Admin Coordinator Resume Samples
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Admin Coordinator Resume Samples
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CS
C Spinka
Cyril
Spinka
629 Cooper Ford
Los Angeles
CA
+1 (555) 561 3474
629 Cooper Ford
Los Angeles
CA
Phone
p
+1 (555) 561 3474
Experience
Experience
Dallas, TX
Guidance Center Assistant Admin Coordinator
Dallas, TX
Lind-Hills
Dallas, TX
Guidance Center Assistant Admin Coordinator
- Assist with developing wellness program material
- Assist in coordinating monthly calendar of Events
- Make copies
- Capacity to maintain confidentiality and work independently in support of the department
- Assist the Administrative Coordinator with carrying out the administrative duties of the Guidance Center
- Knowlege of nutrition
- Knowledge of PowerPoint and Excel
Detroit, MI
Admin Coordinator
Detroit, MI
Bernier Inc
Detroit, MI
Admin Coordinator
- Provide assistance to facilitate on-boarding process and work with the Hiring Manager to ensure the on-boarding is conducted in a professional manner
- Provide administrative support. Assist with meeting department goals to provide timely and accurate information to staff and senior management
- Support research and development activities, for example for content development, knowledge management, proposal development, events and presentations
- Assists manager with planning, scheduling and organizing the affairs of the department
- Prepares correspondence and management presentation materials, answers telephones, perform other administrative duties as assigned
- Assists the Install Supervisor in organizing work for assigned projects
- Provide clerical support for Brokerage Manager and Brokerage staff
present
San Francisco, CA
Plant Admin Coordinator
San Francisco, CA
Schinner, Cormier and Bayer
present
San Francisco, CA
Plant Admin Coordinator
present
- Assist plant manager in annual financial budgeting process
- Work with Financial controller on a monthly basis to provide information for financial closing
- Assist with general office / admin. / data entry duties as necessary or assigned
- Create PO’s in Oracle and contact suppliers to order raw materials for the plant
- Act as key member of Plant leadership team in working to achieve all business objectives
- Performs tasks such as report generation and disposition; data analysis and problem solving
- Reconcile consignment inventory monthly
Education
Education
Bachelor’s Degree in Creativity
Bachelor’s Degree in Creativity
Colorado State University
Bachelor’s Degree in Creativity
Skills
Skills
- Able to multi-task and maintain professionalism while working with a variety of confidential information
- Can be a team player, flexible, intuitive, self-motivating, detail-oriented, and highly organized
- Proficiency with Microsoft Office and the ability to learn new software
- Excellent written and verbal communication skills with great telephone manners
- Ability to prepare communications from draft; excellent editing and grammar skills
- Highly proficient in Microsoft applications Excel, PowerPoint, Word, etc
- Proficient PC skills with knowledge of Microsoft Excel
- Excellent interpersonal and communication skills and a strong sense of responsibility for dealing with confidential and sensitive matters
- Ability to work well within the team environment
- Able to have a flexible work schedule at times
15 Admin Coordinator resume templates
Read our complete resume writing guides
1
Guidance Center Assistant Admin Coordinator Resume Examples & Samples
- Lead at least (2) one hour walking classes per week for our senior members
- Utilize internal systems to process visitors
- Bilingual Spanish/English Speaking
- Knowledge of PowerPoint and Excel
- Knowlege of nutrition
2
Admin Coordinator Resume Examples & Samples
- Exposure and understanding of the commercial lending process
- Demonstrated ability to work independently, prioritize and manage multiple projects with aggressive deadlines
- Proven ability to use Microsoft Office tools
- Very strong communication, interpersonal and organizational skills with an ability to effectively execute tactical plans
3
Admin Coordinator, Spri Resume Examples & Samples
- Reconciliation of DCF (Digital Conversion Fees) between integrator reports and SpiritWorld (SPE internal distribution system) and the raising of PO’s through SAP
- Maintaining and updating in Spiritworld of theatre and circuit master information
- Assisting the Sales team with various inputting and reports within SpiritWorld
- Liaising with external box office reporting company (Rentrak)
- Banking, including the scanning and e-mailing of all box office returns and remittances to the GBS in Poland
- Other Ad Hoc Admin duties as required
4
Admin Coordinator Resume Examples & Samples
- Two to three years experience in a secretarial/administrative assistant capacity
- Must be able to present oneself in a professional manner
- Ability to work well within the team environment
- High proficiency with word processing and spreadsheet programs
5
Admin Coordinator Resume Examples & Samples
- Provide administrative support. Assist with meeting department goals to provide timely and accurate information to staff and senior management
- Prepares correspondence and management presentation materials, answers telephones, perform other administrative duties as assigned
- Assists manager with planning, scheduling and organizing the affairs of the department
- Assembles and submits relevant data from files, etc. Compiles statistics and information, sets up reports and/or presentations as directed, using all necessary software
- Maintains calendar of appointments meetings, etc. Make appropriate arrangements/adjustments as necessary
- Coordinates travel and hotel reservations
- Screens telephone calls, mail and visitors. Answer questions, furnishes information or redirects requests as appropriate to assist in supervisor’s time commitments
- Exercises discretion concerning scheduled changes, changing priorities and meeting interruptions
- Telephone relief for others in the area as necessary
- Two to three years banking experience in a secretarial/administrative assistant capacity
- Must present oneself in a professional manner
- Must be able to work under pressure, prioritize work and meet multiple deadlines with minimum of supervision
6
Admin Coordinator Resume Examples & Samples
- Must be organized and task oriented - Must have a high level of attention to detail - Must be able to work in a team environment - Excellent customer service skills - Ability to work effectively and professionally with all employees - Team oriented - Excellent dependability - Proficient knowledge of Microsoft Office
- General collection knowledge
- Experience with Federal Regulations pertaining to collection and credit
- Experience with bank systems (i.e. ALNOVA, TSYS2, CACS, APPRO, eOSCAR etc.)
- Prior insurance experience (claim filing, adjusting)
- Notary public
7
Marketing Admin Coordinator Resume Examples & Samples
- Administrative experience a plus
- Has previously worked with Microsoft Office programmes and ideally keynote/photoshop
- Preferably a business degree
- Foreign Language skills a plus
- Ability to juggle a heavy and varied workload calmly and efficiently
- A strong communicator who is professional and personable in front of client
- Able to work both independently and as part of a closely knit team
- Strong capability to manage workflow / recall a long tasklist
- Flexible working style, able to adapt to a wide range of tasks quickly and able to problem solve as a self-starter before being instructed to do so
- Strong enthusiasm for licensing and sales
- Keen to learn
8
Project Admin Coordinator Resume Examples & Samples
- Under direction of the project specialist, assists multiple project teams in when coordinator for specific projects is new, is out of the office, has a difficult or large task or is overwhelmed with their workload
- Uses established forms and systems to prepare contracts and other contract related documents including contracts, change orders, purchase orders and internal work orders
- Provides general administrative support and performs clerical duties for project teams including but not limited to calendar management, expense reports, travel, office supplies ordering and maintenance, vendor correspondence and registration and document control
- Assists the project specialist in system and procedural change implementation. Aids project specialist as-needed on large tasks and projects in relation to policy and procedure management and departmental training
- Works closely with project specialist to ensure all work is being processed in a consistent manner among all projects and all projects are caught up with workload
- Minimum 3 years related experience in an administrative capacity
- Must be proficient in Excel and possess the ability to maintain databases
- Must be able to work 9:00am to 6:00pm Monday through Friday
- Unexpected overtime is not uncommon. Must be willing to work overtime and/or on weekends with short notice
- Experience supporting project team is preferred
- Must have a high attention to detail and be extremely organized in order to keep up with constant, steady workflow
- Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship
- Must be able to work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through
9
IT Admin Coordinator Resume Examples & Samples
- Enters approved paper purchase orders into electronic procurement and invoicing system (Lawson) in accordance with Corporate Accounts Payable guidelines, and run receiving daily
- Researches and resolves assigned exceptions identified during the invoice reconciliation (IR) process; reconciles IRs accordingly
- Identifies error trends, research, the root cause for errors, and work with the IT Leadership to implement preventative solutions
- Using recommended tools, including Quick Reference Guides, reports, and various checklists, proactively manages all IRs in various queues and statuses and reconciles according to guidelines; follows up on purchase orders and invoices in reconciling status with the appropriate approver or reconciler; follows up on rejected technology purchase orders to ensure a replacement PO is received, approved and re-processed; and monitor technology purchase orders in “Failed” status, as needed
- Responsible for the completion and submission of all all Purchase Order and Requisition Forms for the Technology department
- May provide clerical, administrative and operational support by performing other functions, including but not limited to administrative support, financial planning and reporting for the technology department, daily operations, and other duties as requested and assigned
- A thorough knowledge and understanding of purchasing and accounts payable processes
- Previous experience with Lawson (or another electronic procure–to–pay system)
- High school diploma or G.E.D. certification
- Two years’ related experience in an office environment that includes data entry, analysis and reconciliation of accounting-related records
- MS Excel and Office skills at an intermediate level
10
Accounting Admin Coordinator Resume Examples & Samples
- Approving Vendor shipments
- Accurately inputting inventory receipts into proprietary system
- Communicating and resolving inventory discrepancies directly with vendors
- Creating and communicating Vendor Chargebacks
- Working with Accounts Payable and Warehouse departments on resolving invoice discrepancies
- High School Graduate or Equivalent
- Proficient in the English language
11
Admin Coordinator Resume Examples & Samples
- Entry level, 0-18 month’s admin support experience
- Ability to manage multiple priorities simultaneously, while paying attention to details
- Follows a pro-active approach to finding solutions -- problem-solver
- Proficiency in PC skills; Word, PowerPoint, Excel
- Google Mail
- Google Drive
- Manage the process of vendor ID requests and updates, by working closely with internal teams
- Process vendor invoices and follow up on invoice payment status
- Prepare internal requisition forms (equipment, systems, supplies, etc.)
- Oversee basic HR matters; follow process checklist for new hires, terms, and transfers
- Respond to general queries
- Order and maintain office supplies, distribute mail, handle catering needs
- Assigned tasks as business requires
12
Admin Coordinator Resume Examples & Samples
- Corrects data and prepares routine recurring reports
- Compiles records of departmental costs and expenditures
- Prepares payroll distribution correction for management approval
- Processes time cards by monitoring for errors and omissions, submitting for management approval, and forwarding to the payroll department
- Prepares travel orders and coordinates travel arrangements with the travel company
- Type’s reports and correspondence as required
- Performs duties as assigned
- Education: High School
- Experience: Two years of related experience. May require 50 wpm typing
13
Workforce Data Admin Coordinator Resume Examples & Samples
- Provides Tier 1 HR administration support to all employees in accordance with organizations procedure documents and agreed service levels with customers and stakeholders
- Process and capture information to system according to established methods and procedures
- Process data entry with attention to quality and quantity
- Consistently attain the service level set by the company
- Maintains consistency and accuracy in updating Knowledge base, HRIS and other HRSS systems
- Ensures that all transactions are documented and processed within the agreed timeframe
- Updates procedures documents, process maps and works instructions regularly and comply with the document storage rules of the company
- Have strong learning orientation
- Proficient in Microsoft office (Excel, Word etc. )
- Familiar/experienced HRIS tool (such as Workday) application and complementary HR ticketing solution (such as Salesforce)
14
Admin Coordinator Resume Examples & Samples
- To support the delivery of all programming areas in order to ensure that programmatic activities support the strategic direction of the organisation, through the support projects
- Lead the co-ordination, preparation and finalisation of the Linking Organisation Directors' Meeting information pack and support the meeting arrangements for the international participants
- Support research and development activities, for example for content development, knowledge management, proposal development, events and presentations
- Logistical preparation of meetings and events, and minute taking
- Editing and formatting documents and reports in order
- Maintain and update filing systems and champion the use of Salesforce as a means of creating a more streamlined, effective and efficient organisation
- Budget monitoring and analysis, variance analysis of actual and budgeted expenditure
- Stakeholder engagement with partner organisations and external agencies
15
In-house Marketing Admin Coordinator Resume Examples & Samples
- Position Summary - Provide administrative support to the Director of Marketing
- Duties & Responsibilities -
- Provide Administrative Support to the Director and Senior Manager of In House Marketing, including but not limited to preparing and maintaining Word and Excel documents
- Schedule meetings, maintain calendar, book appointments and distribute key information to executive management
- Prepare and maintain required departmental documents and files as needed
- Handle all incoming request from a variety internal and external sources (i.e. phone calls, visitors, executives), which requires judgment and interpersonal skills
- Review and correct all site financials (site fees) for Welcome Center, CMP and In house operations (location rent, ticket sales, tour and budget analysis)
- Analyze and create monthly In House Marketing Income Statement to insure accurate business reporting for locations in field
- Contact person for all vendor communication and reporting
- Prepare and submit expense reports for key leaders within site marketing department
- Create and submit all Job Requisitions and Acquisition for Financial Expenditure (AFE) forms
- Proficient skills and detailed understanding of Excel and Word
- Strong work ethic and a high level of integrity
- College degree preferred, but not required
16
Admin Coordinator Resume Examples & Samples
- Minimum of a High School diploma and 5 years administrative experience in a laboratory or health care setting or an equivalent combination of education and experience required. College degree or coursework is a plus
- Expertise in office programs (Word, Excel, Powerpoint) and Adobe Acrobat required
- Ability to manage multiple requests, train staff and work collaboratively to achieve goals required
- Self-motivated, resourceful, highly organized and detail oriented
- Excellent oral/written communication skills required
17
Admin Coordinator Resume Examples & Samples
- Advanced organization and time management skills needed to carry out long-term projects (up to 18 months)
- Familiarity with Penn procedures and systems is preferred but not required
- Demonstrated ability to support high-quality programs in a friendly, confident, service-oriented manner through interactions with internal and external constituents, whether over the telephone, by e-mail, in person, or through other means of communication
- Excellent attention to detail and written and verbal communication skills, plus proficiency in Microsoft Office Suite, are required
- Demonstrated ability to contribute solutions, implement details, and manage multiple priorities and deadlines, whether working independently or collaboratively, in a supportive environment
18
Admin Coordinator Resume Examples & Samples
- Perform administrative tasks and fiscal management activities, including: purchasing, submitting and tracking invoices; preparing and monitoring expenses reports; and monitoring expenditures prior to submission to the Business Administrator. Serve as holder of purchasing card (Procard)
- Serve as liaison to facilities and technical support staff. Liaise with suite neighbors and manage shared equipment and office space. Arrange updates, maintenance, and repairs as needed to equipment (phones, computer/audiovisual equipment). Maintain overall order and cleanliness of shared office space
- Manage central office calendar. Plan and participate in selected meetings, trainings, conferences and events. Assist with preparation and distribution of agendas for repeating staff and committee meetings
- Manage calendar, schedule all meetings, and assist with organizing and filing for Associate Vice President and other staff as needed
- Assist staff in various projects: such as formatting reports in Excel; creating and editing PDFs; proofreading, gathering, and entering data; conducting research on the internet
- Manage Paid Time Off (PTO) and business travel arrangements for staff; enter PTO requests, complete conference registrations, arrange transportation, overnight accommodations, and prepare expense reports
- Organize and maintain electronic and physical filing systems
19
Admin Coordinator Resume Examples & Samples
- Establishes and maintains a complete and accurate office filing system of records, including employee information, time cards, daily attendance log, correspondence, reports, etc
- Processes time cards and time sheets by monitoring for errors and omissions, submitting for management for approval, and forwarding to the Payroll department
- Prepares payroll distribution correction sheets as requested by form letters from supervisors, using normal mathematics and coding knowledge
- Prepares and processes vacation letters, including requests for advance vacation checks
- Checks expense reports, prepares travel orders, and makes reservations as required
- Accumulates accounting or business performance statistical data from statements and reports, and prepares standard reports by applying common mathematical formulas
- Obtains documentary details supporting excess costs
- Shipping coordination
- High School diploma or GED and 4 years of related experience
- May be required to type 50 wpm
20
Admin Coordinator Resume Examples & Samples
- Monitor budget activities and analyze trends
- Participate or handle special projects as appropriate
- Supports a Key Manager or provides support for a department
21
Admin Coordinator Resume Examples & Samples
- One year of financial industry or office administration experience
- Excellent written/verbal communication and telephone skills
- Proficient PC skills with knowledge of Microsoft Excel
- Must be detailed oriented and good with numbers
- Must exhibit initiative, time management and organizational skills, and work well within the team environment
- Must be able to work under pressure and meet multiple deadlines
- Bachelor’s degree in finance or business strongly desired
- Brokerage Experience
22
Project Admin / Coordinator Resume Examples & Samples
- 1-2+ years experience in IT
- Previous experience with some type of project administartion or coordination of hardware, desktop, printer projects
- Experience with project finances and scheduling
- Basic understanding of helpdesk/desktop (Does not need to be hands on)
- Basic understanding of Sharepoint., MS Excel / Project
23
Admin Coordinator Resume Examples & Samples
- The individual will provide direct administrative support to the Site Director and indirectly support the members of the Senior Leadership Team
- Develop presentations, charts, graphs, reports, create spreadsheets and analyze data
- Create and maintain general correspondence (i.e., letters, memos, meeting minutes, etc.)
- File, copy and scan documents when required
- Schedule and arrange set up for Plant-wide meetings, Plant tours, and other special events
- Participate and at times lead efforts that support and improve the culture at the site
- Be an active member on the Care Committee and other site-wide committees where appropriate
- Prioritize and handle multiple requests
- Take on special projects as needed
- Assist the Human Resources team when needed
- High School Diploma required; Associates Degree preferred
- Minimum of 3-5 years of experience in executive assistant, or coordinator roles; demonstrated ability to support senior level Managers. Manufacturing experience a plus
- Must have a high degree of personal integrity, discretion and diplomacy and strong ability to work collaboratively in a fast-paced, flexible, team based environment
- Excellent interpersonal and communication skills and a strong sense of responsibility for dealing with confidential and sensitive matters
- Highly proficient in Microsoft applications Excel, PowerPoint, Word, etc
- Must have high initiative; possess superb time management and organizational and planning skills
- Must be detail oriented, customer focused, and have excellent verbal and written communication skills
- Must be able to manage multiple detailed responsibilities simultaneously and flexible to changing priorities
- Must have ability to define problems, collect data, establish facts and draw valid conclusions
- Ability to prepare communications from draft; excellent editing and grammar skills
- Interface with all levels of employees, including high level executives, and business associates
- Partner with other Administrative Assistants when required
- Ability to interpret a variety of complex instructions and comprehend procedures
- Ability to perform research and data-gathering assignments with little or no supervision
- Ability to effectively present information to senior management, public groups, and/or groups of employees
24
Phass NAT Admin Coordinator Resume Examples & Samples
- High school diploma or equivalent required. Associate’s degree in health or program administration preferred
- Minimum of 2-3 years’ experience in managing customer service or office environments
- Proficient computer skills including a demonstrated ability to utilize Microsoft Office Programs and web-based applications. Must have proficient data entry skills
- Professional verbal and written communication skills required
- Strong organizational,, time management and interpersonal skills also required
25
Admin Coordinator Resume Examples & Samples
- Ability to work autonomously and in a team-based environment, focused on team objectives as well as individual goals
- Effective project management skills with multiple priorities
- Interpersonal skills and professionalism in interacting with faculty, students, alumni, staff and partners across campus and beyond Penn, ability to maintain composure, effectiveness and a pleasant demeanor under pressure
- Effective oral and written communication skills, to listen actively and to explain information clearly both orally and in writing
- Strong organizational and implementation skills, including being detail-oriented, completing tasks efficiently and with attention to quality
- Exercise considerable judgment in performance of duties; represent the office with professionalism when carrying out tasks and when interacting with others
- Absolute confidentiality and a commitment to professional ethics
26
Admin Coordinator Resume Examples & Samples
- Diary Management and organisation of activities/travel arrangements
- Organisation of meetings
- Expenses Administration
- Financial Administration (purchase orders, invoices)
- Production of monthly management cascade communication
- Customer Service – handles enquiries from internal stakeholders
- Project Training Coordinator
- On boarding of new project staff
- Generation of presentations
- Management of SharePoint sites
- Experience in personal assistant/secretarial support roles to Director Level
- Excellent literacy and numeracy skills, with strong attention to detail
- Competent in MS office tools – Word, Outlook, PowerPoint and Excel
- Experience of organising congresses/meetings involving stakeholders from multiple organisations, both local and international
- Familiarity with use of SAP, Concur, Ariba and other IS systems
27
Technical Service Admin Coordinator Resume Examples & Samples
- Manage our TS-specific ERP- and related systems (GFS/OUT/JD Edward/Ariba, etc..)
- Is well organized, has an analytical mind , can manage different plannings
- Good computer skills (Outlook, Windows, ERP, Word, Excel, etc)
- Can work autonomous on identified and specific tasks
- Strong communication skills: interact efficiently with external-internal customers
- Able to adapt his communication depending of the problem, issues, urgency , type of contact
- Team spirit minded
- Stress resistant
- Decision taking skills
- Dynamic and motivated
- French, Dutch and English are a must. Any additional language skill is a plus
- Strong affinity or wants to invest to learn more about technology and all around medical devices
- Customer focus, problem solver., always eager to “to step out of the circle”
28
Admin Coordinator, NB Day, Eves-variable Resume Examples & Samples
- Two years vocational training or two years relevant work experience may be substituted for vocational training
- Graduation from High School or equivalent required
- Typing and word processing skills recommended
- Completion of annual safety training
- Completes and maintains required unit specific training
29
Admin Coordinator Resume Examples & Samples
- Contact Recruits monthly regarding drill attendance, pre-shipping preparations, and other information as required
- Counsel Recruits on administrative, medical, educational, and other topics as needed
- Monitor Recruits for potential retention issues, and make every effort to mitigate those issues or process them for separation
- Maintain RFP Recruit Outreach Program
- Manage IET ship dates within prescribed timeframes to ensure maximum training seat utilization
- Provide qualitative screening to ensure Recruits are mentally prepared, administratively correct, and physically fit for shipping
- Communicate with the IADT Manager, MEPS Guidance Counselors, and TRADOC Liaisons regarding IADT Recruit issues. Respond to LNO tickets ASAP
- Maintain the Vulcan Database and perform daily input to actions relating to Recruits, training, and the RSP site
- Coordinate transition for DMOSQ Recruits leaving the RSP to begin drilling with their respective unit
- Provide quality control for all documentation in the Recruit’s shipper packet
30
Workforce Data Admin Coordinator Resume Examples & Samples
- Support in the life cycle of the employee from the on boarding to the separation and pfiles administration
- Proficient in Microsoft Office (Excel, word, etc)
- Candidates with experience in using tools such as Workday and Salesforce will be given priority
- Must be willing to be assigned to any shift and work at UP Ayala Land Technohub, Quezon City
31
Construction Admin / Coordinator Resume Examples & Samples
- May input on-site data into JD Edwards, and other systems/databases; may assist with Variance PO process
- May set up and maintain project files; may prepare on-site construction schedules for all projects
- May maintain progress report; may track all checklist reports and ensure Superintendent is completing and submitting in timely manner; may prepare and release start packages; may track keys and Certificates of Occupancy
- May review/log walk through documents; determine quality of completion; calculate/distribute incentive program awards
- May order surveys, ensure plat maps/schedules are accurate, order field staff equipment (safety, water, furniture, supplies)
- May coordinate and process weekly timesheets for Department
- May liaise between field staff, new homebuyers and other departments
- May produce “canned” periodic reports from department systems and spreadsheets
- May review/distribute/act upon incoming departmental mail; may prepare Department correspondence, agendas and minutes
- May copy, collate and/or file documents; may organize and maintain Construction policy, procedures & other manual(s); may create and maintain information library
32
Marketing Admin Coordinator Resume Examples & Samples
- Inbound/Outbound Customer Service Calls
- Data Entry and Filing
- Maintain accurate employee records
- Generate reports
- Create written correspondence
- Provide assistance to other management and administrative staff
- High School Diploma or G.E.D
- Professional command of the English language -both written and verbal
- Wyndham computer systems knowledge (CRS, Jacada, Mainframe, Steam, ePiphany)
- Sales Acumen
33
Admin Coordinator Resume Examples & Samples
- Strong PC skills including proficient knowledge of MS Word, Excel, and PowerPoint
- Knowledge of general office procedures including filing, correspondence, scheduling, phones and taking messages
- Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency and preparation of detailed itineraries
- Knowledge of company policies and procedures preferred
- Ability to work with a sense of urgency and have a drive for results
- Excellent telephone etiquette
- Advanced organizational skills
- Superior verbal and written communication skills to prepare internal / external correspondence and presentations on behalf of others
- Minimum of five year’s experience supporting senior level managers
- Ability to work independently on projects, team player and adaptable
34
Admin Coordinator Resume Examples & Samples
- Archives and retrieves project documentation
- Updates each ongoing project notes and adjusts estimated completion dates and project status to assist with accurate monthly revenue forecasting
- Updates installation supervisor as needed on ongoing or expedited projects being mindful of timelines and customer expectation
- Able to remain calm and motivate frontline field personnel to deliver scope
35
Admin Coordinator Resume Examples & Samples
- Provides accurate, efficient and timely customer service to internal and external
- Responsible for CEP course sales and registration
- Assists in planning, scheduling, and implementing CEP testing
- Assists with overseeing the CEP registration process
- Responsible for all test materials
- Oversees facilities and coordinates maintenance and repairs of testing
- Knowledge of American Red Cross policies and procedures related to operations
- Associate’s Degree from an accredited institution
- Minimum of 1 year sales experience, 3 years customer service
- Advanced knowledge of MS Word, PowerPoint, Access, Visio, and internet
36
Admin Coordinator Resume Examples & Samples
- High School Diploma or GED and 5 years to 7 years of experience providing support at a high level or an equivalent combination of education and experience required
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Bachelors degree an advantage
- Experience with grant writing is a plus
37
Senior Admin Coordinator Asset President Resume Examples & Samples
- Comply to and consistently follow the standards and procedures designed to enable you to work safely and effectively every day
- Effectively manage and coordinate the Asset President's calendar and daily schedule
- Maintain a schedule of activities and meetings for the Executive Leadership Team (ELT)
- Establish strong working relationships with the ELT and other key stakeholders
- Coordinate functions, conferences, events and other training requirements for the ELT as required
- Provide travel coordination for the Asset President and key visitors including Executive Committees
- Compile reports and documentation (including PowerPoint presentations)
- Coordinate the monthly safety meeting
- Focus on continuous improvement and simplification by reviewing administrative practices and implementing new ideas and techniques
- Execute projects as required
38
Admin Coordinator Resume Examples & Samples
- Maintains Vice President Sales appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Update and administration of internal mailing distribution lists and draft internal communication bulletins on behalf of Vice President Sales or other line managers
- Assist management team with any adhoc projects and manage standard reports to head office
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
- Follow-up with Line Managers and employees in actioning HR activities in a timely manner. Liaise with line departments in terms of getting any required information for accurate and prompt actioning of HR activities thereby reducing the time lag and increasing customer satisfaction
- Handle all transactional HR activities for the team and line departments ensuring company policy, procedures and guidelines are fulfilled while maintaining the highest standard of customer service
- Undertake a variety of HR administrative tasks including supporting initiatives and projects undertaken by the team
- Ensure integrity and completeness of critical documents and records within the HR repositories including document management systems, shared drives, Sharepoint, the intranet and hard copy filing
- Establish and keep good relationships with the various line managers across North America and in Head Office
- Assist Heads of Departments with duty travel,ticket, hotel accommodation and visa issuance
- The successful candidate will work effectively in a fast-paced environment, have excellent oral and writing skills, detail-oriented, maintain calm under pressure, have a strong ability to multitask, and exhibit discretion in handling confidential matters
- Must be proactive and able to effectively manage time
- Experienced in MS Office
- 2 – 3 years experience in an administrative function
39
Project Admin / Coordinator Resume Examples & Samples
- Attending key meetings and capturing minutes and issues
- Assistance in the preparation and facilitation of team meetings and workshops
- Maintenance and Administration of project documentation and document repositories (MS Sharepoint including monitoring compliance with structure and use of shared document repositories
- Administrative support for various member management functions including
- Maintenance of org charts and team contact lists
- On-boarding of new team members including space assignments, ID request forms, asset assignments, access requests, and team distribution list management
- Coordinating the Project team calendar, vacation, and out of office/meeting schedules
- Reconciliation of the project team’s timesheets to ensure accurate time recording
- Strong written and oral and comprehension communication skills
- Flexibility, self-motivated, and has the ability to give and receive feedback
- Ability to working effectively and collaboratively with others to achieve common goals
- Able to multitask effectively
- Have excellent time management, task planning and prioritization skills
- Able to adapt quickly to changing client requirements
- Able to work effectively with minimal supervision
- Enjoy working in a self-teaching, learning organization
- Ability to build strong relationships with clients and team member
- Bachelor’s Degree in Computer Science or Business OR Diploma in IT or Business. (asset)
40
Land Admin / Coordinator Resume Examples & Samples
- May set up and maintain files and/or “books” of information on communities (active and inactive separately, such as utility companies, contractos, final plats, important dates, contracts, landscape plans, takedown schedules, contact persons), may prepare off-site construction schedules for all projects/contracts; may develop or assist with feasibility, preliminary and final budgets
- May track costs associated with difficult lots that will not be covered in typical construction budgets; may maintain landscaping conceptual plans detailing proposed landscaping for entranceways and common areas within communities); may track legal entities (development partnerships from which purchasing lots and government agencies from which Division seeks approvals)
- May secure, place and monitor all bonds and licenses for Land Development
- May prepare Land Acquisition Requests; may maintain log of lot closing requests and schedules for same
- May input and maintain various Land databases as required for various reports, budgets, contracts, and invoices
- May coordinate and process weekly timesheets; may obtain/monitor all plats, permits and agreements; may maintain project files; may keep blueprints up-to-date; may process bills; may prepare monthly action lists; may develop/bid/order/place signage
- May set up Homeowner Associations (HOAs), record HOA documents, develop packages for Sales Department describing HOA and architectural review committee roles, interview and arrange future management firms when HOAs are liquidated
- May perform general administrative duties including preparing and following up on correspondence, requests, schedules and reports, legal documents, confidentiality agreements, expense reports, memos and other similar documents; processing mail and circulating industry information as received
- May answer, screen and direct Department telephone calls; may act as back up for Receptionist while on break or at lunch
- May arrange for/coordinate off-site travel or meetings; may maintain fax, copier and printer and order supplies and maintenance
- Performs other duties as assigned and may include providing administrative support to other department(s)
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Admin Coordinator Resume Examples & Samples
- Fluency in reading and writing English and Mandarin
- Strong data entry skills, and detail oriented
- Fresh Grads with Diploma or Degree
- Experienced professionals with less than 1 year of work experience in an admin capacity
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In-house Marketing Admin Coordinator Bonnet Creek Resume Examples & Samples
- Position Summary - Provide administrative support to the marketing department reporting to Administrative Manager
- Provide Administrative Support to Marketing, including but not limited to preparing and maintaining Word and Excel documents
- Proofread and draft correspondence while ensuring accuracy of grammar and spelling
- Must be able to maintain the highest level of confidentiality
- Exceptional computer skills and thorough knowledge of Excel
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Academic Admin Coordinator Resume Examples & Samples
- Expected to keep abreast of current software needs and other office functional needs and to attend training sessions as necessary
- Supply administrative support for programs in ISQS, such as the Masters of Science in Data Science and the Ph.D. program
- Set up meetings and colloquia for the area and for individual faculty as needed; supply refreshments when requested
- Manage the area budget reports, P-card, and purchase order processes as directed by the Area Coordinator
- Supervise student employees
- Manage the ISQS office and all the daily functions, including, but not limited to, copies for faculty, telephones, mail, and responding to emails
- Assists in processing travel documents for faculty, staff, and students
- Responsible for ordering keys, textbooks, office supplies, and maintaining the office copier
- Responsible for collecting various forms completed by faculty members and delivering these to the correct person/department
- Responds appropriately to inquiries, regarding the area of ISQS, from the Dean's Office; provides information as requested
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Phss Admin Coordinator Resume Examples & Samples
- Provides external communication and client support to maintain ultimate client satisfaction. In many cases provides a hard transfer to the territorial staff member who can provide the customer service assistance being requested
- Responsible for course entry into the Instructor Scheduling Tool
- Engages in regular communications with PHSS, TSC, OTC personnel regarding changes to all contracted training
- Sign for and distribute UPS/Fed Ex/Airborne packages
- Setup and coordinate meetings and conferences
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Admin Coordinator for the American Redcross Resume Examples & Samples
- Provides customer service and overall program information to community public inquires through telephone, walk-in, online informational requests and informational sessions
- Interviews program candidates and processes and documents background checks through the American Red Cross system
- Ensures student file documentation as required by American Red Cross and state regulations is complete
- Submits required documentation to the state
- Maintains and collects student key performance data; course evaluation metrics, success stories, student enrollment, course completion, state examination and employment verifications
- Plans and organizes course graduation ceremony, job fairs and other programming events
- Presents program informational sessions to the public on a regular basis and assists in marketing courses throughout the community
- Completes data entry of course schedules in learning management system and ensures room reservations for courses are complete
- Monitors course schedules and enrollments for each course and ensures communication with nurse instructors is complete
- Prepares course materials; completes class/clinical books and assists in the inventory management process
- Provides clerical support and assistance as requested by supervisor
- Associate’s degree preferred. High school diploma required
- Proficient computer skills including a demonstrated ability to utilize Microsoft Office and SalesForce Programs and/or other web-based applications. Must have highly proficient data entry skills
- Professional verbal and written communication skills required. Experience presenting to large groups
- Must have reliable transportation and the ability to travel 15-20%
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Admin Coordinator Resume Examples & Samples
- Ability to translate, statistically analyze data, and effectively report problems through written and/or graphical formats
- Excellent customer service skills, with an advanced understanding of customer relationship building
- Ability to use MS Word, Excel, PowerPoint, and electronic e-mail systems
- Knowledge of Oracle or database software is preferred
- Ability to read and write English
- Can maintain a professional business manner for building good relationships with customers
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Project & Admin Coordinator Resume Examples & Samples
- Manage the smooth and effective implementation of projects such as: inpatient attending schedule maintenance, continuous process improvement for inpatient care, improving care transitions, etc
- Develop and monitor project goals and timelines
- Coordinate closely with team members, including project managers, to ensure timely completion of deliverables and project tasks
- Contribute as a member of multi disciplinary teams and provide leadership and project coordination, including team facilitation, benchmarking, data capture and analysis, current-to-redesign state documentation, qualitative metrics, redesign implementation and evaluation to process / systems improvement projects
- Conduct analysis and report out on metrics
- Support Administrative Director in tasks related to budget preparation and maintenance
- Develop processes and procedures to improve operational efficiency and effectiveness
- Develop communication plan to keep leadership apprised of bottlenecks and barriers to success
- Design, develop, implement and manage performance tracking systems
- Coordinate procurement and maintenance of equipment and supplies
- Conduct meetings with all collaborators and stakeholders, including: leading the agenda as needed, scheduling appointments and meetings, preparing agendas, taking minutes and provide and other supporting materials. Make detailed arrangements for meetings and seminars sponsored by the department including: room scheduling, set up of audio-visual aids, communications, assisting speakers, and any other related details
- Arrange and ensure proper orientation and supervision of staff, fellows, and student interns as needed
- Aid in development of program materials (e.g. PowerPoint presentations, pamphlets, etc)
- Design and maintain spreadsheets cataloguing projects and activities
- Draft and coordinate program public relation efforts including: conducting meetings, conference calls and events; developing content for social media; updating department website information; compiling annual reports; other communications as needed
- Provide regular and ongoing updates to team members and leaders about the status of projects, ongoing challenges to achieving key milestones, strategies for overcoming obstacles, and opportunities to collaborate with other partner organizations
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Gift Admin Coordinator Resume Examples & Samples
- Responsible for the daily production of the automated, donor acknowledgement letters and charitable tax receipts by working closely with the Stewardship, Information Services, and various fundraising groups within the BWH Development Office. Letters follow a clearly defined process, and accuracy, timeliness, and strong attention to detail are critical components of departmental success
- Responsible for the day-to-day processing of philanthropic gifts, including but not limited to the following
- Accurately process new gifts, pledges, and pledge payments made by heck, wire, credit card and other methods into the Raiser’s Edge™ fundraising database for BWH and BWFH, and in concert with all Partners Healthcare Gift Acceptance policies, BWH gift procedures, and IRS guidelines
- Process Lockbox gifts received daily from Bank of America
- Perform Batch and Gift Reconciliation tasks as per documented Department procedures
- Scan all gift and batch documentation and shred original documents
- Periodically shred files in concert with the Partners File Storage Policy
- Maintain high level of accuracy and integrity with all data entered into Raiser’s Edge
- Create new constituent records for BWH and BWFH as requested
- Update and maintain addresses when mail is returned from Post Office as undeliverable
- Mark records deceased
- Link gifts to Soft Credit recipients and proposals as required
- Organize and Scan batch files
- Merge records as needed
- Provide professional, timely, accurate responses to internal and external requests for information relating to tributes, gift entry and solicitations. Escalating calls as needed
- Performs related duties to advance gift administration as requested
- Bachelor degree required, with 2-4 years of experience preferred
- Accounting and/or Finance experience a strong plus
- Detail oriented critical thinker with strong analytic problem-solving skills
- Energetic team player; flexibility in work style and proven experience with multitasking
- Enthusiastic attitude and an appreciation for a fast-paced, professional environment
- Sincere interest in systems and the use of data to drive business performance
- Previous experience with Raiser’s Edge, PledgeMaker, Advance, or equivalent Fundraising system preferred
- Excellent oral and written communications skills
- Strong computer and Microsoft Products literacy required
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Admin Coordinator Resume Examples & Samples
- Data entry duties as assigned to ensure accurate documentation of new hires
- Ensure the talent acquisition function is aligned and supporting company’s business strategy
- Provide assistance to facilitate on-boarding process and work with the Hiring Manager to ensure the on-boarding is conducted in a professional manner
- Identify legal requirements and government reporting regulations affecting the recruiting and hiring function and ensure policies, procedures, and reporting are in compliance. Educate Hiring Managers in compliance matters
- Develop and maintain relationships with driving schools
- Working knowledge within applicant tracking and hiring approval processes
- Track key performance indicators relevant to recruiting
- Utilize computer skills in a Microsoft Windows environment and other software applications including data entry and database management
- Provide oral and written communication to all levels of employees within the company at a highly professional level
- Work at a high level of confidentiality
- Organize and prioritize work
- Bachelor's degree in Human Resource Management or related field
- Three to five years successful recruiting experience
- Familiar with recruiting trends and tools (social media, job aggregators, industry networking)
- Internet savvy and experienced in mining online databases
- Knowledge of company policies and procedures is preferred
- Ability to effectively communicate with all levels of employees in the Company
- Proven ability to work effectively in a team environment with associates
- Capability of effective planning and priority setting
- Ability to manage several projects simultaneously while working under pressure to meet deadlines
- Computer proficiency and technical aptitude
- Knowledge of all pertinent federal and state regulations pertaining to employment, employee relations, and benefits
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Orders Admin Coordinator Resume Examples & Samples
- 2 Required competencies
- High School Diploma OR GED
- Preferred Associates degree in business related field
- 1-2 years of order entry or customer service related experience
- Strong computer skills with knowledge in MS Office programs, specifically Word and Excel
- Ability to prioritize and multi-task in a fast pace environment
- Ability to work in a collaborative, team-oriented environment
- Professional written & verbal communication skills
- 3 Organizational placement / reports to
- Incorporate quality and continuous improvement as part of overall job performance; adhering to Ascom’s QMS policies and procedures
- Answer incoming calls to Sales and Order queue daily
- Properly and timely address all e-mails in the orders inbox
- Process all customer purchase orders within 24 hours of acceptance
- Verify and validates pricing, customer related information, proper authorization, salesman and region
- Provide an order confirmation to the customers
- Communicate externally and internally on customer order status
- Coordinate the fulfillment of customer orders by working with the Logistics department on product availability
- Organize and maintain customer purchase order documentation, packaged together with invoice(s), proper approval, and any relevant correspondence for all sales orders
- Upload customer PO documents into the record retention system
- Address and investigate customer inquiries and requests
- Produce and distribute Orders Intake report daily
- Provide daily comments to the Dashboard tool
- Assist Accounts receivable by providing requested customer related information to Finance
- Direct potential new customers to Finance and Business Development for assistance
- Communicate new service sales orders with Technical Service Department
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Admin Coordinator Resume Examples & Samples
- Daily Check E-Pay to confirm staff are clocking in/out correctly. Reach out to Staff Supervisor for correction and process with appropriate back-up documents
- Semi-Monthly Process payroll close, must meet Corporate Deadline
- Monthly Manager Hourly Staff Health & Welfare, must meet Corporate Deadline
- Manage and Track Hourly Staff Sick/Vacation Accrual
- Manage FMLA / Disability Leave Request
- Process Sick/Vacation Pay Request
- Manage Salaried (Non-Management) Payroll, collect time cards and turn into payroll
- Manage all Credit Card Transitions. Through Admin Roll, access staff accounts, update BU and description and upload receipts
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Admin Coordinator Resume Examples & Samples
- A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience is required; bachelors degree preferred
- Basic knowledge of Squarespace/Wordpress and good knowledge of Microsoft Excel and Word
- Willingness to learn elementary HTML, bootstrap CSS, and Javascript
- Previous work with data sets ideal, especially related to economics
- Comfortable working in a fast-paced environment
- Willingness to relocate to Philadelphia
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Claims Admin Coordinator Resume Examples & Samples
- Reviews, enters, and processes all incoming Workers’ Compensation (WC) and General Liability (GL) claims by entering them into the RMIS system. This entails entering new claims, ensuring the appropriate claims are called into the TPA and attaching documents
- Administers Company auto claims by obtaining pertinent information on responsible parties and provides information to insurance carriers. Gathers information for adjusters, ensures the automobile is repaired and proper reimbursement is obtained
- Receives, screens and routes incoming phone calls, incoming mail/emails and faxes from customers, employees, vendors, etc ensuring they are distributed appropriately and scanned into the claim file
- Compiles attorney files including the inputting of necessary information into RMIS system, sending acknowledgement letters, Medicare letters and routing them to appropriate adjuster. Documents the completed Medicare forms in the claims file
- Tracks video requests from outside agencies requesting copies of our videos, views and copies video when it arrives and sends video to the requesting agency
- Posts checks to the appropriate claim file in the RMIS system, scans and attaches it to the claim and gives it to the appropriate adjuster
- Serves as liaison between internal and external departments, employees and other companies
- Maintains accurate records of all invoices by inputting them into the RMIS system, attaching them to the appropriate claim, and sending them to accounts payable for payment
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Construction Admin / Coordinator Resume Examples & Samples
- Prepare and release start packages
- May maintain progress report; may track all checklist reports and ensure Superintendent is completing and submitting in timely manner; may track keys and Certificates of Occupancy
- May review/log walk through documents; determine quality of completion
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Regional Admin Coordinator Resume Examples & Samples
- Assist region office staff in general office support
- Support region manager on meeting preparation, follow up, and weekly information management
- Prepare travel logistics as directed
- Work closely with region recruiting and training coordinator to manage region events
- Initially, assist Division in bill processing/accounts payable, new hire process, other duties as directed
- Maintain professional office environment
- Previous experience as Executive Assistant (minimum 4 years)
- Comfortable working with minimum direction
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
- Agriculture background is a plus
- Written and verbal communication reflective of Executive support experience
- Valid driver’s license and ability to travel inside region if needed
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Construction Admin / Coordinator Senior Resume Examples & Samples
- Screen supervisor’s calls and resolve or redirect 80% of issues between Department/field staff/home buyers/subcontractors/other departments drawing on former experience within boundaries set by Construction
- Develop/generate “ad-hoc” reports from systems to support Department
- Input on-site data into JD Edwards, and other systems/databases; assist with Variance PO process and troubleshoot system issues
- Setup and maintain project files; prepare on-site construction schedules for all projects
- Maintain progress report; track all checklist reports and ensure Superintendent is completing and submitting in timely manner; prepare and release start packages; track keys and Certificates of Occupancy
- Review/log walk-through documents; determine quality of completion; calculate/distribute incentive program awards
- Order surveys, ensure plat maps/schedules are accurate, order field staff equipment (safety, water, furniture, supplies)
- Coordinate and process weekly timesheets for Department
- Liaise between field staff, new homebuyers and other departments
- Produce “canned” periodic reports from department systems and spreadsheets
- Review/distribute/act upon incoming departmental mail; may prepare Department correspondence, agendas and minutes
- Copy, collate and/or file documents; may organize and maintain Construction policy, procedures & other manual(s); may create and maintain information library
57
Admin Coordinator Resume Examples & Samples
- Serves as a key point of contact for departmental operating functions such as management of mail services, coordination of program meetings and facilities, management and carry through to implementation some follow-up items from planning meetings, scheduling evening events, maintaining administrative oversight of meeting schedules in a highly dynamic and complex academic setting
- Proficiency is required with MS Office Suite related applications (Project, Visio, Excel, PDF professional) for facilitation of presentations, written communication program management and implementation
- Primary Administrative Manager for the offices of CAO Primary Care Service Line and the Associate Medical Director for the Primary Care Service Line
- Previous experience in an executive staff support or program development role is preferred
- Minimum Requirement: Bachelors degree
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Admin Coordinator Resume Examples & Samples
- High School Diploma or GED with 5 – 7 years of experience or equivalent combination of education and experience is required
- BA/BS with 2 – 3 years experience in related field is preferred
- Experience within a college or university setting preferred
- Demonstrated ability to take initiative and assume responsibility
- Demonstrated ability to create and work within budgets
- Knowledge of University database (Atlas) and Law directory is a plus
- Knowledge of Microsoft Excel, PowerPoint, and Word is preferred
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Marketing Admin Coordinator Resume Examples & Samples
- Demonstrated proficiency in Microsoft Office, especially Excel
- Excellent knowledge of CRS
- Ability to handle multi-tasks and able to meet deadlines
- Good organizational skills and ability to keep accurate data and records
- Great attitude and willingness to help and assist co-workers
- Strong work ethic and integrity
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Service Admin Coordinator Resume Examples & Samples
- Generate assigned service contract renewal quotes
- Send quotes to customers along with follow-up e-mails at requested frequency
- Create customer opportunities for target contract renewals in Salesforce.com
- Merge contracts for same customer locations
- Make necessary instrument installed base changes/ updates
- Send Contract expiration notices to target customers in attempt to accelerate renewal
- Extend contracts when required and approved by service management
- Process and enter customer purchase orders in Oracle
- Enter planned dates on Service Requests based on previous delivery schedule
- Send required invoices to customers
- Attach finalized terms and conditions, additional or amended PO’s to contracts/SR’s
- Support required distribution of required customer documentation (ex. Invoices, etc.)
- Research additional customer points of contact for renewal decision maker or end user
- Serves as a back-up for Contract Renewals Team members in the case of vacation or extended time away from work
- High School or equivalent degree required
- Associate’s Degree or some college coursework desired
- Demonstrated proficiency with Microsoft Office products including Word, Excel, PowerPoint, and other database applications
- Knowledge of Oracle background a plus
- Minimum 1 year Customer Service experience preferred
- Demonstrated ability to perform detail oriented work
- Minimum 1 year general office experience preferred
- Some light travel possible – less than 10% annually
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IT Admin Coordinator Resume Examples & Samples
- Work with business unit to ensure that their IT requirements are documented, understood and requested in a timely manner for new construction projects
- Work with the business unit project managers and staff to keep up to date with business requirements and communicate IT matters and updates on IT Projects
- Arrange for new PCs and Accounts for new users, arrange for correct software for users, security groups, drive access and arrange recovery of IT Assests
- Ensure that Service Desk and directories are kept up to date with new site set-ups and closures
- Liaise with the business and advising on appropriate phone and data set ups (based on published IT recommendations) for new sites, and ensuring these are ordered and delivered when required via Kier IT or its external providers
- Arrange installation of site data cabling and IT infrastructure such as multi-function copiers in conjunction with Central and Mobile IT teams
- Manage the deployment and recovery of Mercury rapid site connectivity solutions
- Excellent communication (both verbal and written) and presentation skills
- Experience with use of IT systems such as Microsoft Office, Web based reporting tools etc
- Ability to work at all levels and with appropriate 3rd parties
- Experience of Construction methods, processes and business structure is desirable
- Strong interpersonal skills and can convince, reassure, persuade and negotiate as appropriate
- Ability to work with a geographically diverse team
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Admin Coordinator Resume Examples & Samples
- 35% Operational
- 50% Administrative
- Distribute interoffice and outside mail
- Plan company functions and facility activities as needed; schedule audiograms, eye exams and biometric screening
- Support site community enrichment
- Coordinate employee programs and recognition activities
- Create employee communications for the site
- Maintain site paperwork, records/files
- Manage office and plant supplies
- IT contact for facility
- Handle vacation tracking for plant and office
- Administer payroll entry/changes
- Assist Facility Manager with administrative tasks as needed
- Other responsibilities as needed to support site administrative needs
- High School Diploma/GED (additional post high school course work a plus)
- Three years of customer service, operations or admin experience
- Strong analytical skills and ability to solve complex process and SAP system problems
- Strong collaboration skills, ability to work effectively within a process centered/multi-functional organization
- Communication: strong verbal, written, interpersonal/customer service skills. Able to influence others and deliver compelling and authentic messages
- Excellent time management, prioritization and organizational skills. Ability to handle multiple tasks and competing priorities
- Advanced computer skills, especially with Excel, Access, Outlook and Word
- SAP knowledge and experience
63
Team Lead-inhouse Marketing Admin Coordinator Resume Examples & Samples
- Run monthly reports
- Work on special projects as requested
- Must have the ability to handle confidential information
- Excellent computer skills including Microsoft Office
- Knowledge of CRS
64
Admin Coordinator Resume Examples & Samples
- Three years administrative/coordinator, and/or higher education experience preferred
- Excellent interpersonal and communication skills essential; must be ‘customer service’ oriented
- Required to have strong time management skills, be able to manage many duties at once, and be reliable and prompt
- Ability to work under limited supervision required
- Experience using PowerPoint, Word, and Excel required
- Knowledge of the recruiting process in an academic setting process a plus
65
Operations Admin Coordinator Resume Examples & Samples
- Two-three years administrative/coordinator, and/or higher education experience preferred (or equivalent combination of education and experience)
- Fast learner with ability to interpret and explain procedures who is also a team player and comfortable working under limited supervision
- Adept at using PC-based systems and internet; strong PowerPoint, Word, and Excel required
66
Admin Coordinator Resume Examples & Samples
- Must be flexible, prompt, reliable, and respect confidentiality
- Excellent interpersonal and communication skills essential; maintain exemplary customer service to ensure a high level of stakeholder satisfaction
- Must possess the ability to exercise judgment, initiative, discretion and independence in dealing with a diverse client base
- Strong organizational skills and the ability to manage many duties at one time
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Admin Coordinator Resume Examples & Samples
- Contributes to development of and abides by the organizational standards for processes including but not limited to: calendar management, e-mail access and utilization, out-of-office messaging, voice mail greetings, distribution of messages, answering phones, e-mail signatures, etc
- Oversees and ensures that the office administrative functions of the department to which assigned are effectively carried out
- Performs difficult, complex, technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge of the activities and procedures specific to the department to which assigned
- Attends to a variety of administrative details such as keeping informed of departmental/ division activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day-to-day operations of the functional area to which assigned
- Performs project research and report preparation related to activities of the department, may prepared and update a variety of periodic and special narrative and statistical reports
- Receives and screens visitors and telephone calls requiring the use of judgment and the interpretation of policies and procedures
- Prepares correspondence, reports, forms, work orders and specialized documents from drafts, notes, brief instructions, corrected copy or dictated tapes, proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation and spelling
- Maintains confidentiality of documents utilizing electronic and hard-copy filing systems
- Coordinates meetings – prepares agenda, creates presentations, coordinates meeting room and amenities, takes and transcribed minutes utilizing organization minute format and follow-up process
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Admin Coordinator Resume Examples & Samples
- Coordinates the day-to-day administrative activities for the Chair and faculty in the Department of Urology including scheduling meetings and various seminars, Grand Rounds, ordering supplies, completing important documentations, and preparing travel arrangements
- Performs accounts payable and financial functions including maintaining accounts/funds with Chair, processing GME/UT Faculty monthly payroll activities, tracking of residents’ leave, and processing residents’ travel paperwork
- Coordinates residency recruitment and assists with recruitment of faculty candidates; Reviews applications, distributes to program director for review, and organizes and schedules interviews
- Prepares, processes, maintains, and updates confidential and important documents for residents, faculty, students, and Chair such as residency folders, recommendation letters, credentialing requests, residential manuals and handbook, and letters of agreement
- Ensures faculty renews medical license, DEA, and memberships and completes Professional Privilege Tax. Ensures residents attend mandatory GME System Based lectures and HIPAA compliance
- Assists Program Director with creating year-end summary reports, assembling and scheduling end of rotation evaluations, reviewing case logs and resident duty hours, and summary reports
- Maintains and trains faculty and residents on the department’s New Innovations Residency Management database program
- Schedules and attends New Year resident orientation and manage graduation program
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Plant Admin Coordinator Resume Examples & Samples
- Actively participate in plant’s safety process, including participating in weekly and monthly safety audits and the plant’s safety steering team
- “Keeper of the checkbook” Monitor financials on a daily basis and identify issues and opportunities
- Monthly physical inventory of all finished goods and raw material
- Create PO’s in Oracle and contact suppliers to order raw materials for the plant
- Approve plant purchases in Ariba as necessary
- Reconcile consignment inventory monthly
- Track daily production programs for plant, including Excel and Access programs
- Develop understanding of Sonoco standard costing and impact on plant financials
- Act as key member of Plant leadership team in working to achieve all business objectives
- Work with Financial controller on a monthly basis to provide information for financial closing
- Assist plant manager in annual financial budgeting process
- Responsible for Plant Payroll
- Coordinates Benefits Administration for the plant
- Handles filing of plant personnel records
- Directs plant record retention program
- Answers phone as needed and directs calls
- Performs tasks such as report generation and disposition; data analysis and problem solving
- Participate and/or lead in SPS activities
- Assist with general office / admin. / data entry duties as necessary or assigned
- Performs other similar and related duties as assigned and needed for the plant
- Asset ledger admin : Closing Capitol jobs, Tracking Capitol jobs, Moving/ transferring assets
- Job will also support Pittsfield / Saint John
- Some Controller responsibilities
- Aged inventory
- Working with Plant Manager, and Shared services Accountant for P&L understanding and trouble shooting
- Unit cost analysis
- Balance sheet
- Voucher distribution
- Paper order tracking
- Bachelor’s degree in Accounting/Finance, or related field
- 1 Year experience in plant accounting/financial closing activities, prefer 3-5 years
- Excellent computer skills; with proficiency in Microsoft office products. Oracle (MRP), and HFM an asset
- Effective communication skills, including ability to write in a well organized, cohesive, and concise manner
- Highly motivated, self-starter with hands-on approach
- Ability/preference to work in a dynamic, fast-paced environment
- Team management skills and ability to accomplish work in a team setting
