Administrative Support Resume Samples

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G Gleichner

Genesis

Gleichner

29367 Gay Spurs

New York

+1 (555) 618 9760

29367 Gay Spurs

New York

Phone

p +1 (555) 618 9760

Experience Experience

San Francisco, CA

Administrative Support Assistant

San Francisco, CA

Klein, Pfannerstill and Fadel

San Francisco, CA

Administrative Support Assistant

Work with all levels in the organization to identify, analyze and solve problems and create opportunities for continuous improvement
Provide support for TEPSP grant projects, including website development and revisions, multimedia development, electronic communication, and listservs
Provide assistance to faculty and/or staff regarding particular policy and procedures; order office supplies and/or equipment
Participates in the management of the Administrative Office by supplying necessary clerical support by performing all procedures/functions promptly
Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
Assisting the Subject Pool Coordinator to manage the Subject Pool
Collaborate with Office Manager to assist with reception, communications, events, travel and other general office duties

San Francisco, CA

Administrative Support

San Francisco, CA

Hagenes, Blanda and Jacobson

San Francisco, CA

Administrative Support

Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
6) Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow
Effective management of documentation workflow
Perform office administration including scheduling meetings, calendar management, and sending correspondence
Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications

present

Los Angeles, CA

Administrator, Administrative Support

Los Angeles, CA

Flatley, Collins and Homenick

present

Los Angeles, CA

Administrator, Administrative Support

present

Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities
Assist leader for daily routine works and administration management
General manager and senior management assistance
Assisting the legal teams with daily routine administrative work and office management
Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
Work with management in developing various polices and regulations for the laboratory operations and access
Participates in the development and maintenance of improvement processes; actively participates in self and team audits and resulting process improvements

Education Education

Bachelor’s Degree in Accuracy

Ashford University

Bachelor’s Degree in Accuracy

Skills Skills

Excellent communication and interpersonal skills, ability to build strong professional relationships
Ability to organize and perform work efficiently; strong attention to details
Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment
Basic knowledge of Microsoft Office Suite
Strong attention to detail, time management and organizational skills
Good to excellent computer skills
Proven time management skills and a strong attention to detail
Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is
Excellent organizational skills and ability to multi task
Excellent computer skills with proficiency in Microsoft Office software

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15 Administrative Support resume templates

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Administrator, Administrative Support Resume Examples & Samples

Develops and leverages relationships cross-LOBs, with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
Prepares standard correspondence, reports and presentations, ensuring completed material is produced in a timely manner
2) Financial Analysis & Support Accountabilities (25%)
Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting. Monitors and analyzes project expenses to ensure they are within budget
Processes and tracks overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and performs budget tracking and reconciliation
3) General Administration Accountabilities (20%)
Manages and monitors the Manager’s calendar of scheduled appointments’, or upcoming events and matters requiring immediate attention. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirement in support of smooth and efficient meeting facilitation
Liaises with internal business units and external vendors for all premises related matters such as office moves, and participates in the local coordination and implementation of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Provides coaching and mentoring to more junior colleagues to assist them in developing capability to carry out current job accountabilities and to expand the types and levels of work they perform in the future. Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis
4) Human Resources Administration Accountabilities (10%)
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc). Produces monthly/quarterly reports and monitors that funds are allocated within budget
Seasoned broad business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers)
Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships
Ability to work both independently, as well as to play a leadership role in building a cohesive team

Administrative Support Assistant Resume Examples & Samples

Assist the Private Client Tax team as needed on projects, including scanning and filing
Responsible for the maintenance and completeness of HR and vendor files including I-9 forms, new hire paperwork, termination files and other related documents
Manages the HR content management system
Responsible for timely and accurate reconciliation of monthly benefits carriers' invoices
Creates new hire orientation and benefits packets and assists in sending new hire offer packages
Coordinates new hire orientation schedule, manages the employee access portal and assists with onboarding of new employees and temporary staff
Greets and directs interview candidates and visitors
Assists with the planning and execution of HR-related events
Manages the Chief Human Resources Officer's calendar, travel schedule, and expense report reimbursements
Assists HR and Tax teams with various research projects and/or special projects, to include supporting the development and editing of briefings and/or presentations
Responsible for updates to ADP Portal homepage, HR page of SharePoint, and HR bulletin boards
Assists with drafting and distributing communication pieces - emails, posters, flyers, etc
Processes and distributes mail, makes photocopies, faxes documents and performs other administrative functions, as needed
Plans and organizes HR team events – teambuilding, community service etc
Performs other duties of a similar or related level and assists with special projects as necessary or assigned

Administrative Support Resume Examples & Samples

Ability to work under pressure and meet deadlines in a highly challenging environment
Identify the importance of issues and projects with the ability to manage and prioritize multiple tasks
Self-starter with the ability to work independently under minimal supervision
Advanced knowledge of Word, Excel, PowerPoint and Microsoft Outlook. Exceptionally strong organizational skills and attention to detail
Superior interpersonal and communication (written and verbal) skills
Professional, polished and discreet
Commitment to excellence in client service
Previous experience at a senior assistant level (5 years)
Previous Investment Banking or industry experience preferred

Administrative Support Resume Examples & Samples

Performs initial phone screening with potential applicant per SeniorBridge guidelines
Ensures that all required pre-employment documentation is completed by prospective candidates per company hiring guidelines and accurately data enters the information into Rosalind
Schedules interviews and performs all background checks for prospective candidates
Schedules, coordinates and performs administrative portion of orientation for approved candidates
Data enters all information for new paraprofessional hires into Rosalind and maintains the Associate’s physical employee file as appropriate
Ensures that requests for homecare services are promptly filled and scheduled into Rosalind in a timely manner
Ensures that homecare schedules are complete and accurate in Rosalind
Reviews Santrax records daily to ensure that all staff are at client visits as scheduled; follows up immediately on any discrepancies
Monitors "No Show Alerts" and follows up to resolve in a timely manner
Reviews all homecare schedules daily in preparation for payroll and obtains billing approvals by manager as needed
Reports any client or staff issues to supervisor promptly
Participates in administrative “on-call”* communication with staff and/or family members regarding schedule changes with professional staff
Answers phones and triages calls to appropriate professionals in the branch
Ensures sufficient supplies, stationary and forms on hand in the branch
Performs accurate data entry and files office records
Performs any other functions as requested by supervisor
Ability to build strong working relationships, internally and externally
1-3 years of administrative or related experience in a professional environment
Demonstrated high-quality customer service skills, preferably in healthcare or high-end service business
Strong attention to detail; ability to manage many details related to data entry, scheduling, follow-up requests and file maintenance
Strong organizational skills; ability to balance multiple initiatives and prioritize workload
Associate’s or Bachelor’s Degree preferred

Administrative Support Resume Examples & Samples

Complex diary management / meeting organisation
Answering and filtering telephone calls appropriately
Preparation of extensive travel arrangements (tickets, currency, cars, itineraries and visa applications)
Processing of expenses via My T&E(Travel and Entertainment)
Booking meeting rooms, video conferences and telephone conferences etc
Mail distribution list management
On-boarding of new hires
Ordering stationery
Providing support for visiting employees from other CS offices
Ad-hoc requests from across the department

Administrative Support Resume Examples & Samples

HS Diploma or Equivalent. Advanced Training or a Degree in the Administrative field is a plus
2+ years previous experience in administrative support and or customer service is preferred
Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is a plus
Efficient and accurate keyboarding skills are required
Proven ability to multi-task and prioritize is necessary. Must be organized with a strong attention to detail
Must be self-motivated and capable of working independently with minimum direct supervision
Must have the ability to start as early as 6:30a

Administrative Support Resume Examples & Samples

Process purchase requisitions, invoices, and request for funds while also performing payroll processes
You will order supplies and materials for the department and create work orders for any maintenance and facility complaints
You will manage the documentation and filing of training records and will be responsible for the general overall administrative duties of the department
You will provide support by coordinating vendor tasks and by filling in for Dispatch as needed

Administrative Support Resume Examples & Samples

Processing of expenses via My T&E
On-boarding of new hires and space allocation
Submission of consultant engagement contracts into MyShop and updating Global department tracker spreadsheet and sharepoint

Administrative Support Resume Examples & Samples

Manage P2P: supplier registration, approvals, payment and follow ups
Manage Expenses for department through Concur
Raise all the Marketplace requests
Book meetings (conference calls) and room reservations
Support with internal and external activities (catering, logistics, transport)
Manage all travel arrangements through Carlson Wagonlit
Support with email distribution and manage DLs
P2P payment system

Administrative Support Assistant Resume Examples & Samples

Operating a computer and standard software programs (Microsoft)
Creating requisitions for purchase orders
Sorting and delivering mail
Coordinating weekly communications by receiving and passing along e-mails, notices, etc.,
Basic administrative skills and knowledge of duties gained through vocational training and/or
Strong working knowledge of Microsoft programs
Good communication, interpersonal, and collaboration skills
Able to build relationships with vary levels of employees within the business
Must be a team player and able to work within a team environment
Confident to work with minimal supervision as required

Administrative Support Assistant Resume Examples & Samples

Routing technicians to daily jobs
Ability to interact with all levels of the organization and must have excellent customer service and communication skills
2+ years general office experience required
1+ years data entry
Individual must be self motivated with excellent time management, organizational and multi-tasking abilities

Administrator, Administrative Support Resume Examples & Samples

Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
Ability to plan and coordinate implementation of the selected alternative
Advanced level PC skills (MS Office: Excel/Word/PowerPoint/Outlook; Visio; web browsers)
Good understanding of EZ Pay, BMO Buying Online and Matadors applications

Administrative Support Resume Examples & Samples

Perform general clerical functions as needed
Making copies for the office
Faxing items
Scanning documents
Word and Excel creation and maintenance
Possess 1-3 years of data entry/technical/administrative experience
Excellent organization skills, strong attention to detail and the ability to multi-task
Ability to communicate effectively with others (written and verbal)
Beginning PC skills (PowerPoint, Word and Excel) required

Administrative Support Resume Examples & Samples

The primary responsibilities of the Administrative Support/Records Management include meeting and administrative support, cataloging data, providing customer assistance in locating specific data; technical/reference support; and appropriately classifying records, documents, and other information media
All records management procedures must meet applicable requirements as set forth by the customer/organization
HS and 4+ years related experience

Administrative Support Resume Examples & Samples

High School diploma with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks, and 1 year of experience
Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, PowerPoint and database systems, SharePoint)
Excellent attention to detail
Ability to work in a close team environment
Ability to obtain and maintain participation in the Navy Personnel Reliability Program (PRP)
Ability to obtain and maintain a Top Secret Clearance

Administrative Support Resume Examples & Samples

Responsible for the accurate processing of all incoming Listings, Escrows, and Closing files utilizing the various computer programs necessary including but not limited to Trident, Matrix, and HomeBase operating systems according to established procedures
Requires flexibility in reporting to any office or department as needed, as well as the ability to learn and fill all branch support staff positions and perform administrative functions
Provides administrative support to various departments as needed
Keeps current with new policies and procedures. Researches and makes suggestions for improvements to policies and procedures. Organizes and maintains department materials, supplies, and filing systems
Participates and takes the lead with the implementation of Company rollouts of products, services, procedures, and software
Responsible for the completion and/or follow up necessary of various weekly, monthly, quarterly, or annual reports as directed by the Sales Administration Support Manager
Responsible for maintaining the HomeBase software system as an LOC administrator
Provides excellent customer service in a professional and courteous manner
2-3 years prior real estate experience preferred
Ability to operate independently and exercise initiative using solid judgment and decision-making skills
Proficiency in the use of Microsoft Office Suite and outlook and have the ability to use internet based software
Must be a quick learner and have high level of retention and understanding of the tasks required
Accuracy and a strong attention to detail
Ability to follow direction and utilize critical thinking and problem solving skills are essential
Excellent communication and interpersonal skills, ability to build strong professional relationships
Ability to work in a changing, dynamic workplace
Ability to interface with employees at all levels of the organization

Administrative Support Resume Examples & Samples

Have demonstrated ability to organize/prioritize tasks independently
Strong verbal/written communication skills required
Ability to build strong relationships within/outside department to effectively support the organization
Experience in working with multisite orgs and diverse/cross-functional teams. - Experience in domestic and international travel

Administrative Support Resume Examples & Samples

Shipping and receiving of Materials, etc
Directs phone calls from customers
Supports ABB PP Service team, assigned duties as required
Assists in expense account management and time sheet management for productive PT personnel
Receptionist (directing calls, professional behaviour, jovial)
Creates Purchase Requisitions for all office supplies and coffee room supplies…forwarded to buyer
Booking hotels, trainings for field service employees
Assist with logging and keeping track of safety record, Health and safety data collection
Optional: Buyers capabilities (PO’s and Purchase requisition knowledge)
Contact suppliers/vendor to order supplies from field request/ pricing for quotes
Keep track of inventory
Help project manager source services and supplies
Experienced in excel, word, outlook etc
Shipping and receiving. Create all online waybills for courier shipments going out. Also requests for customs paperwork when necessary for out of country shipments
Arrange for couriers for remote sites
Assist field service reps to source parts
Security badges for new employees and setting them up in the security system
Order business cards for employees as needed
Maintain data records in xls format or other, Project list, safety stats, parts lists, etc

Administrative Support Resume Examples & Samples

Training in SAP including how place purchase orders through the SAP system. Expediting delivery dates with suppliers to make sure products and services are received on time
Project Management for the purchase of indirect goods or services – including gathering the data necessary to execute an electronic Request for Quote. This may involve working with internal clients in our Business Units or Corporate function
Ability to work in a team environment. Listens and uses that information when making decisions
Is a good communicator and willing to contribute / share new ideas with the team
Self-motivated and can work independently

Administrative Support Resume Examples & Samples

Order pursuit and order management
Claims investigation and resolution
Interaction with Customers and Sales Representatives
Interaction with other Service Centers and Company locations
Prepare material proposals and material takeoffs for Company front-line products
EHS and IFE responsibilities as assigned
Minimum business travel to customer locations and US Service Centers
Applicants must be self-motivated, people-oriented, service-oriented, and possess the ability to work with customers to formulate successful order pursuits
Good communication, negotiation, organizational & time management skills
Ability to work in a team environment & uncompromising attention to detail
Demonstrated ability to follow written and verbal instruction

Program Management Administrative Support Resume Examples & Samples

Experience – Six years working experience in Government as either a Government or contractor employee providing administrative contract or logistical management support with at least two years experience in Iraq or Afghanistan
Special skills or qualifications
Associates degree - OR four years of relevant experience
Management experience, including leading large complex projects or teams
Former Military NCO

Administrative Support Resume Examples & Samples

Accuracy and excellent attention to detail
Excellent prioritising and organisational skills
Good communication and team working skills
Excellent knowledge of Microsoft office packages including Word, Excel, PowerPoint, Outlook and use of mail merges
Office administration experience

Administrator, Administrative Support Resume Examples & Samples

Prepare, process, and file credit documentation and financial/non-financial transactions in support of the Automotive Finance sales/service teams within the Regional Unit to maintain an effective and efficient working environment
Update and maintain various BMO and Automotive Finance specific business and client databases ensuring information is up-to-date, accurate and consistent
Provide miscellaneous support on request including but not exclusive of: filing, photocopying, printing and binding, typing documents, faxing internal documents, reception duties etc. ensuring the consistent and efficient operation of the Regional Unit
Provide centralized administrative support to Underwriters and Funding Coordinators including but not limited to payment of miscellaneous fees, preparation and dispatch and follow-up of welcome letters and MECH processing
Prepare and dispatch outgoing mail, interfacing with selected couriers to ensure packages have been delivered within established timeframes. Maintain a central e-mail Global Address list to ensure all staff receives e-mail communications
Provide follow-up and maintenance of loan files at set-up and at pay out, ensuring all policies and procedures are adhered to
Perform back-up function and support to collection group to ensure that processes are streamlined on an ongoing basis

Administrative Support Resume Examples & Samples

Greets visitors and answers telephone; Takes messages and replies to
Gathers and compiles information as requested for special projects
Screens and distributes incoming correspondence; Composes routine letters
1-3+ years of related experience
Experience in managing an office environment
Familiarity with web based tools and functions
Proficiency in MS Office applications (Excel, Word, Outlook, etc.)
High level of business integrity needed due to positions exposure to confidential information
Ability to execute job responsibilities without follow-up; High sense of urgency
Associate’s Degree preferred

Functional Administrative Support Resume Examples & Samples

Schedule meetings
Pull actuals from SAP/Business Warehouse and/or internal tools and populate excel files
Pull namerun reports and review against forecast plans
Update various excel files with cost data
Generate cost reports using Excel and creating PowerPoint presentations
Input material/procurement requirements in iBUY or EPS
Generate labor transfers
Order supplies and coordinate move requests
Ability to learn various Business Management software tools
Establish effective working relationships and communicate effectively
Ability to multitask within a dynamic environment is critical

Administrative Support Resume Examples & Samples

Perform complex administrative functions to support the work of one or more managers or an office. Schedule meetings, appointments, and/or travel
Prepare documents and presentations. Maintain records. Respond to client queries
Assist in maintaining a budget or providing similar administrative support
Input or maintain data. Prepare or assist in preparing analyses and reports
Support use of technology by the unit or office and interact with technical support, logistics, and purchasing functions within the company
Assist in creating administrative practices to ensure efficiency and consistency
May perform in a lead capacity in coordinating work among multiple managers or offices
May provide guidance and support to less experienced administrative employees
Strong experience using PowerPoint, Excel, Access, and Outlook
Ability to set and deliver on priorities and multi-task accordingly
Independent work style that anticipates needs, proactively resolves problems, and develops workable solutions
Ability to build strong team relationships and collaborate effectively with diverse people, backgrounds and work styles
Ability to effectively present information and respond to questions from all levels of Fannie Mae staff, clients, and other external constituents
Must have a professional manner as well as a high level of interpersonal skills to handle confidential, time-sensitive information and stressful situations
Ability to communicate effectively across business lines demonstrating good judgment and confidentiality

Administrative Support Resume Examples & Samples

Experience managing accounts, summarizing balances
Ability to develop spending reports for grant reporting
Experience with grant management
Established record of managing multiple accounts

Administrative Support Resume Examples & Samples

5+ years in an administrative capacity; large corporation assistant experience desired and preferred
Excellent English skills – written and verbal
Above average skills in Microsoft Office suite -- Outlook, Word, Excel, and PowerPoint
High Flexibility

Administrative Support Resume Examples & Samples

Coordinating calendars
Timely and accurate processing expense reports
Adjudicating monthly credit card billing statements
Generation of visit requests
Coordinating events
Managing all forms of correspondence
Creating/editing various documents in Microsoft Office tools, and other duties as assigned
The position will coordinate support from enterprise shared services, facilities, and security as needed and escort visitors as required
High School Diploma or GED and 4 years of experience supporting an executive/manager
Proficient in Microsoft Office suite (Outlook, Power Point, Excel)
Active TS/SSBI or SCI clearance required to start
Experience facilitating project meetings with information about team coordination, etc
Bachelor's highly desired
AA or similar degree
Experience with the Concur expense management software
Experience with iBuy (purchasing, procurement)

Administrative Support Resume Examples & Samples

Current active DoD secret security clearance required to start
Experience facilitating and coordinating team meetings and exercises
Bachelor’s or Associate's degree preferred
Experience with iBuy software (purchasing & procurement)
Active DoD Top Secret security clearance preferred

Administrative Support Senior Resume Examples & Samples

Previous experience coordinating data and events, meetings, and/or conference logistics
Must be highly advanced in Microsoft Office applications such as Power Point, Word, and Excel
Ability to use personal initiative to formalize processes and streamline operations
Ability to manage the flow and handling of confidential, sensitive and proprietary information

Administrative Support Assistant Resume Examples & Samples

Prepare accurate and timely reports both manually and through automated methods. Reports may include, but are not limited to Overtime reports, Aging reports, GPP, Direct Labor Reports, Last Day Worked Report, Performance Evaluation and Overdue reports, License reports
Process stop payments requests
Maintain inventory on new and existing pagers, phones, company owned vehicles, and company gas cards
Review BIS/General Ledgers each month with DM’s

Administrative Support Resume Examples & Samples

Provide non-personal administrative support to the Government by conducting research, preparing statistical reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings
The Contractor shall have knowledge of AF directives and procedures in support of typing Government documentation (e.g. travel orders)
Has proficiency in the maintenance of publications and office organization
Bachelor's degree in the applicable discipline required
This skill level is an entry level position requiring guidance and oversight of more senior positions
U.S. Citizenship required
Must hold the safety of yourself and those around you as the number one priority in the workplace

Administrative Support Resume Examples & Samples

Minimum of one (1) year of successful clerical experience
Must possess strong interpersonal skills and organizational abilities
Solid skills in PC and automated office tools
Consistently maintain a high level of attention to detail and a strong commitment to accuracy and professional document preparation
Reliability efficiency and superior time management skills are required
Must possess a high level of confidentiality
Ability to work effectively with minor supervision
MS Word MS Excel Lotus Notes Internet - Basic
Required Education: HS/GED

Administrative Support Resume Examples & Samples

Initiates all commercial change requests using the BASICS change management system
Works with internal customers (QC, QC Doc, Production, and Production Planning & Engineering) to align requirements & schedules for communication to the customer
Tracks all changes with ability to understand overall schedule for each change for both internal and external communication
Manages all Purchase Orders for external CMOs by integrating into master tracking excel file
Works closely with CMO Account Lead to ensure timelines and status of changes are understood
Works closely with CMO Account Lead to ensure status of Purchase Orders are understood.. 7. Ensure commercial change scope is fully understood by all Product Supply stakeholders
Ensure all external CMO customer Purchase Orders are organized and available for CMO Account Lead
Requires a two year Associates or 4 year B.A or B.S. in technical or related field with a minimum of two (2) years of work experience in pharmaceutical or equivalent industry
Special proficiency in Microsoft Office tools including Excel, PowerPoint & Outlook
Experience in SAP is preferred
Applicant must be highly organized with an ability to multi-task
Excellent communication & time management skills are a must

Student Administrative Support Resume Examples & Samples

2)High level of comfort interacting with children, families and guests
3) Accurate data entry skills and familiarity with using database software are plus points
4) Ability to exercise flexibility, initiative, good judgement and discretion
5) Ability to work well independently as well as a team, and to work accurately with interruptions to meet deadlines

Administrative Support Resume Examples & Samples

1+ years as an Administrative Assistant
1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
Pays attention to detail and can work through a difficult situation in a calm way
Strong organizational skills and the ability to work independently with minimal supervision
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Excellent relationship skills, a team player
Experience handling contracts: document comparisons, organizing, obtaining signatures

Administrative Support for Enterprise & Emerging Information Techn Resume Examples & Samples

Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
Schedule meetings, often involving global personnel and locations and use of WebEx technologies
Resolve meeting requests and conflicts in a timely and efficient manner
Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
Represent office in a professional manner on phone, e-mail and in person interface effectively with employees at all levels
Maintain and follow up on assignments and requested information as required
Maintain highest level of confidentiality and handle sensitive information with extreme care
1+ years as an Administrative Assistant
1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
Pays attention to detail and can work through a difficult situation in a calm way
Strong oral, written and interpersonal communications skills
Strong organizational skills and the ability to work independently with minimal supervision
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Excellent relationship skills, a team player
Experience handling contracts: document comparisons, organizing, obtaining signatures

Administrative Support Contractor Resume Examples & Samples

Process and track vendor contracts, purchase orders and payments to ensure operations run simply and efficiently and according to company polices
Process charitable contribution requests, coordinating grantee correspondence, payment tracking, reporting, record keeping, and compliance
Support on-boarding / off-boarding of third party organization staff and students (Biotech Partners), track and ensure student payroll is accurate and processed in a timely way
Provide assistance to communications team for event-related activities
Ideal candidate has keen understanding of SAP / YourDocs or ability to quickly and effectively master these systems and establish the necessary relationships essential to efficient operations

Administrative Support Senior Clerk Resume Examples & Samples

Preparing system generated letter and document requests for mailing
Receiving credit maintenance requests and entering them in system (eTracs)
Data entry in Customer Account Management System (CAMS) in order to notate and document work requests
Scanning critical customer documents into company Deals database
Processing Retail Installment Contract received from CarMax stores utilizing CBS and Deals database
Boxing, labeling and sorting documents (RIC) for offsite storage
Retrieve scanned documents from company Deals database as requested
Special projects and/or duties as assigned
Demonstrate adaptability and flexibility by embracing change
Multi-task in a high energy and fast-pace work environment
Apply a common sense understanding in order to carry out simple verbal or written instructions
Sort alphabetically and numerically
Knowledge of Microsoft Word and Excel functions
Ability to communicate effectively (written and verbal) with both associates and managers
The position requires basic math skills
Capability of pushing a cart weighing up to 25 pounds for extended periods of time

Administrative Support Resume Examples & Samples

7+ years working experience in an administrative capacity; large corporation executive assistant experience preferred
High level of confidence, integrity and motivation
Must be proactive, responsive and resourceful
Must consistently demonstrate the highest level of professionalism and discretion
Strong interpersonal skills with ability to interact well at all levels
Strong PC skills (e.g., MS Office, internet, other apps)Must have outstanding written and verbal communication skills
Must have strong Outlook, Word, Excel and PowerPoint skills
Ability to work in a fast-paced environment while adapting to changing deadlines and priorities

Administrative Support Resume Examples & Samples

Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing
Screens telephone calls, greets visitors, and responds to general inquiries
Aggregates and interprets data for financial/accounting reports
Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses
Coordinates events for station(s) and management meetings
Develops and maintains management and reporting systems
Assists Human Resource and EEO functions for the market
Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity
Anticipates and interprets the needs of management staff without direction
Arranges for back-up when not at desk
May assist with market digital sales support
Proficiency in Microsoft Office suite, social media platforms and search tools
Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
Basic accounting knowledge a plus
Trustworthy when dealing with confidential and private matters
Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
High degree of collaboration with all levels in the organization
Can work independently without close supervision
Excellent analytical and decision-making skills
Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
Ability to multi task in a fast-paced environment
1-3 years’ experience as Executive Assistant
Media experience preferred

Administrative Support Resume Examples & Samples

Compose and edit letters, memos, meeting minutes and other firm correspondence
Perform research using internal and external resources
Assist in other administrative functions (Fill in for receptionist, filing, scanning, binding, etc.)
Provide backup support, as needed
Advanced MS Office skills (Word, Excel and Outlook); ability to learn various software packages
Prior experience working with a professional service’s tax department is preferred
Highly organized and detail oriented; self-starter
High level of professionalism and integrity
High School Diploma or equivalent; Bachelor’s degree from an accredited college/university is preferred

Administrative Support Senior Resume Examples & Samples

Develop CDRL submission as required
Work with System / Project Engineers to update and revise Test Procedures
Create and develop ships test schedules
Ensure all administrative materials are planned to support the LCS test program
Upload Test reports to share point
Review and update weekly test briefs

Administrative Support Resume Examples & Samples

Provide non-personal administrative support
Prepare statistical reports
Handle and respond to information requests
Perform Clerical Functions
Prepare Correspondence
Receive Visitors
Arrange conference calls and schedule meetings
Requires up to 3 years of experience and a Bachelors or Master’s Degree or minimum of 6 years of administrative support work experience
Must have knowledge of AF directives and procedures in support of typing Government documentation (eg travel orders)
Must have an understanding of the specific procedures and processes of the Air Force Test Center and DoD regulations and guidelines
Must have proficiency in the maintenance of publications and office organization
Must have ability to quickly understand the customer’s overall objectives and mission a provide effective solutions
Excellent verbal and written communication skills along with customer interaction and presentation capabilities required
Must exemplify a dedication to achieving the mission of the 96TW as well as high standards of quality and excellence in performing the duties
Must be able to work effectively alone, unsupervised, or within a group
Must be able to work in a fast paced environment while being able to prioritize work to balance multiple projects and deadlines

Administrative Support to SOF AT&L Resume Examples & Samples

Intermediate to expert-level competence with at least two years of current (within the past four years), hands-on experience with HQ USSOCOM administrative and tasking actions through E-Form 14, Task Management Tool (TMT), and Distinguished Visitor workflows as well as traditional communication channels such as telephone, in-person, classified and unclassified e-mail, etc
Experience and strong skills in computer and Internet research, Microsoft Office Suite, Defense Travel System, Defense Civilian Pay System and other applications
Detailed knowledge of and experience with HQ USSOCOM administrative and communication policies and procedures such as DIR 25-50, 25-60, etc
Strong knowledge of and experience working with various security classification levels, and proper handling of classified material

Command & Control Administrative Support Resume Examples & Samples

Up to 3 years of administrative or clerical experience
Demonstrated capability handling many details and challenging situations at once
Proficient in writing and handling business correspondence
Proven ability to organize personal work priorities
Good interpersonal communications skills and comfortable working in a team environment
Possess effective oral and written communications skills
Solid know how of general office procedures
Demonstrated ability to work independently and as part of a team
High level of proficiency with office and administrative software including Outlook (e-mail and calendar), Microsoft Excel, Word and Power Point
Exceptional attention to detail with proven interpersonal skills
Must be qualified and capable of traveling up to 33% of time to contractors' facilities, test sites, and other locations (OCONUS and CONUS)
Ability to obtain and maintain Top Secret security clearance upon application. A current and active Top Secret or Secret security clearance is highly desired
Understanding on the use of Adobe Acrobat Pro (e.g.; create PDFs, forms, export, etc…)
Knowledge on the use of database applications (e.g.; Microsoft Access)
Previous Air Force front office support for a squadron or group
Knowledge of IT systems and emerging technologies in a development environment

Administrative Support Resume Examples & Samples

Provides administrative support such as technical writing, proofreading, technical editing of word processing and other computer-based documents, integration of various sources into a cohesive product which may be delivered as computer-based magnetic media, and preparation of graphical and narrative presentation material
Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
Supports and executes visitor control/facility access procedures for MDDC
Performs courier duties for data, documents and other information/items as necessary
Performs applicable equipment and supplies procurement processes along with vendor coordination
Coordinates MDDC badge requests for MDDC personnel
Assists the PM in the preparation of management plans, contract deliverables and various reports
Coordinates schedules and meetings to facilitate the PM and contractors
Supplies program, contract and financial management support to the PM

Administrative Support Assistant Resume Examples & Samples

Maintaining the supervisor's calendar and scheduling appointments
Arranging meetings, taking care of items such as location, schedule, agenda, and attendance list; assembling background material for the supervisor
Reading and distributing incoming correspondence
Responding to requests for information concerning organizational functions; preparing a variety of administrative reports
Preparing requisitions for supplies and equipment and requests for service
Interacting with and providing information to visitors (in person and via phone calls) with tact and diplomacy
Occasional non-emergency travel may be required

J-program / Administrative Support Resume Examples & Samples

Bachelor ’s degree in any field or 10 years of work experience using qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs
5 years’ experience as administrative, action, or staff officer within HQ USSOCOM, a Service headquarters, or a combatant command headquarters (4-Star military HQ) or 10 years prior military experience working Human Resources, Administrative or Knowledge management
5 years’ experience using communication skills, both written and oral, to include preparation of written products for senior leader (general officer/flag officer/senior executive service level) use and the ability to communicate at all levels
5 years’ experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each military U.S. military service’s roles and missions
3 years’ experience utilizing the Defense Travel System and 2 years as an Organizational Defense Travel Administrators (ODTA).Current DoD
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for a Top Secret w/ SCI Level Security Clearance for access to classified information

Administrative Support Assistant Resume Examples & Samples

Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
Respond to routine inquiries and explain standard policies and procedures to others
Three years of clerical/secretarial experience in an office environment

Administrative Support Resume Examples & Samples

Ability to manage multiple competing priorities
Ability to multitask in a fast paced work environment
Strong interpersonal skills especially when communicating with executives and collaborating cross functionally with different business units
Proficient in Microsoft Office Suite; Specifically Word, PowerPoint, and SharePoint

Administrative Support Resume Examples & Samples

Assisting the legal teams with daily routine administrative work and office management
Scheduling face to face business meetings and trainings/company events/conference calls and meals/telepresence, meeting room reservation and set up
Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
Processing for payment all types of business expenses and reimbursement processing and submission, follow up with Financial Shared Services Center (FSSC)
Ordering, and distributing stationary and other office supply items
Assisting the legal teams in the typing, edition and modification of business and/or legal presentations, documents and files, simple translation assignment, document proofreading, scanning, photocopying and shredding
Coordinating with the other administrative assistants on various meetings and events
Helping maintain Tymetrix filing system and other administrative systems in APAC
Global Law Department wide administrative support or personal assistance if necessary; and
Assisting the legal teams with ad hoc projects/assignments
Bachelor’s degree with at least 1-2 years working experience in administrative assistant related positions (law firm or in house legal department experience a plus)
Excellent communication skill at all levels within the company
Be willing to take responsibility and be accountable
Honest, details-oriented, hardworking, patient and stable
Good command of English and Mandarin (spoken and written); and
Good command of computer skill (Microsoft Office, Word, PPT and Excel) and SAP knowledge

Administrative Support Resume Examples & Samples

Lead the planning of on-site activities and assist management with recognition events
Administer employee changes (leave of absence, pay increases, title changes and termination
Assist with recruiting events and on-boarding new hires and deliver compliance training
Maintain compliance and recertification of I-9’s and ensure all new hire documents are completed timely and accurately
Execute time sensitive transactions for union employees; maintain employee files
Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)
Establishes and maintains positive working relationships with contacts both within company and outside vendors
Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, payroll and records control
Schedules conferences, appointments, meetings and travel arrangements for management
Reads and screens correspondence, on a daily basis; identifies critical issues within identified parameters and prioritizes correspondence
Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities
Assists team with copying, filing, communications, internet research requests, etc
Prepares purchase orders and processes invoices and expense reports for payment
Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested
Anticipates needs and completes special projects as assigned
Performs other support duties as assigned
Assists with compliance with EEO, OFCCP, FLSA, FMLA, AAP and all other State and Federal employment laws
High School or equivalent required; two year degree or higher education is a plus
At least 4 years of professional administrative support experience in a professional office environment
Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
Strong detail and quality orientation
Exceptional written and verbal communication skills; excellent telephone etiquette
Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
Must have ability to plan and prioritize workload to meet day to day needs
Must demonstrate a sense of urgency and the ability to work in a fast paced environment
Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
Ability to maintain confidentiality and exercise discretion with regard to confidential and sensitive information
Ability to read and comprehend basic instructions, short correspondence, and memos
Ability to work on multiple projects concurrently and capable of working with little direct supervision

Administrative Support Resume Examples & Samples

Perform highly complex administrative functions to support the work of one or more senior managers or a large office
Perform a lead role in coordinating meetings and events with multiple managers or offices
Maintain a budget or provide similar administrative support
Prepare complicated documents and presentations
Gather data relevant to projects of a senior manager or large office
Create administrative practices to ensure efficiency and consistency within the office
Provide support and guidance to less experienced clerical employees and administrative staff
6+ years of related experience
Experience working as part of a highly collaborative, high-performing team supporting an Executive
Experience exercising good judgment and acting with a sense of urgency while maintaining a calm, professional demeanor
Demonstrated ability to maintain a high degree of confidentiality and exercise discretion
Effectively address multiple tasks simultaneously and in a timely manner
Experience anticipating and prioritizing executive-level needs
Apply high attention to detail and strong organizational skills in all matters
Expert knowledge of Outlook and calendar management
Proficient in Microsoft Word, Excel, and PowerPoint required
Experience coordinating and managing travel arrangements required, experience with travel arrangement tool Concur preferred
Experience with WebEx, including ability to coordinate and lead meetings

Leo Executive Administrative Support Resume Examples & Samples

5 Years experience in an administrative environment
Is the Client Culture casual or professional? What are the dress code requirements?
Describe physical requirements, (i.e. lifting, walking between 5 buildings, moving equipment)
Please identify the most important REQUIRED skills or experience a candidate must have
What are the schedule requirements and Overtime expectations?
What challenges have you experienced filling this position?

Administrative Support / Data Entry Resume Examples & Samples

Send welcome package emails to newly accepted students
Manage course rosters and input enrollment information in the CRM
Update enrollment statuses in the CRM
Create course schedule in the CRM as requested
Review participation, log on and trend reports and input necessary information in the CRM for Student Advisors and Program Coordinators
Update the program schedules and course information in the CRM as requested by the Program Coordinator/Education Program Manager or Academic Administration Manager
Set up user accounts to access online courses for Faculty, Facilitators and students
Provide administrative support to the Student Services Advisors or Program Coordinators during registration, course launch and re-enrollment periods
Responsible for accurate internal and external transmission of information
Complete data inquiries, data reports, and analysis as needed
Complete quality assurance tasks to ensure accurate data and information integrity in the CRM
College diploma or university degree preferred
Minimum of two (2) years experience in an administrative support function
Working experience in a vocational or academic organization is an asset
Exceptional organizational and time management skills
Highly proficient with office automation tools (MS Office) as well as internet and various databases both internal and external
Strong attention to detail and a passion for accuracy
Ability to work independently and take initiative
Ability to manage multiple tasks and projects

Plant Administrative Support Resume Examples & Samples

Tracks, Records, and Files Production Attendance Forms
Researches and collects data to compile and type statistical reports
Organizes and maintains production and personnel records
Coordinates and arranges meetings as well as prepares agendas
Process incoming and outgoing mail
Orders and maintains supplies and arranges for maintenance of equipment
Arranges conference calls and greets visitors
Keeps supervisor informed of work in progress and any problem areas
Keeps work area safe, clean, and organized

Administrative Support Resume Examples & Samples

Review and verify all applications of personnel requesting access to the laboratories
Work with management in developing various polices and regulations for the laboratory operations and access
Play a vital role for stability of access to the laboratories
Escorting non-accessed personnel into the laboratories,
Facilities Focal Point
IBuy for overhead supplies
Tracking personnel out of office calendars
Run SIT&E certification database periodically and notify personnel of pending training
Facilitate required certification training for all on-Northrop Grumman personnel requesting access to any one of the HALE System Centers
Other administrative support requirements as requested by lab managers
Some college is preferred
Current Secret Clearance
Experience with Northrop Grumman proprietary software

Junior Administrative Support Resume Examples & Samples

Performs the suite of tasks for project setup/maintenance and billing functions under the Shared Services Customer Services Project/contract/billing Team,
Prepare/issue invoices in ERP (People Soft) system,
Responses to invoicing/project/contract queries,
Performs project, contract and client creation in ERP (People Soft) system,
Follow up on various pending requests related to billing/project /contract
Strong Customer services skills, both verbal and written,
High School level diploma in accounting, finance, business administration or equivalent
Proficient English spoken & written,
French spoken & written an asset
Strong ability with Microsoft Office environment,
Flexibility & capacity to work in a continuous evolving environment,
Client oriented,
Well organized, able to prioritize conflicting demands, and able to work within tight deadlines,
Experience in accounts/Shared Services area (an asset)

Administrative Support Assistant Resume Examples & Samples

For training and meetings
2) Education: One full year (18 semester hours/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example, Business Administration/Business Management)
3) Combination of Education and Specialized Experience: Combination of graduate level education that is directly related to the position (Business Administration/Business Management) and Specialized Experience equivalent to the GS-5 grade level. The education must have been obtained in an accredited college or university, and the combination of education and experience must equal 100%

Administrative Support Resume Examples & Samples

Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, Powerpoint and database systems, SharePoint)
Ability to maintain good working relations
Ability to access or locate information through the use of a personal computer or terminal
Ability to meet and deal with customers using a high degree of tact and diplomacy
Ability to communicate in writing
Experience accessing and manipulating data within databases

Group Finance Administrative Support Resume Examples & Samples

Travel arranging – Arrange and facilitate travel including flights, hotels, and cars in accordance with policy and expense guidelines
Expense management – Preparation and tracking of all expense reports and reimbursements; understand and comply with all policies, guidelines, and procedures for expense processing
New hire set up requests and follow up
Manage conference/meeting/event coordination
Word processing and document/presentation creation – Be comfortable with word processing and presentation software to create and edit documents and presentations
Space planning
General administrative support – Open, sort, review and distribute mail; supply ordering, problem resolution with IT requests; scanning printing and other general administrative errands
Must possess proficient time management skills, ability to multi-task and prioritize in a demanding, fast-paced environment
Must possess excellent interpersonal, teamwork, and customer service skills
Must possess excellent written and oral communication skills
LI-AH1

Senior Administrative Support Resume Examples & Samples

Minimum Diploma Holder
At least 8 to 10 years of experience in Secretarial or Office Support role
Excellent verbal and written communication skills with an ability to work discretely on a wide range of sensitive and confidential issues
Must be highly proficient in Word, Excel and PowerPoint and able to research, compile and clearly present information and data

Administrative Support Resume Examples & Samples

Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc
Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized)
Set up meetings, video conferences, and conference calls on/off-side as needed
Maintains individual calendars (electronic) as needed for appointments and meetings
Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized)
Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
Uses communication skills to regularly exchange information

Front Desk & Administrative Support Resume Examples & Samples

Five years or greater administrative support and project work experience in a professional services and/or consulting firm environment
Exercise a high degree of discretion, technical competence and office administration ability
Knowledge of financial and accounting terminology
Work well independently and in a team with professional presence and exceptional customer service
Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
Flexible to occasional travel based on business support need

Administrative Support Resume Examples & Samples

Booking in incoming units for repair into Sony's SAP system
Billing customers for completed repairs
Provide customer support through answering the phones and replying to customer emails as per a defined schedule
Ensuring repair units move efficiently through the repair operation
Serve as backup for co-workers
1-3 years previous customer support experience
Experience with Microsoft Excel, Word, and Outlook

Administrative Support Assistant Resume Examples & Samples

Travel is required less than 5% of the time
Entrance on duty is contingent upon completion of a pre-employment security investigation. The position may be subject to a Public Trust background investigation at the time of appointment, and may be subject to reinvestigation every five years thereafter. A favorable adjudication of the clearance or background investigation at the time of appointment and on reinvestigations is a condition of employment
If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment
Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer

Administrative Support Resume Examples & Samples

Types letters, memos, reports and presentation material using appropriate software. Composes correspondence as required
Screens phone calls, records messages, and forwards calls to appropriate person/department
Sets up meetings, video conferences, and conference calls on/off-site as needed
Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence
Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes
Has developed analytical skills and application of scientific methods to perform a variety of activities
Uses communication skills to exchange of information

Customer Service Administrative Support Resume Examples & Samples

Process all customer orders & enquiries including online orders efficiently
Manage orders held in our internal processing system due to error such as pricing, contact details, permits etc
Answering customer enquiries including managing those on SFDC case queues
Providing pricing, availability of goods, technical information, and delivery & ETA information
Preparing quotations on request
Proactive outbound calls according to Company marketing campaigns, quotes follow-up &/or as allocated
Forward potential product leads to sales representatives
Prepare Returns Authorizations and credits for processing and ensure that they are within Company guidelines
Communicate effectively with customers and employees
Comply with the company’s quality systems ISO 9000 and operating procedures
Maintain a professional and positive attitude whilst being committed to the company values of integrity, intensity, innovation, involvement
Customer service and administration skills– essential
Tertiary qualifications in Science or related degree - science or biological science topics - preferred/highly desirable
Laboratory or Healthcare experience – desirable
High level of interpersonal and communication skills
Exceptional organizational skills and the ability to prioritize tasks effectively
Be able to work effectively (and in good humor) in a high paced environment ensuring all tasks are performed to completion and on time
A team player who interacts well with all internal customers
Ability to apply numeric and literacy skills to tasks
Intermediate level competence in computer skills; specifically the Microsoft Office suite applications – Excel, Word and Outlook

Administrative Support Assistant Resume Examples & Samples

Experience in a corporate professional services environment is preferred
The confidence to engage with senior/high profile contacts and clients and their teams
Attention to detail and ownership for the delivery of high quality work
Ability to build relationships across diverse teams
Ability to work as part of a team, ensuring seamless service to the firm and clients
Confident with the ability to use own judgement and make decisions in order to prioritise, challenge, negotiate and influence
The ability to plan ahead and anticipate potential problems
Strong organisational skills with ability to prioritise a busy and often conflicting workload
Knowledge of time zones and best means of travel between multinational locations
Possess a willingness to learn in a constant changing environment
A flexible and professional approach, remaining calm under pressure

Administrative Support Assistant Resume Examples & Samples

Performs a range of moderate to complex clerical, record keeping, and secretarial skills in support of the infrastructure and daily operations in the Psychology office and undergraduate programs. Organizes and maintains selected departmental files and records including course syllabi, student evaluations and other applicable student records. Prepares and distributes required copies of documents and publications as needed. Helps assemble information from these and other sources in response to requests
Maintains confidential student files as outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Responds to requests for information, assists with electronic (web and email) and hardcopy dissemination of information about academic program
Uses judgment and discretion to prepare and/or process travel requests and expense claims, purchase orders, credit card reports, and other financial and transactional documents necessary to meet the day-to-day operating needs of the office. Identifies supplies, equipment and services needed for the office and/or requested by faculty. Receives and organizes supplies for storage and/or distribution; reviews and confirms accuracy of invoices for approval of payment. Maintains documentation for PSY purchases. In coordination with the Administrative Analyst/Specialist; maintains records, tracks, and reconciles PSY budget expenditures in a timely manner
Coordinates and assists with the logistics of a variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, notifying participants, coordinating campus resources, ordering supplies, making arrangements for equipment and catering and providing oversight of the event set-up. Coordinates meetings and agenda items for various meetings that the Chair has assigned; attends Department faculty/staff meetings and takes notes
Assists the Chair and Administrative Analyst/Specialist with the temporary lecturer hiring process
In collaboration with PSY staff and faculty, assists with maintenance and improvement of program web sites and other publications

Administrative Support Assistant Resume Examples & Samples

High School diploma or equivalent and 3 years of professional experience providing administrative support
Excellent computer skills with fluency in using standard office software packages and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email
Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies
Thorough knowledge of English grammar, spelling and punctuation

Administrative Support Resume Examples & Samples

Responsible for interacting with visitors to the facility to ensure proper clearance, escort, and documentation are in place
Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
Manage and track incoming/outgoing equipment and media
Comply with all security regulations and instructions concerning handling and storage of classified material
Interact with lab customers to provide customer service and ensure customer satisfaction levels are maintained
Perform office administration including scheduling meetings, calendar management, and sending correspondence
Track personnel information, including certifications, and access expiration
Consolidate status reports
Create tasks and input data into JIRA database
Assist with configuration management duties
Assist in documenting software integration laboratory processes and procedures
Three (3) years experience in providing customer service support
Knowledge of Microsoft Office products
Experience with using JIRA software
Experience with using Microsoft SharePoint
Experience in process improvement methodologies
Administrative Support

Administrative Support Resume Examples & Samples

Actively participate in administrative process management activities for new candidate hires
Share the management of emails in generic mailboxes
Post job postings internally and externally (on different websites)
Consolidate hiring files
Contact candidates by email or telephone to obtain required documents and for follow-ups
Provide proper guidance to candidates throughout the different steps for preparation of their hiring files
Follow up on hiring files with Canadian recruiters
Verify professional experience and references
Enter and update data in different systems
Submit insurance applications
Calculate vacations
Draft offer letters
Transfer hiring files to the human resources department through the HR service centre
Assist members of their immediate team, as needed, during ad hoc requests

Administrative Support Resume Examples & Samples

Maintain files at the location
Request promotional materials from the marketing department
Responsible for completing cashier audits and safe audits
Training cashiers on customer service and sales skills
Good communication skills necessary
Must have the ability to do a lot of walking
Complete any task requested by a supervisor or member of the Aramark management team
Strong computer skills and proficiency in Microsoft Office programs
Cashier experience and some computer skills a plus
2 - 3 years work experience in food service
Ability to walk and stand for extended periods of time

Administrative Support Resume Examples & Samples

This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
Plan and manage the agendas for the critical business meetings for IT Operations (Business Planning Reviews, Special Attention Meetings, L1 Governance meetings, etc.)
Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
Schedule meetings, often involving global personnel and locations and use of WebEx and video technologies
Resolve meeting requests and conflicts in a timely and efficient manner
Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
Represent office in a professional manner on phone, e-mail and in person
Interface effectively with employees at all levels
Maintain and follow up on assignments and requested information as required
Maintain highest level of confidentiality and handle sensitive information with extreme care
Strong oral, written and interpersonal communications skills
Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required)

Administrative Support Resume Examples & Samples

Provides tracking and reconciliation of all shop hours in Kronos and E2 reporting to SAP. Making corrections in systems for accuracy of information
Maintains and reconciles group petty cash account, Safety Glasses/Shoes, p-card usage and reconciliation for material and office supply orders
Purchases and maintains office supplies for STC Mold Design in Harrisburg and South. Purchases materials needed for shop, as well as tracking delivery and receiving in SAP for payment. (inform shop supervisor of expected delivery dates)
Acts as HR, Payroll and Procurement liaison when needed
Point of contact for guiding vendors with information on invoicing and payment, involving accounts payable or procurement to help settle any issues
Assists Tooling Coordinator in monthly reporting of hour reconciliation, purchased items journal entries to accounting and month end and year end reporting
Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
Assists travel arrangements for management acting as point of contact and back up
Facilities activities include card key requests and distribution, set up meetings with location and catering
Utilizes company credit cards with monthly reconciliation of purchases and charge back dollars to appropriate IO or cost center
Special projects as needed such as ordering machinery, orders for services on machinery, upkeep and tracking of software for shop machines placing yearly maintenance PO’s
Participates and assists with TEOA activities and purchase of items needed

Business & Administrative Support Resume Examples & Samples

The Workforce – “Be the best place to work”
Consumer - “Be the first choice for healthcare”
Care Delivery - “Be my health partner now and keep me healthy for life”
Office management, ordering supplies, vendor management, and space management
Manages calendars and schedules/plans meetings, tracks attendance, takes notes and manages after action follow-up
Maintain the teams documents and assets
Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager
Support time keeping and expense management systems
Maintains the team’s processes and procedures
Tracks team’s development plans, training and compliance requirements
Survey administration
Gathers, collects, records and tracks data from multiple sources
Drafts, edits, proofreads and prepares correspondence
Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience

Program / Projects Administrative Support Resume Examples & Samples

Track engineering tasks and deliverables and report on project and engineering performance
Strong computer skills particularly with MS Excel, and familiarity with MS Office suite
A security clearance of an appropriate level may be required after employment

Administrative Support Resume Examples & Samples

Be passionate about providing administrative support for a world-class manufacturer
Be energized by collaborating on cross-functional teams
Recognize the importance of building and maintaining strong interpersonal relationships
Be self-directed and motivated
Providing flexible administrative support to enhance productivity and exceed facility and associate business needs (may be related to manufacturing operations activities)
A high school diploma or GED
Minimum of 3 years' administrative support to multiple individuals, office or executive assistant with customer service or customer service management, receptionist, or professional teaching experience
Demonstrated experience with Microsoft Office Suite
Interest and experience in using technology to improve work efficiency
Proven dependability, excellent attendance, and punctuality
Outstanding organizational skills, attention to detail, and ability to handle multiple priorities
Experience in Lotus Notes software preferred

Clerical / Administrative Support Resume Examples & Samples

Inputting timekeeping information
Inputting badge request information
Scheduling meetings and reserving conference rooms
Maintaining files
Preparing travel orders and vouchers in government's travel system CONCUR
Receiving callers
Assisting with graphics preparation and presentations; photocopying; completing reports
Other general office duties as assigned
Minimum: HS Graduate or equivalent
Strong computer skills; MS Office suite; web-based data entry applications

Sales Administrative Support Resume Examples & Samples

Report directly to the Sales Manager
Process orders
Excellent PC skills and proficient in all MS Office packages
Team player with positive attitude; strong collaborative skills
High School diploma or GED equivalent required. Bachelor's degree preferred
1 to 3 years related experience and/or training; or equivalent combination of education and experience

Administrative Support Assistant Resume Examples & Samples

Fluency in using standard office software packages (e.g. Microsoft Office Suite and Outlook)
Proficiency using standard office equipment
Ability to transcribe minutes
Knowledge of financial recordkeeping and procedures
Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds
Excellent verbal and written communication skills with the ability to provide information clearly and
Ability to provide lead work direction to others (e.g. student assistants)
Ability to troubleshoot and resolve a variety of problems
Ability to maintain confidential information and data
Proficiency using PeopleSoft CMS software for student administration, class scheduling, financial & budgeting, procurement, credit card reconciliation, parking permits
Thorough knowledge of applicable University policies, procedures & personnel
Current curriculum vitae/resume

Administrative Support Assistant Resume Examples & Samples

Experience performing clerical and/or administrative support duties
Strong organization skills with the ability to work on multiple projects efficiently and accurately
Effective interpersonal skills to provide excellent customer service and maintain effective working relationships within a diverse population
Strong written and verbal communication skills to convey and/or explain information clearly and concisely
Fluency in using standard office software packages (i.e. Microsoft Office Suite)
Ability to use data management software, on-line systems, the Internet, and perform general website updates
Demonstrated ability to provide assistance with meeting set-up and event logistics
Ability to prepare travel requests and maintain travel records
Ability to work independently as well as collaboratively
Experience using data base software such as Access, online web development applications such as WCM (Web Content Management), and graphic design software such as Microsoft Office Publisher or In Design
Ability to operate and understand campus CFS System (Consolidated Finance System)
Experience in Post-Secondary and/or other educational settings

Administrative Support Resume Examples & Samples

Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail. Answer routine questions and forward inquiries to appropriate department or business unit appropriate administrative logs for faxes, deliveries, shipments, etc
Assist in the preparation of correspondence. Tabulate and post data and update reports Excel. File and maintain reports and correspondence
Receive and greet visitors and direct them to the appropriate place or staff member. May issue control badges as required and record visitor's arrival and departure
Assist in new employee training classes, tracks system testing and provides technical support as needed
Education: High school diploma or equivalent
Experience: 1 - 3 years administrative support
Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong excel experience preferred

Administrative Support Resume Examples & Samples

To effectively manage the order capture process and monitor through delivery
To ensure customer receipt accuracy
To ensure timeliness of execution
To ensure the agreed levels of customer service and satisfaction are meet
Experience in call center or direct sales environment is an added advantage
Experience in related business improvement projects
Basic knowledge in Microsoft Excel, Power Point and Words

Administrative Support Assistant Resume Examples & Samples

Manage and maintain the schedule of the government front office and program managers; includes managing appointments, scheduling meetings, and arranging travel
Support activities including data management, process management, and record-keeping
Serve as first point-of-contact for some internal and external communications
Perform and assist administrative duties, including employee in-and-out processing, tracking actions in tracking system, maintain agency record files, etc
Five (5) years of experience in administration support field
Experience editing reports and briefings
Experience in managing and booking travel using Defense Travel System
Experience supporting government customer
Strong oral and written communication skills (i.e., excellent spelling, punctuation, grammar, editing)
Extensive knowledge of Microsoft Office, Outlook software
Ability to work independently as well as part of a team
Ability to work with confidential or sensitive information
High level of initiative, sense of urgency and demonstrated ability to anticipate needs
Superior professionalism and ability to work well with all levels of staff
Associate’s or Bachelor’s degree, preferred

Administrative Support Resume Examples & Samples

3 years of experience providing administrative support to an engineering organization responsible for Information Technology
Experience in word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, scheduling meetings and teleconferencing services
Possess acceptable customer service skills as well as oral and written communication skills

Administrative Support Assistant Resume Examples & Samples

Establish, organize, and maintain files and records
Receive and respond to correspondence (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
Accept, screen, and route telephone calls. Resolve routine and non-routine administrative problems and answer inquiries. Greet and direct visitors, as appropriate, concerning activities and operations of department/division
Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more individual schedules; coordinate travel arrangements
Sort, screen, and distribute incoming and outgoing mail; prepares photocopies and facsimiles, and operates a variety of office equipment. May order and maintain supplies
Ability to apply basic administrative skills to perform standardized duties (e.g., to create memos, reports, spreadsheets, exhibits for presentations, etc.)
Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.)
Effective organizational, interpersonal, and communication skills required to help resolve routine problems, answer general questions, and know when to escalate more complex issues
Use proper grammar, spelling, and punctuation when reviewing and/or editing documents for accuracy and completeness
High school diploma (or equivalent) and Administrative experience, which may include successful completion of an administrative assistant certificate program

Administrative Support Resume Examples & Samples

Communication by pone to participants, customers, business development leads or engineer, and staff
Supply required Program forms and instructions
Process Forms for incentive payments
Provide information / explanations on efficiency measures and qualifying equipment or materials
Data entry of all project details and notes, contact / information updates, task entries, etc
Support customers in understanding, completing and submitting required project paperwork
Complete project file according to established procedural and quality control guidelines
Produce monthly, and special reports to LM Program team

Logistics / Administrative Support Resume Examples & Samples

Maintain contact and work effectively with all levels of management, employees, as well as program customers
Works with a team of cyber engineers and product support analysts responsible for the development of support systems for delivered NGMS products
Be able to perform consistently with a minimal amount of clerical errors
Performs a variety of purchasing duties. Maintains records and files pertinent to purchasing information. Purchases routine, non-discretionary materials and supplies
Compiles, records, and tracks pertinent purchasing data. Compiles, records and tracks purchasing activities and pricing data
Checks deliveries of material ordered and shipments received. Within prescribed limits takes actions to ensure on-time delivery of material
Lead, support, and coordinate with required team members, review documents, and prepare and deliver logistics related information
Ensure Logistics taskers are completed on time, delivered to customers, data is accurately produced and represented and within-budget
Prepares and delivers logistics products while adhering to NGMS processes, procedures, using CDRLs, and other quality standards for contract deliverables
Prepares materials for and support various programs and technical meetings
Exercise good judgment, discretion, and uncompromising standards of quality, integrity, and performance
Utilize Northrop Grumman current shipping processes (i.e. SCATS, etc.)
Utilize Northrop Grumman current purchasing systems (i.e. IBuy, etc.)
Arranging travel (domestic and international)
Timely and accurate processing expense reports
Coordination with Security on visit requests
Coordination with events that directly support customers
Managing all forms of correspondence
Intermediate computer skills; Outlook, Excel, Word, Power Point required
The position will coordinate with facility management, and security as needed
Escort visitors as required
High School Diploma or GED and 4 years of experience
Proficient in Microsoft Office suite (Outlook, Excel, Word, Power Point)
Prior experience proofing/editing technical documentation
Ability to research parts and derive part numbers / ordering information
Capable of interpreting engineering documentation, to include technical equipment lists
Ability to obtain and maintain active Secret Clearance
Ability to work under pressure and maintain composure
Bachelor's or higher degree in a technical field highly desired
Experience with the Concur expense management software
Experience with iBuy (purchasing, procurement)
Active Secret Clearance Preferred

Administrative Support Resume Examples & Samples

Organizing and coordinating the employee culture initiatives Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail
Receive telephone calls and visitors to the office
Secretarial Assistance: Complete responsibility for the leader, segregation of incoming and outgoing mails Independently handle routine affairs, referral to concerned functions and follow up through closure Preparation of material for office presentations Schedule and manage Calendar, Team Huddles, other internal & external meetings, PR and courtesy calls as well as business commitments, travel etc
Organization and Coordination: - Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage. Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments. Maintenance all office related files including Confidential files.
Strong interpersonal and networking skills
Ability to prioritize and manage multiple tasks simultaneously
Good analytical and problem solving skills, preferred
High degree of integrity with ability to handle sensitive issues with complete confidentiality
Flexible and easily adaptable to changing priorities
Remain calm under pressure in a fast-paced environment
Excellent organizational skills & execution quotient
No form of active counselling

Administrative Support Resume Examples & Samples

Serve visitors by welcoming, directing and announcing them appropriately
Answer forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail/deliveries/couriers
Maintain security by following procedures and controlling access issue visitor badges
Schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, faxing etc
Experience in a front office handling receptionist responsibilities
Experience in working with Microsoft Office Suite
Good communication skills both written and verbal in Swedish and in English
Flexibe and service minded
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure

Administrative Support Resume Examples & Samples

Prepare, update and maintain programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
Provide word processing support to identify various branch, division, and department managers, command websites, documentation, and storage lockers/areas in accordance with Records Management requirements at MARMC
Provide word processing and coordination support for management meetings, inventory assessments, zone inspections, and various audits
Bachelor's Degree desired
Desired experience in transcription of written text into type written documents using correct and appropriate formats regarding DOD and commercial correspondence
Experience in collecting and analyzing historical, workload, budget projections and execution and funding data
Experience in preparing, updating and maintaining programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc

Administrative Support Resume Examples & Samples

Strong organizational and verbal/written communications skills
Highly proficient in travel planning, scheduling, and related expense reporting
Extreme attention to detail in maintaining calendar, travel schedule, meeting agendas, expense tracking and information files
Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships
Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations; position continually requires demonstrated poise, tact, and diplomacy
Ability to leverage SharePoint and other Microsoft technologies to improve process workflows
Long term interest in mortgage industry and desire to work in a product design context

Administrative Support Resume Examples & Samples

Own global communications execution for Associate Tools
Create and maintain demos of new tools, facilitate user sessions and create aids to drive tool usage and adoption
Relentlessly advocates for Seller and Associate concerns
Assist in training and demonstrating program efficacy to various stakeholders
Develops strong relationships with program teams, stakeholders, sites, Supervisors, and Associates
Seen as approachable, cooperative and a team player, easily gains trust and support of the wider organization
Flexible schedule which may include occasional travel and/or weekend coverage
3+ years of communications experience
2+ years of Amazon Seller Support Experience
2+ years of experience communicating with both technical and non-technical teams across a global organization
Strong self-management skills that include bias for action and delivers results
Strong written & verbal communication in addition to strong presentation and interpersonal skills
Works effectively as an individual and as part of a team
Effectively manage multiple projects and priorities in a fast-paced, deadline-driven environment
Strategic thinker with the ability to see/understand the big picture
Strong attention to detail and excellent problem solving skills
Proven ability to bring clarity to ambiguous situation
Demonstrated analytical and quantitative skills to use hard data and metrics to back up assumptions and develop business cases

Temporary / Seasonal Administrative Support Resume Examples & Samples

Reception coverage as needed – Typically, during breaks, meetings, and other absences
Scanning – Including, but not limited to client tax data, processing instructions, and other paperwork
Assist with processing of tax returns and financial statements as needed
FedEx Packages (create labels, pack up info, etc.)
Firm errands including, but not limited to banking, taking mail to the Post Office / FedEx box; client deliveries, etc
Completion of copy/binding projects as required
Deliveries between floors
Maintain conference rooms, copy rooms, and general office areas in a neat and orderly fashion
Replenish office supplies and other cafeteria items such as refrigerators, paper products, etc
Assist with set up and clean-up of Firm-provided meals
Filing of internal and client-related documents. This may include scanning, file creation, locating/delivering files upon request, etc
Perform other general administrative duties as requested/required
Ability to effectively use Microsoft Office software including Word, Excel, and Access
Ability to operate office equipment (fax machine, telephone skills, calculator, copier, etc.)
Ability to complete work in an efficient and accurate manner
Ability to organize work and projects, prioritize and meet deadlines
Contribute to a team effort

Administrative Support Assistant Resume Examples & Samples

Ability to use standard office equipment
Ability to perform data entry
Ability to respond to routine questions
Bilingual in Spanish (ability to

Administrative Support Resume Samples

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Administrative Support Resume Examples & Samples

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Administrative Support Resume Examples & Samples

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Administrative Support Resume Examples & Samples

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