience in an administrative support function
  • Working experience in a vocational or academic organization is an asset
  • Exceptional organizational and time management skills
  • Highly proficient with office automation tools (MS Office) as well as internet and various databases both internal and external
  • Strong attention to detail and a passion for accuracy
  • Ability to work independently and take initiative
  • Ability to manage multiple tasks and projects
58

Plant Administrative Support Resume Examples & Samples

  • Tracks, Records, and Files Production Attendance Forms
  • Researches and collects data to compile and type statistical reports
  • Organizes and maintains production and personnel records
  • Coordinates and arranges meetings as well as prepares agendas
  • Process incoming and outgoing mail
  • Orders and maintains supplies and arranges for maintenance of equipment
  • Arranges conference calls and greets visitors
  • Keeps supervisor informed of work in progress and any problem areas
  • Keeps work area safe, clean, and organized
59

Administrative Support Resume Examples & Samples

  • Review and verify all applications of personnel requesting access to the laboratories
  • Work with management in developing various polices and regulations for the laboratory operations and access
  • Play a vital role for stability of access to the laboratories
  • Escorting non-accessed personnel into the laboratories,
  • Facilities Focal Point
  • IBuy for overhead supplies
  • Tracking personnel out of office calendars
  • Run SIT&E certification database periodically and notify personnel of pending training
  • Facilitate required certification training for all on-Northrop Grumman personnel requesting access to any one of the HALE System Centers
  • Other administrative support requirements as requested by lab managers
  • Some college is preferred
  • Current Secret Clearance
  • Experience with Northrop Grumman proprietary software
60

Junior Administrative Support Resume Examples & Samples

  • Performs the suite of tasks for project setup/maintenance and billing functions under the Shared Services Customer Services Project/contract/billing Team,
  • Prepare/issue invoices in ERP (People Soft) system,
  • Responses to invoicing/project/contract queries,
  • Performs project, contract and client creation in ERP (People Soft) system,
  • Follow up on various pending requests related to billing/project /contract
  • Strong Customer services skills, both verbal and written,
  • High School level diploma in accounting, finance, business administration or equivalent
  • Proficient English spoken & written,
  • French spoken & written an asset
  • Strong ability with Microsoft Office environment,
  • Flexibility & capacity to work in a continuous evolving environment,
  • Client oriented,
  • Well organized, able to prioritize conflicting demands, and able to work within tight deadlines,
  • Experience in accounts/Shared Services area (an asset)
61

Administrative Support Assistant Resume Examples & Samples

  • For training and meetings
  • 2) Education: One full year (18 semester hours/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example, Business Administration/Business Management)
  • 3) Combination of Education and Specialized Experience: Combination of graduate level education that is directly related to the position (Business Administration/Business Management) and Specialized Experience equivalent to the GS-5 grade level. The education must have been obtained in an accredited college or university, and the combination of education and experience must equal 100%
62

Administrative Support Resume Examples & Samples

  • Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, Powerpoint and database systems, SharePoint)
  • Ability to maintain good working relations
  • Ability to access or locate information through the use of a personal computer or terminal
  • Ability to meet and deal with customers using a high degree of tact and diplomacy
  • Ability to communicate in writing
  • Experience accessing and manipulating data within databases
63

Group Finance Administrative Support Resume Examples & Samples

  • Travel arranging – Arrange and facilitate travel including flights, hotels, and cars in accordance with policy and expense guidelines
  • Expense management – Preparation and tracking of all expense reports and reimbursements; understand and comply with all policies, guidelines, and procedures for expense processing
  • New hire set up requests and follow up
  • Manage conference/meeting/event coordination
  • Word processing and document/presentation creation – Be comfortable with word processing and presentation software to create and edit documents and presentations
  • Space planning
  • General administrative support – Open, sort, review and distribute mail; supply ordering, problem resolution with IT requests; scanning printing and other general administrative errands
  • Must possess proficient time management skills, ability to multi-task and prioritize in a demanding, fast-paced environment
  • Must possess excellent interpersonal, teamwork, and customer service skills
  • Must possess excellent written and oral communication skills
  • LI-AH1
64

Senior Administrative Support Resume Examples & Samples

  • Minimum Diploma Holder
  • At least 8 to 10 years of experience in Secretarial or Office Support role
  • Excellent verbal and written communication skills with an ability to work discretely on a wide range of sensitive and confidential issues
  • Must be highly proficient in Word, Excel and PowerPoint and able to research, compile and clearly present information and data
65

Administrative Support Resume Examples & Samples

  • Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc
  • Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized)
  • Set up meetings, video conferences, and conference calls on/off-side as needed
  • Maintains individual calendars (electronic) as needed for appointments and meetings
  • Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized)
  • Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
  • Uses communication skills to regularly exchange information
66

Front Desk & Administrative Support Resume Examples & Samples

  • Five years or greater administrative support and project work experience in a professional services and/or consulting firm environment
  • Exercise a high degree of discretion, technical competence and office administration ability
  • Knowledge of financial and accounting terminology
  • Work well independently and in a team with professional presence and exceptional customer service
  • Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
  • Flexible to occasional travel based on business support need
67

Administrative Support Resume Examples & Samples

  • Booking in incoming units for repair into Sony's SAP system
  • Billing customers for completed repairs
  • Provide customer support through answering the phones and replying to customer emails as per a defined schedule
  • Ensuring repair units move efficiently through the repair operation
  • Serve as backup for co-workers
  • 1-3 years previous customer support experience
  • Experience with Microsoft Excel, Word, and Outlook
68

Administrative Support Assistant Resume Examples & Samples

  • Travel is required less than 5% of the time
  • Entrance on duty is contingent upon completion of a pre-employment security investigation. The position may be subject to a Public Trust background investigation at the time of appointment, and may be subject to reinvestigation every five years thereafter. A favorable adjudication of the clearance or background investigation at the time of appointment and on reinvestigations is a condition of employment
  • If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
69

Administrative Support Resume Examples & Samples

  • Types letters, memos, reports and presentation material using appropriate software. Composes correspondence as required
  • Screens phone calls, records messages, and forwards calls to appropriate person/department
  • Sets up meetings, video conferences, and conference calls on/off-site as needed
  • Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence
  • Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes
  • Has developed analytical skills and application of scientific methods to perform a variety of activities
  • Uses communication skills to exchange of information
70

Customer Service Administrative Support Resume Examples & Samples

  • Process all customer orders & enquiries including online orders efficiently
  • Manage orders held in our internal processing system due to error such as pricing, contact details, permits etc
  • Answering customer enquiries including managing those on SFDC case queues
  • Providing pricing, availability of goods, technical information, and delivery & ETA information
  • Preparing quotations on request
  • Proactive outbound calls according to Company marketing campaigns, quotes follow-up &/or as allocated
  • Forward potential product leads to sales representatives
  • Prepare Returns Authorizations and credits for processing and ensure that they are within Company guidelines
  • Communicate effectively with customers and employees
  • Comply with the company’s quality systems ISO 9000 and operating procedures
  • Maintain a professional and positive attitude whilst being committed to the company values of integrity, intensity, innovation, involvement
  • Customer service and administration skills– essential
  • Tertiary qualifications in Science or related degree - science or biological science topics - preferred/highly desirable
  • Laboratory or Healthcare experience – desirable
  • High level of interpersonal and communication skills
  • Exceptional organizational skills and the ability to prioritize tasks effectively
  • Be able to work effectively (and in good humor) in a high paced environment ensuring all tasks are performed to completion and on time
  • A team player who interacts well with all internal customers
  • Ability to apply numeric and literacy skills to tasks
  • Intermediate level competence in computer skills; specifically the Microsoft Office suite applications – Excel, Word and Outlook
71

Administrative Support Assistant Resume Examples & Samples

  • Experience in a corporate professional services environment is preferred
  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Attention to detail and ownership for the delivery of high quality work
  • Ability to build relationships across diverse teams
  • Ability to work as part of a team, ensuring seamless service to the firm and clients
  • Confident with the ability to use own judgement and make decisions in order to prioritise, challenge, negotiate and influence
  • The ability to plan ahead and anticipate potential problems
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • Knowledge of time zones and best means of travel between multinational locations
  • Possess a willingness to learn in a constant changing environment
  • A flexible and professional approach, remaining calm under pressure
72

Administrative Support Assistant Resume Examples & Samples

  • Performs a range of moderate to complex clerical, record keeping, and secretarial skills in support of the infrastructure and daily operations in the Psychology office and undergraduate programs. Organizes and maintains selected departmental files and records including course syllabi, student evaluations and other applicable student records. Prepares and distributes required copies of documents and publications as needed. Helps assemble information from these and other sources in response to requests
  • Maintains confidential student files as outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Responds to requests for information, assists with electronic (web and email) and hardcopy dissemination of information about academic program
  • Uses judgment and discretion to prepare and/or process travel requests and expense claims, purchase orders, credit card reports, and other financial and transactional documents necessary to meet the day-to-day operating needs of the office. Identifies supplies, equipment and services needed for the office and/or requested by faculty. Receives and organizes supplies for storage and/or distribution; reviews and confirms accuracy of invoices for approval of payment. Maintains documentation for PSY purchases. In coordination with the Administrative Analyst/Specialist; maintains records, tracks, and reconciles PSY budget expenditures in a timely manner
  • Coordinates and assists with the logistics of a variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, notifying participants, coordinating campus resources, ordering supplies, making arrangements for equipment and catering and providing oversight of the event set-up. Coordinates meetings and agenda items for various meetings that the Chair has assigned; attends Department faculty/staff meetings and takes notes
  • Assists the Chair and Administrative Analyst/Specialist with the temporary lecturer hiring process
  • In collaboration with PSY staff and faculty, assists with maintenance and improvement of program web sites and other publications
73

Administrative Support Assistant Resume Examples & Samples

  • High School diploma or equivalent and 3 years of professional experience providing administrative support
  • Excellent computer skills with fluency in using standard office software packages and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
  • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies
  • Thorough knowledge of English grammar, spelling and punctuation
74

Administrative Support Resume Examples & Samples

  • Responsible for interacting with visitors to the facility to ensure proper clearance, escort, and documentation are in place
  • Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
  • Manage and track incoming/outgoing equipment and media
  • Comply with all security regulations and instructions concerning handling and storage of classified material
  • Interact with lab customers to provide customer service and ensure customer satisfaction levels are maintained
  • Perform office administration including scheduling meetings, calendar management, and sending correspondence
  • Track personnel information, including certifications, and access expiration
  • Consolidate status reports
  • Create tasks and input data into JIRA database
  • Assist with configuration management duties
  • Assist in documenting software integration laboratory processes and procedures
  • Three (3) years experience in providing customer service support
  • Knowledge of Microsoft Office products
  • Experience with using JIRA software
  • Experience with using Microsoft SharePoint
  • Experience in process improvement methodologies
  • Administrative Support
75

Administrative Support Resume Examples & Samples

  • Actively participate in administrative process management activities for new candidate hires
  • Share the management of emails in generic mailboxes
  • Post job postings internally and externally (on different websites)
  • Consolidate hiring files
  • Contact candidates by email or telephone to obtain required documents and for follow-ups
  • Provide proper guidance to candidates throughout the different steps for preparation of their hiring files
  • Follow up on hiring files with Canadian recruiters
  • Verify professional experience and references
  • Enter and update data in different systems
  • Submit insurance applications
  • Calculate vacations
  • Draft offer letters
  • Transfer hiring files to the human resources department through the HR service centre
  • Assist members of their immediate team, as needed, during ad hoc requests
76

Administrative Support Resume Examples & Samples

  • Maintain files at the location
  • Request promotional materials from the marketing department
  • Responsible for completing cashier audits and safe audits
  • Training cashiers on customer service and sales skills
  • Good communication skills necessary
  • Must have the ability to do a lot of walking
  • Complete any task requested by a supervisor or member of the Aramark management team
  • Strong computer skills and proficiency in Microsoft Office programs
  • Cashier experience and some computer skills a plus
  • 2 - 3 years work experience in food service
  • Ability to walk and stand for extended periods of time
77

Administrative Support Resume Examples & Samples

  • This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
  • Plan and manage the agendas for the critical business meetings for IT Operations (Business Planning Reviews, Special Attention Meetings, L1 Governance meetings, etc.)
  • Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
  • Schedule meetings, often involving global personnel and locations and use of WebEx and video technologies
  • Resolve meeting requests and conflicts in a timely and efficient manner
  • Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
  • Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
  • Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
  • Represent office in a professional manner on phone, e-mail and in person
  • Interface effectively with employees at all levels
  • Maintain and follow up on assignments and requested information as required
  • Maintain highest level of confidentiality and handle sensitive information with extreme care
  • Strong oral, written and interpersonal communications skills
  • Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required)
78

Administrative Support Resume Examples & Samples

  • Provides tracking and reconciliation of all shop hours in Kronos and E2 reporting to SAP. Making corrections in systems for accuracy of information
  • Maintains and reconciles group petty cash account, Safety Glasses/Shoes, p-card usage and reconciliation for material and office supply orders
  • Purchases and maintains office supplies for STC Mold Design in Harrisburg and South. Purchases materials needed for shop, as well as tracking delivery and receiving in SAP for payment. (inform shop supervisor of expected delivery dates)
  • Acts as HR, Payroll and Procurement liaison when needed
  • Point of contact for guiding vendors with information on invoicing and payment, involving accounts payable or procurement to help settle any issues
  • Assists Tooling Coordinator in monthly reporting of hour reconciliation, purchased items journal entries to accounting and month end and year end reporting
  • Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
  • Assists travel arrangements for management acting as point of contact and back up
  • Facilities activities include card key requests and distribution, set up meetings with location and catering
  • Utilizes company credit cards with monthly reconciliation of purchases and charge back dollars to appropriate IO or cost center
  • Special projects as needed such as ordering machinery, orders for services on machinery, upkeep and tracking of software for shop machines placing yearly maintenance PO’s
  • Participates and assists with TEOA activities and purchase of items needed
79

Business & Administrative Support Resume Examples & Samples

  • The Workforce – “Be the best place to work”
  • Consumer - “Be the first choice for healthcare”
  • Care Delivery - “Be my health partner now and keep me healthy for life”
  • Office management, ordering supplies, vendor management, and space management
  • Manages calendars and schedules/plans meetings, tracks attendance, takes notes and manages after action follow-up
  • Maintain the teams documents and assets
  • Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager
  • Support time keeping and expense management systems
  • Maintains the team’s processes and procedures
  • Tracks team’s development plans, training and compliance requirements
  • Survey administration
  • Gathers, collects, records and tracks data from multiple sources
  • Drafts, edits, proofreads and prepares correspondence
  • Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience
80

Program / Projects Administrative Support Resume Examples & Samples

  • Track engineering tasks and deliverables and report on project and engineering performance
  • Strong computer skills particularly with MS Excel, and familiarity with MS Office suite
  • A security clearance of an appropriate level may be required after employment
81

Administrative Support Resume Examples & Samples

  • Be passionate about providing administrative support for a world-class manufacturer
  • Be energized by collaborating on cross-functional teams
  • Recognize the importance of building and maintaining strong interpersonal relationships
  • Be self-directed and motivated
  • Providing flexible administrative support to enhance productivity and exceed facility and associate business needs (may be related to manufacturing operations activities)
  • A high school diploma or GED
  • Minimum of 3 years' administrative support to multiple individuals, office or executive assistant with customer service or customer service management, receptionist, or professional teaching experience
  • Demonstrated experience with Microsoft Office Suite
  • Interest and experience in using technology to improve work efficiency
  • Proven dependability, excellent attendance, and punctuality
  • Outstanding organizational skills, attention to detail, and ability to handle multiple priorities
  • Experience in Lotus Notes software preferred
82

Clerical / Administrative Support Resume Examples & Samples

  • Inputting timekeeping information
  • Inputting badge request information
  • Scheduling meetings and reserving conference rooms
  • Maintaining files
  • Preparing travel orders and vouchers in government's travel system CONCUR
  • Receiving callers
  • Assisting with graphics preparation and presentations; photocopying; completing reports
  • Other general office duties as assigned
  • Minimum: HS Graduate or equivalent
  • Strong computer skills; MS Office suite; web-based data entry applications
83

Sales Administrative Support Resume Examples & Samples

  • Report directly to the Sales Manager
  • Process orders
  • Excellent PC skills and proficient in all MS Office packages
  • Team player with positive attitude; strong collaborative skills
  • High School diploma or GED equivalent required. Bachelor's degree preferred
  • 1 to 3 years related experience and/or training; or equivalent combination of education and experience
84

Administrative Support Assistant Resume Examples & Samples

  • Fluency in using standard office software packages (e.g. Microsoft Office Suite and Outlook)
  • Proficiency using standard office equipment
  • Ability to transcribe minutes
  • Knowledge of financial recordkeeping and procedures
  • Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds
  • Excellent verbal and written communication skills with the ability to provide information clearly and
  • Ability to provide lead work direction to others (e.g. student assistants)
  • Ability to troubleshoot and resolve a variety of problems
  • Ability to maintain confidential information and data
  • Proficiency using PeopleSoft CMS software for student administration, class scheduling, financial & budgeting, procurement, credit card reconciliation, parking permits
  • Thorough knowledge of applicable University policies, procedures & personnel
  • Current curriculum vitae/resume
85

Administrative Support Assistant Resume Examples & Samples

  • Experience performing clerical and/or administrative support duties
  • Strong organization skills with the ability to work on multiple projects efficiently and accurately
  • Effective interpersonal skills to provide excellent customer service and maintain effective working relationships within a diverse population
  • Strong written and verbal communication skills to convey and/or explain information clearly and concisely
  • Fluency in using standard office software packages (i.e. Microsoft Office Suite)
  • Ability to use data management software, on-line systems, the Internet, and perform general website updates
  • Demonstrated ability to provide assistance with meeting set-up and event logistics
  • Ability to prepare travel requests and maintain travel records
  • Ability to work independently as well as collaboratively
  • Experience using data base software such as Access, online web development applications such as WCM (Web Content Management), and graphic design software such as Microsoft Office Publisher or In Design
  • Ability to operate and understand campus CFS System (Consolidated Finance System)
  • Experience in Post-Secondary and/or other educational settings
86

Administrative Support Resume Examples & Samples

  • Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail. Answer routine questions and forward inquiries to appropriate department or business unit appropriate administrative logs for faxes, deliveries, shipments, etc
  • Assist in the preparation of correspondence. Tabulate and post data and update reports Excel. File and maintain reports and correspondence
  • Receive and greet visitors and direct them to the appropriate place or staff member. May issue control badges as required and record visitor's arrival and departure
  • Assist in new employee training classes, tracks system testing and provides technical support as needed
  • Education: High school diploma or equivalent
  • Experience: 1 - 3 years administrative support
  • Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong excel experience preferred
87

Administrative Support Resume Examples & Samples

  • To effectively manage the order capture process and monitor through delivery
  • To ensure customer receipt accuracy
  • To ensure timeliness of execution
  • To ensure the agreed levels of customer service and satisfaction are meet
  • Experience in call center or direct sales environment is an added advantage
  • Experience in related business improvement projects
  • Basic knowledge in Microsoft Excel, Power Point and Words
88

Administrative Support Assistant Resume Examples & Samples

  • Manage and maintain the schedule of the government front office and program managers; includes managing appointments, scheduling meetings, and arranging travel
  • Support activities including data management, process management, and record-keeping
  • Serve as first point-of-contact for some internal and external communications
  • Perform and assist administrative duties, including employee in-and-out processing, tracking actions in tracking system, maintain agency record files, etc
  • Five (5) years of experience in administration support field
  • Experience editing reports and briefings
  • Experience in managing and booking travel using Defense Travel System
  • Experience supporting government customer
  • Strong oral and written communication skills (i.e., excellent spelling, punctuation, grammar, editing)
  • Extensive knowledge of Microsoft Office, Outlook software
  • Ability to work independently as well as part of a team
  • Ability to work with confidential or sensitive information
  • High level of initiative, sense of urgency and demonstrated ability to anticipate needs
  • Superior professionalism and ability to work well with all levels of staff
  • Associate’s or Bachelor’s degree, preferred
89

Administrative Support Resume Examples & Samples

  • 3 years of experience providing administrative support to an engineering organization responsible for Information Technology
  • Experience in word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, scheduling meetings and teleconferencing services
  • Possess acceptable customer service skills as well as oral and written communication skills
90

Administrative Support Assistant Resume Examples & Samples

  • Establish, organize, and maintain files and records
  • Receive and respond to correspondence (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
  • Accept, screen, and route telephone calls. Resolve routine and non-routine administrative problems and answer inquiries. Greet and direct visitors, as appropriate, concerning activities and operations of department/division
  • Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more individual schedules; coordinate travel arrangements
  • Sort, screen, and distribute incoming and outgoing mail; prepares photocopies and facsimiles, and operates a variety of office equipment. May order and maintain supplies
  • Ability to apply basic administrative skills to perform standardized duties (e.g., to create memos, reports, spreadsheets, exhibits for presentations, etc.)
  • Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.)
  • Effective organizational, interpersonal, and communication skills required to help resolve routine problems, answer general questions, and know when to escalate more complex issues
  • Use proper grammar, spelling, and punctuation when reviewing and/or editing documents for accuracy and completeness
  • High school diploma (or equivalent) and Administrative experience, which may include successful completion of an administrative assistant certificate program
91

Administrative Support Resume Examples & Samples

  • Communication by pone to participants, customers, business development leads or engineer, and staff
  • Supply required Program forms and instructions
  • Process Forms for incentive payments
  • Provide information / explanations on efficiency measures and qualifying equipment or materials
  • Data entry of all project details and notes, contact / information updates, task entries, etc
  • Support customers in understanding, completing and submitting required project paperwork
  • Complete project file according to established procedural and quality control guidelines
  • Produce monthly, and special reports to LM Program team
92

Logistics / Administrative Support Resume Examples & Samples

  • Maintain contact and work effectively with all levels of management, employees, as well as program customers
  • Works with a team of cyber engineers and product support analysts responsible for the development of support systems for delivered NGMS products
  • Be able to perform consistently with a minimal amount of clerical errors
  • Performs a variety of purchasing duties. Maintains records and files pertinent to purchasing information. Purchases routine, non-discretionary materials and supplies
  • Compiles, records, and tracks pertinent purchasing data. Compiles, records and tracks purchasing activities and pricing data
  • Checks deliveries of material ordered and shipments received. Within prescribed limits takes actions to ensure on-time delivery of material
  • Lead, support, and coordinate with required team members, review documents, and prepare and deliver logistics related information
  • Ensure Logistics taskers are completed on time, delivered to customers, data is accurately produced and represented and within-budget
  • Prepares and delivers logistics products while adhering to NGMS processes, procedures, using CDRLs, and other quality standards for contract deliverables
  • Prepares materials for and support various programs and technical meetings
  • Exercise good judgment, discretion, and uncompromising standards of quality, integrity, and performance
  • Utilize Northrop Grumman current shipping processes (i.e. SCATS, etc.)
  • Utilize Northrop Grumman current purchasing systems (i.e. IBuy, etc.)
  • Arranging travel (domestic and international)
  • Timely and accurate processing expense reports
  • Coordination with Security on visit requests
  • Coordination with events that directly support customers
  • Managing all forms of correspondence
  • Intermediate computer skills; Outlook, Excel, Word, Power Point required
  • The position will coordinate with facility management, and security as needed
  • Escort visitors as required
  • High School Diploma or GED and 4 years of experience
  • Proficient in Microsoft Office suite (Outlook, Excel, Word, Power Point)
  • Prior experience proofing/editing technical documentation
  • Ability to research parts and derive part numbers / ordering information
  • Capable of interpreting engineering documentation, to include technical equipment lists
  • Ability to obtain and maintain active Secret Clearance
  • Ability to work under pressure and maintain composure
  • Bachelor's or higher degree in a technical field highly desired
  • Experience with the Concur expense management software
  • Experience with iBuy (purchasing, procurement)
  • Active Secret Clearance Preferred
93

Administrative Support Resume Examples & Samples

  • Organizing and coordinating the employee culture initiatives Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail
  • Receive telephone calls and visitors to the office
  • Secretarial Assistance: Complete responsibility for the leader, segregation of incoming and outgoing mails Independently handle routine affairs, referral to concerned functions and follow up through closure Preparation of material for office presentations Schedule and manage Calendar, Team Huddles, other internal & external meetings, PR and courtesy calls as well as business commitments, travel etc
  • Organization and Coordination: - Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage. Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments. Maintenance all office related files including Confidential files.     
  • Strong interpersonal and networking skills
  • Ability to prioritize and manage multiple tasks simultaneously
  • Good analytical and problem solving skills, preferred
  • High degree of integrity with ability to handle sensitive issues with complete confidentiality
  • Flexible and easily adaptable to changing priorities
  • Remain calm under pressure in a fast-paced environment
  • Excellent organizational skills & execution quotient
  • No form of active counselling
94

Administrative Support Resume Examples & Samples

  • Serve visitors by welcoming, directing and announcing them appropriately
  • Answer forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers
  • Maintain security by following procedures and controlling access issue visitor badges
  • Schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, faxing etc
  • Experience in a front office handling receptionist responsibilities
  • Experience in working with Microsoft Office Suite
  • Good communication skills both written and verbal in Swedish and in English
  • Flexibe and service minded
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
95

Administrative Support Resume Examples & Samples

  • Prepare, update and maintain programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
  • Provide word processing support to identify various branch, division, and department managers, command websites, documentation, and storage lockers/areas in accordance with Records Management requirements at MARMC
  • Provide word processing and coordination support for management meetings, inventory assessments, zone inspections, and various audits
  • Bachelor's Degree desired
  • Desired experience in transcription of written text into type written documents using correct and appropriate formats regarding DOD and commercial correspondence
  • Experience in collecting and analyzing historical, workload, budget projections and execution and funding data
  • Experience in preparing, updating and maintaining programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
96

Administrative Support Resume Examples & Samples

  • Strong organizational and verbal/written communications skills
  • Highly proficient in travel planning, scheduling, and related expense reporting
  • Extreme attention to detail in maintaining calendar, travel schedule, meeting agendas, expense tracking and information files
  • Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships
  • Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations; position continually requires demonstrated poise, tact, and diplomacy
  • Ability to leverage SharePoint and other Microsoft technologies to improve process workflows
  • Long term interest in mortgage industry and desire to work in a product design context
97

Administrative Support Resume Examples & Samples

  • Own global communications execution for Associate Tools
  • Create and maintain demos of new tools, facilitate user sessions and create aids to drive tool usage and adoption
  • Relentlessly advocates for Seller and Associate concerns
  • Assist in training and demonstrating program efficacy to various stakeholders
  • Develops strong relationships with program teams, stakeholders, sites, Supervisors, and Associates
  • Seen as approachable, cooperative and a team player, easily gains trust and support of the wider organization
  • Flexible schedule which may include occasional travel and/or weekend coverage
  • 3+ years of communications experience
  • 2+ years of Amazon Seller Support Experience
  • 2+ years of experience communicating with both technical and non-technical teams across a global organization
  • Strong self-management skills that include bias for action and delivers results
  • Strong written & verbal communication in addition to strong presentation and interpersonal skills
  • Works effectively as an individual and as part of a team
  • Effectively manage multiple projects and priorities in a fast-paced, deadline-driven environment
  • Strategic thinker with the ability to see/understand the big picture
  • Strong attention to detail and excellent problem solving skills
  • Proven ability to bring clarity to ambiguous situation
  • Demonstrated analytical and quantitative skills to use hard data and metrics to back up assumptions and develop business cases
98

Temporary / Seasonal Administrative Support Resume Examples & Samples

  • Reception coverage as needed – Typically, during breaks, meetings, and other absences
  • Scanning – Including, but not limited to client tax data, processing instructions, and other paperwork
  • Assist with processing of tax returns and financial statements as needed
  • FedEx Packages (create labels, pack up info, etc.)
  • Firm errands including, but not limited to banking, taking mail to the Post Office / FedEx box; client deliveries, etc
  • Completion of copy/binding projects as required
  • Deliveries between floors
  • Maintain conference rooms, copy rooms, and general office areas in a neat and orderly fashion
  • Replenish office supplies and other cafeteria items such as refrigerators, paper products, etc
  • Assist with set up and clean-up of Firm-provided meals
  • Filing of internal and client-related documents. This may include scanning, file creation, locating/delivering files upon request, etc
  • Perform other general administrative duties as requested/required
  • Ability to effectively use Microsoft Office software including Word, Excel, and Access
  • Ability to operate office equipment (fax machine, telephone skills, calculator, copier, etc.)
  • Ability to complete work in an efficient and accurate manner
  • Ability to organize work and projects, prioritize and meet deadlines
  • Contribute to a team effort
99

Administrative Support Assistant Resume Examples & Samples

  • Ability to use standard office equipment
  • Ability to perform data entry
  • Ability to respond to routine questions
  • Bilingual in Spanish (ability to speak, read and write)
  • Experience with Computer Assisted Telephone Interview (CATI) software and processes
100

Administrative Support Resume Examples & Samples

  • 75% - Receptionist
  • Primary responsibility for manning the reception area and will be part of the support team for the El Segundo office, Aerojet Rocketdyne’s executive HQ
  • Receives and greets visitors. Provides information and referral
  • Processes visitors using the Automated Visitor Control Management System
  • Notifies personnel of visitor arrival and offers guests water/coffee/tea
  • Coordinates escorts for all visitors and completes visitor control logs
  • Provides recurring reports and statistics as required
  • Issues required visitor badges, temporary badges, pre-assigned resident representative badges and enforces badge identification system
  • Maintains accountability for badges issued and returned
  • Receives, sorts and signs for U.S. mail and other deliveries
  • Coordinates parking validation for guests and visitors
  • Operates communications equipment such as telephone, facsimile machine, and other communication devices as required
  • Monitors, enforces and files property passes and equipment sheets for removal and return of company property and equipment
  • Monitors personnel access into the facility by personal observations, alarms or CCTV. Reports unauthorized intrusions to guard force personnel
  • Arranges taxis/cars for guests, as needed
  • 15% - General office duties
  • Support office manager with additional filing, sorting, mail distribution, checking inventory, ordering supplies as needed
  • Acts as telephone back-up for other receptionists as required
  • Walks the office at end of each day to ensure that all conference rooms and communal spaces are clean and tidy and that proprietary information is not lying around
  • Coordinates booking of guest office space for consultants/contractors and Aerojet Rocketdyne employees visiting from other sites
  • Liaise with landlord regarding facility related matters (such as air/heat, parking, lights, signage etc) as well as booking additional facility room rental for special meetings
  • Assists support team with coordinating caterers and lunch pickup for working lunches as needed
  • Ensures copier machines, fridges and coffee machines are adequately stocked
  • 10% - Administrative support
  • Types correspondence, reports, forms and enters data into the electronic access control system. Performs other related duties as required
  • Provide additional administrative support such as expenses, printing meeting materials and event planning as needed
101

Administrative Support Assist Resume Examples & Samples

  • Calculating and/or verifying data for special projects
  • Preparing and completing work requests and follow-up
  • Setting up and maintaining files, logging, faxing, and distributing data
  • Verifying and approving data based on specific guidelines
  • Leads work activities such as
  • Scheduling and balancing workload
  • Handling routine correspondence, routing departmental mail
  • Drafts reports, memoranda and other media of semi-technical nature for management’s review
  • Reviews databases and other documentation to compile information and initiate and respond to inquiries (from internal and external sources) orally and in writing
  • Performs related clerical and administrative activities such as typing, data entry, and setting up and maintaining files and databases
  • Uses PC to input and analyze data in Microsoft Word, Excel, and Power Point
  • Requires the application of special or skill knowledge and/or pertinent techniques to work assignments; this includes problem solving and editing the work of others
  • Requires the ability to work independently and with confidential information and/or issues requiring discretion and independent judgement
  • Requires the ability to communicate (orally and in writing) accurately and/or use arithmetic and basic statistics
  • Requires thorough familiarity with departmental and divisional policy and advanced training in the subject matter
  • Requires personal computing, other standard office equipment including computers, scanners, telephones, calculator and fax machines
  • Must be organized, detailed oriented, and attentive to follow-through
  • Advanced knowledge and experience in Microsoft Word an