Administrative Support Specialist Resume Samples

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AH
A Harris
Amira
Harris
8657 Tevin Stream
Houston
TX
+1 (555) 313 3926
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Houston
TX
Phone
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Experience Experience
Phoenix, AZ
Administrative Support Specialist
Phoenix, AZ
Johnson and Sons
Phoenix, AZ
Administrative Support Specialist
  • Coordinate of onsite strategic planning and review meetings with the Director
  • Utilize the Cycle of Feedback effectively to articulate and identify change of practice in teaching, learning, curriculum and leadership
  • Collaborate with other Coordinators and the Project Management Office (also known as the Red de Apoyo Diferenciado) in the delivery of technical support
  • Maintain comprehensive documentation and reports of technical support on OneView
  • Strategic interpretation and utilization of student achievement data to drive instructional improvement, including the use of formative assessment and the analysis of state test results
  • Provide feedback to Lines of Business on the effectiveness of programs and training materials
  • Timely and accurate Human Resource Timesheet and Expense Reimbursement reporting
Boston, MA
Clinical Administrative Support Specialist
Boston, MA
Padberg and Sons
Boston, MA
Clinical Administrative Support Specialist
  • Under the direction of the clinical practice support management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients
  • Obtains detailed clinical information face-to-face, by telephone or electronically
  • Provides general disease or program-specific information to callers/patients within the scope of knowledge and authority
  • Performs independent patient and outside provider call triaging and assists in directing patient flow
  • Serves as a liaison between patient/family/provider
  • May provide general administrative support and coordination for all aspects of patient care for both new and/or established patients, including filing, document preparation, data entry, telephone support, etc
  • May be responsible for scheduling numerous complex research protocols, involving extensive interaction with those associated with in-house studies, grant-funded studies and industry-sponsored clinical trials
present
San Francisco, CA
Executive Administrative Support Specialist
San Francisco, CA
Lind Inc
present
San Francisco, CA
Executive Administrative Support Specialist
present
  • Prepares specialized reports including the annual report and tracking of internal and external awards and recognitions. Performs special assignments as instructed by the director
  • Coordinates special events. Assembles agenda items for meetings and events and maintains official meeting records/minutes. Examples include: CIDSE Year End Awards, Convocation/Graduation, Industry Advisory Board Meeting
  • Manages, schedules, and maintains the director’s calendar and handles travel in Concur. Coordinates and arranges meetings to ensure optimal use of time
  • Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a discreet, courteous and professional manner
  • Assist in problem-solving for the team
  • Manages faculty recruitment process. Includes placing advertisements, setting up Sharepoint site, preparing review documents, preparing itineraries for candidates, scheduling appointments, coordinating travel arrangements, logistics, processing reimbursements, filling out applicant listing
  • Advises and assists faculty with the preparation of materials for promotion and tenure. Uploads materials on behalf of the faculty into Sharepoint site. Handles time line to meet deadlines of faculty, unit review committee, and Engineering Dean’s office
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Georgetown University
Bachelor’s Degree in Accuracy
Skills Skills
  • Demonstrated ability to quickly learn and become highly proficient with computer programs and systems
  • Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable
  • Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread
  • Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients
  • Strong customer service skills and the ability to interact professionally with patients, peers, leadership and external contacts
  • Strong customer service skills and the ability to interact professionally with patients, clinicians, peers, leadership and external contacts
  • Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts
  • Ability to use discretion as this position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, and judgment
  • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions
  • Knowledgeable of computer applications including Microsoft Office (Word, Excel and PowerPoint) and Microsoft Outlook
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15 Administrative Support Specialist resume templates

1

Administrative Support Specialist Resume Examples & Samples

  • Facilitate meetings with school/district leadership that establishes Pearson’s partnership with the school and initiates the process of implementation
  • Facilitate face-to-face professional development for school leadership, faculty, and support staff
  • Coordinate of onsite strategic planning and review meetings with the Director
  • Support of the development of a data-driven culture within the school
  • Facilitate Leadership Team Meetings about implementation; co-facilitate with the School Director, to discuss implementation and resolve problems
  • Guide Progress Monitoring meetings to determine the progress the school is making
  • Provide technical support for the effective operation of school administration
  • Utilize the Cycle of Feedback effectively to articulate and identify change of practice in teaching, learning, curriculum and leadership
  • Collaborate with other Coordinators and the Project Management Office (also known as the Red de Apoyo Diferenciado) in the delivery of technical support
  • Maintain comprehensive documentation and reports of technical support on OneView
  • Strategic interpretation and utilization of student achievement data to drive instructional improvement, including the use of formative assessment and the analysis of state test results
  • Provide feedback to Lines of Business on the effectiveness of programs and training materials
  • Timely and accurate submissions for all required evidences of coaching documentation scanned into DEPR “Platform”
  • Timely and accurate Human Resource Timesheet and Expense Reimbursement reporting
  • Timely and comprehensive reports of technical support uploaded to OneView
  • Demonstrated success as a School Director, Project Lead, SIG Coordinator, or equivalent; and, 5+ years of successful experience in the K12 industry either as a K-12 administrator or equivalent leadership role in private industry
  • Experience with the administrative processes of the DEPR
  • Experience with data driven decision making
  • Strong ability to build confidence and high performing teams; clear performance expectations that include reward/recognition, providing performance feedback
  • Excellent verbal/written communication skills, including status reporting/escalation of issues
  • Excellent organizational skills and management of team priorities
  • Technical competence in school improvement methodologies
  • Must be able to commute daily to the San Juan metropolitan area of Puerto Rico
  • Experience as a school principal or district level leader in curriculum and instruction
  • Manager in private industry for 5 years
  • Project Management planning to include monitoring of delivery of contractual requirements
  • Professional fluency in reading, writing, speaking and understanding in both Spanish/English
  • Supervision and management experience to include team building, performance reviews, assignment of duties, and responsibilities and monitoring of team delivery
2

Experienced Wealth Management Administrative Support Specialist Resume Examples & Samples

  • 6 years administrative support experience is required, preferably in the areas of wealth management, investment or financial services industries
  • Excellent written and verbal communication skills is required
  • Exceptional client service skills is required
  • Strong computer skills to include: Word, Excel and PowerPoint skills
  • Strong organizational and analytical skills required
3

Experienced Administrative Support Specialist Resume Examples & Samples

  • 6 years of administrative support experience, preferably in the areas of wealth management, investment or financial services industries
  • Strong organizational, analytical and communication (written & verbal) skills
  • Exceptional client service skills, with the ability to multi-task
  • Strong computer skills to include: Word, Excel and PowerPoint
4

Administrative Support Specialist Resume Examples & Samples

  • Contacting clients via telephone and email to obtain missing information or forms
  • Monitoring e-mail boxes; forwarding and responding to written correspondence
  • Building auto & home insurance quotes and forwarding to a licensed agent for completion of sale
  • Processing Umbrella Tasks including payment reversals, non-payment cancellations and renewals
  • Monitoring a phone queue of incoming calls from clients
  • Miscellaneous administrative tasks that support policy business
  • Previous office/business support experience (preferred)
  • The demonstrated ability to type 50-60 WPM
  • Computer proficiency in a Windows/Microsoft environment and using web-based applications
  • The ability to process information react quickly/appropriately
  • The ability to work with a high degree of accuracy and attention to detail
  • The ability to work 7:00 AM – 7:00 PM, Monday through Friday (shift may vary)
  • Previous office/business support experience
5

Administrative Support Specialist Resume Examples & Samples

  • Provide support to claims adjusters and other parties through fielding phone call inquiries and performing follow-up work to provide information and remedy issues
  • Process copy, fax, filing, print, report orders, mail (internal/external), shipping and/or data entry requests as instructed
  • Demonstrated ability to type 50-60 WPM
  • Ability to work 9:30am – 6:00pm, Monday through Friday
  • Ability to process information and react quickly/appropriately
  • Effective organizational and time management skills
  • Ability to lift 30 pounds on a regular basis
  • Previous office/business support experience preferred
6

Administrative Support Specialist Resume Examples & Samples

  • Strong technical skills, with Intermediate to Advanced proficiency level in Microsoft Excel
  • Must be flexible and proactive
  • Work ethic that is focused, accurate and highly productive
  • Associate or Bachelor's Degree
7

Administrative Support Specialist Resume Examples & Samples

  • Contacting clients/vendors via telephone and email to obtain missing information
  • Monitoring a phone queue of incoming calls
  • Completing requests for policy documents
  • Uploading and forwarding incoming policy documents
  • Miscellaneous administrative tasks that support policy business including but not limited to email, faxing, scanning, and uploading
  • Ability to work Mon-Fri 10:30 am - 7:00 pm and a Saturday rotation
  • Strong attention to detail and accuracy given potential for client/external impact (e.g. if a file is misplaced, material mailed to wrong person)
  • Ability to maintain confidentially given access to/handling of sensitive information
  • Ability to type 60 words per minute
8

Administrative Support Specialist Resume Examples & Samples

  • Applying policy payments and balancing the daily deposits
  • The ability to process information reacts quickly/appropriately
  • Hours, Monday through Friday, TBD
9

Administrative Support Specialist Resume Examples & Samples

  • Provide business support to the Sales, Client Service and Underwriting departments
  • Contact clients/vendors via phone and email to obtain missing information
  • Monitor email boxes and forward and respond to written correspondence
  • Monitor phone queue of incoming calls
  • Complete requests for policy documents
  • Upload and forward incoming policy documents
  • Miscellaneous administrative tasks that support policy business including but not limited to email, fax, scanning and uploading
  • Correspond with internal and external clients in verbal and written form using professional tone and demeanor
  • Ability to work Monday - Thursday 3:30pm - midnight and 1:30pm - 10:00pm on Fridays
  • Ability to type 50 words per minute
  • Proficiency working in Windows/Microsoft environment
  • Ability to effectively organize, manage time, and work with a high degree of accuracy and attention to detail
10

Administrative Support Specialist Resume Examples & Samples

  • Assist the Facility’s Director and research group with administrative tasks which include: booking travel, processing reimbursements, scheduling meetings, and helping draft memos and other correspondence
  • Assist the Analytical Instrumentation Facility with billing internal clients of AIF. This includes: vetting recorded facility use, transferring it to the facility’s data management system, and submitting interdepartmental transactions to bill each client in NCSU’s financial system
  • Act as the point of contact for internal client inquiries. This will include providing clients with statements or other ad hoc reports. This will also require the individual to liaise with our Lab Managers, users, and principal investigators to resolve occasional disputes
  • Assist the Business Services Coordinator with other financial matters as requested, which may include: purchasing supplies for the unit and submitting vouchers to pay invoices
  • Help maintain the website for the facility which includes: writing and editing posts and adding new events to the calendar
  • Ability to convey and communicate in a professional manner to a broad audience including executives, academic administrators, faculty, staff, and external parties
  • Ability to manage and complete multiple tasks or projects
  • Proficiency with Microsoft Excel and Word, or similar
  • Bachelor’s degree in Business or related field preferred
  • Experience assisting a CEO or other high-level executive
11

Executive Administrative Support Specialist Resume Examples & Samples

  • Manage calendar, organizing and arranging meetings and schedules, at times coordinating across multiple time zones
  • Arrange and coordinate complex domestic and international travel arrangements including visa applications
  • Coordinating travel and arrangements for team meetings, including advance coordination of logistics with other executives participating in the meetings
  • Manage budgets as needed
  • Organize and maintain tracking process for key HR and operational excellence metrics, Assist in tracking and updating MDI boards located in Davidson on regular recurring cadence
  • Compose a variety of correspondence often of a highly confidential or sensitive nature
  • Assist in problem-solving for the team
  • Collaborate with executive admin team to coordinate coverage etc
  • 5 or more years of experience in an administrative role
  • Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a discreet, courteous and professional manner
  • Excellent judgment, a strong work ethic, high level of motivation and initiative, a team approach, and the ability to communicate clearly and effectively
12

Mid-level Administrative Support Specialist Resume Examples & Samples

  • Five (5) years of specialized administrative support experience at a senior level DoD level in preparation, crafting, and editing executive-level and technical correspondence, summaries, guidance and other documents
  • Must be familiar with government DTS
  • Must be familiar with government time keeping processes
  • Five (5) years Administrative Support experience
  • Expert MS Office Skills
  • Expert knowledge of DoD processes and terminology
13

Administrative Support Specialist Resume Examples & Samples

  • Proficiency with MS Excel and Word, or similar software
  • Associate’s degree or higher
  • At least one year of experience in an administrative role in an HR or accounting environment
  • Experience with PeopleSoft HR and Financials
  • Experience working with federal non-immigrant visa regulations
14

Administrative Support Specialist Resume Examples & Samples

  • Responsible for patient appointment scheduling/reconciliation
  • Coordinates travel arrangements for individuals supported and visiting speakers
  • May assist with the on-boarding of new staff members. Where applicable, assists in obtaining keys, lockers, lab coats and notebooks
  • May be asked to cover for other administrative support staff during absences
  • Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches and CVs
  • May be responsible for academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications
  • May be responsible for the recruitment support of candidates, and coordination performance review evaluations for staff and faculty
  • Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payments and creates invoices
  • May be asked to be a representative in committees, cross-department responsibilities and/or task forces
  • May coordinate moves, meetings assignments, equipment upkeep and timekeeping oversight
  • May assist in the training of new administrative support staff within the group
15

Administrative Support Specialist Resume Examples & Samples

  • Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel. Responsible for integrating the graphics generated with automated tools and the deliverable documents
  • Supports and executes visitor control/facility access procedures for MDDC. Performs courier duties for data, documents and other information/items as necessary
  • Performs applicable equipment and supplies procurement processes along with vendor coordination. Coordinates MDDC badge requests for MDDC personnel
  • Assists the manager in the preparation of management plans, contract deliverables and various reports. Coordinates schedules and meetings to facilitate the PM and contractors
  • Supplies program, contract and financial management support to the PMO
  • BS or BA desired or HS Diploma and two years of related experience
  • Current, active Secret clearance or clearance that is eligible for re-activation
  • Proficiency with MS Office (Excel, Word, PowerPoint) and solid data entry skills
  • Proven track record of proficient, business writing skills and excellent communication skills in general
  • Ability to provide examples of being proactive and taking initiative in carrying out daily responsibilities
  • Ability to interact with all levels of our customer base and provide excellent customer responsiveness
  • Ability to provide secretarial and administrative duties such as typing, answering phones, scheduling calendars and conference rooms, etc
  • Ability to use discretion as this position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, and judgment
16

Administrative Support Specialist Resume Examples & Samples

  • Knowledge of administrative office support processes and protocol
  • Current computer skills including proficiency with word processing, e-mail, web browsers, presentation software, and spreadsheets or databases; ability to learn new technologies
  • Ability to meet high service standards in all interactions (in-person, by telephone, via e-mail or online)
  • Attention to detail, time-management, and organizational skills
  • Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread
  • Excellent interpersonal skills and ability to establish and maintain effective work relationships
  • Demonstrated ability to be flexible and adapt to changing priorities and demands
  • Ability to interpret and explain a wide variety of policies and procedures, varying from basic to complex, to the public, and to exercise independent judgment
  • Demonstrated ability to locate, analyze, and interpret data contained in complex online systems
  • At least two years of college coursework
17

Administrative Support Specialist Resume Examples & Samples

  • Answer inbound and/or make outbound phone calls to address questions, or assist customers and other CAF Departments (deceased accounts)
  • Work account queues, process account updates, and/or process customer paperwork in accordance with assigned rotations and service levels (CAMS, Signature, and Deals database)
  • Review and evaluate customer accounts, work requests, or paperwork and determine follow-up steps required based on expectations and documented policies and procedures (deceased accounts)
  • Process customer requests, third party requests; reviewing and validating supporting documentation
  • Communicate with customers, other CAF departments or third parties to obtain supporting documentation and/or correct errors
  • Annotate accounts in company databases to document interactions with the customers, other CAF departments or third parties
  • Work with other departments/personnel where necessary to resolve customer and/or account issues (Customer Service and other internal departments)
  • Special projects and/or duties as assigned
  • Demonstrate adaptability and flexibility by embracing change
  • Execute basic typing skills to include minimum speed and accuracy requirements
  • Execute basic computer skills
  • Apply a common sense understanding in order to carry out simple verbal or written instructions
  • Perform to minimum data entry standards
  • Basic working knowledge of Microsoft Word and Excel
18

Administrative Support Specialist Resume Examples & Samples

  • Proficiency with Microsoft Excel and Word, or similar software
  • Excellent customer service skills via telephone, in person, and e-mail
  • Knowledge of Peoplesoft for Finance and HR
  • Familiarity with processing bi-weekly temporary hires and KABA timekeeping system
  • Associate’s Degree or two-year College equivalent
19

Administrative Support Specialist Level Resume Examples & Samples

  • Provide general office support including planning, organizing, and supporting conferences
  • Assist in record keeping and management of office files
  • Assist with logistics services and property book management
  • Assist in office management during special events
  • Identify office supply requirements to the government
  • Purchase card (GPC) holders
  • Create travel orders and manage travel staffing
  • Perform administrative processes such as initiating visit requests
  • 6 years' specialized administrative support experience with DoD customers
  • Proficient using most recent version of MS Office Suite of applications (e.g., MS
  • Word, Excel, PowerPoint, and MS Project)
  • Experience with Special Security Contact Officer (SSCO) procedures
  • Familiarity with time-keeping duties and travel order processing procedures
  • U.S. citizenship
20

Administrative Support Specialist Level Resume Examples & Samples

  • 10 years' specialized administrative experience at an executive and senior Office
  • Of the Secretary of Defense (OSD) level
  • Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
  • Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents
21

Administrative Support Specialist Resume Examples & Samples

  • Minimum 3 years related Administrative Support position
  • Routinely uses various office automation and information technology equipment including software packages such as Microsoft Outlook, Word, PowerPoint, Internet Explorer, Access, Excel, and therefore must be knowledgeable using these tools
  • Must be a US Citizen in order to obtain and maintain the required Secret security clearance
  • Requires a minimum of a high school diploma or equivalent
  • Experience working in an Administrative Support position in a DoD environment is highly preferred
  • The successful candidate will be responsible for entering all timekeeping information for the Division using ATAAPS and as such, any exposure to ATAAPS is highly desired
  • The selected candidate will utilize extensive knowledge and experience in the Defense Travel System (DTS) to make travel arrangements, prepare Civilian and Military CONUS and OCONUS travel requests, prepare travel orders, travel vouchers and local travel vouchers for the Division, therefore previous experience with DTS will be a tremendous asset
  • Maintain records for employee training and prepare training requests with the use of AIRSweb. Any exposure to this application is a plus
  • Experience with any or all of the following application can be a huge catalyst in being successful in this position; Timekeeping (ATAAPS), DTS, ARIMS and AIRSweb to prepare various documents
22

Administrative Support Specialist Resume Examples & Samples

  • Excellent communication skills; oral and written
  • Familiar with email and calendar systems
  • Knowledge of and ability to use Microsoft Word, Excel and PowerPoint (or similar)
  • Ability to travel to off-site facilities, as needed
  • Ability to delegate tasks and multi-task
  • Office support experience and ability to solve problems
  • Ability to deal with last-minute changes within the supported programs
  • Independently able to support the functions of the unit with/without the Directors
  • At least five years of administrative assistant experience
  • Experience reporting to multiple Directors
23

Administrative Support Specialist Resume Examples & Samples

  • Recommend changes in administrative policies; AND
  • Devise, determine, and incorporate procedures and office practices affecting the organization; AND
  • Identifying administrative problems and requirements
24

Administrative Support Specialist Resume Examples & Samples

  • Ability to understand and adhere to all departmental SOPs
  • Keen attention to detail and accuracy in work
  • Ability to follow direction and meet deadlines
  • Strong overall computer skills with experience using MS Excel
  • Ability to lift up to 50lbs, with assistance, on rare occasions
  • Prefer previous experience providing accounting and billing support
25

Administrative Support Specialist Resume Examples & Samples

  • Administrative assistant experience
  • Solid computing skills, including proficiency with Microsoft Office
  • Strong writing, grammar and communication skills
  • Strong interpersonal skills; professional, friendly disposition with demonstrated teamwork sills
  • Three years progressively responsible experience as an administrative assistant
  • Understanding of the advancement/development profession
  • Knowledge of G-mail and Advance (or other prospect tracking software) preferred although training will be provided
26

Administrative Support Specialist Resume Examples & Samples

  • Collaborate with a team of dedicated administrative professionals to support the customers’ mission and objectives
  • Provide general records management, forms and publications management, travel management, orders processing, reception center operations, and award processing for MARCENT’s warfighters
  • Perform other duties as required by the customer
  • Currently possess 3+ years of experience providing Administrative Support to a Department of Defense element
  • Currently possess an active TS/SCI Clearance
  • Proficient in manipulating various administrative databases
  • Strong briefing and writing skills; ability to work well with teams or individually with minimal supervision
  • Demonstrated understanding of MARCENT’s Area of Responsibility
  • Administrative support experience for the USMC
27

Executive Administrative Support Specialist Resume Examples & Samples

  • Serve as liaison between the director, faculty, staff, students, other ASU units, external organization and visitors on issues that may impact SCIDSE, and the director
  • Compiles, prepares and analyzes data for annual merit review of faculty and annual faculty evaluations. Advises and assist faculty with the preparation of these materials, and other personnel actions including faculty leaves management
  • Advises and assists faculty with the preparation of materials for promotion and tenure. Uploads materials on behalf of the faculty into Sharepoint site. Handles time line to meet deadlines of faculty, unit review committee, and Engineering Dean’s office
  • Manages faculty recruitment process. Includes placing advertisements, setting up Sharepoint site, preparing review documents, preparing itineraries for candidates, scheduling appointments, coordinating travel arrangements, logistics, processing reimbursements, filling out applicant listing
  • Manages, schedules, and maintains the director’s calendar and handles travel in Concur. Coordinates and arranges meetings to ensure optimal use of time
  • Coordinates special events. Assembles agenda items for meetings and events and maintains official meeting records/minutes. Examples include: CIDSE Year End Awards, Convocation/Graduation, Industry Advisory Board Meeting
  • Schedules, attends and takes meeting minutes of CIDSE Faculty meetings. Reviews and follows up on academic and program issues discussed during meetings for appropriate action
  • Prepares specialized reports including the annual report and tracking of internal and external awards and recognitions. Performs special assignments as instructed by the director
  • Experience coordinating promotion and tenure process, and other personnel actions
  • Experience coordinating faculty recruiting
  • Demonstrated knowledge of PC based software for spreadsheet, word processing
  • Demonstrated knowledge of database software
  • Experience in coordinating activities and establishing priorities
  • Experience in working effectively in an environment of quickly changing priorities
  • Experience in preparing reports with complex details
  • Evidence of effective written and verbal communication skills
28

Administrative Support Specialist Resume Examples & Samples

  • Experience directly supporting executive level staff in coordinating schedules, travel arrangements, locating and assembling information for various reports, routing of documents, and maintaining effective records; AND
  • Experience directly supporting executive level staff in resolving issues with automated systems, such as time and attendance, human resources and travel systems; AND
  • Experience with providing administrative support related to scheduling, and proofreading documents. OR
  • Ph.D. or equivalent doctoral degree. OR
  • 3 full years of progressively higher level graduate education leading to such a degree. OR
  • LL.M., if related
29

Executive Administrative Support Specialist Resume Examples & Samples

  • Experience coordinating faculty personnel actions; including but not limited to promotion and tenure, faculty annual hiring, faculty annual evaluations, faculty leave of absences
  • Demonstrated knowledge of PC and Mac based software for spreadsheets, work processing, and marketing
  • Experience in coordinating events and functions for large, diverse audiences
  • Experience preparing reports with complex details
30

Juntos Financial & Administrative Support Specialist Resume Examples & Samples

  • Coordinate and process invoices and receipts from multiple grantees and employees
  • Route all invoices, receipts, time sheets, p-cards, and other financial paperwork to the CALS Business Center
  • Follow up on processing of financial documents and payouts
  • Monitor and reconcile budgets and other grant expenditures
  • Assist with Human Resource issues including hiring and contracting new staff members
  • Effectively use software programs, databases and information systems like: Peoplesolft, P-Card, Travel, My Pack Portal, Wolf Reports, RADAR and Excel to provide and maintain accurate budget information and status reports
  • Professionally respond competently and efficiently to requests and questions requiring financial interpretation
  • Monitor and reconcile Juntos budgets and tracks travel and other grand expenditures
  • Produces monthly budget reports to Principal investigator and maintains correct balances
  • Monitors documents that affect balances on grant accounts
  • Forecasts and assists in strategic planning for the budget
  • Assist the Principal Investigator with analysis and projects as required
  • Analyzes budget to ensure compliance and provide current budget analysis and projects, as required, in a timely manner
  • Submits and reconciles P-Card (University credit card) information for Juntos staff members each week
  • File and organize grand and P-Card paperwork
  • Organize all paperwork needed when hiring program staff
  • Support staff in counties as needed with financial concerns
  • Attend conference calls, meetings, and/or training’s, scheduled around NC State University or the Juntos Program as needed
  • Some college/university experience and at least 1 year experience with budgeting and management of expenditures
  • Must be meticulous with spreadsheets, financial reporting, budgeting, expenditures information and reconciling accounts
  • Understanding of services, policies and procedures related to the Juntos Program and business operations within the College of Agriculture and Life Sciences at NC State University
  • Ability to demonstrate and apply this knowledge in performance of office support tasks
  • Must have good human relation skills, initiative, problem-solving and organization skills
  • Must be dependable, able to pay attention to detail
  • Some previous experience with budgeting and management of expenditures
  • Previous experience effectively using software programs, databases, and information systems such as PeopleSoft, P-Cards, Travel, My Pack Portal, Wolf Reports, RADAR and Excel to provide and maintain accurate budget information and status reports
31

Administrative Support Specialist Resume Examples & Samples

  • Review notices concerning impounded vehicles
  • Research condition, location and fees related to impounded vehicles by making phone calls to towing and repair facilities and gathering information
  • Perform cancellations of ancillary products (Warranties and GAP insurance) and update customer accounts with relevant credit information
  • Run Reports, execute and monitor scripts to perform various account notations and updates in mass quantities
  • Perform above functions within department expectations
  • Beginner to Intermediate Excel knowledge
  • Exceptional Attention to Detail
32

Administrative Support Specialist Senior Resume Examples & Samples

  • Interfacing with SAWD stakeholders both internal and external
  • Arranging meetings and events
  • Preparing polished presentations and reports
  • Supporting business development efforts
  • Reviewing documents before distribution
  • Arranging unit-wide training
  • Conducting surveys
  • Inventorying and accounting for equipment
  • Assisting with award system tracking
  • Performing routine administrative tasks
  • Contributes to the completion of high level organizational projects and goals. May represent SAWD program on specific mulit-departmental projects and initiatives
  • Coordinates management and customer visits to the Belcamp office, including scheduling, troubleshooting, backup for audio/visual, etc
  • Contributes to and assists with various SAWD communication vehicles
33

Administrative Support Specialist Resume Examples & Samples

  • Proficient with the use of internet web based applications, MS Office Suite: Word, Excel, Access or similar software, email and calendaring tools
  • Professional and able to work independently to develop a schedule of activities and meet deadlines
  • Experience with GradWatch or related graduate student management systems
  • Knowledge of NC State University Graduate School policies and procedures
  • Familiarity with WordPress for web design and maintenance
34

Administrative Support Specialist Resume Examples & Samples

  • Schedule and set up fall and spring board meetings for IMSE; reservation and set up for fall and spring graduation ceremonies that includes working with catering and assistance to students in the program for completion of all requirements to graduate
  • Some additional hours may be required
  • Strong office and organizational skills
  • Knowledge of and experience with the Microsoft Office Suite (Excel, Word, PowerPoint, some Access) or similar software programs
  • Strong interpersonal skills and well as oral and written communication skills
  • Experience with NC State University campus systems, programs, and administration. This includes technology systems (SIS, NextGen, appropriate applications in Mypack Portal, HR, etc.); familiarity with administrative units and personnel (Graduate School, Cashier’s Office, OIS, Records and Registration, College of Engineering and Engineering departments, contract management and others)
  • Experience with Gmail and Google applications
35

Administrative Support Specialist Resume Examples & Samples

  • Proven track record in juggling multiple administrative priorities at one time
  • Experience in providing excellent customer service and communications skills
  • Proven track record of processing complex information, accurately, in a high volume environment
  • Experience with MS Office, Excel and PowerPoint
36

Administrative Support Specialist Resume Examples & Samples

  • Prioritize, organize, and schedule complex meetings for a variety projects and initiatives in a timely manner
  • Support key programs and committees within the Department, including scheduling, keeping minutes, and preparing and distributing materials as requested
  • Interact with peers, Institute leaders, and external contacts in a highly professional manner
  • Prepare general correspondence, create Excel spreadsheets, and edit PowerPoint presentations
  • Provide coverage for other members of the Department administrative staff
  • Assist in the management of Department intranet pages
  • Assist in the coordination of office moves, equipment upkeep, and other office operational matters, including supply inventory and ordering
  • Answer phones and triage calls for Department members
  • Responsible for general office duties including copying, filing, faxing, sorting mail, greeting visitors, and maintaining cleanliness of the office area
  • Demonstrated ability to organize meetings and carry out complex scheduling and other assignments in a timely manner
  • Excellent written and oral communication skills required, particularly email communication
  • Strong organizational skills required, including editing and proofreading
  • Proficiency with Microsoft Office is essential
  • Critical thinking skills are necessary, along with the ability to identify resources within the Institute and take a proactive approach to problem solving
  • Provide positive and effective customer service supporting departmental and Institutional operations
  • Works effectively in a complex organizational environment
  • Demonstrated ability to coordinate complex projects and other assignments
37

Administrative Support Specialist Resume Examples & Samples

  • Experience providing security administrative support to include issuing and creating security badges and visitor badges; granting additional levels of access to employees when requested; and troubleshoot problems employees may have with the system is a tremendous plus
  • Prior use of Medeco key system daily to include: creating keys for new employees, informing new employees of their responsibilities in using the key system, troubleshoot lock and user problems that may arise, issue day keys to visitors, and make changes to the system (e.g., renaming or adding cylinders, openings, etc.)
  • Experience monitoring Closed Circuit Television and review camera footage
  • Prior experience maintaining inventory, and issuing all furniture keys
  • Previous experience serving as a key control officer by maintaining, inventorying, and issuing keys
  • Experience conducting monthly or semi-annual inventories as required by regulatory guidance
  • Experience creating badges for new employees and reissue badges to current employees as needed. When issuing badges to new employees, inform the individual of his/her responsibility to properly wear, maintain, and safeguard the badge
  • Experience conducting bimonthly new employee orientations to inform all new employees of the various security requirements
  • Complete monthly office safety inspections and report violations to the safety office
  • Conducts liaison and coordination with appropriate authorities to resolve physical security problems
  • Briefs security requirements to Government employees and contractors concerning personnel access, clearance levels, access control systems, surveys, inspections, and facility security standards concerning the nature of work
  • Assists in coordinating and documenting timely intelligence reports, threat statements, and intelligence assessments regarding terrorist threats to personnel, organizations and property
  • Analyzes vulnerabilities, evaluates friendly information/capabilities, and recommends security measures to eliminate or reduce the effect of specific or unconventional threats
  • Assists in developing and implementing antiterrorism/force protection strategies including planning, training and briefing of personnel to eliminate or reduce the institute vulnerabilities to terrorist threats
38

Administrative Support Specialist Resume Examples & Samples

  • Make outbound and answer inbound phone calls from third parties to research status of impounded vehicles and follow up on tow notices
  • Process GAP and ESP cancellations in store systems and update corresponding customer accounts
  • Execute system scripts to perform mass updates to customer accounts. Monitor jobs and resolve errors and exceptions
  • Work account queues, process account updates, and/or process customer paperwork in accordance with assigned rotations and service levels
  • Annotate accounts in company databases to document interactions with the customers, CarMax store personnel, vendors or third parties
  • Work with other departments/personnel where necessary to resolve customer and/or account issues
  • Beginners to Intermediate Microsoft Excel Skills
  • Basic mathematical sills
39

Administrative Support Specialist Resume Examples & Samples

  • File; Order office supplies
  • Maintain Outlook calendars
  • Coordinate travel arrangements
  • Perform timekeeping and process employee expense reports
  • Actively support community activities
  • Schedule and coordinate logistics for meetings and plant-wide events
  • Gather data, compile information and prepare reports
  • Maintain departmental record retention
  • Positive attitude and ethical behavior
  • Capacity to properly manage sensitive information and maintain confidentiality
  • Detail oriented and multi-tasking ability
  • Skilled in organizing resources and establishing priorities
  • Ability to create, compose and edit written materials
  • Ability to interact well with all levels of employees and management
40

Administrative Support Specialist Resume Examples & Samples

  • Assists with mailings, filing, and various administrative tasks including paper and electronic filings in department storage systems
  • Prepares expense report, travel requests, and other documentation as needed for Legal department team members
  • Prepares presentation materials including spreadsheets, reports, and presentations upon request
  • Assists in event planning including scheduling, catering, logistics, etc
  • Drafts documents, coordinates for signature and issues to third parties upon request, including Confidentiality Agreements, New Supplier documents, Sales contracts/amendments, and deposit collection notices
  • Enters data in electronic databases, including contracts, confidentiality agreements in SharePoint, file share systems, and or Lawtrac Legal department management system
  • Runs various business reports for Legal manager or other staff members upon request
  • Monitors office supply inventory and replenishes as necessary
  • Schedules meetings for Legal department or other staff as requested; manages conference room scheduling
  • Works with attorney and paralegal for Non-Disclosure Agreement processing
  • Works with attorney and coordinator for Sales contract support
  • Additional responsibilities as requested based on operational needs
  • *Honda Aircraft Company is an Equal Opportunity Employer***
  • 3+ years of prior experience as an Administrative Assistant or Executive Assistant role within a Legal department is required
  • Current North Carolina Notary designation is preferred
  • Intermediate to Advanced level proficiency in Microsoft Office (Word, Excel, PowerPoint), Lotus Notes (or equivalent), SharePoint and SAP (or equivalent) is required
  • Ability to interface with outside attorneys, executives, company associates, other Honda company attorneys or associates, vendors, suppliers, consultants, and government officials
  • Ability to work independently or within a team oriented environment
  • Ability to multitask and manage multiple deadlines simultaneously
  • Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI
  • Ability to develop positive, effective, and professional working relationships with the department management and team
  • Ability to utilize problem solving skills and sound judgment
  • Ability to conduct oneself in a professional manner at all times
  • Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties
41

Administrative Support Specialist Resume Examples & Samples

  • Maintains the calendar of the department leader(s), ensuring that all appointments and meetings are clearly documented and are up-to-date at all times (times, locations, nature of appointment / meeting)
  • Tracks the status of, compiles and reports company data including department goals, benchmarks, achievements and other data as needed
  • Prepares presentation materials for the department or department leader(s) including spreadsheets, reports, presentations, technical papers etc
  • Develops internal communications relevant to the department, as directed by the department senior leader
  • Manages small projects including initiation, planning, execution, monitoring, completion, and evaluation
  • Organizes and coordinates departmental activities and events including placing catering orders, setting up, and cleaning afterward. Adheres to HACI budget or guidelines established by the department leadership regarding: expense budget, type of food for catering etc
  • Coordinates travel including booking travel tickets and accommodations, researching and securing appropriate travel visas, and processing expense reports as needed for the department management team
  • Applies his/her knowledge of departmental functions in order to offer ideas for administrative process improvements, increased project quality, or cost saving /efficiency measures to the team and management
  • Meets multiple concurrent deadlines and remains task oriented. Continuously reprioritizes daily tasks and projects so as to ensure that the most business critical are completed successfully first and within set deadlines
  • Handles sensitive or confidential data in a professional manner respecting HACI policies, protocols and requirements for confidentiality and/or discretion
  • Functions as a professional representative of his/her team and HACI when interfacing with others within and outside of the department
  • Maintains a high level of responsiveness to team needs by demonstrating excellent attendance and productivity, including arriving on time for scheduled shifts, remaining focused and attentive throughout the entire work shift, and working overtime as instructed by management
  • At least 3+ years of prior experience as an Administrative Assistant or Executive Assistant role within a corporate setting is required
  • Previous administrative support experience within the Manufacturing industry is highly preferred
  • Ability to interface effectively throughout all levels within and external to the organization
42

Clinical Administrative Support Specialist Resume Examples & Samples

  • Under the direction of the clinical practice support management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients
  • Performs front desk check-in and check-out functions (may defer complicated scheduling to Clinical Administrative Support Specialists as needed)
  • Obtains detailed clinical information face-to-face, by telephone or electronically
  • May provide basic information regarding the need for insurance referral(s)
  • Performs independent patient and outside provider call triaging and assists in directing patient flow
  • May be responsible for mini-registrations, insurance verification and clinical intake for new patients
  • Prepares complex documents, processes disability forms, prescription plan refill processing or other patient care forms
  • Arranges clinical conferences and travel arrangements as necessary
  • Prepares clinical conference presentations under direction of presenter as needed
  • Transmits images from the workstation to a web-based distribution system for displaying of images to be reviewed
  • Responsibilities Specific to Satellite Centers
  • Triage all incoming phone calls
  • Offer financial counseling to all new patients and collaborate with main campus and local entities
  • Evaluate high risk patients and directs the team appropriately
  • Coordinate care with main campus and facilitate appointments. Track referrals and generate reports to evaluate with entities are sending patients
  • Bachelor's degree required. Experience working in a medical or customer service setting preferred. Knowledge of medical terminology preferred
43

Administrative Support Specialist Resume Examples & Samples

  • Provide administrative support for Business Managers in Wells Center for HR processes. Assist in the day-to-day activities of preparing postings, reviewing applications, updating job descriptions and support management in interviewing and selection of candidates for hire. Coordinate onboarding new faculty and staff. This includes creating and updating job descriptions, positions, overseeing interview process with faculty/ staff, and onboarding selected candidate. Assist with general FMLA and LOA questions and paperwork
  • Prepare visa documents for foreign national employees to include new visa and renewals for J1, H1B and PERM process and work with Office of International Affairs to ensure compliance with university regulations and timely completion of all necessary paperwork in the recruiting and hiring process
  • Coordinate the preparation of manuscripts, grant proposals, post awards and other academic materials; maintain Wells Center website content; arrange travel and process travel documents and coordinate reimbursement and/or payment. Provide general administrative tasks such as ordering supplies, purchase orders, processing correspondence including mail, referral/recommendation letters, and communications. Process and maintain confidential documents and letters including medical licenses, passports, personnel letters, reviews, professional references – Maintain all administrative files
  • Point of contact in directing management for questions on employee performance reviews, corrective actions, and effective problem resolution; consult with supervisor and Pediatric HR office regarding policies and procedures in order to achieve the goals and objectives of the department
  • Assist in developing policies and procedures for the department. Special projects as assigned
  • Assist with special programs in the Wells Center such as Onboarding Wells Interns and Wells T35 students. Overseeing work-study students and making sure front desk has coverage
44

Office Administrative Support Specialist Resume Examples & Samples

  • Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management
  • Processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits
  • Maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company’s Employee Handbook
  • Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation
  • Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director
  • Completes in-service training to meet the requirements for continued professional self-development. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons
45

Claims Administrative Support Specialist Associate Resume Examples & Samples

  • Interacts by phone and mail with multiple internal and external contacts such as customers, vendors, medical providers, attorneys (plaintiff and defendant), law enforcement agencies, etc
  • Screens and directs telephone calls
  • Maintains and updates office supplies, operates and maintains office equipment such as fax, printing, and copying machines
  • Coordinates office shredding with company vendor
  • Conducts document maintenance - creates, retrieves and delivers files, and copies documents
  • May compose routine correspondence
  • Receives and directs visitors; and may resolve routine inquiries
  • Opens, sorts and distributes mail (including USPS, FedEx and other delivery companies)
  • Other various support duties (may set up meetings, may coordinate record retention, etc.)
  • Occasional travel
  • High School Diploma/GED or Equivalent
  • Working knowledge of office equipment
  • Customer service and follow up skills
  • May require long periods of sitting and prolonged repetitive use of the upper extremities
  • May require lifting < than 50 lbs
  • An updated resume and reference information is required!
46

Administrative Support Specialist Resume Examples & Samples

  • Occasional travel as required
  • Experience independently reviewing and authorizing reimbursements,
  • Experience independently reviewing and analyzing various financial and budget statements or spreadsheets, AND
  • Experience conducting and reviewing inspections to ensure facility is in compliance
47

Administrative Support Specialist Resume Examples & Samples

  • Performs administrative and office support activities for the directorates, divisions and/or branches within USCYBERCOM
  • Assists with coordinating, planning and organizing meetings, technical exchanges, conferences, and synchronization sessions
  • Responsible for assisting with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences at various military ranks and civilian levels
  • Coordinates the arrival of visitors to include senior level military and civilian personnel and foreign visitors
  • Advises and assists with the development and management of internal and external operational processes
  • Tracks formal USCYBERCOM task items and reports status
  • Develops, drafts, writes and edits reports, briefs, proposals, and other documents in support of USCYBERCOM’s requirements
  • Records and distributes meeting minutes
  • Maintains organization documentation, records, and files
  • Submit and track expense reports
  • Minimum eleven (5) years of experience in office administration. Strong attention to detail and organizational skills
  • Significant experience on or in support of a major staff, i.e.; Joint Staff or CCMD staff
  • Ability to develop briefing materials, administrative support
  • Superior Microsoft Office and Outlook skills and experience
48

Administrative Support Specialist Resume Examples & Samples

  • Coordinate personnel, budget, and project related issues at departmental and college levels. Collaborate with CNR, FER, Sponsored Programs, Contracts & Grants, University Controller, Human Resources, International Employment, and International Affairs offices as needed
  • Manage and oversee all extension accounts with a high degree of accuracy. Monitor account spending, reallocations/redistributions, obtain necessary approvals and process purchase requisitions, authorize payments and enter small purchase vouchers, reconcile monthly statements, and conduct other accounting functions as appropriate
  • Provide detailed budget summaries for account managers (PIs) review and budgetary planning. Routinely meet with Extension Director to review all accounts, including Discretionary, State and Federal funds
  • Process motor fleet management vehicles mileage and payment, maintain publication database, manage website content, and other duties as assigned
49

Administrative Support Specialist Resume Examples & Samples

  • Apply administrative knowledge in support for program and management operations
  • Supports customer requirements for internal and external briefings and reports by assisting with preparation, scheduling and coordination of materials
  • Provides knowledge and capability in the use of personal computers and appropriate software applications to produce visual aids (slides, viewgraphs, briefing charts and other graphics); file and retrieve electronic and/or paper graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports; and provide assistance during briefings, and VTC assistance
50

Program Administrative Support Specialist Resume Examples & Samples

  • Managing and fulfilling supply requests for remote employees across the United States
  • Receiving, sorting, and dispersing incoming mail and deliveries
  • Ordering office and shipping supplies, and interfacing with vendors
  • Serving as the first point of contact to program space responsible for a visitor log in compliance with program audit requirements
  • Escorting visitors and un-cleared personnel when they require access to the suite, and ensuring cell phones are appropriately stored prior to entering secure spaces
  • Writing, reviewing, and conducting quality assurance of internal and external documentation, deliverables, PowerPoint presentations, trip reports, meeting minutes and action items
  • Coordinating and tracking communications between multiple members of senior management and external organizations
  • Managing, tracking, and following-up on ad hoc information requests across the program and organization
  • Coordinating cleaning, deliveries, maintenance, and security for the program with all building and corporate groups
  • Maintaining phone rosters, organization charts, move requests, floor plans, mail groups lists, and evacuation plans, and assisting to ensure administrative program documents are maintained on the shared drive
  • HS or equivalent + 2 years of related experience
  • Must possess a current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Secret level security clearance based on an SSBI
  • Desire to help drive the program to success both as a team player and as an individual
  • Highly organized, self-directing, and detail oriented
  • Strong with Microsoft Office Suite and Visio experience desired
  • Strong documentation formatting and editing experience (ie. Spelling, grammar, formatting)
  • Ability to sit and stand for long periods of time as necessary to complete tasks
  • Ability to lift 50lbs
51

Executive Administrative Support Specialist Resume Examples & Samples

  • Demonstrated knowledge of administrative principles and practices
  • Experience in handling confidential, proprietary and privileged documents and information
  • Evidence of effective communication, both verbal and written
  • Experience in tact and diplomacy and in maintaining effective working relationships
  • Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet requirements
  • Experience with computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook)
52

Administrative Support Specialist Resume Examples & Samples

  • Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
  • Assist candidates with employment applications and other pre-employment paperwork as required or needed
  • Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
  • Maintain office supplies and organization of office in general
  • Assist with various administrative duties as assigned by the Branch Manager or Branch Staff
  • Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
  • Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
53

Administrative Support Specialist Resume Examples & Samples

  • General administrator for one professor in the department and her lab; responsible for calendar, travel, lab meetings, and miscellaneous tasks
  • Coordinates complex travel arrangements, including processing expense reports and tracking reimbursements
  • Plans and coordinates both internal and external meetings and seminars, including complex calendar management, meeting logistics, and material preparation
  • Facilitates communication and coordination across the group, thereby promoting a positive and collaborative work environment
  • Develops and maintains administrative systems to streamline functionality of the group
  • Ensures smooth integration of the research program by anticipating the needs/problems of the group and proactively implementing solutions
  • Maintains relationships and facilitates communication with key collaborators, including interfacing with faculty and scientists
  • Prepares documents, including standard operation procedures for the group and other correspondence
  • Assist in the preparation of manuscripts for publication, as well as coordinate the submission process
  • Library and electronic research, as well as managing Endnote libraries
  • Provides telephone support, including triaging phone calls and responding appropriately to inquiries
  • Creates, formats and maintains Word documents, Excel spreadsheets, and PowerPoint presentations
  • Purchase card reconciliation
  • Works very closely with administrative colleagues at this level within DFCI and throughout the community
  • May participate in divisional-wide responsibilities
  • 3-5 years experience in an office setting providing administrative support desired. Experience working in a medical, academic setting, scientific research setting, or comparable business environment is highly preferred
  • Good judgment, excellent organizational and time management skills and the ability to work independently and as part of a team
  • Excellent written and verbal communication skills and the ability to work on multiple assignments at one time; strong time management skills
  • Demonstrated ability to draft reports, correspondence and other administrative documents as needed
  • Demonstrated ability to organize meetings and carry out complex scheduling
  • Ability to exercise critical thinking, problem-solving and conflict resolution; Ability to anticipate problems and identify possible solutions, including developing a plan and implementing solutions
  • Self-motivated, attentive to detail and flexible
  • Must have the highest level of professionalism and discretion
  • Extensive expertise with MSWord, Excel, and PowerPoint. Website and database experience is desired but not necessary
54

Administrative Support Specialist Resume Examples & Samples

  • 464065500
  • 9L-HAF-1909117-865672-LAM
  • Work may require travel by military or commercial aircraft
  • Knowledge of law office administration and management. Skill in applying analytical and evaluative techniques to identifying, considering, and resolving office management or administrative issues or problems (particularly of a procedural nature).Knowledge of federal government Department of Defense and Air Force organization, structure, and chain of command; general knowledge of federal and Air Force operating guidelines. Of particular benefit is knowledge of records management, including FOIA
  • Knowledge of knowledge management and information retrieval, particularly including computer database search and Internet search for both records and data relevant to job functions. Knowledge of laws, regulations and policies governing military personnel, international, or national security law would be of added benefit
  • Ability to operate various computer systems and standard business software, particularly Microsoft Office suite (Outlook, Word, Excel, Power Point) and Adobe (PDF), and associated peripheral equipment. Must include the ability to create and utilize documents (Word), databases, spreadsheets and presentation graphics in support of transactions and presentations intended for a senior/high visibility audience. Demonstrated organizational skills as to office procedures, file/records creation and maintenance, juggling multiple tasks and priorities and keeping track
  • Skill in written and oral communication. Knowledge of interpersonal and public communication skills sufficient to communicate effectively both orally and in writing. Experience/skill in interacting with senior level officials (political and/or institutional) and a calm and professional manner
  • Knowledge of proper handling of classified and Special Access Program information
  • Ability to independently analyze information, determine action needed to address, and follow through either to obtain additional guidance or take action to complete tasks/projects
  • Your Resume (your latest resume will be used to determine your qualifications)
  • Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number
  • Transcripts - if qualifying based on education or positive education series
  • SF-15, Application for 10-Point Veteran Preference, if applicable
55

Administrative Support Specialist Resume Examples & Samples

  • Responsible for scheduling meetings for the Division Chief, clinicians, and staff, including conference room scheduling
  • Plays a leadership role in organizing events, including coordination of activities between institutions
  • May be responsible for patient appointment scheduling/reconciliation
  • Coordinates travel arrangements for the Division Chief and clinicians supported, as well as postdoctoral candidates and visiting speakers
  • May assist with grant applications and manuscript preparation (including proofreading and editing)
  • May assist with the onboarding of new staff members
  • May be responsible for the recruitment support of candidates and coordinating performance review evaluations for staff and faculty
  • May develop/design websites pertaining to their specific area
  • Strong customer service skills and the ability to interact professionally with patients, peers, leadership and external contacts
56

Administrative Support Specialist Resume Examples & Samples

  • Help with all departmental events
  • Backup administrative staff in main office
  • Experience with Microsoft Excel, and Word or similar software
  • Experience with file management, both electronic and hard copy files
  • Experience with general office equipment
  • Excellent customer service skills and excellent oral and written communication skills
  • Knowledge of NC State policies and procedures
  • Knowledge of the Nex Gen and other PeopleSoft systems (HR and Financials)
57

Administrative Support Specialist Resume Examples & Samples

  • Knowledge of program issues, goals and objectives, work processes, and administrative operations
  • Knowledge of human resources recruitment processes and procedures
  • Knowledge of administrative and property management policies and procedures
  • Knowledge of budget concepts, principles, practices, laws and regulations
  • Ability to communicate effectively other than in writing
  • Fax your documents to 1-478-757-3144
58

Icitap Opdat Administrative Support Specialist Resume Examples & Samples

  • U.S. citizens ONLY due to government or federal requirement
  • Must be able to obtain a Public Trust Waiver Moderate
  • Bachelor’s Degree (combination of experience and education will be considered)
  • Must be familiar with Federal Travel Regulation
  • Proficiency with MS Office products (specifically Excel and Word)
  • Demonstrated experience in performing quantitative analysis (preferably dealing with U.S. government finance/accounting)
  • Demonstrated experience working in a fast pace environment
  • Ability to communicate effectively, both verbally and in writing (both routine email correspondence and formal documents, e.g. memoranda)
  • Strong project/task/time management skills
  • Prior experience working in the federal government is a plus
59

Administrative Support Specialist Resume Examples & Samples

  • Responsible for patient appointment scheduling and reconciliation
  • Responsible for scheduling meetings for clinicians and staff, including conference room scheduling
  • Coordinates travel arrangements for clinicians, staff and visiting speakers
  • Responsible for ordering supplies and ensures equipment is maintained
  • May support the recruitment of candidates and coordinate performance review evaluations for staff and faculty
  • May assist in the training of new administrative support staff
  • Has the discretion of moving or cancelling meetings on behalf of the individuals supported
  • Takes initiative on creating original letters on behalf of individuals supported for review/edit
  • Strong customer service skills and the ability to interact professionally with patients, clinicians, peers, leadership and external contacts
60

Administrative Support Specialist Resume Examples & Samples

  • Under the direction of Management, assist with store merchandising activities, maintain standards of appearance, and coordinate and cooperate with associates in the execution of plan-o-grams, overall product presentation, inventory management, reverse logistics process, pricing, signage and various product initiatives to enhance the customer experience and maximize inventory turns
  • Promptly answers all incoming customer calls on the Commercial phone line; professionally address and direct customer needs. Engage any and all customers as needed, whether on the commercial phone line or on the retail sales floor, and is fully trained on all register procedures
  • Under the direction of Management, participates in "truck-day" operations, cycle counts, audits, and organization of the back room
  • Under the direction of management, executes promotions, sales tactics, spiffs and sales incentives
  • Handle all customer transactions; including all sales, returns, and defectives. Reconcile their transaction history and drawer at the conclusion of each shift
  • Strictly adhere to inventory control programs, in-stock standards, reduction in "outside" parts purchases through secondary vendors, and proper ordering and returning of "special order" merchandise
  • Acts as a Commercial Driver as needed
  • Follow all policies and procedures related to cash, credit, check, refund and return policies. Work with the management team to react to customer service issues, customer complaints, and/or business opportunities
  • Related experience in the automotive service environment is also preferred
61

Administrative Support Specialist Resume Examples & Samples

  • Gathers, assembles, and analyzes information and data from a wide variety of sources to prepare correspondence, reports, graphs, and presentations using word-processing, spreadsheet and graphic software
  • Acts as a project leader on special projects. Support senior Associates on more complicated projects
  • Prepares corporate reports, manuals, agendas, e-mail correspondence and memorandums
  • Schedules and coordinates meetings and appointments
  • Maintains sensitive files and records
  • Answers telephone calls, tactfully handles inquiries, refers to appropriate personnel, and follows up to ensure proper resolution
  • Reviews and answers mail and inquiries within established guidelines and determines if executive action is required
  • Coordinates travel arrangements and works with corporate travel to ensure arrangements are appropriate and in accordance with scheduled events
  • Communicates amongst all levels of management in regards to superior’s schedule
  • Prepares and processes expense reports as required
  • Creates agendas, prepares documents, and takes minutes at meetings
  • Requires 3-5 years of significant administrative experience, plus a professional certification or equivalent experience in interfacing with senior level executives, customers and vendors. Bachelor’s degree is preferred
  • An in-depth knowledge of company operations, tact and excellent communication skills are also required
  • Requires advanced secretarial experience, typing, reading, writing and intermediate arithmetic skills, and the ability to use specialized equipment, read difficult instructions, and maintain written records
62

Administrative Support Specialist Resume Examples & Samples

  • Working in close partnership with the CCSC chair to execute and oversee the responsibilities of the CCSC, subcommittees, and ad hoc committees. Provide regular updates and progress reports to CCSC chair on committee status reports and follow-up actions needed by the chair
  • Closely collaborate with each committee chair, providing project management support to document all committee action items and timelines, maintain and monitor committee progress reports, field committee inquiries to accomplish action items, and support committee reports on progress and accomplishments each month. Proactively anticipate committee needs, address requests independently, and refer committee chairs to appropriate sources as needed
  • Serve as primary point of contact to committee chairs, committee members and stakeholders from across all nine IU campuses for all CCSC business. Manage the flow of information and communication among/between committees and committee chairs, as well as for monthly/bi-monthly meetings. Work with committee chairs to manage complex details and communication, while fostering collaboration across all committees
  • Manage all logistical aspects of meeting planning including but not limited to scheduling, attendance, rooms, and audiovisual needs. Collaborate with university facilities professionals and outside vendors as needed while ensuring compliance with university guidelines. Attend all committee meetings to facilitate operations, proactively anticipate and accommodate meeting needs, and resolve all logistical needs in a positive manner
  • Facilitate all meeting management needs including agenda preparation, correspondence and communication, document preparation, tabulation of voting and results, creation and/or updating of files, policy revisions, and dissemination of policy updates to faculty, staff and students. Provide detailed and timely minutes for each meeting while specifically documenting action items, task owners, and status reports. Distribute information to all committee members as required ensuring that all deadlines are met, and respond to questions about meetings as they arise
  • Serve as a liaison between the education committees and the curriculum team of Medical Student Education (MSE) and provide back-up administrative support for MSE as requested
63

Executive Administrative Support Specialist Resume Examples & Samples

  • Experience preparing/coordinating files for promotion, tenure, and/or probationary review
  • Experience in providing customer service to diverse populations including faculty, administrators, and/or university staff
  • Experience directly supporting an administrator
  • Experience coordinating events
  • Experience in coordinating multiple projects to completion/compliance
  • Demonstrated knowledge of ABOR and ACD manuals as they relate to academic personnel
  • Experience working in informational systems and databases (e.g. myReports, Faculty Activity Report, ASU Dashboards)
  • Experience in using PeopleSoft
  • Experience in using Microsoft Office applications especially Outlook and Excel
  • Evidence of effective verbal, written, and interpersonal communication skills
64

Administrative Support Specialist Resume Examples & Samples

  • Track all procurement orders
  • Use various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format. The various systems include Microsoft Outlook; Word; Power Point; Internet Explorer; Access; Excel; and Timekeeping in ATAAPS, Defense Travel System, ARIMS and AIRSweb to prepare various documents
  • Manage the branch/divisions calendar’s and network drive folders to include both SharePoint and Microsoft outlook
  • Assist personnel write, assemble and submit DTS travel vouchers
  • Write correspondence; review and edit documents; route documents for staffing review and review outside of the Institute
  • Review the format, composition and grammar prior to submission
  • Complete requests for information and tasks as they arise
  • Receive and annotate phone messages
  • Record and type minutes from all meetings within two (2) days of the meeting
  • Assist with timekeeping to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS
  • Assist with in-processing incoming employees
  • Screen requests for access to animal rooms and other areas for approval by the RSD Chief. Coordinate room requests with the Institutional Animal Care and Use Committee (IACUC) Coordinator and the Safety office for occupational health clearance
  • Serve as the IACUC Coordinator alternate. The alternate shall attend the IACUC meetings in the Coordinator's absence. Assist the IACUC on ARIMS file management, paperwork, creating and organizing folders, and filing tasks
  • Plan, coordinate, and arrange conferences, special events, etc. including preparing agendas, assembling handouts, and notifying participants
  • Receive visitors, answer phones and direct them to proper staff
  • Proficiency in working with various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format
  • The various systems include SharePoint; Microsoft Outlook; Word; Power Point; Access; Excel and Timekeeping application software
  • Knowledge of ARIMS (Army Records Information Management Systems) and AIRSweb would be an asset
  • Experience supporting requests for DTS travel vouchers is preferred
  • Previous experience with supporting timekeeping efforts to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS is highly desired
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Administrative Support Specialist Resume Examples & Samples

  • Less than 5% of work time will require travel
  • Please ensure you click the Submit My Answers button to submit your application
  • Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete
  • Click to view and print the assessment questionnaire View Occupational Questionnaire
  • Print this 1203FX form to provide your response to the assessment questionnaire https://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf
  • Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire
  • Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire
  • Best Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc
  • Knowledge of policies and procedures governing human resources management, office administration, budget, manpower, management programs, and property accountability
  • Knowledge of management principles, practices, methods, and techniques
  • Knowledge of agency structure, mission, functions, goals, objectives, strategic plan, programs, key personnel, and lines of authority
  • Ability to analyze and measure the effectiveness, efficiency, and productivity of administrative programs and develop recommendations for improvement
  • Ability to perform independent studies to evaluate procedures/processes
  • Ability to communicate effectively orally and in writing
  • Ability to interact with civilian senior officials and high-ranking military personnel
  • Résumé, you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJobs account; uploading in your Application Manager account; OR faxing
  • Complete Assessment Questionnaire
  • Other Supporting Documents
  • Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience or to meet the basic requirement. For additional information on acceptable documents, click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education
  • Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here
  • 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15
  • 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service
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Administrative Support Specialist Resume Examples & Samples

  • 465776700
  • Technical Proficiency
  • Best Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis
  • Well Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis
  • Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis
  • Your responses to the job questionnaire
  • Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information
  • Are you a veteran? Submit Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty) or other acceptable documentation (i.e., a letter from your Command reflecting rank, dates of service, and type of discharge), which verifies veteran’s status and type of discharge prior to the closing date of this announcement. Those applying for 10-Point preference may fill out the SF-15 and/or provide documentation that demonstrates preference eligibility. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty service under honorable conditions, within 120 days after the certification is submitted by the applicant. This must indicate your dates of service, expected release dates, your rank, and confirm that you will be separated under honorable or general conditions. View more veterans' information
  • Are you claiming special priority selection rights under the Agency Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP)? Submit
  • A copy of your agency notice,
  • A copy of your most recent performance rating, and
  • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location
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Administrative Support Specialist Resume Examples & Samples

  • 465776800
  • Are you a current or former federal employee? Submit a copy of your most recent SF-50, Notification of Personnel Action, that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, within-grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement; etc
  • Are you a veteran? Submit Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty) or other acceptable documentation (i.e., a letter from your Command reflecting rank, dates of service, and type of discharge), which verifies veteran’s status and type of discharge, and/or documentation of service connected disability prior to the closing date of this announcement. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information
  • You may be asked to provide a copy of your most recent performance appraisal and/or incentive awards
  • Are you claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP)? Submit a copy of your
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Administrative Support Specialist Resume Examples & Samples

  • Provides administrative and clerical support to relieve department managers or staff of administrative tasks
  • Researches, compiles and proofs word processing assignments and Excel documents
  • Receive and direct visitors, employment applicants, salespersons and customers to appropriate locations and parties
  • Greet and communicate effectively with all customers and vendors, both internal and external in a professional and courteous manner
  • Triage all incoming phone calls and route to the appropriate employees using a multi-line and computer-based telephone system
  • Effectively answer customer inquiries or route to appropriate parties as necessary
  • Sort and distribute incoming mail and process outgoing mail including FedEx and UPS mail. Maintain funds on postage machine. Assist with distribution of incoming courier deliveries
  • Maintain a visitors’ log, issue visitor badges, and maintain desk procedure manual on an ongoing basis
  • Order business cards and office supplies as needed
  • Update and maintain company online directory, including taking picture of new employees, gathering information and posting on internal company intranet site
  • Schedule meetings in Microsoft Outlook
  • Run company errands to post office, grocery store and/or office supply store
  • Ability to maintain acceptable standards of office conduct
  • Ability to come to work demonstrating timely and regular attendance
  • Ability to handle stress, work in a fast paced environment, and to be flexible as each day the tasks will vary
  • Demonstrated computer proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
  • Ability to operate and maintain funds in postage machine
  • Ability to use photocopy machine
  • Ability to perform basic math (add, subtract, multiply, and divide)
  • Ability to follow directions and exercise good judgment
  • Strong interpersonal and communications skills, ability to listen effectively, follow instructions, and provide stellar customer service
  • Demonstrated attention to detail and ability to be consistently accurate, especially with data entry projects
  • Ability to work independently, to be proactive and a self-starter, as well as identify process improvements
  • Mental ability to conduct on-going interpersonal interactions and solve problems essential
  • Ability to actively participate in team-oriented processes and projects
  • Physical ability to use computer hardware/software required
  • Some higher education or vocational training preferred
  • Minimum 2 years of previous administrative experience with at least 1 year previous reception experience with a multi-line phone system
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Administrative Support Specialist Resume Examples & Samples

  • Manage the day to day administrative activities of Children’s Health Services Research, communicate with staff, faculty and fellows regarding policies and procedures. Manage the Vice Chair’s master calendar. Manage highly confidential correspondence. Complete timely preparation and distribution of relevant materials. Set and modify priorities. Coordinate schedules of both the Vice Chair’s and exec director of, prioritize access, and arrange travel and accommodations
  • Provide executive administrative support to the pediatric research network, including the executive director, research coordinators and clinical study technicians. Assist with the development of project guidelines and training policies and procedures. Work directly with contacts at participating research sites/clinics/private practices which includes scheduling research kick off events and assisting with rotating recruitment schedules. Assist with the development, preparation and routing of research proposals to include organization of all components
  • Coordinate activities for the Pediatric Health Services Research Fellowship Program to include assisting in the development, preparation, and routing of fellowship proposals. Responsibilities include the organization of all components (budget, letters of recommendations, main body/text, resume/CVs, route sheet and appropriate signatures)
  • Coordinate, facilitate and act as a liaison for various phases of the search and screen process for faculty recruiting efforts. Coordinate faculty annual review process. Assist faculty in the promotion and tenure process, assist with the creation of dossiers. Coordinate process for sabbaticals and other academic leaves of absence. Insure that deadlines for submission of reports are met
  • Assist the vice chair in preparing major reports and complex documents for distribution. Take meeting minutes, produce, and distribute as requested
  • Provide support for events, recruitment, and other special projects for the executive director of PResNet as requested. Perform other related duties as assigned
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Executive Administrative Support Specialist Resume Examples & Samples

  • Bachelor’s degree required with 5+ years related experience. May consider High School diploma with additional 4 years’ experience
  • Ability to pass background checks for access into the Pentagon and military installations
  • Demonstrated successful experience with supporting organizational leadership
  • Proficiency with Microsoft Office as well as written and oral communications
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Administrative Support Specialist Resume Examples & Samples

  • Prepare weekly payroll using a combination of schedules created by the shift supervisors and time keeping software
  • Ensure accuracy of the account’s payroll based on contractual obligations. Reports discrepancies to the Account Manager
  • Prepare financial reports for the client and Allied Universal senior staff and conduct analyses on security staffing and equipment options
  • Track and maintain visibility of all Allied Universal invoices and location in the payment process to ensure on time payment by the client
  • Maintain officer personnel and training files and compliance folders and make available for all regulatory and compliance surveys. Complete audits of all account records and files
  • Accurately input security professional’s schedules into Win Team
  • Verify Win Team schedules for multiple accounts
  • Respond to phone calls from employees and clients
  • Provide support for Account Manager, Shift Supervisor and Security Professionals needs
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Executive Administrative Support Specialist Resume Examples & Samples

  • Experience providing direct support for an executive
  • Demonstrated knowledge and experience in planning, analyzing and coordinating activities and establishing priorities
  • Demonstrated knowledge of University policies and procedures
  • Experience creating and documenting policies and procedures
  • Experience in problem solving and decision making; evidence of organizational skills and flexibility; evidence of proactively anticipating requirements and potential problems
  • Experience establishing and maintaining effective working relationships and communication skills with peers, faculty, students, and higher level administrators
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Administrative Support Specialist Resume Examples & Samples

  • Possess the ability to deal with ambiguity
  • Demonstrates the ability to work on multiple projects simultaneously and prioritize work to meet adapting deadlines
  • Ability to communicate clearly and determine appropriate communication medium (e.g. phone, face-to-face meeting, e-mail, instant message, voicemail)
  • Proficient with Microsoft Office Suite and Windows
  • Ability to contribute individually and collaborate in a team as necessary
  • Ability to work irregular hours when needed
  • Must reside in Kansas City
  • Experience working in Information Technology or Healthcare industries
  • Experience with Office Management
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Administrative Support Specialist Resume Examples & Samples

  • Sort and distribute incoming mail and faxes, as well as incoming paper claims
  • Scan all sorted mail batches
  • Send/receive packages and mail via FedEX, UPS, DHL and USPS
  • Mark and place electronic reports into corresponding folders
  • Quality Assurance each claim submission for accuracy
  • Claims are sorted and electronically filed accurately to facilitate efficiency in file location and retrieval
  • All mail and packages are sorted and distributed daily
  • File room is kept neat and orderly
  • All electronic claims are placed in the correct folders
  • Monthly letters are put through ACCUZIP as required by USPS to ensure correct addresses
  • Members receive mail in a timely manner
  • Providers receive updated rosters and information letters
  • Prompt responsiveness to claims requests which promotes compliance
  • Original records may only be released when approved by Claims Supervisor/Director to keep record maintenance intact
  • Necessary repairs and maintenance is completed or repairman is called for machine malfunctions
  • Willingness to help others is exhibited by team members
  • Team cooperation is implemented for clerical duties
  • Comply with procedures, rules and HIPAA regulations
  • Additional duties are met with a positive attitude
  • Supplies are organized and easily located
  • All machines and work surfaces are cleaned daily
  • Duties are completed in the established time frame
  • Is willing to help others, and Is courteous and responsive
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Administrative Support Specialist Resume Examples & Samples

  • Control, schedule and maintain the calendar and manage time for the Division Chief. Receive visitors, answer phones and direct them to proper staff
  • Review incoming mail, forward tasks that require action ensuring priorities are completed. Keep personnel informed daily by communicating electronically and verbally
  • Maintain suspense files, advise staff of tasker’s due, ensures Institute suspense’s are completed before or by due date
  • Routinely uses various office automation and information technology equipment including software packages such as Microsoft Outlook, Word, Power Point, Internet Explorer, Access, Excel, Timekeeping (ATAAPS), DTS, ARIMS, and AIRSweb to prepare various documents
  • Manage requisitioning, sorting, and issuing office supplies and other equipment
  • Apply specialized knowledge of various office automation programs to maintain administrative records, retrieve stored information when requested, and present data in a functional format as required
  • Receive requests for information from files and records and follow up with staff to ensure information is provided, recorded and maintain supporting data in accordance with current regulations
  • Routinely resolve non-technical problems, both general and specific in nature
  • Compose non-technical correspondence for inside the Institute and outside agencies. Prepare and review format, composition and spelling of all outgoing Division or Branch correspondence
  • Enter all timekeeping information for the Division using ATAAPS
  • Utilize extensive knowledge and experience in the Defense Travel System (DTS) to make travel arrangements, prepare Civilian and Military CONUS and OCONUS travel requests, prepare travel orders, travel vouchers and local travel vouchers for the Division
  • Maintain records for employee training and prepare training requests with the use of AIRSweb
  • Perform the following office automation functions:​
  • Minimum of 3 years of administrative support experience
  • Experience working with the DoD/military highly preferred
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Research Administrative Support Specialist Resume Examples & Samples

  • Serve as single point of support for senior leadership, division investigators and their labs. Provide support for various research programs within the Division of Genetics
  • Assist PI’s in managing their daily activities by coordinating their calendars, making travel, meeting and event arrangements. Manage lab meeting schedules, type memos and letters, triage telephone calls, and taking and distributing messages
  • Schedule and organize complex activities such as arranging for travel and planning of division wide seminars and conferences
  • Responsible for administrative and office support, handling the on-boarding of new hires, assisting staff with any organizational/policy/procedure questions. Manage visas and appointments for lab members in conjunction with Division support
  • Facilitate the smooth operation of the lab on a daily basis through efficient office management and supporting all administrative needs. Assist researchers by placing orders for equipment, laboratory, and office supplies. Interface with vendors, manage orders, and liaise with Accounts Payable and Purchasing Departments as needed. Process all check requests, employee reimbursements and invoices in a timely manner
  • Assist Principal Investigators in the preparation, typing and submission of grant proposals and necessary protocols. Work closely with the Division Grants Manager / Grants Administrator to assemble and complete NIH forms for submission. Maintain up-to-date versions of all of PI’s key documents (e.g. CV, Biosketch, compliance documents)
  • Assist with the preparation and submission of manuscripts and presentations, from draft stage to publication
  • Ensure adherence to all Division policies and procedures. Take initiative to follow up on matters independently. Bring all matters that require review or action to the appropriate contact. Communicate any issues through the proper channels in a timely manner. Regularly handle confidential information
  • Organize and maintain PI and Lab files
  • Provide cross-coverage, as needed
  • Assists with training and orienting staff as needed
  • Perform all other duties and assignments and special projects, as requested
  • Minimum of a high school diploma or GED
  • Minimum two years applicable work experience required
  • Some additional training in office systems or other post high school education preferred
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Temporary Administrative Support Specialist Resume Examples & Samples

  • Banner Processing
  • Office Management
  • Departmental HR functions
  • Assisting with/or Managing Departmental Budget
  • Providing professional support and customer service to clients, students, Faculty and/or Staff
  • Assisting with clerical and administrative duties
  • Processing travel arrangements and reimbursements
  • Composing written materials; including memos, emails, agendas or minutes from meetings
  • Other duties assigned by Supervisor
  • Associates Degree or higher
  • At least two (2) to three (3) years of administrative/office experience at a higher learning institution
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Administrative Support Specialist Resume Examples & Samples

  • Must have MS Office software programs, Excel, databases and word processing skills (or other similar software)
  • Strong interpersonal, written and verbal communication skills, report compilation
  • Must be able to multitask, be detail oriented and have strong organizational skills
  • Must have excellent time management skills, and a positive attitude
  • Experience with graphic presentation software
  • Familiar with social media and ability to conduct internet research
  • The ability to troubleshoot and solve problems in a positive and professional manner
  • NC Driver’s License
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Administrative Support Specialist Resume Examples & Samples

  • High School Degree or GED, some college is highly preferred
  • 2+ years in an administrative or support role required
  • Excellent decision making
  • Ability to exercise good judgment/discretion
  • Demonstrate professionalism in all interactions
  • Take initiative to resolve problems
  • Ability to work independently Multi-tasking abilities
  • Ability to communicate clearly in verbal and written form
  • Proficiency using the Internet and Microsoft Office programs including MS Word, MS Excel, MS PowerPoint, MS Outlook, as well as other programs
  • Ability to lift and move a minimum of 25 lbs
  • Ability to obtain a U.S public trust clearance (requires U.S citizenship)
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Administrative Support Specialist Resume Examples & Samples

  • Completing requests for policy documents including but not limited to: Declaration Pages, ID Cards, Paid Receipts, Letter of Experience, Coverage Selection Forms, Umbrella Quotes and SR-22's
  • Typing letters requesting additional underwriting information as well as letters notifying of a nonrenewal, cancellation and declination of a policy per state requirements
  • Uploading and forwarding incoming policy correspondence received via fax, email and mail including CA Mileage initiative
  • Completing updates to policies requested online
  • Uploading and logging insurance applications received via mail, fax & email
  • Manually issue auto and home policies bound by sales and client service same day
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Supervisory Administrative Support Specialist Resume Examples & Samples

  • Database Management Systems
  • Planning and Evaluating
  • Technical Competence
  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application
  • Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application
  • Your résumé showing work schedule, hours worked per week, dates of employment and duties performed
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Administrative Support Specialist Resume Examples & Samples

  • Support GE Healthcare Executive staff member in all related administrative tasks
  • Process monthly corporate card and cash expenses
  • Support with general office administration, and staff onboarding activities
  • Support key projects/initiatives roll outs within assigned function
  • Inputs departmental invoices and helps manage budget inquires by working closely with the financial support manager
  • Assists with job candidate interview scheduling
  • Enters temporary support request into My Resources or other generating system
  • Runs reports in excel, access, business objects and other data gathering programs
  • Responsible for managing all office supplies
  • Owns relationship with outsource facility and building management/vendors and coordinates facility upkeep and issue resolution
  • High school diploma, GED or local equivalent
  • Associates degree or equivalent and 3 years of administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior level
  • Strong demonstrated writing skills, articulating complex ideas in an easy to understand manner
  • Demonstrated project management skills to plan and deliver on established tactical and strategic goals
  • Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable
  • Intellectually sharp, able to grasp concepts and think/learn quickly
  • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions
  • Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances
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Administrative Support Specialist Resume Examples & Samples

  • Provide data analysis and project status information
  • Assist in developing the annual program improvement self-study projects for the Residency Program
  • Implement project improvement projects
  • Coordinator, gather materials, make assignments and participate in meetings for the Residency Program
  • Tracking, verification and credentialing of residency training
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Administrative Support Specialist Resume Examples & Samples

  • Primary point of contact for the Vice Provost and Associate Vice Provost for Graduate Education (calls, visitors, mail)
  • Primary point of contact for visitors in The Graduate School’s Mossman Office, acting as back up for the receptionist
  • Manage calendars for the Vice Provost and Associate Vice Provost for Graduate Education
  • Provides an extensive level of administrative assistance to the Vice Provost for Graduate Education
  • Maintains excellent communication with Deans, Directors of Graduate Study, and Department Heads
  • Personable liaison to other offices on campus
  • Acts as Safety Officer for The Graduate School
  • In coordination with the Budget Officer, acts as Office Manager for the Graduate School’s Mossman Office to include: facility work order placement, planning and organization of supplies, and taking initiative in maintaining the general appearance and upkeep of the department in general
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Temporary Administrative Support Specialist Resume Examples & Samples

  • Develop mailing lists and coordinate mailings, both paper and electronic
  • Update constituent information and enter contact reports into Banner database system
  • Access information, process and run reports using the Banner database system and Excel
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Administrative Support Specialist Resume Examples & Samples

  • Excellent skills in communication
  • The ability to work independently and provide consistent and accurate work within prescribed deadlines with frequent interruptions
  • The ability to handle sensitive and confidential materials and matters
  • Adhere to compliance procedures and processes
  • Must be able to prioritize multiple accountabilities with minimal supervision
  • Proficiency in the Microsoft Office Suite, primarily Outlook, Word
  • Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities
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Administrative Support Specialist, GS Resume Examples & Samples

  • Performing studies aimed to improve processes in order to develop detailed plans, goals, and objectives for the long-range implementation and administration of the program
  • Interpreting, revising, developing and/or redefining local guidelines for use to facilitate desired program goals
  • Supporting or monitoring the development of economic impact models that reflect economic, scientific, and engineering considerations appropriate to the industry or geographic area affected by proposed agency actions
  • Accessing and reviewing the economic impact, feasibility, practicality, and effectiveness of existing and/or proposed environmental standards, regulations, programs, and policies
  • Identifying and assessing Government (Federal, State, and local) resource impacts of proposed agency actions
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Administrative Support Specialist GS Resume Examples & Samples

  • Payment of relocation expenses are notauthorized
  • These positions are not in the bargaining unit
  • Gathering, identifying, and analyzing issues and developing recommendations to solve problems
  • Performing studies to develop detailed plans, goals, and objectives for the long-range implementation and administration of the program
  • Carrying out projects to improve the efficiency and productivity of organization and employees
  • Identifying defects or weaknesses in the analytic work performed by officials responsible for the development of regulations and standards
  • Forecasting effects of proposed regulations and standards such as plant closings, unemployment, price fluctuations, balance of trade impacts, and community disruption
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Administrative Support Specialist Resume Examples & Samples

  • Maintain accurate records and supporting documentation for business activities associated with purchases, inventory, deposits, travel, etc
  • Understand and provide guidance regarding various OSU and IAB policies, guidelines, procedures, etc
  • Use interpersonal skills/written and oral communication skills to work effectively with IAB staff, OSU staff and the public
  • Access and use Microsoft Office and other computer software to manage assigned daily activities
  • Willingness to travel occasionally from Ardmore to Stillwater. Travel budget provided.Ability to pick up/move at least 25 lbs due to moving copy paper or other supplies as needed
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Administrative Support Specialist Resume Examples & Samples

  • Competence with Microsoft Office suite, office technology, and ability to learn new software platforms as required including data management tools such as PowerSchool and LINQ
  • Ability to prioritize multiple tasks, facilitate the flow of work in order to meet deadlines with limited supervision, and manage resources and data
  • Self-motivated, able to plan strategically, handle pressure and responsibility, set priorities, and work within deadlines
  • Possess knowledge of policies and procedures related to the collection, retention, and storage of printed and electronic information
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Administrative Support Specialist Resume Examples & Samples

  • 469412200
  • 8V-AFPC-1955827-812062-CBC
  • Knowledge of organizations/functions of military units, DoD and U.S. Government agencies, domestic and overseas, as well as foreign relations and protocol procedures that apply to military and civilian leaders; and of unique customs/courtesies of the international community
  • Knowledge of extensive rules, procedures, or operations applied to executive support assignments in order to perform procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files, records, and coordinating and preparing travel arrangements
  • Knowledge of budget, personnel, communications, public affairs, logistical support, and security to plan, coordinate, and conduct protocol events
  • Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports
  • Skill in oral and written communications to tactfully obtain information to complete or correct correspondence or special actions within established time frames
  • Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence using various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs
  • Incumbent may be required periodically work irregular shift/overtime in performing such duties
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Senior Administrative Support Specialist Resume Examples & Samples

  • 10 years of relevant experience in a professional office environment
  • Demonstrated Proficiency with Microsoft Office product suite
  • 4 years of Senior Administrative/Executive Assistant support
  • Demonstrated experience supporting an acquisition or integration program office (PEO/PMW/PMS/PMA)
  • Experience as a site administrator using Microsoft SharePoint
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Administrative Support Specialist Resume Examples & Samples

  • Responsible for scheduling meetings for the Division Chief, clinicians and staff, including conference room scheduling
  • Coordinates travel arrangements for the Division Chief and clinicians supported, staff and visiting speakers
  • Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payment and creates invoices
  • May coordinate moves, meetings assignments, and equipment upkeep
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Clinical Administrative Support Specialist Resume Examples & Samples

  • Under the direction of the Social Work Administrator, provides appointment scheduling in accordance with department scheduling guidelines for new and/or existing patients and family members
  • Obtains detailed clinical information by telephone or electronically
  • Provides general social work, disease or program-specific information to callers/patients within the scope of knowledge and authority
  • Serves as a liaison between patient/family/social worker
  • May be required to perform other duties as required by the Social Work Division
  • Participates in clinical systems training for new hires and may teach or participate in the planning of refresher courses as needed
  • Prepares social work specific reports as needed
  • Manage all incoming referrals to the Social Work Division
  • Assists in triaging incoming phone calls to the Social Work Division and Patient and Family Programs Divisions
  • Strong customer services skills with patient and family centered care foremost in mind
  • Ability to multi-task and function as an integral member of the team
  • Excellent computer and problem solving skills required
  • Demonstrated ability to carry out complex scheduling as required
95

Administrative Support Specialist Resume Examples & Samples

  • Provide support to agency management including presentations and bulletins, answer and make phone calls, set and prepare for appointments, print production reports from Company systems
  • Participates in event planning for training sessions, webinars, kick-off events and other meetings
  • Daily correspondence including email, bulletins, opening mail, etc
  • Tracking and logging contests
  • Associates, or Bachelor’s degree preferred, or equivalent years of related experience
  • Advanced skills in Microsoft Excel, PowerPoint and Access
  • Minimum 2 – 5 years of related Administrative Assistant experience highly preferred
  • The ideal candidate should have experience managing expense reports, complex calendars, reports, and email communications
  • Strong computer skills and ability to multitask
  • Assets under management represent Consolidated Domestic and International insurance Company Statutory assets (cash and invested assets and separate account assets) and third party assets principally managed by New York Life Investment management Holdings LLC, a wholly owned subsidiary of New York Life Insurance Company
96

Administrative Support Specialist Resume Examples & Samples

  • Maintaining the calendar of senior executives and gathering necessary information and briefing materials for various meetings and appointments
  • Developing and maintaining tracking tools aimed at ensuring the effective coordination and control of executive office activities and the timeliness of deliverables
  • Reviewing and analyzing administrative policies, clarifying complex and confusing guidelines, and making recommendations to higher level staff for changes to administrative policy to improve the efficiency and effectiveness of the executive office operations
  • Coordinating travel arrangements, meetings, or conferences (e.g., space, audiovisual needs, and conference registration, etc.) for events involving activities within organization; and
  • Providing comprehensive reports on administrative projects by gathering and analyzing data and recommending suggestions for improvement and implementation
  • May be required
  • Coordinating administrative activities, ensuring their timely completion
  • Preparing a variety of reports, utilizing various databases and automated systems
  • Maintaining file systems and obtaining needed information from files or general reference sources; and
  • Resolving a variety of routine administrative issues or problems
97

Administrative Support Specialist Resume Examples & Samples

  • Answer a high volume of incoming calls in a timely and courteous manner
  • Handle travel arrangements
  • Provide support to the mail services department by delivering, picking up and sorting mail
  • Stock copy machines and pantries with supplies
  • Maintain chauffeurs' schedules
  • Order lunch for Executives
  • Create presentations using PowerPoint
  • Handle personal requests such as event planning, gift purchases, etc
  • 2+ years of administrative support experience (C-Suite support experience preferred)
  • Strong command of the English language in both written and verbal communication
  • Excellent administrative, organizational and interpersonal skills
  • Experience with common computer programs including Microsoft Outlook, Word, Excel and PowerPoint
  • Must feel comfortable working in a fast-paced environment and dealing with high-profile individuals
  • Professional presentation and polished phone manners
98

Appeals Administrative Support Specialist Resume Examples & Samples

  • Logs all requests for post-service reviews and/or appeals requests received
  • Forwards initial denial determination and administrative denial determination letters to members, practitioners and/or providers as delegated
  • Processes post-service review requests and determination letters
  • Processes expedited and post-service appeal requests and determination letters
  • Processes all detailed notice of discharge appeals and determination letters
  • Telephone Customer Service skills
99

Administrative Support Specialist Resume Examples & Samples

  • The Administrative Specialist triages calls from patients and family members in need of social work and/or resource support, as well as from patients and family members seeking a match with a volunteer patient or family member through the Institute’s One to One program
  • Provides coverage when needed for Dana-Farber’s Patient and Family Assistance Program
  • Plans and schedules meetings, maintains schedules and appointments for the Director and other staff, prepares reports, files and distributes documents, coordinates the division’s computer, telecommunications, and system needs, and shares responsibility for the successful day-to-day operations of the PFPS Division
  • Responsible for efficient and professional correspondence, communication, and collaboration with internal and external stakeholders, including patients and families
  • Coordinates payroll efforts for the division
  • Accepts and generates calendar requests for division-related meetings
  • Routinely runs reports documenting staff caseload volume
  • Triages requests made on behalf of patients and their families to our two pro bono programs: Financial Planning and Legal Services
100

Administrative Support Specialist Resume Examples & Samples

  • Daily Accounts Receivable Support (invoicing, mailing, etc)
  • Processing credit card payments
  • Daily Accounts Payable support
101

Administrative Support Specialist Resume Examples & Samples

  • Provide full administrative support services to executive staff
  • Schedule executive-level appointments and meetings
  • Type reports and routine correspondence from dictation or written sources
  • Receptionist services
  • Draft routine correspondence
  • Attend meetings and arrange for the distribution of the minutes
  • Undertake projects and research, which might require contact with external agencies, as required
  • Supporting administration of visitor and access control, scheduling, Information Security functions, and Physical Security functions
  • A minimum of 3 years of experience in an administrative or clerical role
  • HS Diploma; (Bachelor’s degree can stand in lieu of 1 year experience and a MS degree, 2 years)
102

Administrative Support Specialist Resume Examples & Samples

  • Supervise payroll for School of Music faculty, staff, and students
  • Complete personnel action forms, including EPAF, PD7, AA 1-3, EAF, PAF, PMP and all other personnel forms for the School of Music
  • Work with the Director on faculty annual review process including peer evaluations, pre and post tenure review, Promotion and Tenure and Re-appointments
  • Handle the student evaluation of teaching process for School of Music
  • Coordinate hiring of faculty and staff positions. This includes maintenance of applicant files, correspondence with applicants, and assisting the search committee with all details surrounding interviews and appointments of new faculty and staff
  • Draft and/or edit sections of annual reports – HEADS report for NASM, Instructional Analysis reports, etc
  • Assist the Director in preparation of all reports within the School of Music to the College of Visual and Performing Arts, the University, accrediting agencies, and to other agencies
  • Receive and process paperwork, payments, and programs for around 300 student, faculty, and guest artist recitals each year
  • Coordinate events for the School of Music. This may include managing guest artist recitals, receptions, Music Audition Days, special events, luncheons for faculty, search candidates, and meetings
  • Take and distribute minutes for faculty meetings
  • Draft policy or manual revisions to reflect changes in procedures
  • Maintain personnel files for the School of Music
  • Disseminate critical information regarding personnel and fiscal policies and procedures throughout the School of Music as HR liaison
  • Compile and archive faculty CVs and course syllabi for the School of Music
  • Maintain and use global email/contact lists to disseminate information to the School
  • Two (2) to three (3) of directly related experience
  • Associate’s degree or two (2) year equivalent
  • Must be proficient in Excel
103

Administrative Support Specialist Resume Examples & Samples

  • Check daily emails and assist with a wide variety of customer issues
  • Run daily reports to spot trends, troubleshoot, and pinpoint opportunities
  • Liaison with customers and call center staff
  • Cross train on a variety of positions to serve as backup
  • Be the go to person for information, and running reports
  • Assist operations, distribution and marketing staff, as needed
  • Problem solving, data entry skills and receptionist skills
  • Qualified candidates will be professional, highly organized, possess strong customer service and communication skills
  • Experience with Microsoft Outlook, Word and Excel are required
104

Administrative Support Specialist Resume Examples & Samples

  • Coordinate and schedule meetings and maintain calendars
  • Gather and compile information in support of fundraising requests
  • Create correspondence, mail merges, and lists for communication purposes primarily using Microsoft Office and Google Suite products
  • File, scan, organize and maintain documents and files
  • Update constituent information and enter contact reports into UA Banner database system
  • Process travel arrangements and reimbursements
  • Access information, process and run reports using the UA Banner database system and Excel
  • Provide superior customer service to all visitors and callers
105

Administrative Support Specialist Resume Examples & Samples

  • May be asked to cover for other administrative support staff/practice coordinators during absences
  • Responsible for administrative work in the clinic - not limited to daily lab reports
  • Perform other duties as required by the clinical practice support team
  • Carries out specific processes in the patient scheduling systems so that correct special billing and revenue processes function properly
  • Participates in clinical systems training for new hires and may teach or participate in the planning
  • May coordinate moves, meetings assignments and equipment upkeep
106

Temporary Customer & Administrative Support Specialist Resume Examples & Samples

  • Ensure accurate processing of enrollment documentation within Connexus and Salesforce
  • Assist with carrying out the daily workflow involved with maintaining data input
  • Communicate with Program Managers and the Sales team to support enrollment processes, custom enrollment projects, and large scale enrollments
  • Work with site-based staff (e.g., school administrative assistants) to coordinate data collection, assist with key enrollment processes, and provide follow up support as necessary
  • Run daily, weekly, and monthly data reports as needed
  • Assist in EMS record maintenance, as needed
  • Maintain accuracy of student records/data in accordance with all regulatory requirements
  • Handle administrative tasks including expense reimbursement reports, answering phones, making copies/sending faxes, scheduling appointments, coordinating large mailings, managing academic records and transcript requests, and coordinating meetings; and
107

Administrative Support Specialist Resume Examples & Samples

  • Position will manage testing contracts and payments while sustaining and building new relationships with Testing Service providers and work closely with Western’s IT department that services the Testing Program’s computer needs
  • Position will manage the Testing Program databases and provide reports and statistical data as needed
  • Effective October 15, 2015 all new hires into positions subject to the State Human Resources Act (SPA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR)
108

Administrative Support Specialist Resume Examples & Samples

  • 3-6 months of related customer service experience; or equivalent combination of education and experience
  • Ability to read, and analyze customer questions
  • Ability to effectively present information (oral and written) and respond to customer questions
  • Typing: 40-60 WPM
  • Possesses a strong attention to detail
  • Able to manage multiple projects simultaneously
  • Excellent computer skills, including familiarity with using internet browsers, online chat tools, and email
  • Ability, on a consistent basis, to perform work activities requiring cooperation, instruction, persuasion, or speaking with others
  • Ability, on a consistent basis, to function in a high stress environment, under substantial time pressure
  • Keeps confidences and avoids gossip; admits mistakes; emulates MINDBODY Core Values at all times
109

Administrative Support Specialist Resume Examples & Samples

  • Ability to operate, maintain and perform basic repair of traditional office equipment (e.g. copier/printers)
  • Understand and practice confidentiality
  • Highly proficient at operating office computer programs, operating systems and general technology
  • High proficiency with excel and similar spreadsheets
  • Experience in developing, managing and monitoring a budget
  • Prefer an Associates degree in an applicable area
  • 6 months experience with NCSU/CALS HR and/or Financial Systems
  • Demonstrated ability and experience working autonomously
  • Demonstrated ability to a maintain high quality working relations with internal and external customers, support staff and administrators
  • Demonstrated ability to quickly learn and become highly proficient with computer programs and systems
  • Knowledge and experience with the land-grand system and the role of NC Cooperative Extension programs in counties is desired
  • A valid drivers license is required for travel. NC drivers license required within 60 days of hire and must be maintained
110

Administrative Support Specialist Resume Examples & Samples

  • Determine dollar amount, calculate financial responsibility, and enter Orthodontic Continuation of Care cases based on prior claims submitted, submitted explanation of benefits, treatment plan and other supporting documentation
  • Review, research and respond to inquiries routed via telephone, follow-ups, and email
  • Investigate and manage orthodontic reimbursement inquiries with Client/Provider Engagement, Claims, and Customer Service departments
  • Verbally communicate authorization decisions to providers, request additional information when necessary, and appropriately document the phone call in DentaQuest’s system
  • Coordinate, manage and distribute incoming faxes to facilitate distribution to appropriate parties within the organization
  • Assemble Ortho CAD (electronic orthodontic requests) submission forms in preparation for review
  • Prepare and Coordinate general anesthesia/IV requests
  • Organize, coordinate and communicate Outpatient Facility Requests to appropriate State and/or Managed Care Organizations
  • Process requests received in the Outpatient Facility Specialist queue
  • Communicate to management ways to improve processes and productivity of company
  • Adhere to DentaQuest business processes
  • Assist with administrative and other duties as assigned
  • Knowledge of general computer software
  • Knowledge of telephone systems
  • Knowledge of dental terminology
  • Typing skills of 30+ wpm
  • Ability to read Explanation of Benefits
  • Good PC Skills
  • Excellent mathematical skills
  • Good judgment and ability to resolve payment issues
  • Ability to remain organized with multiple interruptions
  • 1+ year experience in administrative setting
111

Administrative Support Specialist Resume Examples & Samples

  • Prior Human Resources experience
  • Recruiting
  • General knowledge of UAB policies and procedures
  • Ability to thrive in a busy work environment
  • Ability to work with various departments and foster teamwork
  • Ability to learn and apply new skills quickly
  • Independent problem solving ability
  • Ability to comprehend data effectively
  • Skilled in database management and record keeping
  • Must be able to identify and resolve problems in a timely manner
  • Ability to interface effectively with all levels of employees, treating all with respect and dignity
  • Demonstrate resourcefulness and initiative in dealing with daily assumptions
  • Gather and analyze information skillfully
  • Quality assurance
  • Proofing/Editing
  • Please be certain showcase depth and breadth of experience as it relates to the needs of this job announcement. Incomplete job profiles will not be processed
  • Must maintain a valid driver’s license, issued in the United States. Motor Vehicle Record will be obtained and reviewed at least annually. Driving record should meet university underwriting standards to drive vehicle in performance of University business
112

Senior Administrative Support Specialist Resume Examples & Samples

  • Review, investigate, analyze, and resolve key issues at the provider and client level
  • Maintain provider portal access
  • Implement new clients through client set up and maintain existing clients through fee calculation changes as necessary
  • Complete testing on new process deployments provide sign off
  • Interface and collaborate with various key contributors to communicate performance of all service lines and recovery issues including continuous follow-up throughout to the end result of resolution
  • Identify and pursue process improvements which result in operational efficiency
  • Ensure systematic data oriented efforts to improve consumer and/or client services
  • Serve as resource and subject matter expert to less experienced administrative support staff
  • Collaborate, coordinate, and communicate across disciplines and departments
  • Ensure compliance with HIPAA regulations and requirements
  • Demonstrate commitment to the Company’s core values
113

Executive Administrative Support Specialist Resume Examples & Samples

  • Work that requires diplomacy, discretion and confidentiality,
  • Working independently as well as working in a team environment,
  • Working in a fast-paced, high-pressure environment,
  • Managing calendars and organizing complex travel schedules,
  • Work that requires setting priorities and being organized,
  • Computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook),
  • Establishing and maintaining effective working relationships,
  • Managing multiple concurrent projects with multiple deadlines,
  • Problem solving, issue resolution, and decision-making
114

Administrative Support Specialist Resume Examples & Samples

  • Prepare a variety of materials using word processing and other types of software, such as spreadsheets, graphics and briefing packages and MS-Project. The work requires a competitive level of proficiency in typing as well as knowledge of office hardware and software systems, to include ability to solve minor problems and quickly obtain help for more serious ones
  • Material production involves creating, editing and reformatting lengthy reports requiring advanced functions such as those required to generate tables of contents, statistical data with multiple columns, technical directives, correspondence, and lists of exhibits; using database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard or special reports; and using graphics software to provide graphic symbols, charts and graphs
  • Responsible for proper spelling, grammar, format and arrangement of material
  • Uses electronic mail to transmit and receive information
  • Serves as timekeeper to multiple teams; maintains records as required; inputs time and attendance into automated system
  • Processes and monitors status of procurement orders by electronic system
  • Provide administrative support to manage civilian and military personnel, manpower, records and forms management, and training for the Institute
  • Prepare and track policy and regulations, and additional duty appointments
115

Administrative Support Specialist Resume Examples & Samples

  • Minimal/rarely
  • Ability to provide administrative support in the area of property, shipping, and inventory management
  • Skill in the use of databases, software applications, and automated systems to accomplish work
  • Knowledge of procedural policies for purchasing equipment
  • Knowledge of Unified Financial Management System (UFMS)
  • Knowledge of auditing standards and procedures for conducting inventory audits
  • Knowledge of requirements of contract and procurement administration
116

Administrative Support Specialist Resume Examples & Samples

  • Excellent verbal & written English communication skills
  • Advanced level experience using Microsoft Office
  • Intermediate to senior level administrative knowledge and skills and senior level knowledge in some administrative tasks
  • Has the ability to work with multiple issues/projects and has the experience/ability to support more than one employee’s general administrative needs. May be regarded as the primary administrative employee of a work unit
117

Administrative Support Specialist Resume Examples & Samples

  • Prepares documents such as correspondence, reports, letters, presentations, organizational charts, spreadsheets, meeting minutes, and flyers
  • Coordinates meetings, conferences, and retreats including booking rooms or venues, ordering food, and arranging for audiovisual equipment
  • Maintains and manages processes associated with varied programs, projects, and events
  • Creates and uploads content for department intranet site
  • Assists with compiling and tracking department budget
  • Serves as a primary administrative contact for the Center, including screening calls and determining appropriate actions in response to inquiries
  • Provides support to senior members of NPCS such as calendar management, meeting preparation, and coordination of travel arrangements
  • May work on special assignments and projects as needed
  • Proficiency in Microsoft Office Suite and Microsoft Publisher, Visio
  • Excellent ability to organize, prioritize, and follow-through
  • Flexible and collaborative team member
  • High level of accuracy and attention to detail as well as the ability to see the big picture
  • Ability to work closely and effectively with all levels of staff within the organization
  • Discretion and diplomacy in handling confidential information
118

Administrative Support Specialist Resume Examples & Samples

  • Bachelor’s degree preferred with a minimum of 3 years relevant experience. Experience in a healthcare setting is a plus
  • Excellent knowledge of computer applications (e.g. Outlook, Word, WebEx, etc.)
  • Ability to schedule complex, multi-person meetings
119

BSA AML Administrative Support Specialist Resume Examples & Samples

  • Responsible for preparing and tracking the status of data and information related to letters, documents, dashboards, heat maps, memorandums, reports and other bank secrecy act, anti money laundering material which are often complex, regulatory and confidential in nature
  • Developing and maintaining department filing system, including maintaining accuracy of information, policies, procedures, and organizational charts, posted on the bank secrecy act and anti money laundering intranet site
  • Will partner with the department in identifying workflow improvement opportunities and implementing tools to increase effectiveness. Responsible for creating and coordinating reports and material for various management and executive meetings
  • Managing the day to day administrative functions of the department to ensure efficient office operations
  • Responsible for communicating directly, both verbally and in writing with directors, officers, employees, customers, government officials, attorneys and others
  • Responsible for maintaining records, preparing reports, setting up meetings and performing other routine administrative duties in line with the department’s services and functions. Responsible for typing letters, reports, proposals and memos via PC word processing and spreadsheet programs. Responsible for setting up and maintaining files, opening mail, answering the telephone, greeting visitors, setting up appointments and meetings, ordering supplies and arranging travel and hotel reservations
  • 3 or more years related administrative experience. (Preferred)
120

Administrative Support Specialist Resume Examples & Samples

  • Compose, review and edit correspondence including emails, letters, memoranda and reports pertinent to Research Administration and other matters as required
  • Manage and monitor NCARS office operating budget; oversee processing for PCard(s) and reconciliation for dept. users, Travel Authorizations and Reimbursements. Prepare paperwork for Business Center for IDT’s, Journals, Vouchers, for assigned executives
  • Maintain daily calendars; provide support for meetings and assist with planning for key events
  • Acts as primary contact for CALS Research Committee, which consists of members from each of the CALS departments
  • Serves as secretary at monthly meetings, taking minutes, transcribing for the Chairperson, an providing information to Committee members as needed
  • Provides information on procedures and policies to the committee. Has the ability to listen effectively and provide feedback to Committee members. Has the ability to work with other department members to update the web site to include up-to-date information on Research Committee programs and grants
  • Provides NCARS/CALS grants, awards, and research programs throughout the year
  • Coordinates the day-to-day functions of programs, plan and organize activities, communicates program policy and procedures
  • Works closely with Deans and Directors to disseminate the correct information to all CALS departments regarding proposals for grants, nominations for awards, etc
  • Works with others in the department to prepare and post materials to the web site. Has the ability to gather data and place this in a document for others to review
  • Serves as the main program contact for all commodity group programs. Understands the goals of the groups and the partnership with the research department. Has the ability to keep these goals and expectations in focus to ensure they are being met
  • Provides assistance to the Special Projects Manager to plan and coordinate program activities, calendar and manage events, and problem-solve issues
  • Uses research data effectively to respond to questions and inquiries. Responds to questions and inquiries via e-mail, telephone, and in person using established procedures within the department. Be aware of sensitive, confidential issues and material, being mindful of when and where to share information
  • Ability to exercise judgment and discretion in establishing, interpreting, and applying a wide range of administrative procedures and projects
  • Ability to establish and maintain effective and positive working relationships with colleagues at all levels of the organization, as well as internal and external constituents, and the general public
  • Competency with Microsoft Word, Excel and electronic calendaring systems
121

Administrative Support Specialist Resume Examples & Samples

  • Oracle HR & Finance
  • Gorrie-Regan
  • TEL Document
  • Proficient in Excel and Outlook
  • Typing at least 45 wpm
  • Transcribing meeting minutes
  • Maintaining calendars in Outlook
  • Preparing and processing requisitions, purchase orders and other office documents
  • Excellent written and interpersonal communication skills
  • Planning and coordinating programs, projects and special events
  • Maintaining confidential records and data
  • Prioritization and time management
122

Administrative Support Specialist Resume Examples & Samples

  • Plans, organizes, and oversees all unit level deployment activities. Provides technical guidance and recommendations to senior leadership regarding unit deployment program
  • Ensures personnel readiness. Ensures the unit is ready to meet wartime and peacetime mobility taskings by scheduling and tracking unit deployment training. Provides consultation, guidance, and assistance to management and employees on employee relations subjects
  • Provides consultation and assistance on conduct-related issues. Advise managers and supervisors on the relatively common issues or problems such as routine leave or attendance questions or disputes. Carries out special projects and participates in special initiatives and studies
  • Represents the section with a variety of installation and functional area organizations. Uses varied and advanced functions of office automation software to create, format, modify, edit, and print a variety of documents and support office operations
  • May occasionally require travel away from the normal duty station on military or commercial aircraft
  • Knowledge of the fundamental HR laws, principles, systems, policies, methods, and practices to include employee relations, recruitment and placement, performance management, and labor relations; analytical and problem-solving methods required to advise on the resolve well-precedented factual, procedural, and/or recurring issues; make informed judgements on problems and issues; and perform advisory services
  • Knowledge of research, evaluation, fact-finding, and investigative techniques in order to gather data, identify significant factors, and recommend a solution from a number of possible alternatives
  • Knowledge of the organization mission and management's objectives and their implications on personnel management programs including employment opportunities and position management
  • Ability to select the appropriate basic legal and regulatory provisions applicable to each situation and locate appropriate and applicable precedents and legal documentation
  • Ability to communicate clearly, concisely, and with technical accuracy, both orally in writing, as well as work in a professional manner with peers and management
  • Ability to identify and analyze numerous facts and allegations to determine accuracy and applicability to cases
123

Program & Administrative Support Specialist Resume Examples & Samples

  • Incumbent may be required to travel by military and/or commercial aircraft in the performance of assigned tasks
  • Knowledge of and skill in applying program analysis techniques, including ability to obtain, organize, integrate and present quantitative and qualitative information and analytical results in various forms
  • Ability to plan, staff and coordinate program-related action items effectively with internal and external components
  • Ability to identify policy and process directives relevant to program and administrative management questions, and to assist team members in applying such guidance correctly
  • Ability to establish and implement work processes required to maintain operations in a professional office, including those associated with personnel management, security and other functions in support of the organization
  • Skill in applying automated information management tools (e.g., MS Office Suite) to maintain databases; provide reports; and compile and extract statistical data
  • Skill in oral and written communications to communicate complex information clearly, concisely and in appropriate formats
  • Incumbent will be required to be available for other than normal duty hours to include weekends to support exercises and crisis planning
  • TDY may be required. Incumbent may be required to travel by military and/or commercial aircraft in the performance of assigned tasks
124

General Administrative Support Specialist Resume Examples & Samples

  • Assisting with preparation for, and follow up actions from PFS leadership meetings. This includes scheduling and planning time for meeting preparation, drafting and coordination of papers, scheduling meetings, monitoring and undertaking follow up actions
  • Managing PFS Leadership Team meetings, creating agendas, taking minutes and actions as well as following upon actions and ensuring meetings are run in an efficient manner
  • Managing complex business diaries including organisation of national and international itineraries, acting quickly to short notice changes, rescheduling and cancellation of appointments with tact
  • Coordinate and plan trips, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations
  • Project management support as required,
  • Management and organisation of celebratory events as well as other ad hoc events. Ensuring that feedback from attendees is sought and incorporated into future events
  • Co-ordinating communications to the PFS teams to ensure the maximisation of staff engagement, including working with Corporate Communications and other key stakeholders
  • Managing the successful on-time publication of newsletters, blog posts and emails
  • Working closely and effectively with external stakeholders including InvestNI and other professional bodies
  • Managing the inbox and timeliness of response to external queries and communications for the Head of PFS
  • Forming productive working relationships with members of the Pearson Finance Leadership Team including their assistants, assisting with queries, problems and ensuring swift resolution
  • Organising and over-seeing office moves and other ad hoc business unit administration
  • Ensuring the efficient running of the Head of PFS office, including managing leadership team leave requests, expense claims, budgetary information, requisitions
  • Leading on other PFS internal communication events, including organising and communicating event details to delegates, collation of agenda items and final powerpoint presentation as well as ensuring meetings are run in an efficient manner
  • Working closely with Talent Acquisition in the co-ordination of recruitment activities on behalf of the Head of PFS
  • Working closely with Facilities Support in the office to ensure the smooth running of the Belfast office on a daily basis
  • Previous administrative experience supporting at a senior level is essential
  • Experience managing multiple senior stakeholders
  • Proven experience of working with a wide range of clientele - confident in being able to communicate effectively, with tact and discretion at all times
  • Excellent attention to detail and a proactive approach
  • A self-starter who is able to work on one’s own initiative with a high degree of autonomy
  • Excellent written and verbal communication, perfect grammar is essential
  • Always willing to take on various and changing tasks as and when necessary
  • Needs to be comfortable communicating with large numbers of internal team members
  • An advanced user in MS Office, including Word, Excel, PowerPoint
125

Administrative Support Specialist Resume Examples & Samples

  • Demonstrated proficiency with computer software such as MS Word, Excel and Outlook
  • Strong organizational, communication and interpersonal skills
  • Demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail
  • Demonstrated ability to work in a highly professional manner with diverse groups of individuals
  • Demonstrated ability to effectively handle multiple tasks, set priorities and work independently
  • Previous receptionist and/or administrative support experience
  • Experience providing support in an academic research environment
  • List of three references
126

Administrative Support Specialist Resume Examples & Samples

  • Maintain cleanliness and organization of the office and conference room areas
  • Stationed at front desk; professionally answering calls and greeting guests
  • Ability to communicate extremely well with a diverse group of personality types
  • Reliable and punctual
  • Very strong organizational skills and attention to detail required